Trustees’ Annual Report for the period
From 01/04/2021 Period start date To 31/08/2022 Period end date
Charity name: Duke of Gloucester Playgroup
Charity registration number: 1060528
Objectives and Activities
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SORP reference
Summary of the purposes of Para 1.17 To enhance the development and
the charity as set out in its education of children under school age. To
governing document encourage parents to understand and
provide the needs of their children.
Summary of the main Para 1.17 and We provide childcare for all children, giving
1.19
activities in relation to those them enriched adult supported activities;
purposes for the public for example – we encourage outdoor play
benefit, in particular, the by having a free flow environment and by
activities, projects or taking children on regularly walks to
services identified in the explore what’s around them. Through
accounts. outdoor play, children will develop self-
awareness, muscular strength and co-
ordination and control of their bodies
developing their gross motor skills. We
provide enriched learning opportunities
through a wide range of different craft and
messy play, helping develop their hand eye
co-ordination, imagination and develop fine
motor skills needed to help children
develop their hand grips. We provide a
wide range of stories for children to learn
how stories are structured, and role play
opportunities, helping children develop their
imagination, also helping them to share
and learn how to co-operate with each
other through their imaginary play. We help
children learn how to experiment with
shapes and space and how to problem
solve through construction toys.
Statement confirming Para 1.18 All trustees are told where to find the
whether the trustees have Charity Commission guidelines that are
had regard to the guidance relevant to our setting. We keep copies on
issued by the Charity the premises for them to access and guide
Commission on public them to the Charity Commission website.
benefit
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Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | N/A |
| Other |
Achievements and Performance
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SORP reference
Summary of the main Para 1.20 All our staff have done at least one training
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| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
| SORP reference | ||
| Summary of the main | Para 1.20 | All our staff have done at least one training |
| achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
course throughout this year, such as Witchcraft, Autism and ADHD in girls, Safeguarding, Paediatric First Aid course and Biting in Early Years. Our deputy has continued her Senco training and works alongside outside agencies in offering sessions/extra hours to children with additional needs. We now offer more childcare places for civilian children. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Our main fundraising is from monthly collection of clothes - C&G collections. The clothes are cashed in for cash. Our committee have appointed a member who is in charge of fundraising for future events. |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
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Review of the charity’s Para 1.21 In the financial year ending Aug-22, the
financial position at the end playgroup extended its accounting period to
of the period reflect the academic calendar. A result of
this change, this years’ financial period is
17 months, distorting a direct comparison
against prior years. This is a one-time
change and the standard 12-month
accounting period will be reinstated in the
next reporting period.
For the 17 months to Aug-22 the Playgroup
demonstrated resilience in its operating
model and benefited from additional
children resulting in a profit for the year of
c£26k. This profit is an anomaly compared
to the prior years which have been loss
making and reflects (i) a 17-month
reporting period, so cannot be directly
compared to the prior years and (ii) the
additional children within the setting over
this period. We expect the next reporting
period to return to break even given the
increased in costs and reduction in
children.
Statement explaining the Para 1.22 We have a reserve policy/account for any
policy for holding reserves staff redundancies, which we have six
stating why they are held members of staff who would receive a
redundancy payment. Funds are also for
any other unforeseen financial
circumstances that the setting may incur,
such as new washing machine, fridges, and
extra staffing for training hours.
