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2023-03-31-accounts

Trustees' Annual Report for the period

From Period start date To Period end date 01 April 2022 31 March 2023

Charity name Ilkley & District Round Table

Other names charity is known by

Registered charity number (if any) 1060429

Charity's principal address 13 Middleton Road

Ilkley

Postcode LS29 9EX

Names of the charity trustees who manage the charity

Trustee name Office (if any)

2 Matthew Ward

Dates acted if not for

whole year

Name of person (or body) entitled to appoint trustee (if any) Ilkley & District Round Table Ilkley & District Round Table Ilkley & District Round Table

8

9

10

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year
Not Applicable

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of adviser
Name
Address

Independent Examiner		 Ascentis (David
Clayton)		 Business Centre, Wells Rd, Ilkley LS29 9JB

Name of chief executive or names of senior staff members (Optional information)

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Section B Structure, governance and management

Description of the charity’s trusts

Trust Deed

The charity is a non-corporate registered charity.

(eg. trust, association, company)

Trustees are appointed by the Ilkley & District Round Table membership Trustee selection methods and serve for an indefinite period. The Trust Deed provides for no (eg. appointed by, elected by) minimum or maximum number of trustees, although a quorum of three trustees is required at any meeting.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

ORGANISATION:

While the Trustees oversee the Charity, the management of fundraising activities is delegated to Officers, who are appointed at the Annual General Meeting to serve for a minimum one-year term of office in various roles associated with fundraising.

Annual subscriptions are paid to RTBI by members, but this is managed on a separate and standalone basis from the charitable accounts; Ilkley & District Round Table charity funds are used exclusively for fundraising activities and grant making.

Appropriate insurance cover is arranged for all significant events through membership of the national Round Table organisation with specific event insurance taken for the Ilkley Beer festival and the Ilkley Half Marathon.

Most material expenditure (primarily Beer Festival and Half Marathon expenses) is paid in arrears, after the event, limiting financial exposure should the event be cancelled at short notice due to events beyond the Charity’s control. Corporate sponsorship and Half Marathon entry fees would be refundable or carried forward to the following year and any deemed reputational damage would be addressable in a “force majeure” event.

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Section C Objectives and activities

Summary of the objects of the
charity set out in its governing
document
Summary of the main activities
undertaken for the public
benefit in relation to these
objects (include within this
section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit)		 Ilkley and District Round Table is a member of the National Association of
Round Tables of Great Britain and Ireland. As an organisation, the primary
aims are Fun, Fundraising and Fellowship.
The Charitable objective is to raise funds through the organisation of
community events throughout the year in order to support, via grants or the
giving of Members’ time, a variety of good causes, primarily in Ilkley and
the surrounding district.
The Trustees plan and operate all activities with regard to the provisions
and requirements laid out in Section 17(5) of the Charities Act and the
Charities (Accounts and Reports) Regulations 2008 with respect to
operation for public benefit.
Ilkley and District Round Table activities are undertaken for the public
benefit in three forms:
-
putting on community events for the entertainment and enjoyment
of the community;
-
as a result of event proceeds, making grants to local good causes;
or
-
giving freely, time to help organisations or individuals in need.
Beer Festival:
The Ilkley Beer Festival is now a well-established event on the local social
and business calendar. The event brings together local businesses (as
sponsors) and more than 2,000 attendees to raise over £40k for local good
causes.
Half Marathon:
The Ilkley Half Marathon had its fourth event in July 2022. As with the
previous events this was well received even if still recovering from the
Coronavirus pandemic. There were approximately 1400 runners on the day
and around £15k was raised for local good causes.
Santa Float:
The Santa Float takes Santa round Ilkley and nearby Addingham over five
nights in December, bringing smiles and chocolates to hundreds of children
of all ages. The 2022 event was back to normal after previous Coronavirus
restrictions and continued to be a successful, spirit raising event.
Grant Making:
During the 2022/23 year we were able to make donations of over £75k to
local good causes.
Recipients vary, but we support a variety of extremely worthy organisations
in accordance with our community-focussed grant award criteria (see
below).
Examples over the years include:
-
LS29: supporting families of children with disabilities in family
respite trips and individual grants for wheelchairs and other quality
of life transforming infrastructure.
-
Local organisations supporting the elderly with social activities,
shopping assistance, Christmas parcels and concerts etc.
-
Ilkley in Bloom and Ilkley Bandstand.
-
Local sports clubs in a variety of capacities, from kit to significant
donations for capital projects in the development of Ilkley’s excellent
facilities across a range of sports.

