Chairman’s report for the AGM Period Sept 2020/ AUG 2021
Introduction
It is always a bit surreal writing this report as by the time I come to do it we are almost at the end of another year however the year we are reporting on saw us locking down as a nation for the second time with the pre-school being closed to the majority of children until March 2021 when restrictions were finally lifted.
Settling the children back into pre-school where so many had their routines broken and managing continued staff absence due to COVID was a challenge.
I want to take this opportunity to thank the staff of the setting for how they have approached and managed when the COVID-19 pandemic began and the continuous changes set out.
This has shown that setting leadership by the Manager is robust and they have a remarkable team.
Committee
I would like to take this opportunity to thank our committee members and praise the continuing efforts who supported the setting in 2020/2021. We continued to run limited events following the COVID guidelines. Joe and her team of volunteer knitters and crafters have done a fantastic job in keeping our fundraising efforts going.
A reminder to all parents/carers that we are a charity run setting which relies on a committee of volunteers in order to stay open, regardless of the strength of the finances and how well we perform with Ofsted, without a committee the setting cannot run. We always welcome interest from new committee members whatever skills and time they can offer.
Although we do meet the charity commission guidelines of requiring a minimum of 3 trustees our constitution as devised by the Early Years alliance states that all committee members must be trustees and at least 60% of these must be parents. We agreed at the last AGM to apply to the early years alliance to reduce the minimum number of trustees in our constitution from 5 to 3 and reduce the condition that at least 60% have to be parents. We are awaiting confirmation of this. As well as this we are applying for the charity to becoming a Ltd charity and awaiting the outcome of this.
As I said at the last AGM I am stepping down as chair and trustee of the preschool due to personal reasons. I have only continued for the past two
years due to COVID. So as of the 1[st] of September the pre-school will no longer have a chair and we will be advertising and looking for somebody to take on the role. If anybody is interested in taking on this role can you please speak to Tracey
Provision
Preschool places are being filled again. There were no spaces in Caterpillar class and limited spaces in Teddy class so the preschool continues to be successful. The team continued to work hard to provide a fulfilling environment for all children helped by the investment in facilities and activities.
Financing
It was looking like we had spent more money than we received but this was largely due to us repainting the pre-school which is something we are required to do under the terms of our lease. However we received a refund from HMRC which readdressed the balance. It should be noted that this was a one off refund. With this in mind I have asked the pre-school management to be prudent in the next 12 months as basis costs are predicted to rise as is the minimum wage however our grant is not due to be increased significantly though I predict these will have a short term negative impact on our finance so we need to insure that this is not sustained and the pre-school remains viable. However we continue to have good reserves.
Our staff do SO much for our Pre-school and my hope going forward is that all parents appreciate just how much the staff do to support their children’s learning journey. We have an amazing team looking after our children. THANK YOU!!!
Odiham Pre-School (Leapfrogs)
Financial Activities Comparison
September 2020 - August 2021
| TOTAL | |||
|---|---|---|---|
| SEP 2020 - AUG 2021 | SEP 2019 - AUG 2020 (PY) | ||
| Income | |||
| Bank Interest | 4.49 | 21.57 | |
| Fees Receivable | 44,467.50 | 35,245.85 | |
| Sale of Uniforms | 718.50 | 560.00 | |
| Unrestricted Income | |||
| Donations - Consumables | 3,936.70 | 2,865.00 | |
| Early Years Grants | 136,079.53 | 130,970.23 | |
| Fundraising | 2,893.00 | 2,476.71 | |
| Gift Aid | 345.31 | ||
| Grants and Donations | 2,622.91 | 13,794.29 | |
| Total Unrestricted Income | 145,877.45 | 150,106.23 | |
| Total Income | £191,067.94 | £185,933.65 | |
| TOTAL | £191,067.94 | £185,933.65 | |
| Expenditures | |||
| Bad Debts | 136.00 | ||
| Bank Charges | 82.50 | 120.66 | |
| Children's Food Items | 3,118.67 | 2,344.47 | |
| Children's Party Expenses | 277.23 | 74.94 | |
| Classroom Equipment | 5,564.10 | 6,683.26 | |
| Cleaning | 3,095.22 | 2,343.35 | |
| Communications | 1,257.98 | 735.03 | |
| Equipment from Fundraising | 0.00 | 1,181.61 | |
| Fundraising Expenses | 1,398.32 | 362.86 | |
| Health & Safety | 1,065.43 | 528.81 | |
