Trustees' Annual Report for the period
From Period start date To Period end date 01 April 2023 31 March 2024 Reference and administration details
Charity name Ilkley & District Round Table 1060429 ~~———~~ Charity's principal address 13 Middleton Road Ilkley Postcode LS29 9EX ~~—~~ Dates acted if not for Name of person (or body) entitled to Office (if any) whole year appoint trustee (if any)
Other names charity is known by
Registered charity number (if any) 1060429
Names of the charity trustees who manage the charity
Name of person (or body) entitled to appoint trustee (if any) Ilkley & District Round Table Ilkley & District Round Table Ilkley & District Round Table
Trustee name Office (if any) 1 Guy Weston 2 Matthew Ward 3 Nick Marsden
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year Not Applicable ~~—<-~~ Names and addresses of advisers (Optional information) Type of adviser Name Address Independent Examiner Ascentis (David Business Centre, Wells Rd, Ilkley LS29 9JB Clayton) ~~———~~ Name of chief executive or names of senior staff members (Optional information)
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Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Trust Deed
(eg. trust deed, constitution)
How the charity is constituted
The charity is a non-corporate registered charity.
(eg. trust, association, company)
Trustees are appointed by the Ilkley & District Round Table membership Trustee selection methods and serve for an indefinite period. The Trust Deed provides for no (eg. appointed by, elected by) minimum or maximum number of trustees, although a quorum of three trustees is required at any meeting.
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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●policies and procedures adopted for the induction and training of trustees;
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●the charity’s organisational structure and any wider network with which the charity works;
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●relationship with any related parties;
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●trustees’ consideration of major risks and the system and procedures to manage them.
ORGANISATION:
While the Trustees oversee the Charity, the management of fundraising activities is delegated to Officers, who are appointed at the Annual General Meeting to serve for a minimum one-year term of office in various roles associated with fundraising.
Ilkley & District Round Table is a member of the National Association of Round Tables of Great Britain and Ireland (RTBI), but is a registered charity in its own right and operates its fundraising activities independently.
Annual subscriptions are paid to RTBI by members, but this is managed on a separate and standalone basis from the charitable accounts; Ilkley & District Round Table charity funds are used exclusively for fundraising activities and grant making.
Principal risks identified:
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Financial: unexpected failure to host a fundraising event (e.g. fire at beer festival venue week leading up to the event).
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- Risk of harm to volunteers.
Appropriate insurance cover is arranged for all significant events through membership of the national Round Table organisation with specific event insurance taken for the Ilkley Beer festival and the Ilkley Half Marathon.
Most material expenditure (primarily Beer Festival and Half Marathon expenses) is paid in arrears, after the event, limiting financial exposure should the event be cancelled at short notice due to events beyond the Charity’s control. Corporate sponsorship and Half Marathon entry fees would be refundable or carried forward to the following year and any deemed reputational damage would be addressable in a “force majeure” event.
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Section C
Objectives and activities
Ilkley and District Round Table is a member of the National Association of Round Tables of Great Britain and Ireland. As an organisation, the primary aims are Fun, Fundraising and Fellowship. Summary of the objects of the charity set out in its governing The Charitable objective is to raise funds through the organisation of document community events throughout the year in order to support, via grants or the giving of Members’ time, a variety of good causes, primarily in Ilkley and the surrounding district. The Trustees plan and operate all activities with regard to the provisions and requirements laid out in Section 17(5) of the Charities Act and the Charities (Accounts and Reports) Regulations 2008 with respect to operation for public benefit. Ilkley and District Round Table activities are undertaken for the public benefit in three forms: - putting on community events for the entertainment and enjoyment of the community; - as a result of event proceeds, making grants to local good causes; or - giving freely, time to help organisations or individuals in need. Beer Festival: The Ilkley Beer Festival is now a well-established event on the local social and business calendar. The event brings together local businesses (as sponsors) and more than 2,000 attendees to raise, for the first time in it’s history, over £50k for local good causes. Half Marathon: The Ilkley Half Marathon had its fifth event in July 2023. As with the Summary of the main activities previous events this was well received and is now back on track after undertaken for the public recovering from the Coronavirus pandemic. There were approximately benefit in relation to these 1800 runners on the day and around £33k was raised for local good objects (include within this causes. section the statutory declaration that trustees have Santa Float: had regard to the guidance The Santa Float takes Santa round Ilkley and nearby Addingham over five issued by the Charity nights in December, bringing smiles and chocolates to hundreds of children Commission on public benefit) of all ages. Grant Making: During the 2023/24 year we were able to make donations of over £87k to local good causes. Recipients vary, but we support a variety of extremely worthy organisations in accordance with our community-focussed grant award criteria (see below). Examples over the years include: - LS29, AWARE and the Principal Trust: supporting families of children with disabilities in family respite trips and individual grants for wheelchairs and other quality of life transforming infrastructure. - Local organisations supporting the elderly with social activities, shopping assistance, Christmas parcels and concerts etc. - Local sports clubs in a variety of capacities, from kit to significant donations for capital projects in the development of Ilkley’s excellent facilities across a range of sports. - Youth organisations including the Scouts and Ilkley Pride.