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Volunteering:

In addition to grants members also give their time to support local organisations and individuals. These events, however, are largely outside the main remit of Round Table as the members are not paid from funds and no expenses are incurred from the Charitable funds against these activities.

Additional details of objectives and activities (Optional information)

Grant Making Policy:

Ilkley and District Round Table raises funds with the sole purpose of distribution to local good causes with the underlying aim of benefiting the local community. Applications for grants are made by individuals or community organisations and are considered at monthly business meetings against a set of governing principles and criteria. These principles are structured to ensure only worthy, reputable causes giving tangible benefit to the community (including on occasion individuals in need) and who are unlikely to have access to alternative funding are considered. Where possible Round Table seeks to secure a lasting legacy from grants, You may choose to include particularly those of a material nature, and may therefore contribute to further statements, where larger fundraising efforts (for example in support of large development relevant, about: programmes at local sports facilities) where ongoing public benefit is demonstrable. ● policy on grantmaking; ● policy programme related We aim not to contribute to the general running overheads of organisations investment; as a rule, but may on occasion do so where a valuable local organisation is at risk or provides a valuable service that offers significant benefit to the ● contribution made by wider community. volunteers. Applications are voted upon by Members, with a quorum of over half the registered Members needed to be present at the meeting to validate a vote. The Chairman has the casting vote should there be a draw between those in favour and those against. Details and decisions are recorded in the meeting minutes. Contribution by Volunteers: Fundraising and running of the charity relies on the existing and retired members of the national Round Table to give their time on a purely voluntary basis, and on occasions to provide services to both Ilkley & District Round Table and recipient causes, without charge.

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Section D Achievements and performance

The Trustees report that the year to 31 March 2023 was an effective year Summary of the main despite the coronavirus still being prevelent and causing various achievements of the charity restrictions. during the year The charity's income during this year came from the two main events that are now part of the Ilkley Round Table calendar - Beer Festival and Half Marathon. We are delighted to have again supported many good causes in the year, including local community groups, local Scouts, local sporting organisations, children’s groups and support networks for those with disabilities, donating £75k in the year.

Section E Financial review

The General fund amounted to £32k to 31 March 2023. This includes Brief statement of the retained proceeds which are available to be distributed to good causes charity’s policy on reserves over the rest of the year. The Trustees consider the level of general funds retained at year end to be appropriate given the income and expenditure profile and continue to prioritise putting funds to good use as soon as suitable good causes are identified. Note that the basis of preparation of the financial statements was changed during this year from cash-basis to accruals-basis to help more accurately reflect the true performance and position of the organisation. In order to aid comparability the prior year has also been restated on this basis. Details of any funds materially Not applicable in deficit

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Further financial review details (Optional information)

Ilkley and District Round Table does not have any ongoing running or You may choose to include overhead costs. Direct costs are incurred in respect of specific events, additional information, where and are kept to a minimum in order to maximise the funds available for relevant about: good causes. ● the charity’s principal sources of funds (including It relies on the Membership to give their time on a purely voluntary basis, any fundraising); and on occasions to provide services, to both Round Table and recipient ● how expenditure has causes, without charge. supported the key objectives of the charity; Distributions to good causes are made from the net proceeds from ● investment policy and events, primarily the Ilkley Beer Festival, Ilkley Half Marathon and Santa objectives including any Float. There are no other financial obligations on the charity. ethical investment policy adopted. As a result, the balance sheet is intended to remain positive at all times. All surplus funds are held in bank accounts and there are no other tangible fixed assets. Materials purchased as required to support and run the Beer Festival, Half Marathon and Santa Float are expensed in the same year.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Guy Weston Matthew Ward Position (e.g. Secretary, Chair) Trustee Trustee Signature(s)

Full name(s) Nick Marsden

Position (e.g. Secretary, Chair) Trustee

Signature(s)

Full name(s)

Position (e.g. Secretary, Chair)

Date 11th January 2023

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Ilkley and District Round Table Registered Charity No.1060429

STATEMENT OF FINANCIAL ACTIVITIES

01st April 2022 to 31st March 2023

2023 2022
Unrestricted Unrestricted
Funds Funds
Restated
Notes £ £
INCOMING RESOURCES
Incoming resources from charitable activities:
Fund raising events 1 183,042 165,089
Donations 835 1,047
Bank interest 1,548 42
TOTAL INCOMING RESOURCES 185,426 166,177
RESOURCES EXPENDED
Expenses of fund raising events 2 121,844 94,242
Donations to good causes 75,683 47,269
TOTAL RESOURCES EXPENDED 197,527 141,511
NET INCOMING RESOURCES FOR THE YEAR (12,102) 24,666
BALANCE BROUGHT FORWARD 1 APRIL 2022 44,318 19,652
BALANCE CARRIED FORWARD 31 MARCH 2023 32,216 44,318

There are no recognised gains and losses in 2023 other than the net income for the year.

