Hestercombe Gardens Trust (A Charitable Company Limited by Guarantee)
Annual Report and Financial Statements
For the Year Ended 31 December 2022
Company Number: 03287766 Charity Registered in England and Wales Number: 1060000
Hestercombe Gardens Trust Contents For the Year Ended 31 December 2022
| Page | |
|---|---|
| Reference and Administrative Details | 1 |
| Trustee Directors’ Report | 2 – 8 |
| Independent Auditors’ Report | 9 – 12 |
| Consolidated Statement of Financial Activities | 13 |
| Balance Sheet and Consolidated Balance Sheet | 14 – 15 |
| Statement of Cash Flows and Consolidated Statement | |
| of Cash Flows | 16 |
| Notes to Financial Statements | 17 – 37 |
Hestercombe Gardens Trust Reference and Administrative Details For the Year Ended 31 December 2022
| Trustee Directors | John Abbott MSc | ||
|---|---|---|---|
| Dr Marion Harney, FHEA | |||
| Roger Lambert MA | |||
| Catherine O’Sullivan, MSc | |||
| Catherine Pease, MA (Cantab), AADip, | RIBA | ||
| Linda Phillips | |||
| Rupert Taylor, BSc Hons, FCCA | |||
| Josephine Waley-Cohen | |||
| Secretary | Nicholas Francombe | LLB | |
| Chief Executive Officer | Philip White MBE | ||
| Charity Number | 1060000 | ||
| Company Number | 03287766 | ||
| Principal Address and Registered Office | Hestercombe Gardens | ||
| Cheddon Fitzpaine | |||
| Taunton | |||
| Somerset | |||
| TA2 8LQ | |||
| Auditors | Albert Goodman LLP | ||
| Goodwood House | |||
| Blackbrook Park Avenue | |||
| Taunton | |||
| Somerset | |||
| TA1 2PX | |||
| Bankers | Triodos Bank NV | HSBC Bank Plc | CAF Bank |
| Deanery Road | 17 North Street | 25 Kings Hill Avenue | |
| Bristol | Taunton | Kings Hill | |
| BS1 5AS | Somerset | West Malling | |
| TA1 1NA | Kent | ||
| ME19 4JQ | |||
| Solicitors | Clarke Willmott LLP | ||
| Blackbrook Gate | |||
| Taunton | |||
| Somerset | |||
| TA1 2PG |
Page 1
Hestercombe Gardens Trust Trustee Directors’ Report For the Year Ended 31 December 2022
The Trustees, who are also directors for the purposes of the Companies Act, present their report and the financial statements of the charity for the year ended 31 December 2022, which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
References and Administrative Details
Administrative information is given in a separate section at the front of these accounts.
Directors and Trustees
The directors of the Company are the Charity’s trustees for the purpose of charity law and throughout this report are collectively referred to as the Trustees.
The Trustees serving during the year and since the year end are as follows:
David Yiend (Chairman) (Resigned 14 April 2022) Linda Phillips (Chair Designate) (Appointed 2 December 2022) John Abbot MSc (Appointed 2 December 2022) Godfrey Davis, FCA (Resigned 21 April 2023) Roger Lambert MA (Appointed 2 December 2022) Dr Marion Harney FHEA Cllr Marcia Hill (Resigned 27 January 2023) Jo Matthews, MSc (Resigned 21 April 2023) Catherine O’Sullivan, MSc Catherine Pease, MA (Cantab), AADip, RIBA Anthony Sykes (Resigned 18 April 2022) Rupert Taylor, BSc Hons, FCCA Josephine Waley-Cohen
None of the Trustees have any beneficial interest in the Company. All of the Trustees are members of the Company and guarantee to contribute £10 in the event of a winding up.
Structure Governance and Management
The articles of association currently provide that there must be between seven and ten trustees. The appointment of replacement trustees is at the discretion of the Company in general meeting.
It is the policy of the Trust to seek to appoint as trustees leaders in their field with a keen interest in the objectives of the Trust and to obtain a balance of skills. All appointments are made in line with Charity Commission guidelines. All newly appointed trustees follow an induction process and there is a programme of ongoing trustee training.
The Trustees have responsibility for setting the policy for achieving the objectives of the Trust; this is then carried out by the Chief Executive and the executive management team. The commercial activities, including the running of events, functions and weddings, catering and retail activities are carried out through a wholly owned subsidiary, Hestercombe Gardens Limited.
Page 2
Hestercombe Gardens Trust Trustee Directors’ Report For the Year Ended 31 December 2022
Structure Governance and Management (cont’d)
The day-to-day management of trading operations is overseen by Managing Director Richard Mira who is Managing Director of Hestercombe Gardens Limited. The profits arising from these activities are returned to the Trust in furtherance of its objectives.
In April 2022 the Chairman, David Yiend, (appointed December 2020), tendered his resignation. Following his departure trustees appointed charity headhunters Charisma to search for a replacement and in December 2022 trustees appointed Linda Phillips as trustee and chair designate. David had been chair since December 2020. Roger Lambert MA and John Abbott MSc were appointed as trustees in December 2022.
In late July 2022 we were pleased to appoint Matt Philpott as Head of Marketing and Communications and, in October, Jemma Gillard, an experienced Senior Marketing Officer both of whom continue to make a positive contribution.
The Risk Register is regularly reviewed and updated by both Trustees and the executive management team in line with the strategic plans and ambitions of the Trust.
The Trustees are very conscious of their duty to promote public access to Hestercombe, to manage the heritage assets in a socially inclusive way and to continue to grow Hestercombe into a site of national and international importance and an economic and cultural driver of regional prosperity. Their policy is to remunerate all their staff fairly in accordance with good practice, observing appropriate legislation eg regarding the minimum wage, diversity etc at the same time ensuring the health, safety, and personal advancement of all staff, while operating in a financially prudent and sustainable way.
All Trustees of Hestercombe Gardens Trust serve as volunteers and are unpaid; some claim travel expenses when attending meetings. A Governance and Organisational Structure Committee, composed of at least two Trustees, meets five times a year and considers senior executive pay and reports to Trustees at each full meeting of Trustees. Remuneration for the Chief Executive is set by the Committee with advice from the Trust’s financial advisor and is benchmarked against comparable roles as far as this is possible.
The remuneration of the six full-time (General Manager, Finance Manager, Estates Manager, Head Gardener and Marketing & Communications Manager) and one part-time (Creative Director) senior executive staff is set by the Chief Executive in accordance with their individual contracts and reported to the Governance and Organisational Structure Committee.
Objectives and Activities
The Charity’s objects (the “Objects”) are for the education and benefit of the public to:
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(1) reclaim, restore, preserve, enhance and develop the landscape, gardens and buildings of heritage, horticultural or architectural interest associated with Hestercombe; and
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(2) maintain develop enhance and preserve and provide public access to archives databases and collections relating to landscapes, gardens, and buildings of heritage, horticultural or architectural interest; and
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(3) undertake and support educational work and research and provide resources for the public relating to landscapes, gardens, and buildings of heritage, horticultural or architectural interest.
Attracting visitors and members to Hestercombe, giving them a positive and engaging experience and opportunities to explore, learn and relax, is central to our Visitor Experience and to our Engagement strategic objective in addition to financial sustainability.
Page 3
Hestercombe Gardens Trust Trustee Directors’ Report For the Year Ended 31 December 2022
Objectives and Activities (cont’d)
Achieving visitor numbers and membership targets is heavily dependent on the delivery of an effective Marketing & Communications plan which unfortunately operated below strength before the appointment of Matt Philpott, which will have been a contributing factor in missing our target for 2022 (71,000 garden visitors vs target of 85,000; and 4,300 memberships vs target of 5,000).
