Presteigne and Norton Community Support Cpresteigne Norton > Communit Support The 31st Annual Report st I" April 2023- 31 March 2024 GIG NHS gwidd lÈchyd Addysgu Powy5 Powy> Teathihg Hea11h Btsaid Fundtd Powys PAVO
Mana ement Committee Hon. Officers Chairman Vice Chair Secretary Treasurer Independent Verif Richard Wells Lynne Wells Judy Daffern Moi Gibbons Stephen Housego General Committee Trustee June Morgan Steph Griffiths Stsff General Manager Transport Co-ordinator Shop Co-ordinator wahouse Co-ordinator Cirde Co-ordinator Sharon Jones Sharon Jones Sacha Pickard Loma Griffithslcarole Brick Tina Fenton Funders We are indebted to the following for their continued 5UPPOrt: O Powys County Counal (PCC) and Powys Teaching Health Board (PtHB) O Presteigne Town Council O Individual donations from members and local supporters/businesses
PRESTEIGNE AND NORTON COMMUNrrY SUPPORT 5 High Street, Presteigne, Powys LD8 2BA Tel Transport: 01544 267961 Email: trans ort. ncs. mail.com Reg. Charity No 1060479 (presteigne Norton > Communit Support Chalmw: Rlthard Wells General Manager.. Sharon Jones You are cordially invited to the Annual General Meeting of PNCS On Tuesday 3 September at 2pm at the Youth Centre, Presteigne enda l. Chair's Welcome 2. Apologies for Absence 3. To receive the minutes of the last Annual General Meeting 17 August 2023 4. Matters Arising 5. Chairman's Report 6. To receive and adopt the Annual Report and Statement of Accounts for year ended 31 March 2024 as submitted to Charty Commission 7. Election of Management Committee for 202412025 8. Any Other Business 9. Refreshments
Prestel ne & Norton Communi ort Minutes of AGM Thursda 17 Au ust 2023 Pr*nt: Annette Gurr, Liz Minton, Carol Morris, Judy Daffem, Moi Gibbons, Richard Wells, Lynne Wells, Sharon Jones, Sheila Marshall, Maddy Madden, Sacha Pickard, Anne McAlinden, Angela Bromfield, John Daffem, Dave Preece, Christine Wells. Yen Robinson, Carole Brick, June Morgan, John & Janet Vardy, Rolly Bradstock, Lorna Griffiths, Steff Griffiths. l. The Chairman opened the meeting at 2pm and welcomed everyone and thanked everyone for coming. He also asked everyone present to kindly read through each report so that any questions could be answered, and meanwhile took the opportunity to thank staff and all the volunteers for their much appreciated hard work. 2. Minutes of AGM held 17 August 2022 were circulated to everyone present, together with the Chairman's report, the Annual report and Ststement of Accounts for year ended 31 March 2023 (as submitted to the Charity Commission) The Minutes were accepted as correct (Proposed Liz Minton, Seconded by Sacha Pickard) 3. The Chairman explained the financial position of PNCS and that the charity had improved significantly. This had been achieved by the combination of income from our charity shop, warehouse, grants, donations and other fund raising events. The circle had also recovered from the trials of the past couple of years. 4. The Chairman read through the repots, questions were welcomed. 5. The Annual Report and Ststement of Accounts were then presented. (Acceptance of that report was proposed by Sacha Pickard and seconded by Lynne Wells) A vote was held and acceptance was unanimous. 6. Election of Management Committee for 2023124. a. Present members, having all expressed willingness to serve for 202312024, were unanimously re-elected. (Proposed Annett Gurr, Seconded by Anne McAlinden) A vote was held and all OffirS were re-elected.
- Any other Business a. People present received an update on various PNCS matters and questions were welcomed by the Chairman he reiterated his thanks to everyone. Liz Minton, Sheila mahall thanked the transport scheme, and both said they wouldn t know what to do wlthout It. b. Judy Daffern thanked Richard and Lynne Wells for the pop up Art Shop, it was a lot of work to organise, but we had good sales, so it was definitely worth it.
