2023 ProForma ## **The Owen's School Association** ## **Charity Commission No.1059655** ## **Treasurer's Report for the period ending 31 December 2023** **The OSA raised over £33,000 in 2023 from a variety of events. £32,000 was donated to the school leaving a surplus of £1,300 for the year.** **Cash balances as of year-end were £55,071 up from £53,771 in 2022. Cheques for £35,000 have already been issued for 2024 to the school.** **On a positive note, key administrative issues around the bank accounts were resolved during the year.** **Our auditor Gouri Kubair has agreed to be reappointed and our controls are consistent with the expectations of the Charities Commission.** ## _Anthony Osijo_ **Treasurer Apr-24** 14/09/2024 Page 1 **Confidential** 2023 ProForma ## **Receipts and payments accounts** Period start date Period end date **For the period from To** 1 January 2023 31 December 2023 ## **Receipts and payments** |**Receipts**|**Notes**|**Unrestricted**
**funds**
**2023**
**£**
16,100
4,713
1,964
1,940
3,286
4,650
2,648
6,373
362
**42,037**
5,243
656
599
945
-
1,135
45
**8,623**|**Unrestricted**
**funds**
**2023**
**£**
16,100
4,713
1,964
1,940
3,286
4,650
2,648
6,373
362
**42,037**
5,243
656
599
945
-
1,135
45
**8,623**|**Unrestricted**
**funds**
**2022**
**£**| |---|---|---|---|---| |Fundraising Events||16,100||21,076| |School Event
Refreshments||4,713||4,117| |200 Club-Membership &
ReturnedPrizes|4|1,964||538| |Book Covers||1,940||1,548| |UniformSales (NearlyNew)|7|3,286||2,785| |MatchedFunding|2|4,650||5,705| |Coins, Amazon smile &
EasyFundraising|6|2,648||3,080| |Donations Inc. Cheese &
Wine||6,373||560| |Bank Interest||362||51| |**_Total receipts_**|**1**|**42,037**||**39,458**| |**Payments**||||| |Cost of Fund Raising
Events||5,243||9,042| |Costs-School Event
Refreshments||656||-| |200 Club Prizes||599||2,100| |Book Covers|3|945||945| |NCPTA Membership||-||-| |Other Event Costs
Bank Fees/Interest||1,135||863| |||45||| |**_Totalpayments_**|**1**|**8,623**||**12,950**| |||||| |**_Net Funds Raised_**|**1**|**33,414**||**26,508**| |||||| |**Donations to**
**Dame Alice Owen's**|**5**|**(32,000)**||**(36,029)**| |||**1,414**
53,771
**55,184**||| |**_Net surplus/(deficit)_**||**1,414**||**(9,521)**| |||||| |Cash funds atyear beginning||53,771||63,292| |||||| |**_Cash funds atyear end_**||**55,184**||**53,771**| _Funds - All transactions relate to unrestricted funds. There are no restricted or endowment funds._ 14/09/2024 Page 2 **Confidential** 2023 ProForma ## **Statement of assets and liabilities at the end of the year** |**Other monetary assets**
**Investment assets**
**Liabilities**
Chair
Treasurer
**Cash funds**
**Assets retained for the**
**charity’s own use**|Bank Accounts
Bank Accounts - 200 Club
Cash
**_Total cash funds_**
No other monetary assets are held
No Investment Assets are held
Stock of Drinks and Snacks
Stock of Book Covers for resale
Other
200 Club Prizes
Book Cover Expenses
Payment to School
Signature|**Unrestricted**
**funds**
**2023**
**£**
53,517
1,667
**£ 55,184**
**Unrestricted**
**funds**
**£**
-
**Fund to which**
**asset belongs**
**Cost**
**(optional)**
**-**
**Fund to which**
**asset belongs**
**Cost**
**(optional)**
Unrestricted
£ 100
Unrestricted
£ 600
Unrestricted
£ -
**Fund to which**
**liability relates**
**Amount due**
**(accrued)**
Unrestricted
£ 300
Unrestricted
£ 1,625
Unrestricted
£ 35,000
Anthony Osijo
Print Name
Patricia O'Brien/Mbalu Koroma|**Unrestricted**
**funds**
**2022**
**£**| |---|---|---|---| ||||43,017| ||||10,753| ||||-| ||||**£ 53,771**| ||||**Unrestricted**
**funds**
**£**| ||||-| ||||**Fund to**
**which asset**
**belongs**| ||||| ||||**Fund to**
**which asset**
**belongs**| ||||Unrestricted| ||||Unrestricted| ||||Unrestricted| ||||**Fund to**
**which liability**
**relates**| ||||Unrestricted| ||||Unrestricted| ||||Unrestricted| ||||Date of
approval| |||Patricia O'Brien/Mbalu Koroma|| |||Anthony Osijo|| 14/09/2024 Page 3 **Confidential** 2023 ProForma ## **Notes to the receipts and payments accounts** |**1. Fundraising Events & Activities**|**1. Fundraising Events & Activities**||||**2023**|||**2022**| |---|---|---|---|---|---|---|---|---| |||Receipts|Payments||Surplus|||Surplus| ||£|£|£||£|||£| |Quiz Nights||4,671|(1,302)||3,369|||5,433| |Summer||||||||| |fete/Auction||9,923|(3,941)||5,982|||6,601| |Sundry Events||1,506|||1,506|||| |Refreshments||4,713|(656)||4,057|||4,117| |Book Covers||1,940|(945)||995|||603| |Foreign Coins,||||||||| |Amazon Smile &||||||||| |Easy Fundraising||2,648|||2,648|||3,080| |Uniform Sales||3,286|||3,286|||2,785| |Donations Inc.||||||||| |cheese & wine||6,373|(370)||6,003||-|97
