REGISTERED CHARITY NUMBER: 1060283 OakLey RuraL IhÉ.friendlypl(k*fvrstntors Re ort of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2024 for Oakle Rural Da Care Centre
Oakle Rural Da Care Centre Contents of the Financial Statements for the Year Ended 31 March 2024 Page Report of the Trustees Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements 7 to 12 Detailed Statement of Financial Activities 13 to 14
Oakle Rural Da Care Centre Re ort of the Trustees for the Year Ended 31 March 2024 The trustees present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). OBJECTIVES AND ACTIVITIES Objectives and aims The object of the charity is the relief of frail elderly people in the rural areas of North Bedfordshire by the provision of recreational facilities with the object of improving the conditions of life of such people. Significant activities To fulfil the charity's objectives the trustees have secured the use of a hall, The Old School, in the village of Oakley to serve as a day Gentre. The centre has been open three days per week, Tuesday. Wednesday and Thursday. During the Covid-19 pandemic the day centre was not able to accept clients and pivoted its services so that each week during the 2020-21 year and for the first half of 2021-22 a pack was sent to each client containing a newsletter and various activities (such as quizzes, crosswords, spot the difference etc.). Each client also received a weekly phone call from a member of staff. The Day Centre was able to re-open on 31st August 2021 and has since seen steadily increasing numbers of clients attending each day, although the numbers are still not back to pre-pandemic levels. ACHIEVEMENT AND PERFORMANCE Charitable activities By providing the day centre facilities the charity has enabled many members of the community to remain more socially and mentally active. The centre provides a safe environment for the clients to meet and make friends as well as benefiting from hot meals and reduces the impact of social isolation. By supporting the clients who attend the day ntre to stay more active it reduces the need for clinical care and therefore reduces the demand placed on medical and social care budgets. FINANCIAL REVIEW Financial position During the year one of the day centre team, Dave Swallow, has worked extremely hard to secure grants and donations which had taken a hit in the year to 315t March 2023. This hard work has paid dividends and the additional grant income in 2024 compared with 2023 of £15,847 will ensure the charity can continue with its valuable work. The trustees are pleased to report that the charity has made a surplus for the year of £12,964. Principal funding sources Throughout the period an agreement has remained in place with Bedford Borough Council's Social Services team to provide financial support to the day ntre. The amount of the grant for the year under review was £19,596. In addition to this each client is charged a daily attendan fee. This was increased from £20 to £22 per day in September 2023. Page 1
FINANCIAL REVIEW Reserves policy The trustees have an agreed Reserves Policy that is reviewed annually. It is considered that the charity should hold sufficient working capital to allow for the normal operating needs, being day centre fees charged to clients less gross costs, for a period of twenty four months, in case no further funding, grants or donations are received. At 31 March 2024 this equates to £69,986. In addition to this the trustees believe it to be prudent to also hold £25,000 for potential redundancies should the Centre have to close and to allow for urgent relocation should something happen to the premises the charity CLJrrently operates from. This gives a total of £94,986. FUTURE PLANS The day centre is working hard on promoting and advertising its services in the aim of attracting new clients and getting back to pre-pandemic client numbers. During the 2024-25 financial year the charity has recruited an additional member of staff to help develop and expand the activities provided to the day centre clients. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. The charity's constitution is dated 17 July 1996 and was amended to allow for current governan arrangements on 9 January 1997. Oakley Rural Day Care Centre is registered with the Charity Commission. Anyone over the age of 18 can become a member of the charity. Recruitsnent and appointment of new trustees As set out in the constitution, the chair of the trustees is elected by the members. REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 1060283 Principal address The Old School Lovell Road Oakley Bedford Bedfordshire MK43 7RX Page 2
Oakle Rural Da Care Centre ort of the Trustees for the Year Ended 31 March 2024 Trustees Mrs P M Olney (Treasurer) Mrs C Ord (Secretary) J Johnstone (Retired 10th August 2023) Mrs A Bryans (Chair) Mrs T Williams Independent Examiner Justine Hollins 6 Russet Close Woodlands Park Bedford Bedfordshire MK417GB Approved by order of the board of trustees on and signed on its behalf by". Mrs A Bryans - Trustee Page 3
