REGISTERED CHARITY NUMBER: 1060283 

...thefriendly placefor seniors 

## Report of the Trustees and 

Unaudited Financial Statements for the Year Ended 31 March 2021 

for 

Oakley Rural Day Care Centre 



Oakley Rural Day Care Centre 

## Contents of the Financial Statements for the Year Ended 31 March 2020 

|||Page||
|---|---|---|---|
|Report ofthe Trustees|1|to|3|
|Independent Examiner's Report||4||
|Statement of Financial Activities||5||
|Balance Sheet||6||
|Notes to the Financial Statements|7|to|12|
|DetailedStatementofFinancialActivities|13|to|14|





Oakley Rural Day Care Centre 

## Report of the Trustees 

for the Year Ended 31 March 2021 

The trustees present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). 

## OBJECTIVES AND ACTIVITIES 

## Objectives and aims 

The object of the charity is the relief of frail elderly people in the rural areas of North Bedfordshire by the provision of recreational facilities with the object of improving the conditions of life of such people. 

## Significant activities 

To fulfil the charity's objectives the trustees have secured the use of a hall, The Old School, in the village of Oakley to serve as a day centre. 

Since October 2001 the centre has been open three days per week, Tuesday, Wednesday and Thursday. 

Sadly, due to Covid-19 the charity was unable to accept clients into the day centre after the 12” March 2020. As a result the trustees and staff took the decision to pivot the services provided during the pandemic to ensure contact was maintained with all the clients. 

Each week during the 2020-21 year and beyond a pack has been sent to each client containing a newsletter and various activities (such as quizzes, crosswords, spot the difference etc.). Each client has also received a weekly phone call from a member of staff. 

## ACHIEVEMENT AND PERFORMANCE 

## Charitable activities 

By providing the day centre facilities the charity has enabled many members of the community to remain more socially and mentally active. The centre provides a safe environment for the clients to meet and make friends as well as benefiting from hot meals. 

By providing the alternative services during Covid-19 the day centre has helped to combat the isolation many of the clients would otherwise have suffered from. 

When the day centre reopens and by supporting the clients who attend the day centre to stay more active it reduces the need for clinical care and therefore reduces the demand placed on medical and social care budgets. 

## FINANCIAL REVIEW 

## Financial position 

Throughout the year the charity has received Covid support from local and central government totalling £10,472, of which £6,753 related to the furlough scheme. In addition to this support the charity has managed to raise donations of £4,752 which has meant that although virtually no income has been generated from clients attending the day centre the deficit for the year was only £5,087, 

The charity is still in a strong financial position cash reserves at 318t March 2021 of £101,049, only down £5,951 from 31St March 2020. 

## Principal funding sources 

Throughout the period an agreement has remained in place with Bedford Borough Council's Social Services team to provide financial support to the day centre. The amount of the grant for the year 

Page 1 



under review was £19,596. 

In addition to this each client is charged a daily attendance fee of £20. This obviously has not been charged during the pandemic and all the services provided in 2020-21 were free of charge. Some clients were keen to support the day centre during the pandemic and continued to pay their attendance fee. 

## FINANCIAL REVIEW 

## Reserves policy 

The trustees have an agreed Reserves Policy that is reviewed annually. It is considered that the charity should hold sufficient working capital to allow for the normal operating needs, being day centre fees charged to clients less gross costs, for a period of twenty four months, in case no further funding, grants or donations are received. At 31 March 2021 and on the assumption the day centre can return to normal operations this equates to £76,818. 

In addition to this the trustees believe it to be prudent to also hold £15,000 for potential redundancies, should the Centre have to close and £10,000 to allow for urgent relocation should something happen to the premises the charity currently operates from. This gives a total of £101,818. FUTURE PLANS During the 2021-22 year the day centre has remained closed and the support provided to the clients during 2021 has continued. 

At present the aim is to reopen the day centre three days per week from the beginning of September but this will be on a reduced capacity of 5 clients per day. If this capacity can be increased to 22 by January 2022 the maximum forecast deficit for the year will be £18,630. The charity will aim to raise the funds to cover this deficit. 

## STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document 

The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. 

The charity's constitution is dated 17 July 1996 and was amended to allow for current governance arrangements on 9 January 1997. 

