CHAIRMAN’S ANNUAL REPORT 2020
The year has been dominated by the COVID pandemic which has had an unprecedented impact on our member sports and the general operation of our facilities. However, we reached the end of the year in a strong financial position, due to being successful in grant applications with the Mendip District Council and the Football Foundation and carefully controlling our overheads.
The Mendip grant was available because we pay business rates. The Football Foundation grants were based on having to maintain pitches and get facilities ready for a sporting restart.
We have taken time, during the lock down period, to review all of our regular expenditure and have changed our service providers where appropriate. Our understanding of our biggest expenditure, namely electricity usage, has significantly improved, so we are able to control its use more efficiently.
We have finally developed a pitch-side advertising system that stands up to the weather. A number of local companies have taken up the opportunity to advertise.
The closure allowed a number of improvements and maintenance tasks to be undertaken around the site. The football club improved the slope and drainage on an area of the adult pitch. The external woodwork and the café were repainted. The normal weekly maintenance of the site continued throughout the lockdown period.
The actual lockdown period meant that the football season was suspended and the cricket season was effectively cancelled, although the cricketers did manage a few fixtures in August. Netball was also affected but they also returned. However, the easing of the lockdown meant that we benefited from tennis being a permitted sport to be played in an outside setting. Writhlington tennis approached us for the use of the courts for both social tennis and coaching. On the back of this, we were also approached by a local athletics club on the use of the hardcourt for youth training. They have been pleased with the facilities and it looks like being a long term relationship. So in this COVID year we have become a more multi sport facility than for some time
The upgrade to the kitchen facility was also completed with the purchase of a dishwasher and panini toaster.
At the end of the lockdown we had the challenge of putting in place all the government guidelines to make the facility safe and ensure we could open again. This was an ever evolving task as the guidelines changed.
Both Tom Duggan and Martin Bown had resigned as Trustees after eleven and two years respectively. Would thank them for their contribution to the charity.
In closing, it is more pertinent than ever in these challenging times to acknowledge and thank the trustees, coaches and volunteers who contribute to Chilcompton Sports.
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2019 12 Months To 31.08.W-? I l Month5 to31.08.19 Income HardeourbPitch hire Fundraising Miscellaneous Dividends Granis Clubroom 10,539 ,250 15 36 14,500 11.799 4.098 534 35 1,800 75 26.340 18,341 Expenditure Purchases Other direct costs SitelPavilion expenses Projccts Miscellaneous Chilcompton Sports Limited Fundraising Loan repaymenl .154 22 193 12.750 13,770 4,392 4,792 13,904 23,169 EXCESS OF EXPENDITURF. OVER INCOME 12,436 4,828) STATEMENT OF ASSETS AND LIABILITIES AT 31 AUGUST 2020 ASSETS RETAINED FOR THE CHARITY'S USE Main building Tractor shed Hardcourt Tractors Ground maintenance equipment 430,000 12,000 80.000 16.000 MONETAR Y ASSF.TS Bank current account Bank deposit account Debior- Chilcompton Sports Limited Charities Investment Fund Units 15.971 20,726 80 LIAIIILITIES Loans J6
ER'S REPORT TO THE TRUSTEES OF CHILCOMPTON SPORTS I rewrt io Ihe trusiees on my examination of the accounts for the year ended 31 August 2020 set out on page four. Responsibilities and b*sis of report As the charity's trustees you are responsible for the preparation of the accounts. in accordance with the requirements of the Charities Act 2011 ("the Act"). report in respect of my examination of the trustees, accounts carried out under section 145 of the 201 l Act and in carrying out my examirkation I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the 201 l Act. l1)dependent examiner's statement I have completed my examination and I confirni that no material matters have come to my attention in connection wilh the examination giving me cause to believe that in any material respect- l ) Accounting records were not kept in respect of the charity, a5 required by section 130 of the Act- or 2) The accounts do not a¢cord with those records. I have no concerns and have come across no other matters in connection with the exaTninalion to which attention should be drawn in this report in order to enable a proper understanding of thc accounts to be reached. R N BROWNING BA( CA FCA FAIA PG Owen Limited Chartered Accounthnt5 124 High Sireet Midsomer Norton Bath BA3 2DA Date".