The first three months trading at Hestercombe in 2022 were on budget and visitor numbers were heading towards those achieved in 2019. The war in Ukraine in February started a chain reaction which led to what was widely described as a ’cost of living’ crisis. By the end of April visitor numbers had dropped by 20% and continued at that level for the rest of the year, dipping even further during July and August. This fall was compounded by reduced visitor spend as visitors continued to economise. Hestercombe had 50 weddings booked for 2022, many having carried over initially from 2020 and then 2021. This meant that staffing levels, which would otherwise have been reduced, had to be maintained in order to service the many weddings with the unintended consequence of adding further financial pressure on the trading company.
The planned restoration and development of Hestercombe House, and the restoration of the formal garden avenue and ha ha have not progressed as there have been considerable delays in the planning process. Unfortunately, our wish to move forward the agreement in July 2020 with the Crown Estate to acquire 28 acres at Gotton, the only remaining part of the grade1 historic landscape not under the beneficial management of the trust, has not, so far materialised, primarily as a result of The Crown imposing a twelvemonth moratorium on land sales.
Achievements and Performance
2022 saw a number of projects completed around the estate including resurfacing of the main driveway, upgrade to the security alarm systems and a new fire alarm system in the visitor centre. Further projects completed during the year include roof repairs to the Apple Loft and Mill; Quist Fountains successfully installed the copper tree fountain in the Stables Courtyard area and Joe Blathwayt crafted the stunning Terrace Seat.
The two-year restoration of the C17th Water garden was completed at the end of September 2022. Funded by Countryside Stewardship and, although previously accrued for in 2021, £279,186 was received from the Rural Payments Agency in respect of the first phase of the Water garden restoration. Subsequently, a Leader Programme grant of £47,353 was awarded towards the estimated cost of £80k for the two Water garden buildings and estate fencing. Whilst contending with delays and increased costs linked to a shortage in building materials, the island pavilion and estate fencing were completed on time. A further £17,564 was received in grants and donations.
The Case B arbitration initiated by the tenants of Hestercombe Farm in 2013, was paused following a suggestion by the tenants that an agreement be sought based on the Heads of Terms agreement first proposed by the Crown Estates in 2015. This was finally agreed in November 2022 releasing three important areas of land to the trust, including restoration of the original boundary and avenue to the west of the Formal garden and a five metre wide verge on the north side of the main drive to provide safe access for pedestrians. HGT also gained vacant possession of the C19th Portman drive which crosses the park from Sandilands Wood to the visitor centre.
After having a new lighting system installed and being redecorated, Hestercombe House’s Portman room was opened in July 2022 as Hestercombe’s new gallery shop. Designed and created to reflect the contemporary art gallery, and stocked with work by local craftspeople, it is mostly staffed by volunteers. The plant sales area was moved to the far end of the marquee lawn and a new cabin installed to house the gift shop, which was previously in the Column room of the house. A new ice cream kiosk was also added next to Caffe & Gelato and at the end of October the plant sales area and shop were moved back into the Visitor centre in anticipation of the Christmas Fair.
Page 4
Hestercombe Gardens Trust Trustee Directors’ Report For the Year Ended 31 December 2022
Activities and Performance (cont’d)
Following the success in 2021 of the Illuminate light show in Rook wood a new and much larger installation was created in late November 2022 at a cost of £75k which was extended into the Landscape garden. A focused advertising campaign and a better targeted catering offer resulted in 13,635 tickets being sold generating £43,396 profit. The total number of visitors to Hestercombe during the year was 95,467.
Somerset Scientific Services concluded their survey work and produced an Asbestos Management Report for Hestercombe earlier this year. The findings highlighted three items on the register that required attention. The remedial work took place in May which means we are now in compliance with the HSE’s Control of Asbestos Regulations.
The 5-G Wi-Fi back-up system to improve our broadband provision is complete as is a discrete Wi-Fi installation on the Orangery lawn which has significantly improved facilities for wedding and events guests as well as for staff. We have also successfully installed the water supply pipe at Volis concluding the dispute with the tenant in that area while at the same time making a long term investment in the future management of that part of the estate.
SSG Training and Consultancy, our independent health and safety advisors, completed a systems audit during May and have put forward a work plan for Hestercombe to action. We have been commended for the considerable amount of effort that has been put into improving health and safety management over the past year including the implementation of the ‘iAM Compliant’ system.
Public Benefit and Engagement
As part of working towards becoming an accredited museum we completed the move of our collections to the ground floor of Hestercombe House and explored potential collection management systems, narrowing the choice to two.
An exhibition on the history of Hestercombe House, with a particular emphasis on Lord Portman’s renovations 1874-77, was installed in the medieval arch space off The Gallery Shop, using original plans and photographs from the 1870s. An illustrated blog on the same subject was posted online to generate additional interest and footfall.
The archivist conducted five tours of the Hestercombe landscape and work on the journal paper on the decline of the Hestercombe estate under John Tyndale Warre (d. 1819) resumed; a number of new artwork acquisitions were catalogued and stored.
A series of 6 light boxes were installed in the restaurant featuring a new archival exhibition based around the Portman family and those that worked on the estate. The aim is for these boxes to feature a variety of works, not just from the collections but also contemporary and seasonal images.
Our winter show, which ran until February 2022 ‘Changing Atmospheres’, featured new and recent works by ten artists and included Trish Morrissey’s new Bampfylde commission ‘Madge’, which later also featured as part of her solo exhibition ‘Autofictions: Twenty years of photography and film’ at the Serlachius Museum in Finland. In March ‘Changing Atmosphere’s’ was followed by ‘Things that Pass a Thousand Times: Unearthing Hestercombe’s Collections’, a two-month exhibition featuring works from Hestercombe’s collections, especially some of our new and recent acquisitions.
The summer show ‘A Rose is a Rose is a Rose’ opened to the public on 28[th] May after a very busy preview attended by 140 people.
Page 5
Hestercombe Gardens Trust Trustee Directors’ Report For the Year Ended 31 December 2022
Public Benefit and Engagement (cont’d)
In 2022 we delivered a series of school sessions, both directly with various institutions as well as through projects such as the Quantock Learning Partnership Scheme and with the Somerset Wildlife Trust. We engaged artist Jo Lathwood to work with Taunton adolescents during the summer, in collaboration with the Taunton One Team on a ‘Bug Hotels/basic skills project.
In November we successfully launched our winter show ‘Expanding Landscapes: Painting after Landscape’. This exhibition brought together historical works by artists associated with Land Art with the work of contemporary artists who engage directly with landscape through the language of painting. An afternoon symposium launched the show before the private view when we were able to record the various talks which were broadcasted live on Instagram, a first for the gallery.
Two artists were in residence during the Autumn, Hugo Lami, from Portugal, who is making augmented sculptures in the gardens and Marie-Louise Jones, who received ACE funding to research her work for Hestercombe in 2024.
The Somerset postcard project staffed by ten volunteers from The Arts Society continue the work of cataloguing the 5,000 postcard collection.
The Parks & Gardens UK Database is an online, free-to-access database that provides information on over 11,000 UK parks, gardens and designed landscapes and all activities concerned with their promotion, conservation and management. Maintaining and developing Parks & Gardens Database supports HGT’s strategic aim of becoming a national resource for garden archives as well our strategic objective around learning and research.
The Parks & Gardens (P&Gs) database made significant progress during 2022 including the installation of Manticore, a new more robust search facility, and the addition of Image X and Blitz cache has moved the archive forward in terms of search stability and image loading and page response time.
