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2024-03-31-accounts

Newcastle-Under-Lyme Division Guide Association (Registered Charity Number 1059984) Financial Statements for the year ended 31 March 2024

Page Contents
2 - 3 Trustees’ annual report
4 Independent examiner’s report
5 Receipts & Payments Account
6 Statement of Assets & Liabilities
7 Notes to the Accounts

Newcastle-Under-Lyme Division Guide Association Trustees’ Annual Report for the year ended 31 March 2024

Full name Newcastle-Under-Lyme Division Guide Association

Registered charity number 1059984

Principal address “Cairncroft” 4 Forest Close Seabridge Newcastle-Under-Lyme Staffs ST5 3BG

Trustees

Glenda Lockley-Division President & Treasurer Trudy Reale- Division Commissioner Marian Denham -Division Advisor Rosie Howells-Asst Division Commissioner Tracey Briggs- Division Advisor Sharon Simcock-Division Secretary Helen Akers Division Advisor Emily Griffiths-District Commissioner Carolyn Charlton (appointed 1 April 2024) Rosie Edwards- District Commissioner Vee Walker (resigned July 2023) Naomi Ashenden- District Commissioner Andrea Gorton (resigned December 2023) Carol Goldsack- Division Advisor Carol Edwards- Division Advisor

Independent examiner

Daryl Denson ACMA VAST The Dudson Centre Hope Street Hanley Stoke on Trent ST1 5DD

Governance and management

The charity is operated under the rules of its Royal Charter granted 14 December 1922.

Aims and objectives

The principal activity of the division is that of the provision of Guiding in the Newcastle-UnderLyme area.

2

Newcastle-Under-Lyme Division Guide Association Trustees’ Annual Report (continued) for the year ended 31 March 2023

Public Benefit

The purpose of the charity, as set out in the governing document, is to educate girls and young women to help them develop emotionally, mentally, physically and spiritually so that they can make a positive contribution to their community and the wider world

The trustees confirm that they have referred to the Charity Commission’s guidance on public benefit when reviewing the Charity’s aims and objectives and in planning activities.

The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Summary of the main achievements during the year

The Division has celebrated it’s 50[th] birthday and as part of that each district has supported a local charity connected to Newcastle with the aim of raising “50” of something relating to the charity. We also held a competition open to all to design a badge to celebrate our 50[th] , we chose a winner from each section and combined their design into the badge we have now. The girls are enjoying the guiding programme and the numbers of those achieving bronze, silver and gold awards is increasing.

The charity’s policy on reserves

We hold just over £42,000 in a high interest bond. We aim to use the interest earned to donate in line with our objectives. The total unrestricetd funds held at the year end were £61,899 (2023: £57,421).

Signed on behalf of the charity’s trustees:

24/01/25 Glenda Lockley Signed ______ Date _ Glenda Lockley (Jan 24, 2025 23:19 GMT)

Glenda Lockley Treasurer

3

Independent examiner’s report to the trustees of Newcastle-Under-Lyme Division Guide Association for the year ended 31 March 2023

I report to the charity trustees on my examination of the accounts of the charity for the period ended 31 March 2023 which are set out on pages 6 to 8.

Respective responsibilities of trustees and examiner

As the charity’s trustees of Newcastle-Under Lyme Division Guide Association, you are responsible for the preparation of the accounts in accordance with requirements of the Charities Act 2011 (‘the Act).

I report in respect of my examination of Newcastle-Under-Lyme Division Guide Association’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. Accounting records were not kept in respect of Newcastle Under Lyme Division Guide Association as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts to not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

24/01/25

Signed ____ Date _______ Daryl Denson ACMA VAST

4

Newcastle-Under-Lyme Division Guide Association Receipts & Payments Account for the year ended 31 March 2024

