2022-03-31-accounts - Ilkley And District Round Table

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Trustees' Annual Report for the period From Period start date To Period end date 01 April 2021 31 March 2022

Charity name Ilkley & District Round Table Other names charity is known by Registered charity number (if any) 1060429 Charity's principal address 13 Middleton Road Ilkley Postcode LS29 9EX

Names of the charity trustees who manage the charity

Trustee name Office (if any) 1 Guy Weston 2 Matthew Ward 3 Nick Marsden 4 5 6 7 8 9 10

Dates acted if not for Name of person (or body) entitled to whole year appoint trustee (if any) Ilkley & District Round Table Ilkley & District Round Table Ilkley & District Round Table

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year Not Applicable Names and addresses of advisers (Optional information) Type of adviser Name Address Independent Examiner Ascentis (Lee Kaznowski) Business Centre, Wells Rd, Ilkley LS29 9JB Name of chief executive or names of senior staff members (Optional information)	Name	Dates acted if not for whole year
	Not Applicable

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Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Trust Deed

(eg. trust deed, constitution)

How the charity is constituted

The charity is a non-corporate registered charity.

(eg. trust, association, company)

Trustee selection methods

(eg. appointed by, elected by)

Trustees are appointed by the Ilkley & District Round Table membership and serve for an indefinite period. The Trust Deed provides for no minimum or maximum number of trustees, although a quorum of three trustees is required at any meeting.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

●policies and procedures adopted for the induction and training of trustees;
●the charity’s organisational structure and any wider network with which the charity works;
●relationship with any related parties;
●trustees’ consideration of major risks and the system and procedures to manage them.

ORGANISATION:

While the Trustees oversee the Charity, the management of fundraising activities is delegated to Officers, who are appointed at the Annual General Meeting to serve for a minimum one-year term of office in various roles associated with fundraising.

Ilkley & District Round Table is a member of the National Association of Round Tables of Great Britain and Ireland (RTBI), but is a registered charity in its own right and operates its fundraising activities independently.

Annual subscriptions are paid to RTBI by members, but this is managed on a separate and standalone basis from the charitable accounts; Ilkley & District Round Table charity funds are used exclusively for fundraising activities and grant making.

Principal risks identified:

Financial: unexpected failure to host a fundraising event (e.g. fire at beer festival venue week leading up to the event).
Risk of harm to volunteers.

Appropriate insurance cover is arranged for all significant events through membership of the national Round Table organisation with specific event insurance taken for the Ilkley Beer festival.

Most material expenditure (primarily beer festival and half marathon expenses) is paid in arrears (post event) limiting financial exposure should the event be cancelled at short notice due to events beyond the Charity’s control. Corporate sponsorship would be refundable and any deemed reputational damage would be addressable in a “force majeure” event.

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Section C Objectives and activities

Ilkley and District Round Table is a member of the National Association of Round Tables of Great Britain and Ireland. As an organisation, the primary aims are Fun, Fundraising and Fellowship. Summary of the objects of the charity set out in its governing The Charitable objective is to raise funds through the organisation of document community events throughout the year in order to support, via grants or the giving of Members’ time, a variety of good causes, primarily in Ilkley and the surrounding district. The Trustees plan and operate all activities with regard to the provisions and requirements laid out in Section 17(5) of the Charities Act and the Charities (Accounts and Reports) Regulations 2008 with respect to operation for public benefit. Ilkley and District Round Table activities are undertaken for the public benefit in three forms: - putting on community events for the entertainment and enjoyment of the community; - as a result of event proceeds, making grants to local good causes; or - giving freely, time to help organisations or individuals in need. Beer Festival: The Ilkley Beer Festival is now a well-established event on the local social and business calendar. The event brings together local businesses (as sponsors) and more than 2,000 attendees to raise over £40k for local good causes. Half Marathon: The Ilkley Half Marathon had its third event in 2021 and as per the previous Summary of the main activities events this was well received even with the restrictions due to the undertaken for the public Coronavirus. There were approximately 1700 runners on the day. benefit in relation to these objects (include within this Santa Float: section the statutory The Santa Float takes Santa round Ilkley and Addingham, in West declaration that trustees have Yorkshire, over five nights in December, bringing smiles and chocolates to had regard to the guidance hundreds of children (of all ages). Restrictions meant that the 2021 event issued by the Charity had to be scaled back and social distancing measures introduced, Commission on public benefit) however, we managed to organise a successful, spirit raising event during a difficult period nationally. Grant Making: Despite our reduced fundraising capacity in the year 2020/21 we were still able to make donations of over £47,000 to local good causes. Recipients vary, but we support a variety of extremely worthy organisations in accordance with our community-focussed grant award criteria (see below). Examples over the years include: - LS29: supporting families of children with disabilities in family respite trips and individual grants for wheelchairs and other quality of life transforming infrastructure. - Local organisations supporting the elderly with social activities, shopping assistance, Christmas parcels and concerts etc. - Ilkley in Bloom and Ilkley Bandstand. - Local sports clubs in a variety of capacities, from kit to significant donations for capital projects in the development of Ilkley’s excellent facilities across a range of sports.