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Volunteering:
In addition to grants members also give their time to support local organisations and individuals. These events, however, are largely outside the main remit of Round Table as the members are not paid from funds and no expenses are incurred from the Charitable funds against these activities.
Additional details of objectives and activities (Optional information)
Grant Making Policy:
Ilkley and District Round Table raises funds with the sole purpose of distribution to local good causes with the underlying aim of benefiting the local community. Applications for grants are made by individuals or community organisations and are considered at monthly business meetings against a set of governing principles and criteria. These principles are structured to ensure only worthy, reputable causes giving tangible benefit to the community (including on occasion individuals in need) and who are unlikely to have access to alternative funding are considered.
Where possible Round Table seeks to secure a lasting legacy from grants, You may choose to include particularly those of a material nature, and may therefore contribute to further statements, where larger fundraising efforts (for example in support of large development relevant, about: programmes at local sports facilities) where ongoing public benefit is demonstrable.
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
We aim not to contribute to the general running overheads of organisations as a rule, but may on occasion do so where a valuable local organisation is at risk or provides a valuable service that offers significant benefit to the wider community.
Applications are voted upon by Members, with a quorum of over half the registered Members needed to be present at the meeting to validate a vote. The Chairman has the casting vote should there be a draw between those in favour and those against. Details and decisions are recorded in the meeting minutes.
Contribution by Volunteers:
Fundraising and running of the charity relies on the existing and retired members of the national Round Table to give their time on a purely voluntary basis, and on occasions to provide services to both Ilkley & District Round Table and recipient causes, without charge.
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Section D
Achievements and performance
The Trustees report that the year to 31 March 2024 was an effective year. Summary of the main achievements of the charity The charity's income during this year came from the two main events that during the year are now part of the Ilkley Round Table calendar - Beer Festival and Half Marathon. We are delighted to have again supported many good causes in the year, including local community groups, local Scouts, local sporting organisations, children’s groups and support networks for those with disabilities, donating £87k in the year.
Section E Financial review The General fund amounted to £35k at 31 March 2024. This includes Brief statement of the retained proceeds which are available to be distributed to good causes charity’s policy on reserves over the rest of the year. The Trustees consider the level of general funds retained at year end to be appropriate given the income and expenditure profile and continue to prioritise putting funds to good use as soon as suitable good causes are identified. Details of any funds materially Not applicable in deficit
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Further financial review details (Optional information)
Ilkley and District Round Table does not have any ongoing running or You may choose to include overhead costs. Direct costs are incurred in respect of specific events, additional information, where and are kept to a minimum in order to maximise the funds available for relevant about: good causes. ● the charity’s principal sources of funds (including It relies on the Membership to give their time on a purely voluntary basis, any fundraising); and on occasions to provide services, to both Round Table and recipient ● how expenditure has causes, without charge. supported the key objectives of the charity; Distributions to good causes are made from the net proceeds from
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of the charity; Distributions to good causes are made from the net proceeds from
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● investment policy and events, primarily the Ilkley Beer Festival, Ilkley Half Marathon and Santa objectives including any Float. There are no other financial obligations on the charity. ethical investment policy adopted. As a result, the balance sheet is intended to remain positive at all times.
As a result, the balance sheet is intended to remain positive at all times. All surplus funds are held in bank accounts and there are no other tangible fixed assets. Materials purchased as required to support and run the Beer Festival, Half Marathon and Santa Float are expensed in the same year.
~~ee~~ Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Guy Weston Matthew Ward
Position (e.g. Secretary, Chair) Trustee Trustee
Signature(s)
Full name(s) Nick Marsden
Position (e.g. Secretary, Chair) Trustee Signature(s) ~~re~~ Full name(s)
Position (e.g. Secretary, Chair)
Date XXX January 2025 ~~a~~
01 / 16 / 2025
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Ilkley and District Round Table Registered Charity No.1060429
Statement of Financial Activities For The Year Ended 31 March 2024
| 2024 | 2023 | ||
|---|---|---|---|
| Unrestricted | Unrestricted | ||
| Funds | Funds | ||
| Notes | £ | £ | |
| INCOMING RESOURCES | |||
| Incoming resources from charitable activities: | |||
| Fund raising events | 2 | 208,209 | 183,042 |
| Donations | 0 | 835 | |
| Bank interest | 3,411 | 1,548 | |
| TOTAL INCOMING RESOURCES | 211,620 | 185,425 | |
| RESOURCES EXPENDED | |||
| Expenses of fund raising events | 3 | 121,063 | 121,844 |
| Donations to good causes | 87,282 | 75,683 | |
| TOTAL RESOURCES EXPENDED | 208,345 | 197,527 | |
| NET INCOMING RESOURCES FOR THE YEAR | 3,275 | (12,102) | |
| BALANCE BROUGHT FORWARD 1 APRIL 2023 | 32,216 | 44,318 | |
| BALANCE CARRIED FORWARD 31 MARCH 2024 | 35,491 | 32,216 |
There are no recognised gains and losses in 2024 other than the net income for the year.
