| Trustees' Annual Report | Trustees' Annual Report | Trustees' Annual Report | Trustees' Annual Report | Trustees' Annual Report | for theperiod | for theperiod | for theperiod | |
|---|---|---|---|---|---|---|---|---|
| From | Period start date | To | Period end date | |||||
| 01 | Sept | 2022 | 31 | August | 2023 |
Section A Reference and administration details
Charity name Doddinghurst Community Pre-School
Other names charity is known by
Registered charity number (if any) 1060260
Charity's principal address Doddinghurst Village Hall Church Lane Doddinghurst, Essex Postcode CM15 0NJ
Names of the charity trustees who manage the charity
| 1 2 3 4 5 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| PhillipSell | Chairperson | Aug2023 to date | ||
| Charlotte Pether | Secretary | Feb 2023 to date | ||
| Kate Asling | Treasurer | July2016 – to date | ||
| Amanda Capps | Purchaser | July2020 – to date | ||
| KayParkinson | Committee member | Feb 2023 to date | ||
| Neil Jago | Committee member | Feb 2023 to date | ||
| Katie Pond | Committee member | Aug2023 to date | ||
| PhillipSell | Committee member | Feb 2023 to Aug2023 | ||
| Katie Pond | Chairperson | Feb 2023 to Aug2023 | ||
| Zoe Moss | Chairperson | Aug2016 –Feb 2023 | ||
| Nick Moss | Secretary | Aug2016 – Feb 2023 | ||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
| Type of adviser | Name Address |
Name Address |
|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
2011 PLSA Constitution Type of governing document (eg. trust deed, constitution) Trustee How the charity is constituted (eg. trust, association, company) Trustees are elected by existing trustees and are approved at the Annual Trustee selection methods General Meeting (eg. appointed by, elected by)
Additional governance issues (Optional information)
Doddinghurst Community Pre-School (“The Pre-School”) is regulated by You may choose to include Ofsted and are members of the Pre-School Learning Alliance. additional information, where relevant, about:
All trustee’s are DBS checked.
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The aim of the Pre-School is to enhance the development and education of children under statutory school age by aiming to encourage parents to understand and provide the needs for their children through the community groups. By offering appropriate play facilities and training courses together with the right of the parents to take responsibility for and to become involved in the activities of such groups ensuring that such groups offer opportunities for all children regardless of race, culture religion and means.
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The Pre-School is there to encourage and study the needs of such children and their families and is there to adhere to furthering the aim of the Pre-School learning alliance.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The Pre-School provides a safe environment for children to learn and play. It is open everyday during the week offering a variety of sessions to all children over the age of 2. The Pre-School not only provides a valuable introduction to structure and routine but allows the children freeflow play sessions, arts and crafts and cooking activities as well as basic ICT skills.
The Pre-School also offers a lunch club for children to stay and have their lunch socially and also now offers four all day sessions to help the children prepare for the longer school day.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Volunteers and Committee members are on hand to assist the staff with our key events throughout the year as well as helping out with general daily tasks.
The Committee consists of community volunteers as well as parents volunteering in their free time to assist the Pre-School management team in the running and administration of the Pre-School as well as organising fundraising events. The Committee has a wide and varied skills set which is being put to good use in all aspects of the Pre-School.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
The first significant event of the Pre-School year is our Christmas nativity, which the children begin rehearsing for quite early on. Each child is provided with a Christmas themed costume to wear on the day and the stage is decorated with the children’s art work as well as fantastic artist contributions from our staff. The staff work incredibly hard to prepare the children and it always comes together beautifully. It is wonderful to see the children, some of whom are only two, performing the classic Christmas songs together and in front of a packed audience of parents, grandparents, carers and other family members. The Autumn Term ended with a Christmas Party and special entertainment.
The academic year 2022/23 we have welcomed organisations and local businesses providing the children with interactive learning opportunities. This includes visits from Zoolabs, giving children the opportunity to see a variety of animals and reptiles up close, yoga sessions and bi-weekly phonics sessions with Robot Reg.
During the summer months the key event is the Sports Day. A huge amount of work goes into the organisation from the staff and they always do a fantastic job to make it such a success. Every child gets the opportunity to race and is rewarded with a personalised certificate, medal and much needed ice lolly. This is also one of the last opportunities for parents and children to socialise together before our 4 year olds depart for “big” school.
We also take on the responsibility of ensuring the transition to full time education for our 4 year olds is as smooth as possible working closely with our local infant school, mirroring their practices and readying the children for that next step.
We hold a leavers picnic and invite the parents of those children graduating to take part where we share a book of the progress their children have made. This then becomes a souvenir of their time with us charting their achievements and also providing an opportunity for parents to socialise with staff for the final time.
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Section E Financial review
Brief statement of the charity’s policy on reserves
Reserve funds are held should the Pre-School ever need to close, so that we have enough funds to pay redundancies and any other liabilities.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
The Pre-School’s main source of funds comes from grant and fee income, although fundraising is of key importance and every event we hold has an element of fundraising.