The Conservation Management Plan collection continues to grow, helped by a Freedom of Information request to the National Lottery Heritage Fund which identified 1,300 CMP and related reports. The creation of a new searchable CMP database within P&G has provided access to 1,126 CMPs, which can be consulted in hard copy by academics, researchers and the public at Hestercombe with many now also being available in a digital format.
Social media engagement with P&Gs continues to develop with Facebook and Twitter followers both increasing over the year and email subscribers increasing by 30% to more than 400 over the same period. The recruitment of 6 new volunteers in 2022 has increased activity on the archive thanks to their careful maintenance, research and updating of the archive records.
In 2022 the site received nearly 1.2 million page views and 856,871 unique users giving a year on year growth of users of PGUK (2021 to 2022) of 13.05%.
Page 6
Hestercombe Gardens Trust Trustee Directors’ Report For the Year Ended 31 December 2022
Financial review
The Trust reported a net income for the year of £6.75k (2021 £668k). Total income fell from £2.99m in 2021 to £2.647m in 2022 reflecting the loss of grant support by government following the end of the Covid pandemic.
Income from trading activities continued its recovery showing further growth in 2022. In 2020 trading income amounted to only £0.54m. It grew to £1.17m in 2021 and in the current year to £1.521m. Strong growth was seen particularly within functions and events where income amounted to £669k (2021 £377k). Hestercombe Gardens Limited paid rent to the Trust of £46.3k and in difficult trading conditions made a surplus of £8.6k (2021 £37.8k)
The Trust is greatly indebted to the givers of grants and donations which amounted to £490k in 2022; details of major donors can be found in the notes to the accounts.
As a result of the grants, donations trading activities and other Trust income the Trust was able to expend £1.484m on charitable activities during the year (2021: £1.424m). The small surplus achieved increased the Trust’s total assets to £11.097m (2021: £11.089m).
Reserves policy
The current reserves policy reflects the long term nature of the charity and the investment that has needed to be made to protect it. Long term aspirations and potential income generation has been put before the building up of unrestricted reserves in the short term. The result of this is that there is a deficit in freely available reserves (unrestricted reserves less fixed assets net of long term debt) of £229k (2021: £15k) at the year end.
Auditors
The auditors, Albert Goodman LLP, are deemed to be re-appointed under Section 487(2) of the Companies Act 2006.
Small company provisions
This report has been prepared in accordance with the small companies regime under the Companies Act 2006.
Page 7
Hestercombe Gardens Trust Trustee Directors’ Report For the Year Ended 31 December 2022
Statement of trustees’ responsibilities
The Trustees (who are directors of the Hestercombe Gardens Trust Limited for the purposes of company law) are responsible for preparing the Trustee Directors’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102, the Financial Reporting Standard applicable in the UK and the Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and the group and of the incoming resources and application of resources, including the income and expenditure of the charitable group for that period. In preparing these financial statements, the Trustees are required to:
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Select suitable accounting policies and then apply them consistently;
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Observe the methods and principles in the Charities SORP;
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Make judgements and accounting estimates that are reasonable and prudent;
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State whether applicable UK Accounting Standard have been followed, subject to any material departures disclosed and explained in the financial statements; and
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and the group and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Statement as to disclosure to our auditors
In so far as the Trustees are aware at the time of approving our Trustees’ annual report:
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There is no relevant information, being information needed by the auditor in connection with preparing their report of which the group’s auditor is unaware; and
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The trustees, having made enquiries of fellow directors and the group’s auditor that they ought to have individually taken, have each taken all the steps that he/she is obliged to take as a director in order to make themselves aware of any relevant audit information and to establish that the auditor is aware of the information.
By order of the Trustees.
John Abbott MSc Trustee Hestercombe Gardens Trust 14 July 2023
Page 8
Hestercombe Gardens Trust Independent Auditors' Report to the Trustees and Members For the Year Ended 31 December 2022
Opinion
We have audited the financial statements of Hestercombe Gardens Trust (the 'parent charitable company') and its subsidiary (the ‘group’) for the year ended 31 December 2022, which comprise the consolidated Statement of Financial Activities, the consolidated and parent charitable company Balance Sheets, the consolidated and parent charitable company Statement of Cash Flows, and Notes to the Financial Statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Generally Accepted Accounting Practice, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).
In our opinion, the financial statements:
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give a true and fair view of the state of the group’s and the parent charitable company’s affairs as at 31 December 2022 and of the group’s incoming resources and application of resources, including its income and expenditure, for the year then ended;
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have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
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have been prepared in accordance with the requirements of the Companies Act 2006;
Basis for opinion
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the group and parent charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Conclusions relating to going concern
In auditing the financial statements, we have concluded that the trustee’s use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the society’s ability to continue as a going concern for a period of at least twelve months from the original financial statements were authorised for use.
Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of the report.
Other information
The other information comprises the information included in the annual report other than the financial statements and our auditor’s report thereon. The trustees are responsible for the other information. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.
Page 9
Hestercombe Gardens Trust Independent Auditors' Report to the Trustees and Members For the Year Ended 31 December 2022
In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.
We have nothing to report in this regard.
Opinion on other matters prescribed by the Companies Act 2006
In our opinion, based on the work undertaken in the course of the audit:
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the information given in the Trustees’ Report, which includes the Directors' Report prepared for the purposes of company law for the financial year for which the financial statements are prepared is consistent with the financial statements; and
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the Directors' Report included within the Trustees’ Report have been prepared in accordance with applicable legal requirements.
Matters on which we are required to report by exception
In the light of the knowledge and understanding of the group and parent charitable company and their environment obtained in the course of the audit, we have not identified material misstatements in the Directors’ Report included within the Trustees’ Report.
We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion:
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adequate accounting records have not been kept by the parent charitable company, or returns adequate for our audit have not been received from branches not visited by us; or
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the parent company financial statements are not in agreement with the accounting records and returns; or
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certain disclosures of trustees’ remuneration specified by law are not made; or
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we have not received all the information and explanations we require for our audit.; or
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the trustees were not entitled to prepare the financial statements in accordance with the small companies’ regime and take advantage of the small companies’ exemptions in preparing the Trustees’ Report and from the requirement to prepare a Strategic Report.
Responsibilities of trustees
As explained more fully in the Statement of Trustees Responsibilities (set out on page 8), the trustees (who are also the directors of the parent charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the trustees are responsible for assessing the group and parent charitable company's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the parent charitable company or to cease operations, or have no realistic alternative but to do so.
Page 10
Hestercombe Gardens Trust Independent Auditors' Report to the Trustees and Members For the Year Ended 31 December 2022
Auditor’s responsibilities for the audit of the financial statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:
The extent to which the audit was considered capable of detecting irregularities including fraud
Our approach to identifying and assessing the risks of material misstatement in respect of irregularities, including fraud and non-compliance with laws and regulations, was as follows:
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the engagement partner ensured that the engagement team collectively had the appropriate competence, capabilities and skills to identify or recognise non-compliance with applicable laws and regulations;
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we identified the laws and regulations applicable to the company through discussions with trustees and other management, and from our commercial knowledge and experience of the sector;
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we focused on specific laws and regulations which we considered may have a direct material effect on the financial statements or the operations of the group, including the Companies Act 2006, Charites Act 2011, employment, environmental, food hygiene legislation and health and safety legislation;
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we assessed the extent of compliance with the laws and regulations identified above through making enquiries of management and inspecting legal correspondence; and
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identified laws and regulations were communicated within the audit team regularly and the team remained alert to instances of non-compliance throughout the audit.
We assessed the susceptibility of the group’s financial statements to material misstatement, including obtaining an understanding of how fraud might occur, by:
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making enquiries of management as to where they considered there was susceptibility to fraud, their knowledge of actual, suspected and alleged fraud; and
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considering the internal controls in place to mitigate risks of fraud and non-compliance with laws and regulations.