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Scouting organisations with significant contributions to Facilities renovation.
Living Lights Charity providing help to families in crisis

Volunteering:

In addition to grants members also give their time to support local organisations and individuals. Supporting Local Disabled residents. These events, however, are largely outside the main remit of Round Table as the members are not paid from funds and no expenses are incurred from the Charitable funds against these activities.

Additional details of objectives and activities (Optional information)

Grant Making Policy:

Ilkley and District Round Table raises funds with the sole purpose of distribution to local good causes with the underlying aim of benefiting the local community. Applications for grants are made by individuals or community organisations and are considered at monthly business meetings against a set of governing principles and criteria. These principles are structured to ensure only worthy, reputable causes giving tangible benefit to the community (including on occasion individuals in need) and who are unlikely to have access to alternative funding are considered.

Where possible Round Table seeks to secure a lasting legacy from grants, You may choose to include particularly those of a material nature, and may therefore contribute to further statements, where larger fundraising efforts (for example in support of large development relevant, about: programmes at local sports facilities) where ongoing public benefit is demonstrable.

policy on grantmaking;

● policy programme related We aim not to contribute to the general running overheads of organisations investment; as a rule, but may on occasion do so where a valuable local organisation is at risk or provides a valuable service that offers significant benefit to the ● contribution made by wider community. volunteers. Applications are voted upon by Members, with a quorum of over half the registered Members needed to be present at the meeting to validate a vote. The Chairman has the casting vote should there be a draw between those in favour and those against. Details and decisions are recorded in the meeting minutes. Contribution by Volunteers: Fundraising and running of the charity relies on the existing and retired members of the national Round Table to give their time on a purely voluntary basis, and on occasions to provide services to both Ilkley & District Round Table and recipient causes, without charge.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

The Trustees report that the year to 31 March 2022 was an effective year despite the coronavirus still being prevelent and causing various restrictions.

The charity's income during this year came from the two main events that are now part of the Ilkley Round Table calendar - Beer Festival and Half Marathon.

We are delighted to have again supported many good causes in the year, including local community groups, local Scouts, local sporting organisations, children’s groups and support networks for those with disabilities, donating £47k in the year.

Section E Financial review

The General fund amounted to £68k to 31 March 2022. The proceeds are Brief statement of the to be distributed to good causes over the rest of the year. charity’s policy on reserves

The Trustees consider the level of general funds retained at year end to be appropriate given the income and expenditure profile and continue to prioritise putting funds to good use as soon as suitable good causes are identified.

Details of any funds materially Not applicable in deficit

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Further financial review details (Optional information)

Ilkley and District Round Table does not have any ongoing running or You may choose to include overhead costs. Direct costs are incurred in respect of specific events, additional information, where and are kept to a minimum in order to maximise the funds available for relevant about: good causes.

the charity’s principal sources of funds (including any fundraising);
● how expenditure has supported the key objectives of the charity;
● investment policy and objectives including any ethical investment policy adopted.

It relies on the Membership to give their time on a purely voluntary basis, and on occasions to provide services, to both Round Table and recipient causes, without charge. Distributions to good causes are made from the net proceeds from events, primarily the Ilkley Beer Festival, Ilkley Half Marathon and Santa Float. There are no other financial obligations on the charity.

As a result, the balance sheet is intended to remain positive at all times. All surplus funds are held in bank accounts and there are no other tangible fixed assets. Materials purchased as required to support and run the Beer Festival, Half Marathon and Santa Float are expensed in the same year.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Guy Weston Matthew Ward Position (e.g. Secretary, Chair) Trustee Trustee Signature(s) Full name(s) Nick Marsden Position (e.g. Secretary, Chair) Trustee Trustee Signature(s)

Full name(s)

Position (e.g. Secretary, Chair) Trustee

Date 25th January 2023

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Audit trail

Sign

Trustee Annual Report Title Trustee Annual Rp...Table_2021-22.pdf File name Document ID 4b1bb4280af7af60ff7eee8131804abaea0b9cd4 Audit trail date format MM / DD / YYYY Status Signed

01 / 27 / 2023 Sent for signature to Matthew Ward (matt@icblue.com) and 16:21:11 UTC Nick Marsden (nick.marsden@cbre.com) from guy.weston@creode.co.uk IP: 82.16.76.59 01 / 27 / 2023 Viewed by Nick Marsden (nick.marsden@cbre.com) 16:25:01 UTC IP: 5.70.51.217 01 / 27 / 2023 Signed by Nick Marsden (nick.marsden@cbre.com) 16:25:32 UTC IP: 5.70.51.217 01 / 27 / 2023 Viewed by Matthew Ward (matt@icblue.com) 16:42:14 UTC IP: 82.16.78.30 01 / 27 / 2023 Signed by Matthew Ward (matt@icblue.com) 16:42:35 UTC IP: 82.16.78.30 01 / 27 / 2023 The document has been completed. 16:42:35 UTC

