Registered Charity Number: 1060020 REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 FOR sr PAUL'S FAMILY CENTRE ST PAULS FAMILY CENTRE CONTENTS OF THE FINANCIAL sfATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Contents Page Report of the Trustees ReEx)rt of the IrKlependent Examiner statement of Financlal Adivities Balar￿e Sheet io Notes to the Financial Statements 11-14 Pa sr PAULS FAMILY CENTRE REPORT OF THE TRUSTEES FOR THEYEAR ENDED 31 MARCH 2025 The trustees present their report with the financial statements of charity for the year ended 31 March 2025. The financial statements have been prepared in accordan￿ with the accounbng pdiaes ￿t out Sn Note I to the accounts and comply with the charivs trust deed, the ￿aritieS Act 2011 and Accountlng and Reporting by Charities. Statement of Recommended practi￿ applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). (effectlve l January 2022). REFERENCE AND ADMINxsfRATIVE DEfAILS Registered Charlty Number IOE4)020 Registered Office Ger-wLlan Bigyn Patk Terrace Llanelli Carmarthenshlre SA15 IDN Trustees Mr Nlcholas Griffin - Chair Mrs Vanessa Marsh - Treasurer Miss Anne Evans - Secretary Rev Helen Nlcholls - Wice Chair Mrs Gwladys Phillips (Reslgned November 2024) Mr Alan Marsh (Passed away 27 De￿rnber 2024) Olr LoLwaln Roberts Mrs Carol Hodson air Terry Davies air Lilleth Fenris Mr Paolo Piana Centre Manager Mrs Sarah Williams Bankers HSBC Uanelli Carmarthenshire Independent Examiners Harris Bassett Limited Chartered Accountants 19 Murray Street Uanelli Camiarthenshire SA15 IAQ Pa sr PAULS FAMILY CENTRE REPORT OF THE TRusfEES FOR THE YEAR ENDED 31 MARCH 2025 Cont'd srRucfuRE, GOVERNANCE AND MANAGEMENT St Paul's Family Centre is a charity govemed by a constitution as adopted I Ith January 2008. It Is registered as a charity wlth the Charity Commlssion. The aims and objects of the charity are 'lo develop at a local level the s￿lIS and nurturing capacity of familie5, parents and carers so that the well-￿Ing and life chances of their children are enhanced." Appointment of Trustees Trustees are appointed as set out in the constitution. ProfeSsic￿alS Serv1￿ Lsers within the community, who have a personal interest In the charity, are Invited to joln the management committee, Nomlnation forms are completed and applicants are voted onto the committee as apprc¥)riate, Committee members can also be co- opted when approprlate. Trustee Induction and Tralnlng As part of Induction all trustees are shown the relevant documentation regardlng the running of the famlly centre. Organisation Structure Trustees Manager Activity Leader Play-workers Trustees are consulted on all aspects of accounting* pollcies and prO￿dureS and Involved In the decigon-maklng regardlng the day-to-day running of thc ￿ntre. The Manager is responslble fcr keeping order of files, offi￿ work and over-seeino all other day-to-day actlwties at the centre. Related Parties Plant Dewi are appointed by the Famlly Centre Management Committee to manage and advise the Famlly Cent Manager. Risk Management St Paul's Family Centre conducts risk assessments before undertraking any activities or events and ensures that approprlate DBS checks are undertaken for those working with children or vulnerable adults. Financlal risks have been reviewed and p￿￿edureS put in acmrdingly. A reserves policy has been establlshed in line with the Identified rlsks. sr PAULS FAMILY CENTRE REPORT OF THE TRusfEES FOR THE YEAR ENDED 31 MARCH 2025 Cont'd OBJECTIVES AND AcrIvrriES FOR THE PUBLIC BENEFtr The object of the charity Is about wevention and early intervention. The constitution states the two objects as l) to promote the benefit of the inhabitants of the area of ￿nefit without distinction and to work bi-lingually with them and other organlsations in a common effort to proV￿e facillties in the interests of ￿la1 welfare and education wlth the object of Impromng the conditions of Ilfe for the said inhabitants. 2) to malntsin and manage (whether alone or not) the family centre In furtheran￿ of the a￿ve object The charity works In partnership wlth parents and carers. It ern[￿)wers them In order to better cope with famlly life and therefore glves their children a better start in life. The Aims of the Family Centre Is to ensure thildren:_ Have a flylng start in life Have a range of eduGltion and learning opportunities Enjoy the best possible health, free from abuse Have acce55 to play, leisure and cultural activities Are listened to and respected and have their Identity recognlsed Have a safe home and community Are not disadvantaged by poverty The objectives for the next year are to continue to:_ provide a safe, wami and wdcoming environment provlde access to various play equipment and activitles offer tralnlng arKI support to famllies provide opportunities to go on trips and outlngs provide open-door policy where everyone is