-| |200- Club||1,964|(599)||1,365||-|1,563
-| |Matched Funding||4,650|||4,650|||5,705| |Licences and Sundry Costs|||(765)|-|765
-||-|206
-| |Bank Interest||362|(45)||317|||51| |||**£ 42,037**|**(8,623)**||**£ 33,414**|||**£ 26,508**| 2023 was the best year in terms of net fund raising on record even surpassing a stellar post-covid 2022. This has been helped by a very generous Parent donation combined with improved uniform sales and a better focus on costs. **----- Start of picture text -----**
Net Funds Raised
35000
30000
25000
20000
15000
10000
5000
0
-5000
2023
2022
TE 2021 2020
2019
2018
2017
Summer Event Quiz Nights Matched Funding Book covers
Uniform Sales Refreshments Foreign Coins Easy Fundraising
200 Club Misc Donations & Costs Interest
**----- End of picture text -----**
## **2. Matched Funding Donations** Thank you to Parents and Employers who have provided Matched Funding for fundraising activities Matched Funding to-date 4,650 5,705 . ## **3. Book Covers** The Book cover sales were marshalled by Maria Leahy. An amount remains outstanding on the b/s relating to cost paid on behalf of the association in 2020/21 14/09/2024 Page 4 **Confidential** 2023 ProForma ## **4. 200 Club** The 200 club memberships shown are those received during the year. Prizes and creditors included relate to draws for months in the year. Each winning ticket receives £50. The issue with the bank accounts on the 200 club has now been resolved with new accounts opened with Metro bank. The scheme administrator, Alan Williams has done an excellent job breathing new life into this initiative. ## **5. Donations to Dame Alice Owen's School** A contribution of £32,000 from Dec 2022 was cashed by the school in January 2023. A provision has been made for a payment of circa £35,000 from available funds to be made to the school in 2024 for activities related to 2023. ## **6. Coins, Amazon & Easy Fundraising** The Association receives a donation for old foreign coins collected. The association also receives charitable donations from Easy Fundraising and amazon Smile, when on-line purchases are made from retailers registered with either platform and the association is selected as the charity for donations. |Foreign Coin Collection
Amazon Smile
Easy fundraising
Total|**2023**
-
73
2,575
**2,648**
**£**|**2022**
-
51
3,029| |---|---|---| ||**2,648**
**£**|**3,080**
**£**| ## **7. Uniform Sales** The second hand uniform sales continues to perform strongly and saw an 18% increase in receipts in 2023 ## **8. Owens 50 year Anniversary** £1505 worth of tickets were sold in 2023 for this 2024 event ## **9. Bank Accounts** All issues with the bank accounts are now resolved and we have now moved to online banking. Mandates will need to be updated in 2024. ## **10. Post Balance sheet Events** _None_ 14/09/2024 Page 5 **Confidential** 2023 ProForma ## **The Owen's School Association** ## **Charity Commission No.1059655** ## **Treasurer's Report for the period ending 31 December 2023** **The OSA raised over £33,000 in 2023 from a variety of events. £32,000 was donated to the school leaving a surplus of £1,300 for the year.** **Cash balances as of year-end were £55,071 up from £53,771 in 2022. Cheques for £35,000 have already been issued for 2024 to the school.** **On a positive note, key administrative issues around the bank accounts were resolved during the year.** **Our auditor Gouri Kubair has agreed to be reappointed and our controls are consistent with the expectations of the Charities Commission.** ## _Anthony Osijo_ **Treasurer Apr-24** 14/09/2024 Page 1 **Confidential** 2023 ProForma ## **Receipts and payments accounts** Period start date Period end date **For the period from To** 1 January 2023 31 December 2023 ## **Receipts and payments** |**Receipts**|**Notes**|**Unrestricted**
**funds**
**2023**
**£**
16,100