To address the risk of fraud through management bias and override of controls, we:
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performed analytical procedures to identify any unusual or unexpected relationships;
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tested journal entries to identify unusual transactions;
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assessed whether judgements and assumptions made in determining the accounting estimates were indicative of potential bias; and
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investigated the rationale behind significant or unusual transactions.
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Hestercombe Gardens Trust Independent Auditors' Report to the Trustees and Members For the Year Ended 31 December 2022
In response to the risk of irregularities and non-compliance with laws and regulations, we designed procedures which included, but were not limited to:
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agreeing financial statement disclosures to underlying supporting documentation;
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reading the minutes of meetings of those charged with governance; and
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enquiring of management as to actual and potential litigation and claims.
There are inherent limitations in our audit procedures described above. The more removed that laws and regulations are from financial transactions, the less likely it is that we would become aware of noncompliance. Auditing standards also limit the audit procedures required to identify non-compliance with laws and regulations to enquiry of the trustees and other management and the inspection of regulatory and legal correspondence, if any.
Material misstatements that arise due to fraud can be harder to detect than those that arise from error as they may involve deliberate concealment or collusion.
Use of our report
This report is made solely to the group and parent charitable company’s members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the group and parent charitable company’s members and trustees those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the group and parent charitable company and the group and parent charitable company’s members as a body and the parent charitable company’s trustees as a body, for our audit work, for this report, or for the opinions we have formed.
Robert Oram BFP FCA (Senior Statutory Auditor) for and on behalf of Albert Goodman LLP, Statutory Auditor
Goodwood House Blackbrook Park Avenue Taunton TA1 2PX
24 July 2023
Page 12
Hestercombe Gardens Trust
Consolidated Statement of Financial Activities (including an Income & Expenditure account) For the Year Ended 31 December 2022
----- Start of picture text -----
2022 2021
Unres- Res- Total Unres- Res- Total
tricted tricted tricted tricted
Notes £ £ £ £ £ £
Income from:
Grants, donations and 2 365,012 124,527 489,539 679,661 436,362 1,116,023
legacies
Charitable activities 3 636,435 - 636,435 707,465 - 707,465
Other trading activities 4 1,520,734 - 1,520,734 1,164,773 - 1,164,773
Investments 5 72 - 72 - - -
Total income 2,522,253 124,527 2,646,780 2,551,899 436,362 2,988,261
Expenditure on:
Trading costs 6 1,155,984 - 1,155,984 946,550 - 946,550
Charitable activities 6 1,424,457 59,591 1,484,048 1,089,009 334,884 1,423,893
Total expenditure 2,580,441 59,591 2,640,032 2,035,559 334,884 2,370,443
Net income/(expenditure) (58,188) 64,936 6,748 516,340 101,478 617,818
for the year
Gain on revaluation of
investment property 13 - - - 50,260 - 50,260
Transfer between funds 19 87,611 (87,611) - 94,882 (94,882) -
Net movement in
funds for the year 29,423 (22,675) 6,748 661,482 6,596 668,078
Reconciliation of funds
Total funds brought forward 11,062,122 27,700 11,089,822 10,400,640 21,104 10,421,744
Total funds carried forward 11,091,545 5,025 11,096,570 11,062,122 27,700 11,089,822
----- End of picture text -----
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
Page 13
Hestercombe Gardens Trust – Company Registration Number: 03287766 Balance Sheet and Consolidated Balance Sheet As at 31 December 2022
| Notes Fixed assets Tangible fixed assets 11 Heritage assets 12 Investment property 13 Investments 14 Current assets |
£ £ Group Charity 569,917 569,917 10,791,626 10,791,626 1,050,000 1,050,000 - 1 12,411,543 12,411,544 2022 |
£ £ Group Charity 569,917 569,917 10,791,626 10,791,626 1,050,000 1,050,000 - 1 12,411,543 12,411,544 2022 |
£ £ Group Charity 414,394 414,394 10,773,426 10,773,426 1,050,000 1,050,000 - 1 12,237,820 12,237,821 2021 |
|---|---|---|---|
| Stock 15 |
30,702 | - | 34,078 - |
| Debtors 16 Cash at bank and in hand Liabilities: Creditors: amounts falling due within 17 one year Net current liabilities Amounts falling due after more than one year 18 Total net assets The funds of the charity: Unrestricted funds: General funds 19 Restricted funds 19 Total charity funds |
121,169 88,027 239,898 (464,144) (224,246) (1,090,727) 11,096,570 11,091,545 5,025 11,096,570 |
123,341 68,298 191,639 (398,356) (206,717) (1,090,727) 11,114,100 11,109,075 5,025 11,114,100 |
295,348 385,734 494,274 185,499 823,700 571,233 (810,476) (531,896) 13,224 39,337 (1,161,222) (1,161,222) 11,089,822 11,115,936 11,062,122 11,088,236 27,700 27,700 11,089,822 11,115,936 |
Page 14
Hestercombe Gardens Trust – Company Registration Number: 03287766 Balance Sheet and Consolidated Balance Sheet As at 31 December 2022
The trustees have prepared group accounts in accordance with section 398 of the Companies Act 2006 and section 138 of the Charities Act 2011. These accounts are prepared and delivered in accordance with the special provisions of Part 15 of the Companies Act relating to small companies and constitute the annual accounts required by the Companies Act 2006 and are for circulation to members of the company.
The notes on pages 17 – 37 form part of these accounts.
Approved by the Board on 14 July 2023 and signed on their behalf by:
John Abbott MSc Trustee
Page 15
Hestercombe Gardens Trust Statement of Cash Flows and Consolidated Statement of Cash Flows For the Year Ended 31 December 2022
| Notes Cash flows from operating activities Net income/(expenditure) for the year Adjustments to cash flows from non-cash items: Depreciation and amortisation 11 Finance Income 5 Finance expense Loan forgiven Revaluation of investment property Working capital adjustments Decrease/(increase) in stocks 13 (Increase)/decrease in debtors 14 Increase in creditors 15 Net cash flow from operations Cash flows from investing activities Purchase of tangible fixed assets 11 Purchase of heritage assets 12 Purchase of investment property 13 Interest received 5 Cash flows from financing activities Interest paid 7 Receipt from drawdown of loan 18 Repayment of loans and hire purchase 18 Net decrease in cash and cash equivalents Cash and cash equivalents at the beginning of the reporting period Cash and cash equivalents at the end of the reporting period Cash & Cash equivalents reconciliation: Cash at bank Total cash & cash equivalents at the end of the reporting period Analysis of cash and cash Equivalents Cash in hand Overdraft facility repayable on demand Total cash & cash equivalents at the end of the reporting period |
£ £ Group Charity 6,748 (1,836) 118,414 118,414 (72) (72) 36,738 36,738 (325,276) (325,276) - - (163,448) (172,032) 3,376 - 174,179 262,393 (242,213) (29,421) (228,106) 60,940 (273,937) (273,937) (18,200) (18,200) - - 72 72 (292,065) (292,065) (36,738) (36,738) 200,000 200,000 (49,338) (49,338) 113,924 113,924 (406,247) (117,201) 494,274 185,499 88,027 68,298 88,027 68,298 88,027 68,298 88,027 68,298 - - 88,027 68,298 2022 |
£ £ Group Charity 668,078 630,270 102,462 102,462 - - 41,507 41,507 - - (50,260) (50,260) 761,787 723,979 6,951 - (116,831) (194,084) 349,768 197,815 1,001,675 727,710 (174,010) (174,010) (114,903) (114,903) (34,472) (34,472) - - (323,385) (323,385) (41,507) (41,507) - - (22,816) (22,816) (64,323) (64,323) 613,967 340,002 (119,693) (154,503) 494,274 185,499 494,274 185,499 494,274 185,499 494,274 185,499 - - 494,274 185,499 2021 |
|---|---|---|
Page 16
Hestercombe Gardens Trust Notes to the Financial Statements For the Year Ended 31 December 2022
1 Accounting Policies
The principal accounting policies adopted in the preparation of the financial statements are as follows:
1.1
Basis of accounting
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Hestercombe Gardens Trust Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s) and all amounts are presented in £ sterling.