All operations are continuing.
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Ilkley and District Round Table Statement of Financial Position As At 31 March 2024
| 2024 | 2023 | ||
|---|---|---|---|
| Notes | £ | £ | |
| FIXED ASSETS | 4 | 3,733 | 0 |
| CURRENT ASSETS | |||
| Debtors and prepayments | 5 | 29,769 | 13,975 |
| Cash at bank and in hand | 72,751 | 83,958 | |
| 102,520 | 97,933 | ||
| CREDITORS: Amounts Falling Due Within OneYear | 3 | 70,762 | 65,717 |
| NET ASSETS | 35,491 | 32,216 | |
| UNRESTRICTED FUNDS | 35,491 | 32,216 |
The financial statement was approved by the Board of Trustees and authorised for issue on 15th January 2025 and are signed on its behalf by:
| Matthew Ward | Trustee |
|---|---|
| Guy Weston | Trustee |
| Nick Marsden | Trustee |
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lkley and District Round Table Notes to the Financial Statements For The Year Ended 31 March 2024
1 Accounting Policies
1.1 Basis of preparation of Financial Statements
The accounts are prepared under the historical cost convention and in accordance with the applicable accounting standards and requirements outlined in ‘Charity reporting and accounting: the essentials, November 2016 (CC15d)’.
1.2 Funds accounting
During the financial year ended 31 March 2024, the charity did not have designated, restricted or endowment funds hence the total funds are unrestricted and may be spent on any legitimate aim as laid down in the Charity’s Trust Deed.
1.3 Incoming resources
All incoming resources are included in the Statement of Financial Activities on an accruals basis where the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
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donations in kind, where material, are recognised at market value
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investment income is included on a received basis
1.4 Resources expensed
Expenditure is recognised on an accruals basis as a liability is incurred and where a constructive obligation has arisen.
1.5 Fixed assets and depreciation
Tangible fixed assets are measured at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following basis:
Equipment 10% on cost straight line
| **2 ** | Incoming Resources From Fund Raising Activities | 2024 | 2023 |
|---|---|---|---|
| Beer festival | 111,840 | 102,225 | |
| Half marathon | 92,765 | 76,284 |
| Santa float Charter dinner |
3,604 2,498 0 2,035 208,209 183,042 |
|---|---|
The aim of the beer festival is to cover, as far as possible, the costs of the event with ticket and beer sales, with the sponsorship income generating the surplus for distribution to good causes.
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Ilkley and District Round Table Notes To The Financial Statements For The Year Ended 31 March 2024
| 3 Expenses Of Fund Raising Events Beer festival Half marathon Santa float Charter dinner |
2024 2023 61,484 57,922 59,310 60,821 90 61 179 3,040 121,063 121,844 |
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Beer festival includes venue hire, purchase of materials, supplies and other costs to set-up and host the event. Half marathon includes traffic management, equipment hire and purchase of materials.
| 4 Fixed Assets Bar Addition Depreciation for the year Net book value as at 31 March 2024 5 Debtors Other debtors Prepayments and accrued income 6 CREDITORS: Amounts Falling Due Within One Year |
£ £ 4,000 0 (267) 0 3,733 0 £ £ 17,000 9,500 12,769 4,475 29,769 13,975 £ £ |
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| Other creditors Accruals and deferred income |
6,586 1,244 64,176 64,473 70,762 65,717 |
|---|---|
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Docusign Envelope ID: 3A65DC67-9612-4E93-8943-BB8B7B117FF3
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees | Charity Name Ilkley & District Round Table |
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|---|---|---|---|
| On accounts for the year | 31 March 2024 | Charity no | 1060429 |
| ended | (if any) | ||
| Set out on pages | 7 to 10 | ||
| I report to the trustees on my examination of the accounts of the above | |||
| charity (“the Trust”) for the year ended 31/03/2024. | |||
| Responsibilities and | As the charity's trustees, you are responsible for the preparation of the | ||
| basis of report | accounts in accordance with the requirements of the Charities Act 2011 | ||
| (“the Act”). |
I report in respect of my examination of the Ilkley & District Round Table’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
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Independent I have completed my examination. I confirm that no material matters have
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examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
| Signed: | Date:06-01-2025 ~~[~~ |
Date:06-01-2025 ~~[~~ |
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|---|---|---|---|
| Name: | David R Clayton | ||
| Relevant professional | FCCA | ||
| qualification(s) or body | |||
| (if any): | |||
| Address: | The Octagon | ||
| Wells Road | |||
| Ilkley LS29 9JB |
Oct 2018
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IER
Docusign Envelope ID: 3A65DC67-9612-4E93-8943-BB8B7B117FF3
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
Oct 2018
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IER