Inde endent Examiner's Re ort to the Trustees of Oakle Rural Da Care Centre Independent examiner's report to the trustees of Oakley Rural Day Care Centre I report to the charity trustees on my examination of the accounts of Oakley Rural Day Care Centre (the Trust) for the year ended 31 March 2024. Responsibilities and basis of report As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the Trust as required by section 130 of the the accounts do not accord with those records., or the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the exarnination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Justine Hollins 6 Russet Close Woodlands Park Bedford Bedfordshire MK417GB Date: Page 4
Oakle Rural Da Care Centre Statement of Financial Activities for the Year Ended 31 March 2024 31.3.24 Total funds 31.3.23 Total funds Unrestricted Restricted fund funds Notes INCOME AND ENDOWMENTS FROM Donations and legacies 24,226 1.200 25,426 9,579 Fundraising Bring and buy sale 75 75 Charitable activities Day Centre 26,215 26,215 20,557 Other trading activities Investment income Other income 2,860 19,596 2,860 19,596 1,025 19,596 Total 72.972 1,200 74,172 50.757 EXPENDITURE ON Charitable activities Day Centre 60,166 1,042 61,208 55,364 NET INCOMEI(EXPENDITURE) 12,806 158 12,964 (4,607> RECONCILIATION OF FUNDS Total funds brought forward 92,102 5,606 97,708 102,315 TOTAL FUNDS CARRIED FORWARD 104,908 5,764 110,672 97,708 The notes form part of these financial statements Page 5
Oakle Rural Da Care Centre Balance Sheet 31 March 2024 31.3.24 Total funds 31.3.23 Total funds Unrestricted Restricted fund funds Notes FIXED ASSETS Tangible assets 311 311 CURRENT ASSETS Prepayments and accrued income Cash at bank and in hand 19,596 85,795 19,596 91,559 19,596 79,121 5,764 105.391 5.764 111,155 98,717 CREDITORS Amounts falling due within one year (794) (794) (1,009) NET CURRENT ASSETS 104,597 5,764 110.361 97,708 TOTAL ASSETS LESS CURRENT LIABILITIES 104,908 5.764 110,672 97,708 NET ASSETS 104,908 5,764 110,672 97,708 FUNDS Unrestricted funds Restricted funds 104,908 5,764 92,102 5,606 TOTAL FUNDS 110,672 97,708 The financial statements were approved by the Board of Trustees and authorised for issue on 2.?./&/UD2Q and were signed on its behalf by.. Mrs A Bryans - Trustee The notes form part of these financial statements Page 6
Oakle Rural Da Care Centre Notes to the Financial Statements for the Year Ended 31 March 2024 ACCOUNTING POLICIES Basis of preparing the financial statements The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019),. Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. Income All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure. it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Tangible fixed assets Depreciation is provided at the following annual rates in order to write off each asset over its estirnated useful life. Fixtures and fittings 25 % on cost Computer equipment - 33.33 % on cost Taxation The charity is exempt from tax on its charitable activities. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. Page 7 continued...
Oakle Rural Da Care Centre Notes to the Financial Statements - continued for the Year Ended 31 March 2024 OTHER TRADING ACTIVITIES 31.3.24 31.3.23 Fundraising events 75 INVESTMENT INCOME 31.3.24 31.3.23 Deposit account interest 2,860 1,025 TRUSTEES, REMUNERATION AND BENEFITS There were no trustees, remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023. Trustees. expenses There were no trustees, expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023. STAFF COSTS The average monthly number of employees during the year was as follows.. 31.3.24 31.3.23 No employees received emoluments in excess of £60.000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted fund funds Total funds INCOME AND ENDOWMENTS FROM Donations and legacies 9,579 9,579 Charitable activities Day Centre 20,557 20,557 Other trading activities Investment income other income 1,025 19,596 1,025 19,596 Total 50,757 50,757 EXPENDITURE ON Charitable activities Day Centre 54,980 384 55,364 Page 8 continued...
Oakle Rural Da Care Centre Notes to the Financial Statements - continued for the Year Ended 31 March 2024 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES- continued Unrestricted Restricted Total fund funds funds NET INCOMEI{EXPENDITURE) (4,223) (384) {4,607) RECONCILIATION OF FUNDS Total funds brought forward 96,325 5,990 102,315 TOTAL FUNDS CARRIED FORWARD 92,102 5,606 97,708 TANGIBLE FIXED ASSETS Fixtures, Fittings & Computers COST At 1 April 2023 Addition in the year 4,317 467 At 31 March 2024 DEPRECIATION At 1 April 2023 Charge for year 4,317 156 At 31 March 2023 4,473 NET BOOK VALUE At 31 March 2023 311 At 31 March 2022 Page 9 continued...