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the charity’s principal sources of funds (including any fundraising);
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As a charity we rely on fundraising for our equipment and supplies and
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any fundraising); this ensures we can continue to provide the children with interesting
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how expenditure has activities, including the latest technology, and to provide new and exciting supported the key objectives toys and games which stimulate their imagination and enhance their of the charity; overall experience.
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investment policy and We are firm believers that all children deserve equal treatment and
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objectives including any attention whatever background, age, or origin. The Pre-School is there to
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ethical investment policy help all children and to provide a safe, fun and caring environment for
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adopted. them to learn and play.
Section F Other optional information
Section G Declaration The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Full name(s) Phillip Sell Position (eg Secretary, Chair, Chair etc) Date
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CHARITY COMMISSION ENGLAND AND WAIES Receipts and payments accounts CC16a Forthg period from ole 22 31-Au -23 Section A Receipts and payments Unre5trictÈd funds RestriGtÈd fund5 Endowment funds Total funds Lastyp8 ¢0 Iho nBarvst lo th• nBDiesl£ to th& neBr¢tst£ toth• n•aYg$t£ toth• n•èr•$i£ A1 Recelpts &)vgrnment Grants Fe9$ u101M Sal*& 109,372 35,132 455 109.372 89,523 48,199 455 208 208 45 Inlefesl ReCved Ideposilawounll 4S3 453 23 Sub total(Gross income for AR) 145.620 145.620 134.583 Asset and invostmgnt salès, (see table). Sub tota rolal receipts 145.620 145,620 134.583 A3Pa ents 102,3fy7 102.307 9fj.934 Tay IN&lnl Insuiancg Pension AdnIry51r?bDll I ITainino Reni 922 922 1418 14.449 1,908 3.279 324 2.418 14.449 1,906 3,279 324 1.824 9.749 ConSimablg5 4,522 ECw1pin Thl leq. 1,414 5,217 1.029 133,266 1.414 scIal $¢uvibss T4¢phon&& IT COSiS 1.566 1.029 133.266 Sub totsl 110,739 A4 Asset and Investment rchases see tablè Sub lotal Totalpayments 1J3,266 133.266 118.739 Net of receipts/(payments) A5 Transfers b?tween funds A6 Cash funds last year &nd Cash funds this year gnd 12,354 12.354 15,844 08.681 101,035 86.681 101,035 .837 B6,681
Section B Statement of assets and liabilities at the end of the period Unrestricted funds to neam$l £ Restricted funds to hèar•$t£ Endowment funds to n¢am$i£ Cate9oritrs Details 81 Cash funds MalwÈSI CurrgnlAccDuni 50,361 Maiw$SI Dpgsil Account 50,68 Petty Cash Total cash funds 111,035 14r¢gonces receikls Unre$trl¢tsd funds to neare$t£ Re5trlcted lund5 endowment funds tts ntaro81£ D8tall¥ Fund tothkh asset bèlo Curyontvalu t101 DEtaNs B3 Investment assets Fund to whl¢h Detalls l M LaF4op Comp1 Cost loptLonJll ceTrt value loptiDnpJl B4 As$ets retasned for the charity's own use Unr8sbict8d DlIa1 rnera urnted 2xlpad$ UniestriGle¢ I x1nterg¢ie 4thltgboard and sofl4vaig urttsthcie Fund to When duE Detsil$ 11 B5 Liabtlities Signed by one ry two trustees on b£hall of all Ihe trustees Dale of roval Signature Print Name Kate Asling 3110512024 fi',11, 5@.11
(HARITY (OMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Rèport to the truslt•sl membèrs of Doddinghursl Communty Pres¢hool On accounts lor the year ended 31 Augusl 2023 Charity no Ilf anyl Ir260 Set out on pages I report lo the Iruslees on my eKaminalion of ihe accounts of the above charity I'lhe Trusl'l for the year ended R•sponsibiliti•$ and As Ihe charity Iruslees of the Trust. you are responsibl& for the preparation basis of r•port ol the accoun1$ in accofdance wth the requirements of the Charilies Act 20111.the Acl-l. I report in respect of my examination of the TnJ$l's acctsunls carried out under sedion 145 of the 2011 Act and in carrying out my exarninalion. I have followed the applicable Oiredion5 given by the Charrty Commission under section 14515llbl of Ihe Ad. I have completed my examination. I confirm Ihal no material matters have come lo my attenlion lolher than Ihal disclosed below'l in connection wrth the examination which gNes me cause lo believe th41 In. any rnalerial respect.. accounting records wert It kept in accordance with section 130 of Ihe Aet or lh• accounts do not iccord th the accounting records Independent examinerfs statement I have no concems and have ¢ome acro$$ no other matters in Ctsnnection with the examination to vthich attenlion should be drawn in order lo enable a proper underslanding of Ihe accounts to be aChed. ' Please delete the the brackets rf they do nol appty. Slgn•d: Date: lo"L Name: Relevant professional qualificatlonlsl or body lif any).. Address: E&sEX IER OctOr 2018