welcomed continue outreach work to identify Isolated families provlde Flylng Start Chlldcare The changes we have noticed are that children are better prepared for school Ilfe. Also some parents have gone back to employment, gained certificates with our tralnlng, learned new skllls arKI children have developed better social skllls. Parents and chiklren Interact much nwe freely and enjoy thelr experiences together. At the Family Centre stsff provide a safe quality Se￿1￿. Stsff provide an opwrtunlty to access infomiation and other seNlces that they may require in order to meet their individual needs. We offer support to parents whlle caring for their children and try to relieve stress and anxiety within the fa￿lly. Through qucstionnalres and evaluation forms parents have told us that through attendlng the Family Centre their familifs have gained:_ Improved soaal and support netmtorks improved skills on positive parenting Improved relationships improved resilience increased Confiden￿ and self-este Sncreased access to community resources Publlc Benefit Public benefit is eVIden￿d through having a service that provides families with children aged 0-4 years (0-11 school holidays) wlth free access to a wide variety of play activities, free accredited trdininglcourses on parenting skllls, free trips and outings, and an open door policy promoting equal opportunities for all famllles. The centre also works closely with other like-mitKied Organisat￿)nS and is therefore able to sign-post families in need to other professionals. By providing this sam￿ we preserve and protect health and relieve stress within famlly relationships. sr PAULS FAMILY CENTRE REPORT OF THE TRusfEES FOR THE YEAR ENDED 31 MARCH 2025 Cont'd A REVIEW OF OUR ACHIEVEMENTS AND PERFORMANCE st Paul's Famlly Centre has reached out to a large number of famllies who were fadng isolatlon. Staff provlded support and advi￿ on a Wdriety of toplcs atKI concerns that suited their individual needs. The Family Centre was able to help the families feel more valued and get involved In thelr communlty. This achieved a sense of belonglng and built scoal ne￿rk% The FEylng Start Nursery and Parent and Toddler sessions have followed Welsh Government Guldelines. The Parent and Toddler sesslons have had an Increased number of new famllies reglster and attend the outdoor and Indoor sesslons. This includes referrals from local support agencies encouraging their cllents to use the faclllties and benefit from meeting other famllies livlng in the community, and familles that have seen our adverts in the DewSs website, local notice boards a￿1 social media. There are 210 familics registcred. The Centre Is reglstered ￿th the Care Standard InsFectorate for Wajes. Staff have tralned In Safeguarding A,B & C, Paedlatrlc Flrst Aid arKI Rrst Ald at work,Foc(i Safety level 2, Emotional Health,Health & Safety,Food & Allergy Intoleran￿S, Infectson and preventlon control, A￿'s, Parent plus -Eady years,Systematic Practltrs, Fa la la, Trauma Informed practi￿, Neurodlverslty and thlld Protection and Baby massage. We have had no students or volunteers this year. Conferences and meetings attended and via social media have b￿n with Hant Dewi, Flying Start, Llandll Communlty Partnership, Transforming Tylsha, The Safer Communities Action Group and The Carmarthenshire Family Centre Network. The Centre contlnues wlth the 'FlyiThJ Start, Playgroup, whlch provides chlldcare for up to 16 chlldren per day for famllles Sn the Flylng Start area. The famllles are er£ouraged to make use of the other services on offer at the Centre. The children and famllies had the opportunity to visit the Tenby, St Fagan's, Folly Farm, Margam Park and the Nalional Botani¢ Gardens as well as local outings to the beach and parks. The Children and Families joined in our Chrislingle service in December. Regular fire drills have taken place during the family and nursery sessions, ensuring staff and children are familiar with the evacualion procedures. All the health and safety checks are done on a daily basis and these include a fridge check and playrooms risk assessments. The Centre staff and Trustees reviewed and evaluated the sessions that have taken place throughout the past year, ensuring any iSSLJes that have been identifEd were addressed. In the past year, the Centre has supported 290 familles. Pa ST PAUL S FAMILY CE￿RE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 Cont'd Review of Progress and Achlevements I must begin th15 Report by recordiThJ my thanks to Debbie James who has moved on from her position at the Famlly Centre after many years, service. I tnust also corwjratulate Sarah Williams on taktng on her new posltion. Everyone at the centre works hard to support the families it seNes. I must also pay tribute to my fellow Trustees and thank them for their support and help during the past year. I must in particular record