- There being no further business, meeting closed at 3.10pm.
Re rt from the Chair Events Peo During the period covered by this port April 2023 to March 2024, we had a number of new volunteers joining us at PNCS, as drivers and helping in the Shop and Warehouse. The new Warehouse premises are much more inviting and comfortable for everyone and have rtaInty helped to attratt more volunteers, more donations and more customers. The ongoing success of The Shopi and in particular the increase in sales at The Warehouse enabled us to reduce the prices of our transport journey even further in 2023. They are now lower than they have ever been. Our robust financlal position also allowed us to purcha a van during the year and this has proven to be a very valuable addition to PNCS, both for transferring stock between The Warehouse and The Shop, and also for collecting and delivering larger items. At the end of 2023, Carole Brick decided to leave The Circle after a number of years, which we were all sad to hear. (Carole still working with us at The Warehouse, however, so Is still a very valued part of PNCS.) Her role at The Qrcle was tsken over by Tlna Fenton, and I am very pleased to say that the transition has gone very well indeed. All of our staff, Sharon In the offlce, Lorna and Carole at The Warehouse, Sacha at The Shop and Tina at The Clrcle, continue to do an excellent Job, supth)rted by numerous volunteers. Durlng the year we also held a couple of "pop-up" art sales at a shop in town, which was a new type of venture for PNCS, and this was a very successful fund raising exercise. PNCS exlsts to serve the community and continues to provide an essential seNice at a very economical cost. However, it is only possible to do this with the tremendous support that we recelve. Many people give their time to help us as volunteers, many make very generous donations to The Shop and The Warehouse, and many spend their hard earned cash to buy items from us. In particular, we are very grateful to our volunteer drivers. Without them, we could not operate the transport service at all, regardless of how well we are doing otherwise. On behalf of all of us at PNCS, I would like to say well done and thank you very much indeed to you all! Financial Our accounts for 2023124 show a healthy surplus. Despite reducing the charges for the transport service, and buying a van, we cOrded a profit of £12,900 and our cash balances incread by over £4,000. Sales at The Warehouse were up year on year, by £19,969, and The Shop also increased yearly sales by £3,248. We saw quite an increase in running cost, of course, not only because of our move to the new premises for The Warehouse, but also an increase payroll cost in line with inflation, and a higher level of driver expenses due to more miles being driven. We continue to look for other ways to support the community but are always doing so cautiously. Although we are in a strong financial position and would like to do more, we are wary of embarking on any commitment that could undermine the future stability of PNCS in any way. Richard Wells Chalrnian
The Circl R A great time has been had at The Circle this year. We lebrated the coronation amidst having lots of fun. We continue to have a varied turnout from local towns and villages. Throughout the summer we had trips out irrelevant of the weather, the volunteers pull together amazingly to make these things happen. We had some sad losses thls year, as people are getting on in years, numbers are affected. As usual The arcle contlnues, It never ends amidst life's chaos. Funding has become more difficult this year, a huge thankyou to those involved with raising money, blg thankyou to PNCS for their continued support and help with paying the venues rent etc. Also, thank you to our local Spar and a social group in Felindre for their donations. We have also received private donations and raised money on our stall at Christmas, which is greatly appreciated. We have had a lot of fun throughout the year, with lovely Marion doing our monthly singing group, the fabulous Knighton hand bell ringers, visits from Michael Tavinor playing the piano, and Banjo Brian. Exercises regularly with our trained volunteer Anne and lots of other games. In the new year I introduced a new game called Botcher, its similar to carpet boules. It was amazing as everyone wanted to play. It was a roaring success and thank you to one of our ladies for proving the equipment. Lots of lovely homemade soups, cakes. Chrlstmas buffet etc have been eaten throughout the year, thank you to those involved in this. We play an alphabet game occasionally whist sat around in a clrcle. The topic this one time was what do we get from attending the Circle - A- Adventure B-Bananagram Clompany D-Dining/drinks E-Exercise F-Friendship G-Games H- Happiness I-Interatting J-jolly K-Kindness L- Laughter M-music N-Nice O-opportunltles P- Poetry Q-Quizzes R-Refreshments S-Socialise/Soup T-Teatralk U-understanding V-varlety W-wellbeing X-xtra special Y-ynot Z-ZesVZany December brought an end for Carol Brick as coordinator, a very much valued and loved part of the Circle. Everyone voiced how sad this was for them as a group and a hard art for me to follow. I made a whole lot of new friends. Everyone has been kind and supportive in this transition. A heartfelt thank you from me. New people have stsrted to join us in the new year, thank you again to the volunteers for everything they do. The Circle continues to provide an amazing and essential role in our community- There Is no end to a circle or what can be achieved within it. rina Fenton Circle coordinator
The Warehouse Re In April 2023, at the start of the financial year covered by these accounts, we had been in the new premises just three months. We had started with sales substsntially hlgher than In the old premises. Our conrn was, of course, whether this would continue or was It Just the novelty factor. I am delighted to say that business did continue at a much higher level than before. Sales for 2023124 were, in fatt, £19,969 (45 % ) higher than 2022123. The new building is a much more pleasant pla for customers, volunteers and eMployS alike. General awareness of the PNCS Warehouse has also increased, and we have seen a significant increase in donations, essential to support the higher sales, of course. We have had many positive comments about the new premises, and customers are certainly coming from further afield, as are donations. It also seems that, as awareness grows, we are being contscted more often to assist with house clearances. This has happened a number of times during the year and has proven to be a valuable source of donations. There has been an increase In the number of volunteers In The Warehouse during the year, undoubtedly encouraged by the nicer workSng environment, and they have been a great aet in these busier times. We now have three volunteers carrying out PAT testing, Terry, Piet and Stsve, who are dolng a great job keeplng the constant inflow of electrical goods under control. During the year we have also had a number of younger volunteers working wlth us as part of the Duke of Edinburgh Award scheme. We have continued to develop contscts to ensure that we both maximise the income from particularly valuable items, but also generate some income from items that would otherwi* go into landfill. In the first case, we often sell items irto the antiques trade that would otherwise sell for very little in the Warehouse. Advertising item on the internet has also proven to be very useful in reaching a wider audience. With gard to reducing waste we have, for example, made arrangements for unsold books to be collected by a resellinglrecycling company. This reduces our waste and eams in the region of £1,000 per year. It all helps! The purchase of a van has proven to be a great asset. We can collect and deliver lots of items for which we would otherwise have had to paid for external transport. Finally, a blg thank you to everyone who Is Involved In making The Warehouse such a SucssI Lynne Wells Warehouse Trustee
The Sho Shop figures for this period are £25,026, which sees an increase of £3,248 on last year. The previous year only saw a year on year increa* of £751.The figures are for the period 2023124 are the highest on record. As always, I must thank the volunteers for continuing to gNe their time, without them the shop could not run as well as It does, so thank you to all involved. The shop has recently had a fresh coat of paint to keep it looking fresh and clean, this has been complimented many tlmes. In the last year the charity has purchased a van enabling us to carry out collections and deliveries for both the shop and warehouse. This is proving invaluable as to date the van has carried out roughly 52 collettions and 32 dellveries generatlng cash as dellverles a charged for. It also means that we can turn things over a lot more quickly as we arrange ourselves with the customer a time that sults us both wlthout havlng to rely on a third paws convenience, usually people have to wait no more than a week to have an item delivered or colletted as Lorna and I usually do thls on Tuesdays whilst the warehouse is covered by a volunteer. This is even quicker if it's something I can attend to by myself. We deliver to most places locally and have gone as far as Knighton and Shobdon. I would finally like to thank Dave and Win Preece who have been supplying us with their lovely sweet peas for many years. Sacha Pickard Shop Co-ordinator
The Trans rtRe Our transport scheme has had another successful year. I have entered some infomiation for you below. Totsl Miles- 23,609 Passenger journeys made- 554 Hours of driving by volunteers= 818 Hours waiting time by volunteers-516 Members- 176 Powys Primary Care Services journeys {eg...dentists, dOCtc5, oFticians) Welsh Hospitsl journeys (eg...Abergavenny, bowen, Cardiff) - English Hospital journeys (eg...Hereford, BTham, Leorrin5ter, Telford, Shrewsbjry) = 202 Powys Community Hospitsl journeys (eg...uan(bY,eCOn, Buil any11$ Knlghton) 82 169 The Community Transport scheme would not exist without our volunteer drivers, I would like to say a BIG THANK YOU to everyone in our exlIent team of committed volunteer drivers, without whom none of these journeys would be possible, and they do so much more than drive. They really are prIlesS. We are still prioritising health joumeys only and are still unfortunately unable to do social journeys at this present time. I would also Ilke to say a BIG THANK YOU to Barbara Masterson who helps me in the Transport Office. She is simply the best. We receive a small amount of funding from PCCIFrrHB which does not cover the cost of the Community Car Scheme, the very large part of funding comes from our own Charity Shop and Warehouse. What an excellent job they do. Thank you to the staff and volunteers for their excellent support and time which enables our transport to continue at such a low cost service to our members. I would also like to say thank you to all of our communty who donate to our shop, warehouse and transport scheme. It really is much appreciated, and of course keeps this service going. If you do have any ideas of how we can do more for our members? Or is there something you feel Is needed In our community that Communlty Support could help with? Please do not hesitste to call into the office to discuss with us. We'd love to hear from you. l am recruiting for new volunteer drivers. If you know anyone who might like to do thisi please ask them to pop into the High Street office for a chat. Sharon Jones General Manager and Transport Co-ordinator
Volunteer Volu AIit GET BEHIND YOUR COMMUNITY GET BEHIND THE WHEEL We are r•crultlng volunteer drivern to provlde local seniors wlth transportatlon for vltal madlcal appointments Do you enjoy driving, and want to make a real dlfference to the lives of your local community who without our service really struggle to be Independent? Your volunteering commitment would be flexlble to meet your availability. Even if you have a half day per week free we would stlll Ilke to hear from you. Contact us today on 01544 267961 or Call in today to the office at 5, High Street, Presteigne YOU CAN MAKE THE DIFFERENCEI GIVE AS YOU LIVE DONATIONS IT'S SO EASY TO DO JUST FOLLOW THE STEPS BELOW 1. Search for 'Give as you Llve, on the internet, and click on it 2. Join up by clicking 'Join' 3. Enter Presteigne & Norton Community Support 4. Select 'Us' as your charity 5. Enter your name, email, address and make up a password Just remember every tlme you shop onllne, go to the 'Give as you Ilve webslte. Log in and stsrt searching for your online shops. Give as you live will redirect you to your shop of choice. once you have finished shopping, checkout. YOUR ONLINE SHOP, GIVES US A DONATION AS A THANK YOU FOR SHOPPING WITH THEM Need some help? Come and see Sharon, who wlll help you get started. (The website is totally secure and safe) Or enter th18 Into your '8earch' h 8:Ilwww. Iveas oullve.coml
Cprestelgne Norton > Communit Support Presteigne and Norton Community Support 5 High Street Presteigne Powys LD8 2BA Trans ortEn uiries & Bookin Contact Info Tel: 01544 267961 Email: trans ncs mail.com By using Give as You Live we gain a donation of the total cost of your online shopping at no-extra cost to yourself Many stores are signed up as partners of Give as You Live including Amazon Tesco ASDA and many more.
Unaudited Fininciil Statements for the Year Ended 31 Mar¢h 2024 PreAteigne and NortoD Communlty Support
Pre*Jgne and Norton Communlty Support Contents of the Financial StstemeRts for the Year Fnded 31 March 2024 General Inforniatlon Atats, Report and CJleMt Approval CertlfleAte Det41kd Pn)fit and Loss Account Balance Sheet Tanglble Fjxed Assets Seheduk
Prestolgne gnd Norton Commmntty Support Ceneral lafomAtion for the Year Ended 31 Mareh 21)24 ADDRE&S.. 5 High Street PrcsteignL Powys LD8 2BA Housego Accountsn¢y & T8kntion Office 10 Broadaxe Business P8 Presteigne Powys LD8 2UH Page I
Fln*n¢lal Ststemeots for the Year Ended 31 M8reh 21)24 Aeeountants, Report to PrestelgTh¢ and Norton Community Support As described below, you have approved the fancIal statements ftir the ye4t Cod1 31 March 2024 Bet out on pages thTce to five. In accordan¢e with your insttudions. w¢ have ¢ompilwJ th¢se unaudited financial 8tatLnnents from the accounting records. and explanations supplied to us. 14ousego Accountancy & Taxation Office 10 Br(wlaxe Business Park Ptesteigme Powys LD8 2UH 28 July 2024 Client Approval Certifi¢ate l approve th¢ finan prepaTatioo. statemvnts ar LX)nfiTm that I hav¢ m8d¢ avaiiablc all releVt COnts and inf0mtiOn for their RicbaThl Wells Datc". PaBe 2
Pre4telgne and Norton Communlty Supwrt Detalled Profit and Loss Account for the Year Ended 31 March 2024 2024 2023 Intome Transport- Client I tjjnations Charily shop- Takings Generdl (VB)- Cor¢ InL'OrnC GeneraI (VB) Donations War¢housc. Sales cile- Donations 4,998 25.026 5,759 1.420 64242 2,135 6,221 21,778 2,869 40 44273 3.389 103,580 78,570 Olber Ineojne Govemment grants Deposit account illlerest Investsnent account inter¢5t 4,626 250 2,132 4.376 39 (Ai3 7,008 5.018 110588 83,588 Expemdltsre Rcnl Rates,Uti1itie0ffi¢¢ General Office FpenseS- Ctrclel Warehousel TrntpOrt/ Shop Rent & Rates (Shop) Insuranco Rent & Utilities (Warehouse) Genml Warehousc cxpcD Salaries & National Insurnice Telepholie Advertising Strdff travel. trg & mtttings Volunteer Drivers Rent (Circle) Client Activity Costs (Circje) Sundry expenses Commut)ity Drnw Prizes Donation paid Accountancy Depreciation oftangible fixed ossels 4,903 16J8 839 11,680 95 55,907 1,045 120 2,478 7,888 1.780 479 874 532 1.51x1 5,702 1704 776 7,025 24 46,404 1,113 iio 1,075 4,880 1.914 672 751 570 1,750 97.688 78,478 NFT PROFIT 12.9(K) 5.110 P88e 3
Pre5teigne and Norton Communfity Support Balan¢e Sheet 31 M1h 2024 2024 FIXF.D A55ETS Motor vehicl 8,750 CURRENT ASSETS TrdtLSPOrt current account Genernl Gurrent account Warehous¢ ¢llent account Shop cUt account c.ircle cumt 4c¢ount Business bank inslanl account Investment account Pcty Cash balanc¢s 2281 3.167 5.144 278 3,678 26.870 52,735 186 3,011 2,753 &709 5,017 3.617 22.120 50,603 327 100,339 96,157 CURRENT LIABILITIES Trade ¢110r$ 569 99,738 r4ET E73 108.488 95,588 FINANCED BY CAPITAL ACCOU BTought forward Add Net PD)fit 95588 90,478 12,900 5,110 108,488 95588 108.488 95.588
Pre*igDe aud iYortOA Communlty Support Tanglbje Fixed Assets Schedule 31 March 2024 Motor vehicles COST Additn8 10,500 At31 March 2024 0.500 DEPRECIATION Char8¢ foryear 1.750 At 31 March 2024 1,750 ET BOOK VALUE At 31 March 2024 8,750 Page 5