4,713
1,964
1,940
3,286
4,650
2,648
6,373
362
**42,037**
5,243
656
599
945
-
1,135
45
**8,623**|**Unrestricted**
**funds**
**2023**
**£**
16,100
4,713
1,964
1,940
3,286
4,650
2,648
6,373
362
**42,037**
5,243
656
599
945
-
1,135
45
**8,623**|**Unrestricted**
**funds**
**2022**
**£**| |---|---|---|---|---| |Fundraising Events||16,100||21,076| |School Event
Refreshments||4,713||4,117| |200 Club-Membership &
ReturnedPrizes|4|1,964||538| |Book Covers||1,940||1,548| |UniformSales (NearlyNew)|7|3,286||2,785| |MatchedFunding|2|4,650||5,705| |Coins, Amazon smile &
EasyFundraising|6|2,648||3,080| |Donations Inc. Cheese &
Wine||6,373||560| |Bank Interest||362||51| |**_Total receipts_**|**1**|**42,037**||**39,458**| |**Payments**||||| |Cost of Fund Raising
Events||5,243||9,042| |Costs-School Event
Refreshments||656||-| |200 Club Prizes||599||2,100| |Book Covers|3|945||945| |NCPTA Membership||-||-| |Other Event Costs
Bank Fees/Interest||1,135||863| |||45||| |**_Totalpayments_**|**1**|**8,623**||**12,950**| |||||| |**_Net Funds Raised_**|**1**|**33,414**||**26,508**| |||||| |**Donations to**
**Dame Alice Owen's**|**5**|**(32,000)**||**(36,029)**| |||**1,414**
53,771
**55,184**||| |**_Net surplus/(deficit)_**||**1,414**||**(9,521)**| |||||| |Cash funds atyear beginning||53,771||63,292| |||||| |**_Cash funds atyear end_**||**55,184**||**53,771**| _Funds - All transactions relate to unrestricted funds. There are no restricted or endowment funds._ 14/09/2024 Page 2 **Confidential** 2023 ProForma ## **Statement of assets and liabilities at the end of the year** |**Other monetary assets**
**Investment assets**
**Liabilities**
Chair
Treasurer
**Cash funds**
**Assets retained for the**
**charity’s own use**|Bank Accounts
Bank Accounts - 200 Club
Cash
**_Total cash funds_**
No other monetary assets are held
No Investment Assets are held
Stock of Drinks and Snacks
Stock of Book Covers for resale
Other
200 Club Prizes
Book Cover Expenses
Payment to School
Signature|**Unrestricted**
**funds**
**2023**
**£**
53,517
1,667
**£ 55,184**
**Unrestricted**
**funds**
**£**
-
**Fund to which**
**asset belongs**
**Cost**
**(optional)**
**-**
**Fund to which**
**asset belongs**
**Cost**
**(optional)**
Unrestricted
£ 100
Unrestricted
£ 600
Unrestricted
£ -
**Fund to which**
**liability relates**
**Amount due**
**(accrued)**
Unrestricted
£ 300
Unrestricted
£ 1,625
Unrestricted
£ 35,000
Anthony Osijo
Print Name
Patricia O'Brien/Mbalu Koroma|**Unrestricted**
**funds**
**2022**
**£**| |---|---|---|---| ||||43,017| ||||10,753| ||||-| ||||**£ 53,771**| ||||**Unrestricted**
**funds**
**£**| ||||-| ||||**Fund to**
**which asset**
**belongs**| ||||| ||||**Fund to**
**which asset**
**belongs**| ||||Unrestricted| ||||Unrestricted| ||||Unrestricted| ||||**Fund to**
**which liability**
**relates**| ||||Unrestricted| ||||Unrestricted| ||||Unrestricted| ||||Date of
approval| |||Patricia O'Brien/Mbalu Koroma|| |||Anthony Osijo|| 14/09/2024 Page 3 **Confidential** 2023 ProForma ## **Notes to the receipts and payments accounts** |**1. Fundraising Events & Activities**|**1. Fundraising Events & Activities**||||**2023**|||**2022**| |---|---|---|---|---|---|---|---|---| |||Receipts|Payments||Surplus|||Surplus| ||£|£|£||£|||£| |Quiz Nights||4,671|(1,302)||3,369|||5,433| |Summer||||||||| |fete/Auction||9,923|(3,941)||5,982|||6,601| |Sundry Events||1,506|||1,506|||| |Refreshments||4,713|(656)||4,057|||4,117| |Book Covers||1,940|(945)||995|||603| |Foreign Coins,||||||||| |Amazon Smile &||||||||| |Easy Fundraising||2,648|||2,648|||3,080| |Uniform Sales||3,286|||3,286|||2,785| |Donations Inc.||||||||| |cheese & wine||6,373|(370)||6,003||-|97
-| |200- Club||1,964|(599)||1,365||-|1,563
-| |Matched Funding||4,650|||4,650|||5,705| |Licences and Sundry Costs|||(765)|-|765
-||-|206