Amount of reserves held Para 1.22 £28,979.61
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially in Para 1.24 N/A
deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a going
concern
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| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Children’s 15/30hour government funding and extra fee payments. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | The main risk would be a large reduction in the children attending the setting, dramatically reducing our income. |
|---|---|---|
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected by AGM – trustee members. New members are elected in by at least two existing members. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | All new trustees are inducted into the setting and directed to read relevant policies. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Trustees, staff and volunteers. |
| Relationship with any related parties |
Para 1.51 | Networking with other playgroups. |
| Other |
Reference and Administrative details
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Charity name Duke of Gloucester Playgroup
Other name the charity uses
Registered charity number 1060528
Charity’s principal address 29 Regiment RLC,
Duke of Gloucester Playgroup,
South Cerney,
Cirencester,
GL7 5RD
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Names of the charity trustees who manage the charity
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Name of person (or
Dates acted if not for whole
Trustee name Office (if any) body) entitled to
year
appoint trustee (if any)
1 Adam Maxwell Chairperson February 2021 to present
2 James Wheatley Treasure February 2021 to present
3 Sally Thomas November 2017 to present
4 David Towers-Clark Vice-Chairperson March 2022 to Present
5 Charles Corderoy March 2022 to Present
6 Theresa Whitehead March 2022 to Present
7 John Heard October 2019 to March 22
8 Robert Martin (Dave) July 2014 to present
9 Natasha Smith Secretary October 2018 to March
2022
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
|
|---|---|
| Mrs Rebecca Isles | |
Finance Administer |
|
| 6thDecember 2022 | |
| 6thDecember 2022 |
CHARITY COMMISSION" FOR ENGLAND AND WAIES Duko of Gloucester Playgroup Receipts and payments accounts CC16a Forthe period from ale To 01K)412021 3110812022 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Totsl fund$ Last year tothe r8108t£ toth8 no•reste iothe nearest £ tothp n•ar08t£ A1 Recel ts Children'5 fee's, funding and gr8nis Fundraising Other in¢wne Interest Z13.540 273.540 1AOS 4.288 152.581 449 Sub total (Gross income for AR) A2 Asset and Investment sale¥, Isee table). 2rnlJl 279,130 153.876 Sub total Z19.131 279,138 153.070 A3 Pa m•nts Wages Staff pension uniribulior Office EquipTnent Playroom materials Membership fee$ Rtfrtshmenis Cleaning materia15 staff training In¥ur¥n¢8 Garden Uniorm Advertising Work motyles er Expenditure 8.124 3,149 1.014 1.769 8,124 3,149 1,014 1,769 1,297 895 650 4,93B 1,SB6 1.578 712 1.234 673 602 2.975 407 122 260 4.775 1*642 650 1130 155 &973 5.9n Sub total A4 Asset and in$tmént ureha8•8. so• tablè Sub total 232.848 159,642 Net of receipts/(payments) A5 Trnnsf•rs two•n funds A6 Cash funds lagt year end Cash funds this year 20.002 40,927 67.208 20.002 33,432 53.441 74,359 120,649 80.32$ 74,35 CCXX R1 accounts ISSI 1310612023
Section B Statement of assets and liabilities at the end of the period Unrestricted funds to neartst£ Restricted funds to nearestE Endowment funds to n&arost£ Categorfes Detalls B1 Cash funds 67.208 S3A41 Total cash funds 53,441 ttMrf5)} Unrestricted lunds to rwrp5t£ Rèthcted fvnd$ to rarost£ Endowm•nt funds to rare&tÈ Details FurKI towhkh Dètslts 0gtloptStyw Curront valuo tional Fund to whfj¢h Current valu• lo1 Details C¢stl0Frtion) B4 Assets retained for the charlty's own use Fund towhieh Amourit du• onal Whèn duo D•talls B6 Llabllities Signed by one or tsvo trustees oll behaw of all the tw$te8S SvJnature Pmt Name Date of roval R•tee¢a Isks 2410512023 caro Mercier 2410512023 CCXX R2 accounts ISSI
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustsesl membors of Duke of Gloucester Playgroup On accounts for the year ended 3110812022 Charity no (if any} 1060538 Set on pages Iiamemi*r I report to the trustees on my examination of the accounts of the above charity (llhe Trust.) for the year ended 31 06 202a As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Acf). Responsibilltios and basis of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b} of the Act. Independent e charity's gross income exceeded £250,000 and l am qualified to examinerfs statsment undertake the examination by being a qualified member of [insert name of applicable listed body]l. Delete I l rf not applicablg. I have completed my examination. I confim) that no material matters have come to my attention in connection with the examination {other than that disclosed below") which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charrties Act., or the accounts did not accord with the accounting records,. or the accounts did nol comply with the applicable requirements conceming the form and content of accounts set out in the Charities {Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fairf view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enabl proper understanding of the accounts to be reached. e words in the brackets rfthey do not apply. Plèase del Signed: Date: 19 11 Name: C(TP Relevant professional qualification(s} or body IER Oct 2018
(rfany): Address: 29 Regiment RLC Duke of Gloucester Barracks CIrenSt&r GL7 5RD Section B Disclosure Only complete if the examiner needs to highlight material matters of concern {see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examinerwishes to disclose. IER Oet 2018