General Fund
Receipts
Trade
Donations and activities
Investment Income
Transfer
Total receipts
Payments
Insurance
Printing Postage and Stationery
Accounts
Census refunds to Districts
AQL Booklets
Division Census
Unity Camp Transport
Long Service awards
County trip to Kenya
Activities
Unity Deposits to County
Refunds
Purchase of goods
Transfer to Main Account
Badges
Sundry
Total payments
Net receipts/(payments)
Cash funds at start of this period
Transfers between funds
Cash funds at end of this period		 2024
General
Camp
Trading
Bond
£
Depot
0
0
15,541
0
15,541
7,380
0
90
0
7,470
75
25
220
1,487
1,807
2,458
0
52
0
2,510		 2023
£
14,073
2,459
394
0
9,913
25
15,903
1,487
27,328		 16,926
0
263
358
0
621
0
0
110
0
110
1,230
0
0
0
1,230
0
0
0
0
0
0
0
0
0
0
248
0
0
0
248
0
0
0
0
0
92
0
0
0
92
0
0
0
0
0
4,540
0
0
0
4,540
0
0
0
0
0
0
0
313
0
313
0
0
11,691
0
11,691
52
200
830
1,428
2,510
143
615
0
758
728
0
10
0
738		 530
92
0
0
28
174
165
268
260
818
1,435
164
14,181
168
0
6
7,033
463
13,927
1,428
22,851		 18,289
2,880
(438)
1976
59
4477
3,837
1,436
10,148
42,000
57,421
-		 (1363)
58,784
-
6,717
998
12124
42,059
61,898		 57,421

5

Newcastle-under-Lyme Division Guide Association Statement of Assets and Liabilities at 31 March 2024

Monetary Assets
Bank Balances
General Fund
Camp Fund
Trading Depot Fund
High Interest Bond
Other Assets
Camping Equipment
Hand Chimes
Division Standard
Parachute
Hama Beads/Boards
Ocarinas & Accessories
Division Flag and Accessories
Percussion Instruments
Steel Shed (Camp Store)
Rounders Posts,Bases Bats & Balls
Glass Engraving Equipment
Pyrography Pokers etc
Large Snakes & Ladders
Craft Purchases
Wide & Water Games
Stock in Trading Depot		 2024
£
6,717
998
12,124
42,059
61,898
3,000
70
1,200
10
50
40
150
100
50
20
80
50
20
40
50
5,993
10,923		 2023
£
3,837
1,436
10,148
42,000
57,421
3,000
70
1,200
10
50
40
150
100
50
20
80
50
20
40
50
5,211
10,141

These financial statements are accepted on behalf of the charity by:

Glenda Lockley

Signed _____ Glenda Lockley (Jan 24, 2025 23:19 GMT) Glenda Lockley Treasurer

24/01/25

Dated _____

6

Newcastle-Under-Lyme Division Guide Association Notes to the Accounts for the year ended 31 March 2023

1. Receipts & payments accounts

Receipts and payments accounts are statements that summarise the movement of cash into and out of the charity during the financial year. In this context “cash” includes cash equivalents, for example, bank accounts where cash can be readily withdrawn to pay for debts as they become due. For the purposes of understanding a statement of assets and liabilities at the year-end has been included.

2. Trustees’ remuneration

Trustees received no expenses, remuneration or benefits in this year.

3. Grants and donations

During the year the charity received grants and donations totalling £nil (2023;£940.78)

7

2025-01-25

Final Audit Report

account template

Created: 2025-01-24 By: VAST Accounts (accounts@vast.org.uk) Status: Signed Transaction ID: CBJCHBCAABAASeptYVFdsFwWRkK162e2Hgummhq2yMYd

"account template" History

2025-01-24 - 3:21:39 PM GMT- IP address: 82.31.1.14

Document emailed to Glenda Lockley (glendalockley@btinternet.com) for signature 2025-01-24 - 3:21:45 PM GMT

2025-01-24 - 11:10:24 PM GMT- IP address: 81.155.98.118

Document emailed to Daryl Denson (daryl.denson@vast.org.uk) for signature 2025-01-24 - 11:19:58 PM GMT

Email viewed by Daryl Denson (daryl.denson@vast.org.uk) 2025-01-25 - 10:09:29 AM GMT- IP address: 82.31.1.14

Document e-signed by Daryl Denson (daryl.denson@vast.org.uk)

Signature Date: 2025-01-25 - 10:10:07 AM GMT - Time Source: server- IP address: 82.31.1.14

Agreement completed.

2025-01-25 - 10:10:07 AM GMT