These financial statements consolidate the results of the Charity and its wholly owned subsidiary, Hestercombe Gardens Limited, on a line by line basis. The “Group” heading within the balance sheet refers to the consolidated accounts of the Hestercombe Gardens Trust Limited and Hestercombe Gardens Limited.
In the parent company financial statements the investment in the trading subsidiary is accounted for at cost less impairment.
A separate Statement of Financial Activities or income and expenditure account, for the Charity itself has not been presented because the Charity has taken advantage of the exemptions afforded by Section 408 of the Companies Act 2006.
Going Concern
The Trustees have considered the forecasts and whether the availability of working capital will enable the Charity to meet its liabilities for the next 12 months. The Trustees have concluded that the Trust continues to be a going concern and hence the going concern basis of accounting adopted in these accounts is appropriate.
1.2
Legal status of the Trust
The Trust is a company limited by guarantee and has no share capital. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £10 per member of the charity.
The company is incorporated in England and Wales and the company registered office is detailed on page 1, reference and administration details.
Page 17
Hestercombe Gardens Trust Notes to the Financial Statements For the Year Ended 31 December 2022
1.3 Income
Income from grants and donations is recognised in the year in which they are receivable when there is evidence of entitlement, receipt is probable and the amount can be reliably measured. Where income has not been received for gift aid claims relating to donations received in the year, income is accrued.
Income from grants and government grants, where ‘capital’ or ‘revenue’, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred. Where no conditions are attached to grant income they are recognised within grants, donations and legacies and where conditions relating to performance of services are attached, grant income is recognised income from charitable activities within the Statement of Financial Activities.
For legacies, entitlement is taken as the earlier of the date on which either: the charity is aware that probate has been granted, the estate has been finalised and notification has been made by the executor(s) to the Trust that a distribution will be made, or when a distribution is received from the estate. Receipt of a legacy, in whole or in part, is only considered probable when the amount can be measured reliably and the charity has been notified of the executor’s intention to make a distribution. Where legacies have been notified to the charity, or the charity is aware of the granting of probate, and the criteria for income recognition have not been met, then the legacy is a treated as a contingent asset and disclosed if material.
Income from charitable activities includes membership and admissions income. Membership income is accounted for in full in the year that the membership commences. Admission income is recognised on a cash basis, in the year the income is physically received.
Income from other trading activities is included in the period in which the group is entitled to receipt, it is probable that economic benefits will flow to the entity and the amount can be reliably measured.
1.4 Investment income
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.
1.5
Expenditure
Resources expended are recognised on the accruals basis to match the period in which the expenditure was incurred.
Raising funds is expenditure incurred in generating the trading subsidiary funds and from trading activities carried out by the trust relating to Hestercombe House activities.
Charitable activity expenditure comprises costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and costs of an indirect nature necessary to support them. Support costs include finance, administration, governance and CEO costs and are allocated to the trust charitable services equally.
1.6 Operating leases
The Trust classifies the lease of property as operating leases as title remains with the lessor. Rental charges are charged on a straight line basis over the term of the lease.
Page 18
Hestercombe Gardens Trust Notes to the Financial Statements For the Year Ended 31 December 2022
1.7 Fund accounting
Unrestricted funds are available to spend on activities that further any of the purposes of the Trust.
Restricted funds are donations which the donor has specified are to be solely used for particular areas of the Trust’s work or for specific artistic projects being undertaken by the Trust.
1.8 Tangible fixed assets and depreciation
Tangible fixed assets are stated at cost less depreciation. Tangible fixed assets are normally capitalised where the value of an asset or group of related assets exceeds £500. Depreciation is provided at rates calculated to write off the cost or valuation less estimated residual value of each asset over its expected useful life as follows:
Plant and equipment 3, 5, 10, 20 or 25 years straight line
1.9 Heritage assets
Heritage assets are held in pursuit of overall objectives in relation to the enjoyment and preservation of heritage. Land, buildings and artwork are recognised at cost or, where donated, at the prevailing current market value at the time of donation. In the opinion of the Trustees the heritage assets have a residual value in excess of cost and therefore no depreciation is charged in the accounts, however they are reviewed annually for impairment with any such impairment passing through the SOFA. Expenditure that is required to preserve or prevent further deterioration of heritage assets is recognised in the SOFA as it is incurred.
1.10 Investment properties
Investment properties are initially measured at cost and subsequently at fair value at the reporting date, with all gains and losses passing through the SOFA.
1.11 Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
1.12 Stock
Stock consists of shop stock for resale, ingredients for the tea room and publication stocks. Stock is valued at the lower of cost and net realisable value, after making allowances for obsolete and slow moving stock.
1.13 Cash at bank and in hand
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
1.14 Creditors
Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due.
Page 19
Hestercombe Gardens Trust Notes to the Financial Statements For the Year Ended 31 December 2022
1.15 Defined contribution pension
A defined contribution plan is a pension plan under which fixed contributions are paid into a pension fund and the Company has no legal or constructive obligation to pay further contributions even if the fund does not hold sufficient assets to pay all employees the benefits relating to employee service in the current and prior periods.
Contributions to defined contribution plans are recognised as staff pension expense through the profit and loss when they are due.
1.16 Taxation
As a registered charity, the company is not liable to corporation tax or capital gains tax to the extent that its income and gains are applicable to charitable purposes only. Value Added Tax is recoverable by the company, and is therefore excluded within the relevant costs in the Statement of Financial Activities. The charity subsidiary is also able to recover Value Added Tax and is therefore excluded within the relevant costs in the Statement of Financial Activities
1.17 Financial instruments
The charity only holds basic financial instruments as defined by FRS 102. The financial assets and financial liabilities of the charitable company are as follows;
Financial assets – trade and other debtors, accrued income, amounts owed by group undertakings and other debtors are basic financial instruments, and are debt instruments measured at amortised cost. Prepayments are not financial instruments.
Cash at bank – classified as a basic financial instrument and is measured at face value.
Financial liabilities – trade creditors, amounts owed to group undertakings, bank loans, accrued expenses and other creditors are financial instruments, and are measured at amortised cost. Taxation and social security are not included in the financial instruments disclosure definition.
1.18 Concessionary loan
The Trust obtained a concessionary loan in a previous year to further its charitable aims free of interest. The loan was initially recognised at transactions value and subsequently measured to reflect the repayments and if necessary, any impairments. The loan has been formally forgiven in the current year and has therefore been recognised in the statement of financial activities within donations and legacies.
1.19 Finance lease
The Trust classifies the lease of equipment as a finance lease as substantially all the risks and rewards are retained by the Trust. The equipment is recognised as an asset and the finance loan recognised as a liability in the balance sheet. Payments made under finance leases are charged to the liability in the balance sheet.
