## **FRIENDS OF HYLANDS HOUSE** ## **CHAIRMAN’S ANNUAL REPORT FOR 2022** Lord Petre, President, Vice presidents and Friends of Hylands House. Thankfully 2022 saw a return to a more normal pattern of activities for the Friends, largely free from the impact of Covid regulations, though alas some members needed to re-arrange book shop duties if they were affected by or been in contact with the virus. At our AGM last year I reported that we were still awaiting a request for a further donation towards the planting in the Hanbury Memorial Garden. You will note in our Accounts that we have paid another £8505 so I am able to report that in total our contribution to this major project was £68700. During the year we have also been pleased to assist with the refurbishment of the curtains on south facing windows, which after nearly 30 years were showing signs of decay. The second fireplace in the Terrace Room has also been finished. Pleasingly during 2022 our income from membership subscriptions, donations, gift aid and interest have in total increased thanks in no small measure to the receipt of two legacies. We have also been notified of a third, but as yet we do not know the amount. Overall our membership now stands at 409 a drop of 24 but of the 5 new members this year two have joined as life members. I am really pleased to report that some of our new members have joined our Bookshop team. A special word of thanks to Graham Byford our Membership Secretary for keeping such detailed and meticulous records. Graham is standing down and we are currently seeking a successor. Sales of books, though much reduced because of noticeably lower footfall in the Stable yard still totalled almost £12k an average of £1k per month. The introduction of a card payment machine has helped by reducing the need for cash. A huge THANK YOU to all our volunteers and especially to Cynthia Walker who works tirelessly to ensure that our shop is staffed every day. Our thanks, too, to Stan Kaluza for continuing to sort through all the donated books and to price them appropriately. We are hoping that business will pick up again not only as the weather improves but also now the café is under new management who seem determined to make a real success of their business: so please support The Deli at Hylands. The multi-media tour of the pleasure gardens which I mentioned last year is now up and running. It is a free service which has been developed by Edd Price, Assistant House Manager: it is hoped that users will feel inclined to make a donation to The Friends. As I said last year, this is just one way in which Lorraine Thorne, Hylands House Manager, and her Team are actively supporting the Friends to try to build membership following the introduction of free public Open Estate Days on the third Sunday of each month and parking charges from last November. Any members working in the Bookshop or any member attending an event booked at Hylands House or a coach outing arranged by The Friends will be entitled to free parking. 10% discount in the Stables café has been confirmed by the new owners and an early bird discount will be available when booking afternoon teas. Edd Price is currently working with us (without charge) on upgrading/redesigning our website and it is hoped by most of your Committee that this will link in with the membership database. The monthly Open Days are now attracting 1000 visitors each month: The Friends have agreed to provide a defibrillator which will be available 24/7 as it will be fixed to the outside wall of the Book Shop by the City Council. We have also agreed to donate costumes for play acting and ‘large scale’ games to attract even more families on open days. Having completed the restoration of the Hanbury Memorial Garden we are looking for a new development project. There are a number of possibilities including restoration of Flint Cottage, the walled Kitchen Garden and the Icehouse and even, possibly, rebuilding the Orangery in the pleasure gardens. All will need to be carefully researched with today’s regulations much in mind. We have made a start by taking some aerial/drone pictures of the Icehouse. Detailed reports of all our activities have appeared in our regular newsletters so I do not intend to repeat them here but rather, to look forward:- - On 16[th] May - By popular demand, a fabulous demonstration of flower arranging by David Thomson, one of our Vice Presidents. - On 11[th] July - Summer Coach Outing to the coast in Suffolk with visits to Southwold and Dunwich amongst the attractions - On 