Oakley Rural Day Care Centre is registered with the Charity Commission. Anyone over the age of 18 can become a member of the charity. 

## Recruitment and appointment of new trustees 

As set out in the constitution, the chair of the trustees is elected by the members. 

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 1060283 

## Principal address 

The Old School Lovell Road Oakley Bedford Bedfordshire MK43 7RX 

Page 2 



Oakley Rural Day Care Centre 

Report of the Trustees for the Year Ended 31 March 2021 

Trustees Mrs P M Olney Chair Mrs C Ord Secretary J Johnstone Mrs A Bryans 

Independent Examiner Mr Martin Proctor The Close Clapham Bedford Bedfordshire MK41 6DP 

Approved by order ofthe board of trustees on 29" September 2021 and signed on its behalf by: 

Mrs P M Olney - Trustee 

Page 3 



Independent Examiner's Report to the Trustees of Oakley Rural Day Care Centre 

Independent examiner's report to the trustees of Oakley Rural Day Care Centre | report to the charity trustees on my examination of the accounts of Oakley Rural Day Care Centre (the Trust) for the year ended 31 March 2021. 

## Responsibilities and basis of report 

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). 

| report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination | have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## Independent examiner's statement 

| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

- ‘hs accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 

- 2. the accounts do not accord with those records; or 3: the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. 

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 


**----- Start of picture text -----**<br>
rh |<br>**----- End of picture text -----**<br>


Mr Martin Proctor The Close Clapham Bedford Bedfordshire MK41 6DP 

Date: 29-09-2021 

Page 4 



Oakley Rural Day Care Centre 

## Statement of Financial Activities for the Year Ended 31 March 2021 

|||||31.3.21|31.3.20|
|---|---|---|---|---|---|
|||Unrestricted|Restricted|Total|Total|
|||fund|funds|funds|funds|
||Notes|£|£|£|£|
|INCOME AND ENDOWMENTS FROM||||||
|Donations and legacies||4,752|-|4,752|21,746|
|Charitable activities||||||
|Day Centre||1,818|-|1,818|35,435|
|Other trading activities|2|-|-|-|491|
|Investment income|3|69|-|69|352|
|Other income||29,588|6,753|36,341|19,596|
|Total||36:22/|6.753|42,980|77,620|
|EXPENDITURE ON||||||
|Charitable activities||||||
|Day Centre||41,314|6,753|48,067|73,844|
|NET INCOME/(EXPENDITURE)||(5,087)|-|(5,087)|35716|
|RECONCILIATION OF FUNDS||||||
|Total funds brought forward||102,564|3310|105,874|102,098|
|TOTALFUNDSCARRIEDFORWARD||97,477|3,310|100,787|105,874|



The notes form part of these financial statements 

Page 5 



Oakley Rural Day Care Centre 

## Balance Sheet 31 March 2021 

|||||313.21|S1.3:20|
|---|---|---|---|---|---|
|||Unrestricted|Restricted|Total|Total|
|||fund|funds|funds|funds|
||Notes|£|£|£|“ai|
|FIXED ASSETS||||||
|Tangible assets|7|1,080|-|1,080|2,157|
|CURRENT ASSETS||||||
|Prepayments and accrued income||-|-|-||
|Cash at bank and in hand||97,739|3,310|101,049|107,000|
|||97,739|a8|101,049|107,000|
|CREDITORS||||||
|Amounts falling due within one year|8|(1,342)|-|(1,342)|(3,283)|
|NET CURRENT ASSETS||96,397|3,310|99,707|103,717|
|TOTAL ASSETS LESS CURRENT||||||
|LIABILITIES||97,533|3,310|100,843|105,874|
|NET ASSETS||97,477|3310|100,787|105,874|
|FUNDS|9|||||
|Unrestricted funds||||97,477|102,564|
|Restricted funds||||3,310|3,310|
|TOTALFUNDS||||100,787|105,874|



The financial statements were approved by the Board of Trustees and authorised for issue on 29" September 2021 and were signed on its behalf by: 

P M Olney - Trustee 

The notes form part of these financial statements 

Page 6 



Oakley Rural Day Care Centre 

Notes to the Financial Statements for the Year Ended 31 March 2021 

1. ACCOUNTING POLICIES 

## Basis of preparing the financial statements 

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. Income All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. 