Page 20
Hestercombe Gardens Trust Notes to the Financial Statements For the Year Ended 31 December 2022
| 2 Grants, donations and legacies Unres- tricted funds £ Grants National Lottery 169 Heritage Fund Arts Council - Countryside Stewardship - Other grants 4,361 Exceptional government funding Coronavirus JRS grant - Other Covid grants - 4,530 Donations and legacies 360,482 365,012 |
2 Grants, donations and legacies Unres- tricted funds £ Grants National Lottery 169 Heritage Fund Arts Council - Countryside Stewardship - Other grants 4,361 Exceptional government funding Coronavirus JRS grant - Other Covid grants - 4,530 Donations and legacies 360,482 365,012 |
||||
|---|---|---|---|---|---|
| Res- tricted funds £ - 29,430 72,701 14,785 - - |
2022 Total £ 169 29,430 72,701 19,146 - - |
Unres- tricted funds £ 520,300 - - 5,872 93,052 37,274 |
Res- tricted 2021 funds Total £ £ 261,200 781,500 28,875 28,875 94,882 94,882 37,725 43,597 - 93,052 - 37,274 |
||
| 4,530 360,482 |
116,916 7,611 |
121,446 368,093 |
656,498 23,163 |
422,682 1,079,180 13,680 36,843 |
|
| 365,012 | 124,527 | 489,539 | 679,661 | 436,362 1,116,023 | |
Page 21
Hestercombe Gardens Trust Notes to the Financial Statements For the Year Ended 31 December 2022
----- Start of picture text -----
3 Charitable activities
Unres- Res- Unres- Res-
2022 2021
tricted tricted tricted tricted
funds funds Total funds funds Total
£ £ £ £ £ £
Members of Hestercombe
- -
subscriptions 307,767 307,767 338,112 338,112
Admissions 328,668 - 328,668 369,353 - 369,353
- -
636,435 636,435 707,465 707,465
4 Other trading activities
Unres- Res- Unres- Res-
2022 2021
tricted tricted tricted tricted
funds funds Total funds funds Total
£ £ £ £ £ £
- -
Shop sales 89,387 89,387 97,482 97,482
Café sales 522,023 - 522,023 514,756 - 514,756
Column room sales - - - - - -
Function and events
income 669,319 - 669,319 376,985 - 376,985
- -
Property income 41,071 41,071 5,411 5,411
Education income 36,289 - 36,289 34,125 - 34,125
Other income 60,115 - 60,115 38,080 - 38,080
Rental income 12,625 - 12,625 11,000 - 11,000
Hestercombe House
income 89,905 - 89,905 86,934 - 86,934
- -
1,520,734 1,520,734 1,164,773 1,164,773
----- End of picture text -----
Page 22
Hestercombe Gardens Trust Notes to the Financial Statements For the Year Ended 31 December 2022
----- Start of picture text -----
5 Investment income
Unres- Res- Unres- Res-
tricted tricted 2022 tricted tricted 2021
funds funds Total funds funds Total
£ £ £ £ £ £
Bank interest 72 - 72 - - -
6 Expenditure
----- End of picture text -----
| 6 Expenditure |
|||||
|---|---|---|---|---|---|
| Expenditure on raising funds Staff costs £ Trading costs 660,725 660,725 Charitable activities Staff costs £ Visitor centre management & marketing 108,945 Restoration / maintenance of Gardens 261,610 Support costs 243,170 Hestercombe House expenses 43,446 657,171 |
|||||
| funds Staff costs £ 660,725 |
Other direct costs £ 495,259 |
2022 Total £ 1,155,984 |
Staff costs £ 559,301 |
Other direct 2021 costs Total £ £ 387,249 946,550 |
|
| 660,725 | 495,259 | 1,155,984 2022 Total £ 406,651 454,936 453,718 168,743 |
559,301 | 387,249 946,550 |
|
| Other direct costs £ 297,706 193,326 210,548 125,297 |
Staff costs £ 122,573 207,444 200,449 31,590 |
Other direct 2021 costs Total £ £ 258,378 380,951 176,356 383,800 315,193 515,642 111,910 143,500 |
|||
| 657,171 | 826,877 | 1,484,048 | 562,056 | 861,837 1,423,893 |
Page 23
Hestercombe Gardens Trust Notes to the Financial Statements For the Year Ended 31 December 2022
7 Net income/(expenditure) for the year
This is stated after charging:
----- Start of picture text -----
Charity Subsidiary Total
2022 2021 2022 2021 2022 2021
£ £ £ £ £ £
Depreciation of
owned assets
- -
- Plant and equipment 116,948 102,461 116,948 102,461
- -
Interest payable 36,738 41,507 36,738 41,507
Auditors’ remuneration for:
Audit services 5,500 5,500 2,000 1,750 7,500 7,250
Accounting services 4,113 7,588 513 1,224 4,626 8,812
----- End of picture text -----
8 Trustee directors
The charity trustees were not paid or received any other benefits from employment with the Trust or its subsidiary in the year (2021: £nil). There were no reimbursed expenses paid (2021: £nil). No charity trustee received payment for professional or other services supplied to the charity (2021: £nil).
9 Employees
Number of employees
The average monthly number of employees during the year was:
----- Start of picture text -----
2022 2021
Management 2 2
Finance and admin 13 11
Gardens 9 8
Shop and ticket office 11 11
Catering 30 28
65 60
----- End of picture text -----
Page 24
Hestercombe Gardens Trust Notes to the Financial Statements For the Year Ended 31 December 2022
----- Start of picture text -----
Employment costs 2022 2021
£ £
Wages and salaries 1,190,186 1,021,043
Social security costs 96,482 73,040
Other pension costs 31,228 27,274
1,317,896 1,121,357
----- End of picture text -----
During the year, there were no costs paid in respect of employee redundancies (2021: £nil).
The number of employees whose annual emoluments were £60,000 or more were:
----- Start of picture text -----
2022 2021
number number
£60,000 - £70,000 1 -
£90,000 - £100,000 1 1
----- End of picture text -----
The key management personnel of the group comprise those of the Trust and the key management personnel of its wholly owned subsidiary Hestercombe Gardens Limited. The key management personnel of the group comprise the directors and the Chief Executive Officer. The total employee benefits, including employer NI and employer pension contribution, of the key management personnel of the Trust were £170,932 (2021: £182,901).
10 Defined contribution pension scheme
The group operates a defined contribution pension scheme. The pension cost charge for the year represents contributions payable by the group to the scheme and amounted to £14,071 (2021 - £15,251).
Contributions totalling £2,581 (2021 - £1,773) were payable to the scheme at the end of the year and are included in other creditors.
Page 25
Hestercombe Gardens Trust Notes to the Financial Statements For the Year Ended 31 December 2022
11 Tangible fixed assets
----- Start of picture text -----
Group
Plant & Total
Equipment
£ £
Cost
At 1 January 2022 1,052,187 1,052,187
Additions 273,937 273,937
Disposals (6,870) (6,870)
- -
Transfers
At 31 December 2022 1,319,254 1,319,254
Depreciation
At 1 January 2022 637,793 637,793
Charge for the year 118,414 118,414
Disposals (6,870) (6,870)
- -
Transfer
At 31 December 2022 749,337 749,337
Net book value
At 31 December 2022 569,917 569,917
At 1 January 2022 414,394 414,394
----- End of picture text -----
The above assets are all held by the charity.
Page 26
Hestercombe Gardens Trust Notes to the Financial Statements For the Year Ended 31 December 2022
12 Heritage assets
| Cost At 1 January 2022 Additions At 31 December 2022 Summary of heritage asset transactions Purchases and transfers Artwork Freehold land and buildings Total additions Tranfers out Artwork Freehold land and buildings |
Artwork £ 75,930 18,200 94,130 2022 18,200 - 18,200 - - |
Freehold Land and Total Buildings £ £ 10,697,496 10,773,426 - 18,200 10,697,496 10,791,626 2021 2020 9,387 12,495 105,516 166,852 114,903 179,347 - - - 250,234 |
|---|---|---|
Land and buildings relate to the Hestercombe estate which consists of the formal gardens and properties as well as a farm. The properties and gardens are managed and maintained by the estate manager with a team of gardeners and maintenance staff and volunteers. Under the guidance of the management team, they perform work that ensures the gardens are true to the original vision.