1[st] November - Coach outing to Brick Lane Music Hall in London with lunch and a show. - On 11[th] December - Our Annual Christmas meal in the Banqueting Room. Let’s hope for better weather this year!! All in all, 2022 was a quieter year for the Friends but behind the scenes your Committee puts in a lot of hard work as each member puts a large amount of effort into the planning and organising all that goes on. I am enormously grateful to everyone of them - without doubt this is team work at its very best. Many thanks to our Officers - to mention by name our Vice Chairman, Linda Knock, our Secretary, Chris Rycroft and our Treasurer, Ros Coleridge and Membership Secretary, Graham Byford. Not forgetting you, too, dear Friends for your support in so many generous ways. On behalf of The Friends, I wish to thank all members and officers of the Council who supported our endeavours during the year: special thanks to Paul van Damme, Lorraine Thorne and Edd Price and Alastair Carder and their hard working teams for their help and support with our activities: it is greatly appreciated by us all, because together we are a dedicated, committed and effective group of people, totally focussed on further enhancing this truly magnificent jewel in Chelmsford’s crown - Hylands House and its associated park ## **Richard Oscroft, MBE, Chairman. 24[th] April 2023** FRIENDS OF HYLANDS HOUSE ACCOUNTS for the year ended 31st December 2022 R S Coleridge Honorary Treasurer Duncan McKenzie Independent Examiner INDEPENDENT EXAMINER'S REPORT TO THE TRUSfEE5 OF FRIENDS OF HYLANDS HOUSE I report on the account of the Charty for the year ended 31" December 2022 which are set out on the attached four pages. Respertlve responsibilities of trnstees and examineT As the charitls trustees you are responsible forthe preparation of the accounts: you consider that the audit requirement of section 43121 of the Charities Act 1993 Ithe Act) does not apply. It is my responsibility to state, on procedures specrfied in the General DTrections given by the Chartty Commissioners under Section 4317bl of the Act whether particular matters have come to my attention. Basi5 of Independent Examinerf5 Report My examination was carried OLrt in accordance with the General Direttions @iven by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and 3 comparison of the accounts presented wtth those records. It also iricludes consideration of any unusual items or disclosures in the accounts. and seeking explanations from you as trustees concerning such matter5. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audrt opinion on the view given by the accounts. Independent Examinèrfs Stètemont In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that rt any material respert the requirements to keep accounting records in accordance with Section 41 of the act to prepare accounts that accord with the 3ccounting records and to comply with the accounting requirement of the Att have not been met= or 2. to whith. in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name: D uL)CAIJ s PPI fv)CTF£) YK cori IO trleYLQofi Address: Signed...... Oate.................... FRIENDS OF HYLANDS HOUSE Actountlng Ststement: Receipts and Payments Basis Unrestrirted Fund5 RECEIPTS 2022 2021 Membershlp SubscriptlOn5 Donations added to subscrlptions Donatlon5 and Bequests Gift Aid 4.282 711 16.031 1,888 4.579 722 71 1,080 Actlvlties.. Events Statue5 and Hylands Books Book Sales Bank Interest and Reward5 Sundrles 5,447 3,720 160 5,464 200 24 11,513 142 20 Total Receipts 40,034 16.020 PAYMENTS Furnlture Purchases and Restoration Hylands Books C05t of Events 8¢)ok Shop Admlnistration: Insurance. Print, Posts8•. Sundry Items Bank Charges 17,490 1.104 5,000 2,882 1,259 2,838 37 7,712 1,209 3,320 200 134 Total Payments 30,065 £ 13.120 Surplu5 of Payments l Receipts 9,969 2,900 Cash Funds as at 01.01.22 Cash Fund5 as at 31.12.22 82.727 92.696 £ 79,827 £ 82,727 HSBC Chelmsford Coop Chelmsford Total Assets Add Debtors Dedurt Creditors B5.732 6,964 92.696 £ 82,727 82,727 Net Asset5 92,696 £ 82,727 FRIENOS OF HYLANDS HOUSE Reglstered Charlty NumbÈT: 1059969 INCOMÉAND EXPEND￿uRE Yèar ènded 31st December 2¢)22 INCOME 2022 2021 Membership Subscriptions Donated odded to Sub5¢rlptions Donation5 and 8equests Gift Aid•, Bank Interest and Reward5 Venus Statue5 and Hlands Books Other sundry items £4.282.C £711.00 £16.031.QO £1,888.00 142.00 £o.Tr) £20.00 £11.513.(W] £4.579.00 £722.00 £71.00 £1.080.00 £200.00 £160.00 £24. £5.464. Book Sales Income £5.178.00 £269.C4) Tlcket sale5 for events Raffles House stsff Costs Coach Hlre Citerin{ lorevents3 Tlcket costs Performers Rtfufids Trfps PayThents U6 £826.00 £600.¢JO £3.414. £50. £750.C £630.00 É1.426.00 £5.447.00 £7.712.c -a265.00 £32,322.TrJ £838.Q) £13,138.DJ PAYMENTS Adrninlstr•ti4n'. lthsyr•n¢e £710.fJ) £1640.CQ £970.CQ £200.CKI £17A90.C £17,490.00 COMMITMENTS 2023 Defibulator Game5 Website £i,0￿.(x} £500.00 £250.00 £1,750.00 GENEIIAL ACCOUNT 4t 1st January 2022 82727 79827 Surplus 2022 Cash float 2022 As at 315t De￿mber 2022 9969 2900 92696 82727 RECONCILIATION Held at HSBC Savings Held at HSBC Current AC Held at Co-op Bank Lets Creditors lundeared cheque51 61554 24178 6964 61434 21293 Total Funds 92696 82727 FRIENDS OF HYLANDS HOUSE ACCOUNTS for the year ended 31st December 2022 R S Coleridge Honorary Treasurer Duncan McKenzie Independent Examiner INDEPENDENT EXAMINER'S REPORT TO THE TRUSfEE5 OF FRIENDS OF HYLANDS HOUSE I report on the account of the Charty for the year ended 31" December 2022 which are set out on the attached four pages. Respertlve responsibilities of trnstees and examineT As the charitls trustees you are responsible forthe preparation of the accounts: you consider that the audit requirement of section 43121 of the Charities Act 1993 Ithe Act) does not apply. It is my responsibility to state, on procedures specrfied in the General DTrections given by the Chartty Commissioners under Section 4317bl of the Act whether particular matters have come to my attention. Basi5 of Independent Examinerf5 Report My examination was carried OLrt in accordance with the General Direttions @iven by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and 3 comparison of the accounts presented wtth those records. It also iricludes consideration of any unusual items or disclosures in the accounts. and seeking explanations from you as trustees concerning such matter5. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audrt opinion on the view given by the accounts. Independent Examinèrfs Stètemont In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that rt any material respert the requirements to keep accounting records in accordance with Section 41 of the act to prepare accounts that accord with the 3ccounting records and to comply with the accounting requirement of the Att have not been met= or 2. to whith. in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name: D uL)CAIJ s PPI fv)CTF£) YK cori IO trleYLQofi Address: Signed...... Oate.................... FRIENDS OF HYLANDS HOUSE Actountlng Ststement: Receipts and Payments Basis Unrestrirted Fund5 RECEIPTS 2022 2021 Membershlp SubscriptlOn5 Donations added to subscrlptions Donatlon5 and Bequests Gift Aid 4.282 711 16.031 1,888 4.579 722 71 1,080 Actlvlties.. Events Statue5 and Hylands Books Book Sales Bank Interest and Reward5 Sundrles 5,447 3,720 160 5,464 200 24 11,513 142 20 Total Receipts 40,034 16.020 PAYMENTS Furnlture Purchases and Restoration Hylands Books C05t of Events 8¢)ok Shop Admlnistration: Insurance. Print, Posts8•. Sundry Items Bank Charges 17,490 1.104 5,000 2,882 1,259 2,838 37 7,712 1,209 3,320 200 134 Total Payments 30,065 £ 13.120 Surplu5 of Payments l Receipts 9,969 2,900 Cash Funds as at 01.01.22 Cash Fund5 as at 31.12.22 82.727 92.696 £ 79,827 £ 82,727 HSBC Chelmsford Coop Chelmsford Total Assets Add Debtors Dedurt Creditors B5.732 6,964 92.696 £ 82,727 82,727 Net Asset5 92,696 £ 82,727 FRIENOS OF HYLANDS HOUSE Reglstered Charlty NumbÈT: 1059969 INCOMÉAND EXPEND￿uRE Yèar ènded 31st December 2¢)22 INCOME 2022 2021 Membership Subscriptions Donated odded to Sub5¢rlptions Donation5 and 8equests Gift Aid•, Bank Interest and Reward5 Venus Statue5 and Hlands Books Other sundry items £4.282.C £711.00 £16.031.QO £1,888.00 142.00 £o.Tr) £20.00 £11.513.(W] £4.579.00 £722.00 £71.00 £1.080.00 £200.00 £160.00 £24. £5.464. Book Sales Income £5.178.00 £269.C4) Tlcket sale5 for events Raffles House stsff Costs Coach Hlre Citerin{ lorevents3 Tlcket costs Performers Rtfufids Trfps PayThents U6 £826.00 £600.¢JO £3.414. £50. £750.C £630.00 É1.426.00 £5.447.00 £7.712.c -a265.00 £32,322.TrJ £838.Q) £13,138.DJ PAYMENTS Adrninlstr•ti4n'. lthsyr•n¢e £710.fJ) £1640.CQ £970.CQ £200.CKI £17A90.C £17,490.00 COMMITMENTS 2023 Defibulator Game5 Website £i,0￿.(x} £500.00 £250.00 £1,750.00 GENEIIAL ACCOUNT 4t 1st January 2022 82727 79827 Surplus 2022 Cash float 2022 As at 315t De￿mber 2022 9969 2900 92696 82727 RECONCILIATION Held at HSBC Savings Held at HSBC Current AC Held at Co-op Bank Lets Creditors lundeared cheque51 61554 24178 6964 61434 21293 Total Funds 92696 82727