-| |Bank Interest||362|(45)||317|||51| |||**£ 42,037**|**(8,623)**||**£ 33,414**|||**£ 26,508**| 2023 was the best year in terms of net fund raising on record even surpassing a stellar post-covid 2022. This has been helped by a very generous Parent donation combined with improved uniform sales and a better focus on costs. **----- Start of picture text -----**
Net Funds Raised
35000
30000
25000
20000
15000
10000
5000
0
-5000
2023
2022
TE 2021 2020
2019
2018
2017
Summer Event Quiz Nights Matched Funding Book covers
Uniform Sales Refreshments Foreign Coins Easy Fundraising
200 Club Misc Donations & Costs Interest
**----- End of picture text -----**
## **2. Matched Funding Donations** Thank you to Parents and Employers who have provided Matched Funding for fundraising activities Matched Funding to-date 4,650 5,705 . ## **3. Book Covers** The Book cover sales were marshalled by Maria Leahy. An amount remains outstanding on the b/s relating to cost paid on behalf of the association in 2020/21 14/09/2024 Page 4 **Confidential** 2023 ProForma ## **4. 200 Club** The 200 club memberships shown are those received during the year. Prizes and creditors included relate to draws for months in the year. Each winning ticket receives £50. The issue with the bank accounts on the 200 club has now been resolved with new accounts opened with Metro bank. The scheme administrator, Alan Williams has done an excellent job breathing new life into this initiative. ## **5. Donations to Dame Alice Owen's School** A contribution of £32,000 from Dec 2022 was cashed by the school in January 2023. A provision has been made for a payment of circa £35,000 from available funds to be made to the school in 2024 for activities related to 2023. ## **6. Coins, Amazon & Easy Fundraising** The Association receives a donation for old foreign coins collected. The association also receives charitable donations from Easy Fundraising and amazon Smile, when on-line purchases are made from retailers registered with either platform and the association is selected as the charity for donations. |Foreign Coin Collection
Amazon Smile
Easy fundraising
Total|**2023**
-
73
2,575
**2,648**
**£**|**2022**
-
51
3,029| |---|---|---| ||**2,648**
**£**|**3,080**
**£**| ## **7. Uniform Sales** The second hand uniform sales continues to perform strongly and saw an 18% increase in receipts in 2023 ## **8. Owens 50 year Anniversary** £1505 worth of tickets were sold in 2023 for this 2024 event ## **9. Bank Accounts** All issues with the bank accounts are now resolved and we have now moved to online banking. Mandates will need to be updated in 2024. ## **10. Post Balance sheet Events** _None_ 14/09/2024 Page 5 **Confidential** ## **Independent examiner's report on the accounts** |**Section A**|**Independent Examiner’s Report**|**Independent Examiner’s Report**|**Independent Examiner’s Report**|| |---|---|---|---|---| |**Report to the trustees**||Charity Name|Charity Name
The Owen's School Association|| |||||| |**On accounts for the year**||**Charity no**
31 December 2023||1059655| ||**ended**||**(if any)**|| |||||| |**Set out on pages**|**Set out on pages**|2 to 5||| ||||(remember to include the page numbers of additional sheets)|(remember to include the page numbers of additional sheets)| |||I report to the trustees on my examination of the accounts of the above|I report to the trustees on my examination of the accounts of the above|| |||charity (“the Trust”) for the year ended**DD / MM / YYYY**.
31/ 12 / 2023||| **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** [The charity’s gross income exceeded £250,000 and I am qualified to **examiner's statement** undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._ I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ |**Signed:**||**Date:**|**Date:**
14/09/2024
~~[|~~|**Date:**
14/09/2024
~~[|~~| |---|---|---|---|---| |**Name:**|Gouri Kubair|||| |||||| |**Relevant professional**||||| |**qualification(s) or body**|ICAEW membership No: 9291854|||| **Oct 2018** 1 **IER** ## **(if any):** **Address:** 11 Sycamore Avenue, Hatfield AL10 8LZ ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER**