Company registration number: 3271251 Charity registration number: 1060435
## Eldene (Swindon) Community Association Ltd
(A company limited by share capital)
Annual Report and Financial Statements
for the Year Ended 31 March 2021
## **Eldene (Swindon) Community Association Ltd**
## **Contents**
|Reference and Administrative Details|1|
|---|---|
|Trustee's Report|2|
|Statement of Trustee's Responsibilities|3|
|Independent Examiner's Report|4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes to the Financial Statements|7 to 16|
## **Eldene (Swindon) Community Association Ltd**
## **Reference and Administrative Details**
**Trustee** James Martin Bennett **Registered Office** Eldene Community Centre Eldene Swindon Wiltshire SN3 3RZ **Company Registration Number** 3271251 **Charity Registration Number** 1060435
Page 1
## **Eldene (Swindon) Community Association Ltd**
## **Trustee's Report**
The trustee, who is also a director for the purposes of company law, presents the annual report together with the financial statements of the charitable company for the year ended 31 March 2021.
## **Objectives and activities**
## _**Objectives, strategies and activities**_
The principal activity of the company is the operation of the Eldene Community Centre, Swindon.
The Association's objectives are to provide a centre for the local inhabitants of Eldene and the neighbourhood without distinction of sex, sexual orientation or race, and a political, religious or the opinions, by association together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interest of the social welfare for the recreation and leisuretime with the object of improving the conditions of life the said inhabitant.
The charity is largely financially dependent on Eldene (Swindon) CA Trading Limited with £7560 of the income for the year being receivable from this entity. Eldene (Swindon) CA Trading Limited is related by common control.
There have been significant changes to the operations of the company during the year due to Covid- 19 outbrake but it is considered that the company will continue to fulfil it's obligations in relation to the community.
## _**Public benefit**_
The trustee confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
## **Structure, governance and management**
## _**Organisational structure**_
The charity is run by a committee, comprising the trustees and company secretary. The trustees include a chairperson and treasurer.
The trustees are appointed by votes or by Ordinary Resolution at Annual General Meetings.
## _**Major risks and management of those risks**_
## _Reserves and risk assessment_
The committee are responsible for reviewing the financial requirements of the charity. The charity has retained reserves which would cover overheads for approximately twelve months if income was to cease.
The committee has assessed the risks affecting the charity. Systems are in place to mitigate those risks.
The annual report was approved by the member of the charity on 29 October 2021 and signed on its behalf by:
......................................... James Martin Bennett Trustee
Page 2
## **Eldene (Swindon) Community Association Ltd**
## **Statement of Trustee's Responsibilities**
The trustee (who is also the director of Eldene (Swindon) Community Association Ltd for the purposes of company law) is responsible for preparing the trustee's report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
Company law requires the member to prepare financial statements for each financial year. Under company law the member must not approve the financial statements unless satisfied that they give a true and fair view of the state of affairs of the charitable company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the member is required to:
- select suitable accounting policies and apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The member is responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the member of the charity on 29 October 2021 and signed on its behalf by:
......................................... James Martin Bennett Trustee
Page 3
## **Eldene (Swindon) Community Association Ltd**
## **Independent Examiner's Report to the trustee of Eldene (Swindon) Community Association Ltd**
I report to the charity trustee on my examination of the accounts of the charity for the year ended 31 March 2021 which are set out on pages 5 to 16.
## **Respective responsibilities of trustee and examiner**
As the charity’s trustee of Eldene (Swindon) Community Association Ltd (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of Eldene (Swindon) Community Association Ltd are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of Eldene (Swindon) Community Association Ltd as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Chris Pittock- Senior Partner
...................................... Hinton Abbott Accountants
21 October 2021
Page 4
## **Eldene (Swindon) Community Association Ltd**
## **Statement of Financial Activities for the Year Ended 31 March 2021 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)**
|**Note**
**Income and Endowments from:**
Donations and legacies
3
Charitable activities
4
Interest Income
5
Total income
**Expenditure on:**
Charitable activities
6
Total expenditure
Net income
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
15
**Note**
**Income and Endowments from:**
Charitable activities
4
Interest Income
5
Total income
**Expenditure on:**
Charitable activities
6
Total expenditure
Net income
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
15|**Unrestricted**
**£**
27,319
19,991
1
47,311
(26,418)
(26,418)
20,893
20,893
29,261
50,154
**Unrestricted**
**£**
29,635
3
29,638
(27,778)
(27,778)
1,860
1,860
27,401
29,261|**Total**
**2021**
**£**
27,319
19,991
1|
|---|---|---|
|||47,311|
|||(26,418)|
|||(26,418)|
|||20,893|
|||20,893
29,261|
|||50,154|
|||**Total**
**2020**
**£**
29,635
3|
|||29,638|
|||(27,778)|
|||(27,778)|
|||1,860|
|||1,860
27,401|
|||29,261|
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2020 is shown in note 15.
The notes on pages 7 to 16 form an integral part of these financial statements. Page 5
## **Eldene (Swindon) Community Association Ltd**
## **(Registration number: 3271251) Balance Sheet as at 31 March 2021**
|**Note**
**Fixed assets**
Tangible assets
11
**Current assets**
Debtors
12
Cash at bank and in hand
13
**Creditors: Amounts falling due within one year**
14
**Net current assets**
**Net assets**
**Funds of the charity:**
**Unrestricted income funds**
Unrestricted funds
**Total funds**
15|**2021**
**£**
638
40,719
13,143
53,862
(4,346)
49,516
50,154
50,154
50,154|**2020**
**£**
1,778
29,083
7,384|
|---|---|---|
|||36,467
(8,984)|
|||27,483|
|||29,261|
|||29,261|
|||29,261|
For the financial year ending 31 March 2021 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Director's responsibilities:
- The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and
- The responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements on pages 5 to 16 were approved, and authorised for issue on 29 October 2021 and signed by:
.........................................
James Martin Bennett Trustee
The notes on pages 7 to 16 form an integral part of these financial statements. Page 6
## **Eldene (Swindon) Community Association Ltd**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
## **1 Charity status**
The charity is limited by share capital, incorporated in .
The address of its registered office is: Eldene Community Centre Eldene Swindon Wiltshire SN3 3RZ
These financial statements were authorised for issue by the trustee on 29 October 2021.
## **2 Accounting policies**
## **Summary of significant accounting policies and key accounting estimates**
The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.
## **Statement of compliance**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). They also comply with the Companies Act 2006 and Charities Act 2011.
## **Basis of preparation**
Eldene (Swindon) Community Association Ltd meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
## **Going concern**
The trustee consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.
## **Exemption from preparing a cash flow statement**
The charity opted to early adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.
## **Income and endowments**
Incoming resources are reported gross and are recognised when receivable.
## _**Grants receivable**_
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
Page 7
## **Eldene (Swindon) Community Association Ltd**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
## **Expenditure**
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
## _**Charitable activities**_
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## **Governance costs**
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustee’s meetings and reimbursed expenses.
## **Government grants**
Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.
## **Taxation**
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
## **Tangible fixed assets**
Individual fixed assets costing £100.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
## **Depreciation and amortisation**
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
**Asset class Depreciation method and rate** Plant and Machinery 25% Straight Line Basis Office Equipment 20% Straight Line Basis
Page 8
## **Eldene (Swindon) Community Association Ltd**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
## **Trade debtors**
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
## **Trade creditors**
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.
Trade creditors are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.
## **Fund structure**
Unrestricted income funds are general funds that are available for use at the trustee's discretion in furtherance of the objectives of the charity.
## **3 Income from donations and legacies**
|Grants, including capital grants;
Government grants
Grants from local authorities
Other income from donations and legacies
**Total for 2021**|**Unrestricted**
**funds**
**General**
**£**
2,878
23,099
1,342
27,319|**Total**
**funds**
**£**
2,878
23,099
1,342|
|---|---|---|
|||27,319|
Page 9
## **Eldene (Swindon) Community Association Ltd**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
## **4 Income from charitable activities**
|Provision of facilities
**Total for 2021**
**Total for 2020**
**5**
**Investment income**
Interest receivable on bank deposits
**Total for 2021**
**Total for 2020**
**6**
**Expenditure on charitable activities**
**Note**
Provision of facilities
Governance costs
7
**Total for 2021**
**Total for 2020**|**Unrestricted**
**funds**
**General**
**£**
19,991
19,991
29,635
**Unrestricted**
**funds**
**General**
**£**
1
1
3
**Unrestricted**
**funds**
**General**
**£**
12,373
14,045
26,418
27,778|**Total**
**funds**
**£**
19,991|
|---|---|---|
|||19,991|
|||29,635|
|||**Total**
**funds**
**£**
1|
|||1|
|||3|
|||**Total**
**funds**
**£**
12,373
14,045|
|||26,418|
|||27,778|
In addition to the expenditure analysed above, there are also governance costs of £14,045 (2020 - £13,048) which relate directly to charitable activities. See note 7 for further details.
Page 10
## **Eldene (Swindon) Community Association Ltd**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
## **7 Analysis of governance and support costs**
## **Governance costs**
|Staff costs
Wages and salaries
Fees paid to independent examiner
Legal fees
Depreciation, amortisation and other similar costs
Other governance costs
**Total for 2021**
**Total for 2020**
**8**
**Net incoming/outgoing resources**
Net incoming resources for the year include:
Depreciation of fixed assets
**9**
**Staff costs**
The aggregate payroll costs were as follows:
**Staff costs during the year were:**
Wages and salaries|**Unrestricted**
**funds**
**General**
**£**
9,481
912
347
1,141
2,164
14,045
13,047
**2021**
**£**
1,141
**2021**
**£**
9,481|**Total**
**funds**
**£**
9,481
912
347
1,141
2,164|
|---|---|---|
|||14,045|
|||13,047|
|||**2020**
**£**
1,445|
|||**2020**
**£**
8,495|
The monthly average number of persons (including senior management team) employed by the charity during the year expressed as full time equivalents was as follows:
|Administration and support|**2021**
**No**
2|**2020**
**No**
2|
|---|---|---|
No employee received emoluments of more than £60,000 during the year.
Page 11
## **Eldene (Swindon) Community Association Ltd**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
## **10 Taxation**
The charity is a registered charity and is therefore exempt from taxation.
## **11 Tangible fixed assets**
|**Cost**
At 1 April 2020
At 31 March 2021
**Depreciation**
At 1 April 2020
Charge for the year
At 31 March 2021
**Net book value**
At 31 March 2021
At 31 March 2020
**12 Debtors**
Trade debtors
Prepayments
Other debtors
**13 Cash and cash equivalents**
Cash on hand
Cash at bank||**Furniture and**
**equipment**
**£**
44,644
44,644
42,866
1,140
44,006
638
1,778
**2021**
**£**
7,560
419
32,740
40,719
**2021**
**£**
158
12,985
13,143|**Furniture and**
**equipment**
**£**
44,644
44,644
42,866
1,140
44,006
638
1,778
**2021**
**£**
7,560
419
32,740
40,719
**2021**
**£**
158
12,985
13,143|**Total**
**£**
44,644
44,644
42,866
1,140
44,006
638
1,778
**2020**
**£**
-
2,550
26,533|
|---|---|---|---|---|
|||44,644|||
|||42,866
1,140|||
|||44,006|||
|||638|||
|||1,778|||
|||**2021**
**£**
7,560
419
32,740
40,719
**2021**
**£**
158
12,985
13,143|||
|||||29,083|
|||||**2020**
**£**
941
6,443|
|||||7,384|
Page 12
## **Eldene (Swindon) Community Association Ltd**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
## **14 Creditors: amounts falling due within one year**
|**14 Creditors: amounts falling due within one year**|||
|---|---|---|
|Trade creditors
Other taxation and social security
Other creditors
Accruals|**2021**
**£**
986
196
(1)
3,165
4,346|**2020**
**£**
4,805
560
748
2,871|
|||8,984|
Page 13
## **Eldene (Swindon) Community Association Ltd**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
## **15 Funds**
|**15 Funds**||||
|---|---|---|---|
|**Balance at 1**
**April 2020**
**£**
**Unrestricted funds**
General
29,261
**Balance at 1**
**April 2019**
**£**
**Unrestricted funds**
General
27,401
**16 Analysis of net assets between funds**
Tangible fixed assets
Current assets
Current liabilities
Total net assets
Tangible fixed assets
Current assets
Current liabilities
Total net assets
**17 Analysis of net funds**
Cash at bank and in hand
Net debt|**Incoming**
**resources**
**£**
47,311
**Incoming**
**resources**
**£**
29,638
**At 1 April**
**2020**
**£**
7,384
7,384|**Resources**
**expended**
**£**
(26,418)
**Resources**
**expended**
**£**
(27,778)
**Unrestricted**
**funds**
**General**
**£**
638