Artwork consists of paintings that are linked to the estate and are held for public display. The paintings are assessed when purchased and any required restoration work performed at that time.
Page 27
Hestercombe Gardens Trust Notes to the Financial Statements For the Year Ended 31 December 2022
13 Investment property
----- Start of picture text -----
Investment
property
As at 1 January 2022 1,050,000
At 31 December 2022 1,050,000
----- End of picture text -----
The Trustees consider the value in the accounts represents the open market value of the properties at the year end. The investment properties were purchased and are held for their historical importance as they are considered an integral part of the estate.
14 Investments
----- Start of picture text -----
Charity
Total Total
2022 2021
£ £
Hestercombe Gardens Limited
Ordinary shares of £1 each 1 1
----- End of picture text -----
Hestercombe Gardens Limited (company no 04732755) was incorporated on 13 April 2003 as a wholly owned trading subsidiary of Hestercombe Gardens Trust. The parent charity holds 100% of the issued share capital and 100% of the voting rights of the subsidiary trading company.
The principal activities of the company are the operation of a retail outlet and a café at Hestercombe Gardens and the hosting of events, private functions and conferences.
The registered office is the same as that of the Trust, detailed on page 1.
The subsidiary donates any taxable profits to Hestercombe Gardens Trust, and files audited accounts with the Registrar of Companies.
Page 28
Hestercombe Gardens Trust Notes to the Financial Statements For the Year Ended 31 December 2022
A summary of the trading results is shown below:
----- Start of picture text -----
2022 2021
£ £
Turnover 1,298,354 1,000,223
Cost of sales (1,054,355) (861,128)
Gross profit 243,999 139,095
Administrative expenses (235,415) (216,176)
-
Other operating income 114,889
Operating profit and profit before tax 8,584 37,808
Gift aid to Hestercombe Gardens Trust - -
Retained in subsidiary 8,584 37,808
The assets and liabilities were:
Current assets 227,282 381,342
Current liabilities (244,811) (407,455)
Total net assets (17,529) (26,113)
Called up share capital 1 1
1 1
----- End of picture text -----
15 Stocks
| Goods for resale 16 Debtors Trade debtors Amounts owed from group undertakings Prepayments and accrued income VAT |
Group £ 30,702 |
Group £ 30,702 |
2022 Charity £ - |
2022 Charity £ - |
2021 Group Charity £ £ 34,078 - |
|
|---|---|---|---|---|---|---|
| Group £ 6,822 - 114,347 - 121,169 |
2022 Charity £ 1,650 - 108,108 13,583 123,341 |
2021 Group Charity £ £ 41,062 7,427 - 98,948 254,286 249,432 - 29,927 295,348 385,734 |
||||
Page 29
Hestercombe Gardens Trust Notes to the Financial Statements For the Year Ended 31 December 2022
17 Creditors: Amounts falling due within one year
| Trade creditors Other creditors and deferred income Accruals Bank loans Bank overdrafts Taxation and social security Amounts owed to group undertakings Other loans Hire Purchase Deferred Income Deferred income at 1 January 2022 Released from previous years Resources deferred in the year Deferred Income at 31 December 2022 |
Group £ 142,338 113,397 93,066 24,136 - 79,507 - 10,099 1,601 464,144 Group £ 199,145 (175,802) 80,668 104,011 |
2022 Charity £ 77,492 43,855 62,520 24,136 - 13,213 165,440 10,099 1,601 398,356 2022 Charity £ 45,902 (35,902) 24,786 34,786 |
Group £ 226,231 204,390 285,296 27,338 - 49,046 - 12,000 6,175 810,476 Group £ 204,631 (137,067) 131,581 199,145 |
2021 Charity £ 179,098 48,744 247,332 27,338 - 11,209 - 12,000 6,175 |
|---|---|---|---|---|
| 531,896 | ||||
| 2021 Charity £ 47,768 (32,622) 30,756 |
||||
| 45,902 |
At the balance sheet date the trust was holding funds received in advance from venue hire and rental and memberships received in advance.
Page 30
Hestercombe Gardens Trust Notes to the Financial Statements For the Year Ended 31 December 2022
18 Creditors: Amounts falling due in more than one year
----- Start of picture text -----
2022 2021
Group Charity Group Charity
£ £ £ £
Bank loans 119,658 119,658 119,427 119,427
Other loans 43,288 43,288 376,469 376,469
Accruals 94,442 94,442 - -
- -
Hire purchase 1,601 1,601
Bank loans > 5 years 814,593 814,593 632,472 632,472
Other loans > 5 years 18,746 18,746 31,253 31,253
1,090,727 1,090,727 1,161,222 1,161,222
----- End of picture text -----
There are three bank loans due in more than 5 years. One is repayable over a 25 year term ending in July 2043, another loan is repayable over a 20 year term ending in September 2039, and the final loan is repayable over a 22 year term ending in September 2044. Interest on these loans are variable at the Bank of England base rate + 3.0%.
The Trust has created a fixed legal charge over the freehold properties of Hestercombe Gardens Trust and a debenture has been created in favour of the bank to secure bank borrowings of £958,387 at the year end (2021 - £500,769).
The other loan due in more than 5 years is a loan, taken out in 2018, to repaid over 10 years with a fixed rate of interest of 2.75%.