| Insurance | 1,474.80 | 1,433.30 | |
| Light & Heat | 3,894.20 | 2,018.85 | |
| Payroll Expenses | 0.00 | 156.60 | |
| Payroll Service | 300.32 | 643.40 | |
| Pets | 737.08 | 567.37 | |
| Printingr & Office Supplies | 2,518.64 | 2,110.71 | |
| Rent, Rates & Water | 1,066.88 | 749.50 | |
| Repairs & Maintenance | 8,616.61 | 1,049.17 | |
| Salaries and wages | 149,343.25 | 144,679.62 | |
| Staff uniforms | 36.42 | ||
| Sundry Expenses | 56.90 | 108.00 | |
| Teaching Aids | 113.67 | 893.49 | |
| Training - Staff | 889.98 | 126.93 | |
| Uniforms | 681.26 | 423.95 | |
| Total Expenditures | £185,553.04 | £169,508.30 | |
| NET OPERATING INCOME | £5,514.90 | £16,425.35 | |
| NET INCOME/(EXPENDITURE) | £5,514.90 | £16,425.35 |
Thursday, 28 April 2022 02:29 pm GMT+01:00
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Odiham Pre-School (Leapfrogs)
Balance Sheet
As of August 31, 2021
| TOTAL | |||
|---|---|---|---|
| AS OF AUG 31, 2021 | AS OF AUG 31, 2020 (PY) | ||
| Fixed Asset | |||
| Tangible assets | |||
| Equipment & Materials | |||
| Depreciation | -2,000.00 | -2,000.00 | |
| Original Cost | 2,000.00 | 2,000.00 | |
| Total Equipment & Materials | 0.00 | 0.00 | |
| Total Tangible assets | £0.00 | £0.00 | |
| Total Fixed Asset | £0.00 | £0.00 | |
| Cash at bank and in hand | |||
| Lloyds TSB Current Account | 42,195.52 | 36,238.85 | |
| Lloyds TSB Deposit Account | 45,046.02 | 45,041.53 | |
| Total Cash at bank and in hand | £87,241.54 | £81,280.38 | |
| Debtors | |||
| Accounts Receivable | -5,423.68 | -4,667.88 | |
| Total Debtors | £ -5,423.68 | £ -4,667.88 | |
| Current Assets | |||
| Petty Cash | 455.86 | 146.32 | |
| Provision for Bad Debts | -300.00 | -300.00 | |
| Total Current Assets | £155.86 | £ -153.68 | |
| NET CURRENT ASSETS | £81,973.72 | £76,458.82 | |
| NET CURRENT ASSETS (LIABILITIES) | £81,973.72 | £76,458.82 | |
| TOTAL ASSETS LESS CURRENT LIABILITIES | £81,973.72 | £76,458.82 | |
| TOTAL NET ASSETS (LIABILITIES) | £81,973.72 | £76,458.82 | |
| Charity funds | |||
| Opening Bal Equity | 10,818.82 | 10,818.82 | |
| Retained Earnings | 65,640.00 | 49,214.65 | |
| Surplus/(Deficit) | 5,514.90 | 16,425.35 | |
| Total Charity funds | £81,973.72 | £76,458.82 |
Thursday, 28 April 2022 02:15 pm GMT+01:00
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Sectlon A Independent Examinerfs Report Report to the trusteesl members of Odiham Preschool (Leapfrogs) On accounts for the year ended 31 August 2021 Charity no {if any) 1060119 Set out on pages The following pages I report to the trustees on my examinatron of the aco)unts of the above charity (Ihe Twsn forthe year ended 3110&r2021 Responslbllitles and basis of report As the tharivs Inlstees. you responslble for the pParation of the accounts in aC(x)rdan with the requirements of the Charities Ad 2011 nhe knr). I report in respe¢X of my examination of the Tnjst's accounts t%ffied out under section 145 of the 2011 Ad and in ThY1ng out my examination. I have followed all the applicable DitedKins given by the Charity Commission under section 145(5){b) of the A( Independent I have completed my examination. I confirni thal no material Matte have examinerfs Statement come to my attention in connection with the examination (other than that disclosed below") whith gNes me use to believe that in, any material spe(*. the aCunting records not kept in aCrdan with sedion 130 of Ihe Chartties ACL or the accounts did not accord with the accounting reconls; or the accounts did not compty with the applicable requirements concemiffj the form and ojntent of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Yrue and fairf view which is not a matter constdered as part of an independent examination. I have no concems and have come a¢ross no other matters in connection with the examinatron to which attention should be drawn in this report in order to enabte a proper understanding of the acwunts to be read)ed. . Please delete the M)rds in the brnckets rfthey do not apply. Data: 11 June 2022 Signed: Name: Clive Manby Rolevant professlonal quallflcallonls) or body Ilf any>: B. Com: CA(SA)- Chartered Accountant Addross." 25 Elvetham Heath. Fleet. Hampshlre, UK IER Oct 2018
So¢lloii BNIIIIIrnDisGlosure Only complete if the examiner needs to highlight material matters of cOnM (see CC32. Independent examination of charity accounts: directions and guidance for examiners). Glvo here brlef delaS1s of any Items that the examlner wlshe3 to disclose. At the AGM in July 2021. the Commtttee were happy with the (X*ntinued adopts'on of the 2011 Model constitution and aged to submit a request to the Earfy Yearfs Alliance to redu the minimum number of Trustees in our constitution from 5 to 3. Furthem0. applicatn was made to remove the condition that at least 60Qh of the trustees need to be parents as well as changing the Chanty's status to that of a Limited Chanty. This submission has been made. but we are still awaittng the outcome. IER Oct 2018