53,862
(4,346)
50,154
**Unrestricted**
**funds**
**General**
**£**
1,778
36,467
(8,984)
29,261
**Financing cash**
**flows**
**£**
5,759
5,759|**Balance at 31**
**March 2021**
**£**
50,154|
||||**Balance at 31**
**March 2020**
**£**
29,261|
||||**Total funds at**
**31 March**
**2021**
**£**
638
53,862
(4,346)|
||||50,154|
||||**Total funds at**
**31 March**
**2020**
**£**
1,778
36,467
(8,984)|
||||29,261|
||||**At 31 March**
**2021**
**£**
13,143
13,143|
Page 14
## **Eldene (Swindon) Community Association Ltd**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
|Cash at bank and in hand
Net debt|**At 1 April**
**2019**
**£**
6,670
6,670|**Financing cash**
**flows**
**£**
714
714|**At 31 March**
**2020**
**£**
7,384|
|---|---|---|---|
||||7,384|
Page 15
## **Eldene (Swindon) Community Association Ltd**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
## **18 Related party transactions**
During the year the charity made the following related party transactions:
## **Eldene (Swindon) CA Trading Limited**
(During the year the company charged rent of £7560 to Eldene (Swindon) CA Trading Limited (2020: 7,560).
An amount of £32,529 ( 2020: £26,325) owed to the company by Eldene (Swindon) CA Trading Limited is included in other debtors.
Eldene ( Swindon) CA Trading Limited's principal activity is the operation of the bar and function trading activities of the Eldene Community Centre, Swindon. It's turnover for the year ended 31st March 2021 totaled £49,681 ( 2020: £184,559), and it's net loss before tax for the year was £9,705 ( 2020: £7,227 profit).) At the balance sheet date the amount due from Eldene (Swindon) CA Trading Limited was £32,529 (2020 - £26,325).
Page 16
## **Eldene (Swindon) Community Association Ltd**
## **Detailed Statement of Financial Activities for the Year Ended 31 March 2021**
|**Income and Endowments from:**
Donations and legacies (analysed below)
Charitable activities (analysed below)
Investment income (analysed below)
Total income
**Expenditure on:**
Charitable activities (analysed below)
Total expenditure
Net income
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward|**Total**
**2021**
**£**
27,319
19,991
1
47,311
(26,418)
(26,418)
20,893
20,893
29,261
50,154|**Total**
**2020**
**£**
-
29,635
3|
|---|---|---|
|||29,638|
|||(27,778)|
|||(27,778)|
|||1,860|
|||1,860
27,401|
|||29,261|
This page does not form part of the statutory financial statements. Page 17
## **Eldene (Swindon) Community Association Ltd**
## **Detailed Statement of Financial Activities for the Year Ended 31 March 2021**
|**_Donations and legacies_**
UK Government grants
Other income
Grants receivable
**_Charitable activities_**
Rent receivable from associated company
User Group Income
Membership contributions received
Deffered membership from previous year
**_Investment income_**
Interest on cash deposits
**_Charitable activities_**
Direct costs
Water rates
Light, heat and power
Insurance
Repairs and maintenance
Wages and salaries
Office expenses
Printing, postage and stationery
Accountancy fees
Legal and professional fees
Depreciation of plant and machinery
Depreciation of office equipment|**Total**
**2021**
**£**
2,878
1,342
23,099
27,319
7,560
12,431
-
-
19,991
1
1
1,936
1,553
6,967
1,606
311
9,481
2,155
9
912
347
211
930
26,418|**Total**
**2020**
**£**
-
-
-|
|---|---|---|
|||-|
|||7,560
20,431
1,040
604|
|||29,635|
|||3|
|||3|
|||2,350
1,347
9,453
1,377
204
8,495
1,886
5
900
316
211
1,234|
|||27,778|
This page does not form part of the statutory financial statements. Page 18