Page 31
Hestercombe Gardens Trust Notes to the Financial Statements For the Year Ended 31 December 2022
19 Summary of movement in funds
2022
| Opening | Incoming | Resources | Transfers & Closing |
|
|---|---|---|---|---|
| Unrestricted funds - Group General Restricted funds - Group Gallery Bird Box Buy a Brick Terrace Seat Boshier-Hinton Foundation Bench Donation Water Garden Project Fundraising Strategy Michael Farrington propagating house The Medlock Charitable Trust Portrait Restoration |
balance £ 11,062,122 |
resources £ 2,522,253 |
expended £ (2,580,441) |
revaluations balance £ £ 87,611 11,091,545 87,611 11,091,545 Closing Transfers balance £ £ - - - - - - (1,000) - (1,410) - (2,500) - (72,701) - - 2,600 - 2,425 (10,000) - - - (87,611) 5,025 |
| 11,062,122 | 2,522,253 | (2,580,441) | ||
| Opening balance £ - - - - - - 5,275 2,425 20,000 - |
Incoming resources £ 42,830 460 876 1,000 1,410 2,500 72,701 2,500 - - 250 |
Resources expended £ (42,830) (460) (876) - - - - (5,175) - (10,000) (250) |
||
| 27,700 | 124,527 | (59,591) | ||
Page 32
Hestercombe Gardens Trust Notes to the Financial Statements For the Year Ended 31 December 2022
19 Summary of movement in funds (cont’d)
| Opening | Opening | Incoming | Resources | Transfers & Closing |
|---|---|---|---|---|
| balance £ Unrestricted funds - Charity General 11,088,236 11,088,236 Opening balance £ Restricted funds - Charity Gallery - Bird Box - Buy a Brick - Terrace Seat - Boshier-Hinton Foundation Bench Donation - Countryside Water Garden Project - Fundraising Strategy 5,275 Michael Farrington propagating house 2,425 The Medlock Charitable Trust 20,000 Portrait Restoration - 27,700 |
resources £ 1,223,899 |
expended £ (1,290,671) |
revaluations balance £ £ 87,611 11,109,075 87,611 11,109,075 Closing Transfers balance £ £ - - - - - - (1,000) - (1,410) - (2,500) - (72,701) - - 2,600 - - 2,425 (10,000) - - - (87,611) 5,025 |
|
| 11,088,236 | 1,223,899 | (1,290,671) | ||
| Opening balance £ - - - - - - 5,275 2,425 20,000 - |
Incoming resources £ 42,830 460 876 1,000 1,410 2,500 72,701 2,500 - - 250 |
Resources expended £ (42,830) (460) (876) - - - - (5,175) - (10,000) (250) |
||
| 27,700 | 124,527 | (59,591) | ||
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Hestercombe Gardens Trust Notes to the Financial Statements For the Year Ended 31 December 2022
19 Summary of movement in funds (cont’d)
Prior year - 2021
----- Start of picture text -----
Opening Incoming Resources Closing
balance resources expended Transfers balance
£ £ £ £ £
Unrestricted funds - Group
General 10,400,640 2,551,899 (2,035,559) 145,412 11,062,122
10,400,640 2,551,899 (2,035,559) 145,412 11,062,122
Opening Incoming Resources Closing
balance resources expended Transfers balance
£ £ £ £ £
Restricted funds - Group
- -
Gallery 5,682 44,350 (50,032)
Bird Box - 2,000 (2,000) - -
Buy a Brick - 680 (680) - -
National Lottery
Heritage Fund
-Culture Recovery
-Round 1 6,247 132,200 (138,447) - -
-Round 2 - 129,000 (129,000) - -
Countryside
- - -
Stewardship 94,882 (94,882)
- -
Fundraising Strategy 10,000 (4,725) 5,275
Michael Farrington
- - -
propagating house 2,425 2,425
- -
Historic England 6,750 2,250 (9,000)
The Medlock Charitable Trust - 20,000 - - 20,000
Portrait Restoration - 1,000 (1,000) - -
21,104 436,362 (334,884) (94,882) 27,700
----- End of picture text -----
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Hestercombe Gardens Trust Notes to the Financial Statements For the Year Ended 31 December 2022
19 Summary of movement in funds (cont’d)
Prior year – 2021
| Opening balance £ Unrestricted funds - Charity General 10,464,562 10,464,562 Opening balance £ Restricted funds - Charity Gallery 5,682 Bird Box - Buy a Brick - National Lottery Heritage Fund -Culture Recovery -Round 1 6,247 -Round 2 - Countryside Stewardship - Fundraising Strategy - Michael Farrington propagating house 2,425 Historic England 6,750 The Medlock Charitable Trust - Portrait Restoration - |
Opening balance £ Unrestricted funds - Charity General 10,464,562 10,464,562 Opening balance £ Restricted funds - Charity Gallery 5,682 Bird Box - Buy a Brick - National Lottery Heritage Fund -Culture Recovery -Round 1 6,247 -Round 2 - Countryside Stewardship - Fundraising Strategy - Michael Farrington propagating house 2,425 Historic England 6,750 The Medlock Charitable Trust - Portrait Restoration - |
Incoming resources £ 1,507,503 |
Resources expended £ (1,028,971) |
Closing Transfers balance £ £ 145,142 11,088,236 145,142 11,088,236 Closing Transfers balance £ £ - - - - - - - - (94,882) - - 5,275 - 2,425 - - - 20,000 - - |
|---|---|---|---|---|
| 10,464,562 | 1,507,503 | (1,028,971) | ||
| Opening balance £ 5,682 - - 6,247 - - - 2,425 6,750 - - |
Incoming resources £ 44,350 2,000 680 132,200 129,000 94,882 10,000 - 2,250 20,000 1,000 |
Resources expended £ (50,032) (2,000) (680) (138,447) (129,000) - (4,725) - (9,000) - (1,000) |
||
| 21,104 | 436,362 | (334,884) | (94,882) 27,700 |
|
General unrestricted funds are available to spend on activities that further the purposes of the charity.
The gallery funding was provided by the Arts Council and Taunton Deane Borough Council to develop the Gallery within Hestercombe House.
The Buy a Brick and Commemorative Trees funds are remembrance funds that were fully spent in the year. Donations received from The Medlock Charitable Trust were fully spent on a painting and artist engagement during the year.
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Hestercombe Gardens Trust Notes to the Financial Statements For the Year Ended 31 December 2022
19 Summary of movement in funds (cont’d)
The Culture Recovery Funds are grants from the National Lottery Heritage Fund that are to fund fixed costs to support the charity through the Covid-19 pandemic.
The Water Garden Project relates to grants from Countryside Stewardship grant and the RPA for the restoration of the water gardens. The project was completed during the year end and is capital in nature. The capital costs incurred have therefore been transferred to unrestricted reserves.
The Michael and Madeleine Farrington donations are towards the propagating house project which did not commence before the year end.
The Historic England grant is for the repair of the closet tower roof. This work had not been undertaken during the year so the funds have been carried forward.
Donations received for Bird Boxes and Portrait Restoration were fully spent during the year. Donations received towards capital costs such as the Terrace Seat, Bench and wheelchairs (BoshierHilton Foundation) were fully spent during the year and transferred to unrestricted reserves.
20 Analysis of assets between funds – Group
| Other | Creditors more than one year Total £ £ (1,090,727) 11,091,545 - 5,025 (1,090,727) 11,096,570 |
|||
|---|---|---|---|---|
| Cash at bank | net current | |||
| Unrestricted funds Restricted funds As At |
Fixed assets £ 12,411,543 - |
and in hand £ 83,002 5,025 |
liabilities £ (312,273) - |
|
| 31 December 2022 | 12,411,543 | 88,027 | (312,273) | |
| Analysis of assets between funds – Charity Cash at bank Fixed assets and in hand £ £ Unrestricted funds 12,411,544 63,273 Restricted funds - 5,025 As At 31 December 2022 12,411,544 68,298 |
Charity | |||
| Cash at bank Fixed assets and in hand £ £ 12,411,544 63,273 - 5,025 |
Other net current liabilities £ (275,015) - |
Creditors more than one year Total £ £ (1,090,727) 11,109,075 - 5,025 (1,090,727) 11,114,100 |
||
| 12,411,544 | 68,298 | (275,015) |
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Hestercombe Gardens Trust Notes to the Financial Statements For the Year Ended 31 December 2022
Prior year – 2021 – Group and Charity
----- Start of picture text -----
Other Creditors
Cash at bank net current more than
Fixed assets and in hand liabilities one year Total
£ £ £ £ £
Unrestricted funds 12,237,820 466,574 (481,050) (1,161,222) 11,062,122
Restricted funds - 27,700 - - 27,700
As At
31 December 2021 12,237,820 494,274 (481,050) (1,161,222) 11,089,822
----- End of picture text -----
The analysis for the Trust is identical to the Group in 2021 with the exception of the unrestricted funds, where investments represent £1, cash at bank £157,799 and other net current liabilities £146,162.
21 Income and expenditure account of the Trust
The company has taken advantage of Section 408 of the Companies Act and has not included its own Income and Expenditure Account or separate Statement of Financial Activities.
Prior to gift aid amounts received from the subsidiary, Hestercombe Gardens Trust has net outgoing resources for the year of £1,836 (2021: incoming £630,270) based on income of £1,348,426 (2021: £1,943,865).
22 Related party transactions
The charity has taken advantage of the exemption in FRS 102 “Related Party Disclosures” from disclosing transactions with other members of the group.
During the year Hestercombe Gardens purchased an asset from the CEO Philip White for the value of £18,200 (2021: none).
23 Contingent liabilities
Grants received from the National Heritage Memorial Fund amounting to £5,931,000 as at 31 December 2018 may become subject to partial repayment in the event grant aided assets are sold. The amounts potentially repayable are secured by a legal charge in favour of the National Heritage Memorial Fund.
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