## **CHAIRMAN’S ANNUAL REPORT 2024** 

The two headlines from this year are the completion of the payments on the loan taken for the club room extension and the completion of the conversion of the hardcourt to an Astro facility. 

The Astro was a significant project with an overall cost of  £231k.  We had a grants of £15k from the Bernard Sunley foundation and £20k from a local grant foundation.  An anonymous donation of £8k.  Our own fundraising through GoFundMe and the football club raised a further £30k.  The remainder was a loan of £158k.  Work started in early May and took about 7 weeks to complete.  The contractor’s workers were excellent and made a number of alterations that benefited the finished facility.  The Astro was opened with a football tournament between the coaches from the youth teams. 

The club room extension loan has been repaid in the agreed term of 9 years.  Worth reminding that the original loan was for £150k.  A facility that we still get positive comments from visiting clubs, almost 10 years after it opened. 

Football and cricket are now the main sports at the Club, so we have lost some our multi-sport aspect with the conversation to the Astro.  However, the positive is there is a sporting footfall that is 7 days a week in the winter.  We have also opened the club room in midweek during the winter for the first time.  Worth noting that tennis and netball were very infrequently played before the conversion. 

Both the football and the cricket clubs are in a healthy position in terms of members, especially the youth sections. 

We continue to have several clubs/groups who make use of the clubroom and provide a different type of creative activity during the daytime.  The Art Club also holds its annual exhibition in our club room. 

2024 also saw the return of the Wessex Beer festival to the site, run by Midsomer Norton Rotary Club.  It was a very successful event for the Rotary Club. 

We really appreciate the local companies who have continued to sponsor our Charity, and member clubs by buying kit and equipment, and through the pitch-side advertising system. 

In terms of our trustees John Tandy recently resigned.  John joined the Chilcompton Recreation Project, as it was known then, almost at the start and was a key figure in the formation of a cricket side to enhance our lottery application.  More recently John is known for his significant contribution to the maintenance of our grounds-care equipment. 

In closing, I would like to take the opportunity to again thank the trustees, coaches and volunteers who all contribute to make Chilcompton Sports an excellent venue. 



## **Chilcompton Sports Charity** 

Year Ended: 31/08/2024 

Receipts and Payments Account 

|**Income**<br>Hardcourt/Pitch hire<br>Fundraising<br>Clubroom Hire<br>Grants/Donations<br>Wayleave<br>Dividends<br>Misc<br>**Expenditure**<br>Direct Running costs<br>Advertising<br>Casual Labour<br>Chilcompton Sports Ltd<br>Excess of Income over Expenditure<br>**STATEMENT OF ASSETS AND LIABILITIES**<br>**AT 31st AUGUST 2024**<br>**Assets retained for the charity's use**<br>Main building<br>Tractor shed<br>Hardcourt<br>Tractors<br>Ground maintenance equipment<br>**Monetary Assets**<br>Bank current account<br>Trade Debtor<br>Debtor - Chilcompton Sports Ltd<br>Charities Investment Funds Units<br>**Liabilities**<br>Loan Gould and Swayne<br>Loan 1<br>Loan 2|12 months<br>to 31.08.24<br>£<br>13714<br>16105<br>3667<br>55611<br>15<br>38<br>89150<br>176<br>176<br>88974<br>430000<br>12000<br>80000<br>6000<br>5000<br>533000<br>8745<br>0<br>251343<br>946<br>261034<br>0<br>37674<br>114902|12 months<br>to 31.08.23<br>£<br>20952<br>3619<br>2299<br>146<br>15<br>29<br>10|
|---|---|---|
|||27070<br>425<br>566<br>2061<br>28000|
|||31052<br>3982<br>430000<br>12000<br>80000<br>6000<br>5000|
|||533000|
|||8346<br>175<br>29183<br>946|
|||38650|
|||19167|
||||





Bourne&
argery
ACCOUNTANTS
Chllcompton Sports
Bennell
Wells Road
Chilcompton
Somerset
BA3 4EZ
2Y' October 2023
Dear Sirs
We are pleased to continue appolntmenl as the independenl examiner for your chaiilable
company and we are writlng to 88t out the basi8 on which we are engaged.
We are bound by our professlonal A880clatton's Code of Ethics and accept In8truclions to act
for you on the basls that we will act in accordance with that Code.
RESPECTIVE RESPONSIBIUTIES
As trustees of the charitable company, you are responsible for Ihe maintenance of
adequate accounting records and an approprfate system of Intemal control forthe charity.
You are also responsible for ensuring the preparation of a Trustees, Report, IncludSng a
Directors, Report, and financial ststements which give a true and falr vlew and comply
wlth United Kingdom Accountlng Standards {United Kingdom Genernlly Accepted
Accounllng Practlce), and the Statement of Recommended Practice: Charltles SORP
(FRS 102), Accounting and Reporting by Charfties, Jointly issued in October 2019 by
the Charity Commission for England and Wales, the Charlty Commisslon for Northem
Ireland and the Office of the Scottish Charlty Regulator. You are also required to
ensure that the annual report for each financial year complles In Its fonn and content
wlth the Companies Act 2006 and the Charitle8 Act 2011 and ￿gUlationS made
Ihereunder.
You are also responsible for safeguarding the assets of the charity and hence for taking
reasonable Steps for the prevention and detecllon of fraud and other Irregularities.
You are also Tespon81ble for delemilning whether, in respect of the year, the charity
meets the conditions for exemption from an audit of the accounts set out in the
Charities Act 2011 along with any requirements for an audit as set out in the govemlng
document and will infonn me accordingly If such a requirement exlsts.
If, in respecl of the year, the charity satlsfies the criteria above, availabilty ol the
exemption from an audit of the accounts Is conditional upon your causing an
independent examinerfs report to be prepared in respect of the accounts in accordance
with the Charities Acl 2011. You are responsible for deciding whether the report shall
be made and for appointlng us as Inde￿ndent examiners to report to the trustees of
the charlty.
If gross income falls below £25,000 for the year, then, provided the other criteria set
out above are met, you wlll need neither an audit nor an independent examination
unless there Is such a rw4uirement in the charltable companls goveming document
or, If more than 10% of the members have requested an audit, a full audit is required.