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Nity Support Presteigne and Norton Community Support On accounts for the year ended 31st March 2024 Charity no {if any) 1060479 Set out on pages I report to the trustees on my examination of the accounts of the above charity {Ihe Trust.) for the year ended ." Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (°the Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charty Commission under section 145(5Xb) of the Act. I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination which gives rne cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Independent examiner's statement Signed: Date: Name: Stephen F Houseg Relevant professional qualification(s) or body (if any): ICPA (Fellow) Address: Housego Accountancy & Taxation Office 10 Broadaxe Business Park Presteigne Powys LD8 2UH IER October 2018
(KARllY Trustees. Annual Report for the period Period start date Day Month 01 04 Period end date Day Month 31 Year 2023 l Year From To | 2024 Reference and administration details Section A Charity name Presteigne & Norton Community Support Other names charity is known by Reglstered charity number (If any) 1060479 Charity's principal address 5 High Street Presteigne Powys Post¢oda LD8 2BA Names of the charity trustses who manage the charlty Dates a¢t•d If not for wholo Trusteo nam Office (if any) Name of porson {or body) entitled toa nt trustee Ifan Richard Wells Lynne Wells Moi Gibbons Judy Daffern Steff Griffiths Chainnan Warehouse Trustee Treasurer Secrelary Trustee June Morgan Trustee 10 12 13 14 15 17 18 19 20 Names of the trustees for the charfty. if any, (for example, any custodian trustees) Name Datss acted rf not for whole TAR Aprll 2009
Names and addresses of advisers (Optional informatlon) of adviser Name Address Name of chief executive or names of senlor staff members (Optlonal Infonnatlon) Section B Structure, overnance and management Descrlptlon of the charity's trusts Constitution Type of governing document How the charity is constituted Charity Trustee selection methods lecj aptx)iiiied by. ele.cted I Elected by AGM att8nd8es Addltlonal governance Issuos {Optional inforniation) You may choose to include additional information, where relevanl, about: policies and procedures adopted for the induction and tralning of trustees; the charity's organisational structure and any wider network wlth whlch the charity works., relationship with any related parties; trustees, consideration of major risks and the system and procedures to manage them. Section C Objectives and activities Summary of the objects of the charity set out in Its governlng document TAR April 2009
Summary of the main activities undertaken for the public benefit in relation to these objects (include within thls section the statutory declaratlon that trustees have had regard to the guidance issued by the Charity Commission on public benefrt) Additional detsils of objectives and activities (Optional information) You may choose to include further statements, where relevant, about: policy on grantmaking; policy programme related investment; contribution made by volunteers. TAR April 2009
Section D Achievements and performance Summary of the maln achiev•m•nts of tho charity during the year TAR Aprll 2009
Section E Financial review Brief statement of the charltys policy on reserves Details of any funds materially in deficit Further financlal review detalls (Optlonal inforniation) You may choose to include additional infonnation, whe relevant about". the charity's prlncipal sources of funds (including any fundraising); how expendilure has supported the key objectives of the charity; investrnent policy and objectives including any ethical inveslment policy adopted. Section F Other optional information Section G Declaration The trustees declare that thoy have approved the trustees. report above. Signed on behalf of the charity's trustees Slgnature(s) Full name(s) Position (eg Secretsry, Chair, etc) Richard Wells Chainxan Date 8.8.2024 TAR Aprll 2009