my gratitude to Allan Marsh who sadly pas*d away this year, St Paul s Famlly Centre is supported by a team of dedlcated staff, Trustees and volunteers, I wish to record my thanks to them all. FINANCIAL REVIEW Reserves Pollcy The most signlficant current financial risk would be loss of grant Income from a major fund provlder. trustees belleve that a reserve should be held, were funding to be lost, serVi￿S could be malntsined for a perfod of tlme to look for alternatlve funds and appropriate action te taken should fundlng not be secured. The exception to this Is Hying Start, where tnjstees believe that the SeN1￿ would cease if fundlng were not malntained. The trustees feel that a reserve equal to 2 - 4 months running costs, wlthout referen￿ to Flylng start fundlng would be sufficlent. Thls pollcy Is reviewed annually. The balance held as unrestricted funds as at 31 March 2025 was £40,950. Actual 2 - 4 months runnlng costs are £8,741 to £17,482. Custodlan Trustees The propety known as St Paul's Family Centre is vested Sn the St Dawd's Diocesan Board of Finance as custodlan trustees on behalf of St David's DCSR. No rent is paydble for use of the premlses. ST PAUL'S FII141LY CEKfRE Rfpop.T or THE TRUSTEES FQR ThE YEAR ENDFD 3114ARCH 2025 Convd SFATEMEN I OF TRUJryEES RESPON?KBILTTIES XPI RELATXON TO THE FINANCIAL sfATEMENTS The charity tru5tee5 are re5ponslbl: for preparing a tntste& annual report and flnanclal statements In accordance with applicab'.e law arKI Untted Klngdom ALrountlng Stsndards {United Klngdom Generally Acopted Accountlng Pra¢Lltr). The law appllcab:.e to chailties In Erwjland ènd Wales requlres the charlty trustee5 to prepare flnandal 5tstements for each year whicn oive a true aTrJ falr vlew Qi stsLe of affalrs of the charlty and of the Incomlng Tesources and appllcatlon Oi resources of Induclng the Ir.P occounts ST PAUL'S FAMILY CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 ACCOUNTING POLICIES The principal accounting pJlicies adopted, judgements and key Sour￿ of estimation Un￿rtaInty in the preparation of the financial statements are as follows: Basls of Preparatlon The finanoal statements have been prepared In acc￿dance wlth Accounting and Reporting by Charities. statement of Recommended Practice applicable to Charities preparing their accounts in accordance wlth the Flnancial Reporting Standard applicable In the UK and Republlc of Ireland (FRS 102) - effective I lanu3ry 2022 (Charities SORP) (FRS 102) and the ￿nancIal Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). st Paul's Family Centre meets the definitM)n of a pUl￿1C benefit entity under FRS 102. Assets and Ilabllities are initially recognised at historical cost or transaction Wdlue unless otherwise stated in the relevant accounting policy note(s). Tre financlal statements are prepared In sterling, whlch is the funttlonal currenLry of the charity. There are rn material uncertainties regarding the charlvs abllity to continue as a going COn￿M. INCOMING RESOURCES Recognition of incoming resources These are inclLkled In the Statement of Anancial Activlties (SOFA) when: The charlty becomes entitled to the resources; The trustees are virtually certain they will recelve the r￿ur￿s. and The monetary value can be measured with suffldent reliability, Incomlng resources with related expendlture Where incomlng resources have related expendlture (as with fundraising or contract Income) the Incoming resources aryl related expenditure are repc*tsd gross In the SOFA. Grants and donatlons Grants and donations are only induded in the SOFA when the charity has unconditlonal entitlement to the resources, Tax reclaims on donations and gifts Incoming resources from tax reclalms are included in the SOFA at the same time as the gift to which they relate. Contractual income and performance related grants This is only included In the SOFA On￿ the rdated goc*Js or services have been delivered. Gifts in klnd Gifts In kind are accounted for as a reasonable estlmate of thelr value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gift5 only when sold or distributed by the charity. Gifts in kind for use by the charity are induded in the SOFA as incomlng resour￿5 when re￿[vatIe. Donated services and facilities These are only included in incoming r￿urCeS (with an equlvalent amount in resour￿5 expended) where the benefit to the charity Is reasonably quantifiable, measurable ar)d material. The value placed on these resources is the estimated value to the charity of the Servi￿ or facility received. sr PAUL'S FAMILY CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Cont'd Volunteer help The value of any voluntary help received is not included in the accounts but is described in the trustees, annual report. Investment Income This is Included in the accounts then receivat￿e. Investment gains and losses Thls includes any galn or loss on the sale of investments