All operations are continuing.

Ilkley and District Round Table BALANCE SHEET As at 31 March 2023

2023 2022
Restated
Notes £ £
CURRENT ASSETS
Debtors and prepayments 3 13,975 9,419
Cash at bank and in hand 83,958 83,661
97,933 93,080
CREDITORS: Amounts falling due within one year 4 65,716 48,762
NET ASSETS 32,216 44,318
UNRESTRICTED FUNDS 5 32,216 44,318

The financial statement was approved by the Board of Trustees and authorised for issue on 11 January 2024 and are signed on its behalf by:

Matthew Ward Trustee
Guy Weston Trustee
Nick Marsden Trustee

lkley and District Round Table ACCOUNTING POLICIES for the year ended 31 March 2023

BASIS OF PREPARATION

The accounts are prepared under the historical cost convention and in accordance with the applicable accounting standards and requirements outlined in ‘Charity reporting and accounting: the essentials, November 2016 (CC15d)’.

FUNDS ACCOUNTING

During the financial year ended 31 March 2023, the charity did not have designated, restricted or endowment funds hence the total funds are unrestricted and may be spent on any legitimate aim as laid down in the Charity’s Trust Deed.

INCOMING RESOURCES

All incoming resources are included in the Statement of Financial Activities on an accruals basis where the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

Donations in kind, where material, are included in the accounts at market value.

Investment income is included when received.

RESOURCES EXPENDED

Expenditure is recognised on an accruals basis as a liability is incurred, and where a constructive obligation has arisen.

Ilkley and District Round Table NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2023

1. INCOMING RESOURCES FROM FUND RAISING EVENTS
Beer festival
Half marathon
Santa float
Charter dinner
2. EXPENSES OF FUND RAISING EVENTS
Beer festival
Half marathon
Santa float
Charter dinner
p
sponsorship income generating the surplus for distribution to good causes.		 2023
£
2022
Restated
£
102,225
90,171
76,284
74,109
2,498
808
2,035
0
183,042
165,089
2023
£
2022
Restated
£
57,922
47,471
60,821
46,533
61
239
3,040
0
121,844
94,242

No remuneration was paid in the year.

Beer festival includes venue hire, purchase of materials, supplies and other costs to set-up and host the event. Half marathon includes traffic management, equipment hire and purchase of materials

3. DEBTORS
Other debtors
Prepayments and accrued income
4. CREDITORS: Amounts falling due within one year
Other creditors
Accruals and deferred income		 2023
£
2022
Restated
£
9,500
350
4,475
9,069
13,975
9,419
2023
£
2022
Restated
£
1,244
1,134
64,473
47,629
65,716
48,762

5. PRIOR YEAR RESTATEMENT

The prior year figures have been restated on a accuals basis rather than on a cash basis. The following have been restated:

INCOMING RESOURCES OF FUND RAISING EVENTS
Beer festival
Half marathon
Other
Charter dinner
EXPENSES OF FUND RAISING EVENTS
Beer festival
Half marathon
Santa float
Charter dinner
Other
UNRESTRICTED FUNDS
Unrestricted funds brought forward - original
Restated accruals and deferred income - 31-03-2021
Restated accruals and deferred income - 31-03-2022		 Original
Restated
90,171
90,171
50,552
74,109
24
808
3,450
0
144,196
165,089
42,171
47,471
47,136
46,533
239
239
1,335
0
20
0
90,901
94,242
82,903
(56,101)
17,516
44,318

Independent examiner's report on the accounts

Section A

Independent Examiner’s Report

Report to the trustees Ilkley & District Round Table On accounts for the year 31 March 2023 Charity no 1060429 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2023.

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

.

Signed: Date: 09-01-2024 Name: David R Clayton Relevant professional qualification(s) or body FCCA

Oct 2018

1

IER

(if any):

Address:

The Octagon

Wells Road Ilkley LS29 9JB

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

2

IER