Oakle Rural Da Care Centre Notes to the Financial Statements - continued for the Year Ended 31 March 2024 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.3.24 31.3.23 Trade creditors Taxation and social security Accrued expenses 230 314 250 561 250 794 811 MOVEMENT IN FUNDS Net movement in funds At 31.3.24 At 1.4.23 Unrestricted funds General fund 92,102 12,806 104,908 Restricted funds Restricted fund 3,081 158 3,239 Entertaining 2,525 2,525 5,606 158 5,764 TOTAL FUNDS 97,708 12,964 110,672 Net movement in funds, included in the above are as follows: Incoming Resources Movement resources expended in funds Unrestricted funds General fund 72,972 (60,166) 12,806 Restricted funds Activities grant 1,200 (1,042) 158 TOTAL FUNDS 74,172 61,208) 12,964 Page 10 continued.
Oakle Rural Da Care Centre Notes to the Financial Statements - continued for the Year Ended 31 March 2024 MOVEMENT IN FUNDS- continued Comparatives for movement in funds Net movement in funds At 31.3.23 At 1.4.22 Unrestricted funds General fund 96,325 (4,223) 92,102 Restricted funds Restricted fund Entertaining 3,465 2,525 (384) 3.081 2,525 5,990 384) 5,606 TOTAL FUNDS 102.315 4,607) 97,708 Comparative net movement in funds, included in the above are as follows: Incoming resources Resources Movement expended in funds Unrestricted funds General fund 50,757 (54,980) (4,223) Restricted funds Coronavirus Support Grants (384) (384) TOTAL FUNDS 50,757 55,364) 4,607) Page11 continued..-
Oakle Rural Da Care Centre Notes to the Financial Statements - continued for the Year Ended 31 March 2024 MOVEMENT IN FUNDS- continued A current year 12 months and prior year 12 months combined position is as follows: Net movement in funds At 31.3.22 At 1.4.21 Unrestricted funds General fund 97,477 (1,152) 96,325 Restricted funds Restricted fund Entertaining 785 2,525 2,680 3,465 2,525 3,310 2,680 5,990 TOTAL FUNDS 100,787 1,528 102,315 A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: Incoming Resources Movement resources expended in funds Unrestricted funds General fund 46,701 (47,853) (1,152) Restricted funds Entertaining 5,609 (2,929) 2.680 TOTAL FUNDS 52,310 50,782) 1,528 10. RELATED PARTY DISCLOSURES There were no related party transactions for the year ended 31 March 2024. Page 12
Oakle Rural Da Care Centre Detailed Statement of Financial Activities for the Year Ended 31 March 2024 31.3.24 31.3.23 INCOME AND ENDOWMENTS Donations and legacies Donations 25,426 9,579 Other trading activities Fundraising events 75 Investment income Deposit account interest 2,860 1,025 Charitable activities Day Centre fees 26,215 20,557 Other income Local Authority Covid-19 Support 19,596 19,596 Total incoming resources 74,172 50,757 EXPENDITURE Charitable activities Wages Rent Groceries Cleaning Activities Transport Entertaining Christmas Equipment Depreciation of tangible fixed assets 41,590 8,100 3,857 99 1,042 38,063 8,100 2,696 29 434 321 45 156 336 55,210 49,658 Support costs Management Telephone Postage and stationery Advertising Sundries Website 1,252 930 35 1,088 460 35 2,219 1,584 This page does not form part of the statutory financial statements Page 13
Oakle Rural Da Care Centre Detailed Statement of Financial Activities for the Year Ended 31 March 2024 31.3.24 31.3.23 Management Finance Bank charges Bookkeeping 2,465 2,465 2.465 2,465 Governance costs Staff training Accountancy HR support Insurance Payroll costs 384 250 250 764 300 723 300 1,314 1,657 Total reSoUrS expended 61,208 55,364 Net income 12,964 4,607) This page does not form part of the statutory financial statements Page 14