Sign

Ilkley and District Round Table Registered Charity No.1060429

STATEMENT OF FINANCIAL ACTIVITIES 01st April 2021 to 31st March 2022

		2022	2021
		Unrestricted	Unrestricted
		Funds	Funds
	Notes	£	£
INCOMING RESOURCES
Incoming resources from charitable activities:
Fund Raising Events	1	144,196	9,953
Donations		1,037	19,253
Bank interest		42
TOTAL INCOMING RESOURCES		145,275	29,205
RESOURCES EXPENDED
Expenses of Fund Raising Events	2	90,901	1,208
Donations to Good Causes		47,224	46,391
TOTAL RESOURCES EXPENDED		138,125	47,599
NET INCOMING RESOURCES FOR THE YEAR		7,150	(18,394)
BALANCE BROUGHT FORWARD 1 APRIL 2021		75,201	93,595
BALANCE CARRIED FORWARD 31 MARCH 2022		82,351	75,201

There are no recognised gains and losses in 2022 other than the net income for the year.

All operations are continuing.

Ilkley and District Round Table BALANCE SHEET As at 31 March 2022

	Notes	2022	2021
CURRENT ASSETS
Debtors and prepayments	3	350	447
Cash at bank and in hand		83,686	78,981
		84,036	79,428
CREDITORS: Amounts falling due within one year	4	1,134	3,675
NET ASSETS		82,903	75,753
FUNDS OF THE CHARITY
UNRESTRICTED FUNDS		82,903	75,753

The financial statement was approved by the Board of Trustees and authorised for issue on 26th January 2023 and are signed on its behalf by:

Matthew Ward	Trustee
Guy Weston	Trustee
Nick Marsden	Trustee

Ilkley and District Round Table ACCOUNTING POLICIES for the year ended 31 March 2022

BASIS OF PREPARATION

The accounts are prepared under the historical cost convention and in accordance with the applicable accounting standards and requirements outlined in ‘Charity reporting and accounting: the essentials, November 2016 (CC15d)’.

FUNDS ACCOUNTING

During the financial year ended 31 March 2022, the charity did not have designated, restricted or endowment funds hence the total funds are unrestricted and may be spent on any legitimate aim as laid down in the Charity’s Trust Deed.

INCOMING RESOURCES

All incoming resources are included in the Statement of Financial Activities where the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

Donations in kind, where material, are included in the accounts at market value.

Investment income is included when received.

RESOURCES EXPENDED

Expenditure is recognised on an accruals basis as a liability is incurred, and where a constructive obligation has arisen.

Ilkley and District Round Table NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2022

1. FUND RAISING EVENTS	2022	2021
Beer Festival	90,171	0
Virtual Half Marathon	0	16,374
Santa Float	0	1,422
Half Marathon	50,552	23,831
Free School Meals Campaign Donations	24	0
Donations	0	2,357
Other income	0
Charter Dinner	3,450	0
	144,196	43,983

The aim of the Beer Festival is to cover, as far as possible, the costs of the event with ticket and beer sales, with the sponsorship income generating the surplus for distribution to good causes.

2. EXPENSES OF FUND RAISING EVENTS	2022	2021
Beer Festival	42,171	0
Virtual Half Marathon	0	0
Gala Dinner	1,335
Santa Float	239	573
Half Marathon	47,136	635
Administrative and Sundry	20	46,391
	90,901	47,599

No remuneration was paid in the year.

Beer Festival includes venue hire, purchase of materials, supplies and other costs to set-up and host the event. Half Marathon includes Traffic Management, equipment hire, purchase of materials

3. DEBTORS


3. DEBTORS	2022	2021
Debtors	350	0
Prepayments and accrued income	0	0
	350	0
4. CREDITORS: Amounts falling due within one year	2022	2021
Expenses: invoices not received as at 31st March	1134	0
Charitable Disbursements: not cleared at 31st March	0	0
Charitable Disbursements: conditional awards	0	0
	1134	0

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Ilkley & District Round Table

On accounts for the year 31[st] March 2022 Charity no ended (if any) 1060429 Set out on pages

(remember to include the page numbers of additional sheets)

Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of trustees The charity’s trustees consider that an audit is not required for this year and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.

Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's In connection with my examination, no material matters have come to my statement attention (other than that disclosed below *) which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Charities Act or
the accounts do not accord with the accounting records

I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Date: 26-01-2023 Name: Lee Kaznowski

December 2017

IER

Relevant professional qualification(s) or body (if any):

Address:

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

December 2017

IER

Give here brief details of any items that the examiner wishes to disclose .

December 2017

IER