## Tangible fixed assets 

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. 

Fixtures and fittings - 25% on cost 

## Taxation 

The charity is exempt from tax on its charitable activities. 

## Fund accounting 

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. 

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. 

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. 

Page 7 

continued... 



Oakley Rural Day Care Centre 

Notes to the Financial Statements - continued for the Year Ended 31 March 2021 

|2.|OTHER TRADING ACTIVITIES||||||
|---|---|---|---|---|---|---|
|||||S1.3.24||31.32.20|
|||||£||£|
||Fundraising events|||-||491|
|3.|INVESTMENT INCOME||||||
|||||io Bs||51.32.20|
|||||£||‘a|
||Deposit account interest|||69||352|
|4.|TRUSTEES' REMUNERATION AND BENEFITS||||||
||There were no trustees' remuneration or other benefits for||the year ended||31|March 2021|
||nor for the year ended 31 March 2020.||||||
||Trustees' expenses||||||
||There were no trustees' expenses paid for the year ended||31 March 2021||nor|for the year|
||ended 31 March 2020.||||||
|5.|STAFF COSTS||||||
||The average monthly number ofemployees during the yearwas as|||follows:|||
|||||31.3:24||31.3.20|
|||||a||_—|
||No employees received emoluments in excess of£60,000.||||||
|6.|COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES||||||
|||Unrestricted||Restricted||Total|
|||fund||funds||funds|
|||=||ra||E|
||INCOME AND ENDOWMENTS FROM||||||
||Donations and legacies|20,426||1,320||21,746|
||Charitable activities||||||
||Day Centre|35,435|||-|35,435|
||Othertrading activities||491||-|491|
||Investment income||352||-|352|
||Other income|19,596|||-|19,596|
||Total|76,300||1,320||77,620|
||EXPENDITURE ON||||||
||Charitable activities||||||
||DayCentre|70,479||3,365||73,844|



There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020. 

There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020. 

Page 8 

continued... 



Oakley Rural Day Care Centre 

Notes to the Financial Statements - continued for the Year Ended 31 March 2021 

|6.|COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued|COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued|COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued|COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued|
|---|---|---|---|---|
|||Unrestricted|Restricted|Total|
|||fund|funds|funds|
|||_—f£|_£|_£|
||NET INCOME/(EXPENDITURE)|5,821|(2,045)|3,776|
||RECONCILIATION OF FUNDS||||
||Total funds brought forward|96,743|5,355|102,098|
||TOTAL FUNDS CARRIED||||
||FORWARD|102,564|3,310|105,874|
|7.|TANGIBLE FIXED ASSETS||||
|||||Fixtures|
|||||and|
|||||fittings|
|||||£|
||COST||||
||At 1 April 2019 and 31 March 2021|||4,317|
||DEPRECIATION||||
||At 1 April 2020|||2,160|
||Charge for year|||1,077|
||At 31 March 2021|||3,237|
||NET BOOKVALUE||||
||At 31 March 2021|||1,080|
||At31March2020|||2A57|



Page 9 

continued... 



Oakley Rural Day Care Centre 

## Notes to the Financial Statements - continued for the Year Ended 31 March 2021 

## 8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 

||||31.3.21|31.3.20|
|---|---|---|---|---|
||||£|£|
||Trade creditors||497|2,684|
||Taxation and social security||595|599|
||Accrued expenses||250|-|
||||1,342|3,283|
|9.|MOVEMENT IN FUNDS||||
||||Net||
||||movement|At|
|||At 1.4.20|in funds|31.3.21|
|||£|£|£|
||Unrestricted funds||||
||General fund|102,564|(5,087)|97,477|
||Restricted funds||||
||Restricted fund|785|-|785|
||Entertaining|2;525|-|2,525|
|||3,310|-|3,310|
||TOTAL FUNDS|105,874|(5,087)|100,787|
||Net movement in funds, included in the above are as follows:||||
|||Incoming|Resources|Movement|
|||resources|expended|in funds|
|||ra|£|£|
||Unrestricted funds||||
||General fund|36,227|(41,314)|(5,087)|
||Restricted funds||||
||Coronavirus Job Retention Scheme|6,753|(6,753)|-|
||TOTALFUNDS|42,980|(48,067)|(5,087)|



Page 10 

continued... 



Oakley Rural Day Care Centre 

Notes to the Financial Statements - continued for the Year Ended 31 March 2021 

## 9. MOVEMENT IN FUNDS- continued 

## Comparatives for movement in funds 

|||Net||
|---|---|---|---|
|||movement|At|
||At 1.4.19|in funds|31.3.20|
||£|£|£|
|Unrestricted funds||||
|General fund|96,743|5,821|102,564|
|Restricted funds||||
|Restricted fund|785|-|785|
|Entertaining|4,570|(2,045)|2,525|
||5,355|(2,045)|3,310|
|TOTALFUNDS|102,098|3,776|105,874|



Comparative net movement in funds, included in the above are as follows: 

||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|Unrestricted funds||||
|General fund|76,300|(70,479)|5,821|
|Restricted funds||||
|Entertaining|1,320|(3,365)|(2,045)|
|TOTALFUNDS|77,620|(73,844)|3,776|



Page 11 

continued... 



Oakley Rural Day Care Centre 

Notes to the Financial Statements - continued for the Year Ended 31 March 2021 

9. MOVEMENT IN FUNDS- continued 

A current year 12 months and prior year 12 months combined position is as follows: 

|||Net||
|---|---|---|---|
|||movement|At|
||At 1.4.18|in funds|31.3.19|
||£|£|£|
|Unrestricted funds||||
|General fund|96,803|(60)|96,743|
|Restricted funds||||
|Restricted fund|785|-|785|
|Entertaining|470|865|1,335|
|Replacement Chairs|-|3,235|3,235|
||1,205|4,100|250|
|TOTAL FUNDS|_98,058|4,040|102,098|



A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: 

||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||x|£|a|
|Unrestricted funds||||
|General fund|70,747|(70,807)|(60)|
|Restricted funds||||
|Entertaining|1,000|(135)|865|
|Replacement Chairs|4,512|(1,277)|3,235|
|TOTALFUNDS|76,259|(72,219)|4,040|



10. RELATED PARTY DISCLOSURES 

There were no related party transactions for the year ended 31 March 2021. 

Page 12 



Oakley Rural Day Care Centre 

|Detailed Statement of Financial Activities|||
|---|---|---|
|for the Year Ended 31 March 2021|||
||313.21|31.3.20|
||E|£|
|INCOME AND ENDOWMENTS|||
|Donations and legacies|||
|Donations|4,752|21,746|
|Other trading activities|||
|Fundraising events|-|491|
|Investment income|||
|Deposit account interest|69|352|
|Charitable activities|||
|Day Centre fees|1,818|35,435|
|Other income|||
|Local Authority|19,596|19,596|
|Covid-19 Support|16,745|-|
|Total incoming resources|42,980|77,620|
|EXPENDITURE|||
|Charitable activities|||
|Wages|32,436|36,349|
|Rent|8,100|8,100|
|Groceries|-|2,640|
|Cleaning|-|276|
|Activities|68|916|
|Transport|-|18,038|
|Entertaining|-|130|
|Christmas|-|-|
|20 year celebrations|-|E|
|Depreciation oftangible fixed assets|1,079|1,079|
||41,683|67,528|
|Support costs|||
|Management|||
|Telephone|1,199|845|
|Postage and stationery|1,520|630|
|Advertising|35|150|
|Sundries<br>Website|105<br>-|101<br>300|
||2,859|2,026|



This page does not form part of the statutory financial statements 

Page 13 



Oakley Rural Day Care Centre 

Detailed Statement of Financial Activities for the Year Ended 31 March 2021 

|Detailed Statement of Financial Activities<br>for the Year Ended 31 March 2021|||
|---|---|---|
||$1.3:21|31.3.20|
||£|£|
|Management|||
|Finance|||
|Bank charges|7|=|
|Bookkeeping|2,465|2,490|
||2,465|2,490|
|Governance costs|||
|Stafftraining|-|-|
|Accountancy<br>HR support|250<br>-|250<br>780|
|Insurance|510|495|
|Payroll costs|300|275|
||1,060|1,800|
|Total resources expended|48,067|73,844|
|Netincome|(5,087)|3,776|



This page does not form part of the statutory financial statements 

Page 14