Bourne&
ACCOUNTANTS
1.5 We shall plan our ￿}Ik on the basis that an independent examination is required for
the year, unless you infomi us in writing that either.
(a)
(b)
the charity requires an audit of the accounts; or
the charity rw4uires Mither an audit nor an independent examination.
1.6 Should you inslruct us lo cary out an aud¢ then that assignment will not be
undertaken, as we are not registered auditors and will need to resign and be replaced
by a registered firm of auditors.
Should you infomi us that the cFArity does not require an independent examination,
then we shall have no responsibilities to the chaiity, ex￿pt those speCif￿11Y agreed
upon between us in respe￿ of other professional se￿iCe$.
1.8 As independent examiner8, we have slalulory responsibilty to report to Ihe tTUStees of
the charity whether In our opinion there is reasonable cause to belleve that in any
material respect;
(a)
accounting records have not been kw by the tharity in accordan￿ wilh
Section 130 of the Charilies Act 2011;
the accx>unts do Mt agree with those accountlng records:
the accounts do not comply with the aCc￿nting requirements of the
Charities Act 2011.
{b)
(c)
We are akn required to rewtany ofthe fokvlng ma1terswhlch become apparent durfng
the (x)urse of our ex8minatDn:
(a)
ether there has been ary matwial expenditure or action which appears not to
be in accordan￿ ￿￿1h ts trusts of the charity;
whether any hfomth or explanation to which we are enlSUed under Regulation
33 of the Charttles (Attounts and Reports) Regulattons 2008 has not been
PThKled lo us; arKI
vknether any 1nfomiath￿ in the T￿￿teas. Rewrt is inconsistent in any material
fBspect wth the finanthl stslements.
(b)
(c)
Should our work Indicate that the charity is not entitled to exemplion from an audh of
the accounts we will inform you of this. In such arcumstsnces, we will nol issue any
report and will either witt)draw fr(xn the eng￿ernent to prepare an Independent
exarniners, report or return the accounts to you for audit rf required. In these
circumstances, if appropriate, we will discuss wilh you the to appoint us as
auditors.
1.10 Our work will be carried out in aCCo￿ance with the procedures laid down in the
'Independent examination of charlty a(￿UntS. Directions and Guidance for examiners.
(CC32) issued by the ChaTity Commission under section 145(5)(b) of the Charities Act
2011 and will indude examining the accounts under section 145 of that Act. It will
consist of comparing the accounts with the accounting records kept by the charity and
making such limited enquiries of tFE trustees and staff of the charity as we may
consider necessary for the wrpose of our repK)rL We shall also review the Trustees,
Report and will require slght of all documents or ststements vthich are to be issued
wlth the financial ststements.

d3 Bourne&Bargery
ACCOUNTANTS
Our independent examination is not designed to identify all s￿nIficant weaknesses in
the charity's systems but. if such weaknesses come to our notice during the course of
our examination which we think should be brought to your attention. we shall report
them to you.
1.11 As part of our nonnal procedures. we may request you lo provide written
confirmation of any infonnation or explanations given by you orally during the
course of our work.
We have statulory duty to report to the Charity Commission under section 156 of the
Charities Act 2011 such matters (conceming the activities or affairs of the charity or
any connected institution or body corporate) of which we become aware during the
course of our examination which are (or are likely to be) of material Significan￿ to the
Charity Commission in the course of the exercise of their powers of inquiry into, or
acting in protection of. chartties.
1.12 Our engagement with the charity as independentexaminers is a statutory responsibility
and is distinct, and entirely separate, from any obligations or responsibilities arising
out of Ihe contractual arrangements agreed between us underwhich we are to provide
other professional services.
ACCOUNTING
We confim that we will prepare the charity's accounts for your consideration. For this
purpose, it is understood that the charity's own staff will deal with all routine items
concerning day to day operations and the recording of all transactions in the charity's
books,. in particular. they will:
Maintain the accounting ￿CordS of cash and bank receipts and payments,
reconcile the balan￿S with bank statements and agree all cash floats and
balances in hand at regular intetvals.
We shall, of course, be pleased to advise or assist in regard to any problems
GOn￿ming the charity's taxation position, which may arise from time to time.
We trust that this letter will be clear and helpful to you but if there are any aspects on which
you would like to have further information or discussion please do not hesrtate to let us know.
If you agree that the foregoing Co￿¢tty sets out the arrangements agreed between us, please
go to the Documents forApproval in the portal and folk)w the instruclions to electronically approve
them. If we do not hear from you within 15 business days from the dale of this letter, we shall
deem that ts contents have been a(xepted by you.
Yours faithfully
Gayle Shakespeare