aNi any galn or loss resultlng from revaluing nvestments to market value at the end of the year. EXPENDITURE AND LIABLITIES Liability recognition Llabllltles are recognised as soon as there is a legal or cOnstrt￿tive obligation committing the charity to pay out reSoUr￿s. Governance costs This Includes costs of the preparatlon arKa examination of statutory accounts, the costs of trustee meetings and cost of any legal advi￿ to trustees on govemance or charity matters. Grants with perfomiance condltlons Where the charlty gives a grant with conditions for its payment beirwj a speafic level of seNice or output to be provided, such grants are only recognised in the &JFA once the reciplent of the grant has provlded the speclfled seNice ￿ output. Grants payable without performance conditions These are only recognlsed In the accounts when a commltment has been made and there are no conditions to be met relating to the grant which remain in the control of the charlty. Support costs sUp￿rt costs include cenlral functions and have been allocated to activlty cost categories on a basis conslstent with the use of re%)ur￿. ASSETS Tangible flxed assets for use by the charlty These are capitalised if thcy can be used for more than one year, and are valued at cost, or If glfted, at the value to the charity on re￿IpL Depreciation Is on a sbzlght lir￿ basls on fijmlture and equlpment at 25 % . Fixed assets Premises Costs Fixtures & Equipment Total Cost as at l April 2024 Additions At 31 March 2025 10,488 10,488 Depr￿latIOn at l April 2024 Charge for the year At 31 March 2025 10,488 10,488 Net book value at 31 March 2025 Net book value at 31 March 2024 ST PAULS FAMILY CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Cont'd stocks and works in progress These are valued at the lower of cost or market value, Allocatlon and apportionment ReSoUr￿S expended are allocated to the parttcular activÈty where the cost relates dlrectly to that attivlty. ReSoUr￿S used across a number of projects are apportioned equally across the projects incurring the expendlture, or where apwopriate on an activity based costiThJ. Pension schemes The charlty operates a penslon scheme. RESTRIcfED INCOME Restricted fijnds are re￿iVed for a speafic pur[￿ within the objects of the charlty and must be accounted for separately. All income has therefore been slKJwn as restricted where the donor has stated that the Income can only be used for a specified purpose or where it has been raised through an appeal for a speclfled purpose. Fund movements were as ft)Ilows: Fund BIF Incomel Additlons Expendlture Movement In funds CIF Flying Start Sylvia Adams Flying Start family support Ground work Tesco Postcode Trust Moondance Foundatlon Staff contingency Community Fund In Wales FIS Sustalnablllty NTN FIS M&GDawes Waterloo Garfield Weston Total 1,982 2,335 67,903 1,797 7,400 1,277 538 7,400 5tXI 25,090 (500) 18,275 7,452 6,815 7,452 3,000 5,000 3,000 5,000 11,239 9,961 11,241 10,000 340 (2) 39 340 3,944 8,966 10,000 1,034 Pa ST PAUL'S FAMILY CENTRE NOTES TO THE FINANCIAL sfATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Cont'd FUNcfioNAL ANALYSIS OF EXPENDITURE ExpetKiiture has been broken down according to the acuvlty headlngs as recommended by the Accountlng and Reporting by Charities Statement of Recommended practi￿ applicable to charlties preparing their accounts in accordan￿ wlth the Finanaal Rerx)rting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2022). Total staff costs comprised: Wages and salaries Employer National Insurance Pension contrlbutlon Travel Costs relmbursed Total staff costs 91,907 5,400 1,570 The average monthly head count was 6 staff with all employee time involved in promding either support to the governance of the charfty or suppjrt servlces to charitable acuvltles. No employees recelved emduments of more than £60,CrfJO No trustees were pald any expenses in the year. GOVERNANCE COSTS There was no trustee remuneratlon. Governance costs were as follows: Accountancy fees HR and H&S costs Plant Dewl Consulta Insurance Membership fees Miscellaneous Bank SeNice Charge 708 1,080 10,972 2,881 RISK MANAGEMENT The trustees have carrled out a revtew of the major rlsks to the organisation and bclicve that the level of reserves almed for in the reseNes policy below is sufficient to cover adverse conditlons that the organisation may face. In addition the organisation has in place finanaal, personnel and Health & Safety controls to limlt the likellhocrfl and impact of risks. A]1 activities and events are risk assessed prior to commencement. Appropriate DBS checks are done of all staff and vdunteers. The trustees will actively monitor rlsk and review their policies at least annually. DEBTORS There was £7,910 due at the year end for wtstarKling fees. CREDITORS Amounts falling due within one year were £21,418 . No amounts were due to St David s DCSR.