2025-03-31-accounts - The Colton Village Hall - Colton

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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of . COLTON VILLAGE HALL On accounts for the year ended 31" MARCH 2025 Charity no11059585 (if any) Set out on pages Sheets 1 & 2 of the attached CC16a dated 1412012025 I report to the ttee$ on my examination of the accounts of the above charity (W)e Trust.) for the year ended 3110312025. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Acr). I report in respect of my examination of the Trust's accourrts carried out under sectton 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charrfty Commission under section 145{5)(b) of the Act. I have completed my examtnation. I confim that no material matters have come to my attents.on in connection with the examination which gives me catjse to believe that in. any material respect.. accounting records were not kept in accori12nce with section 130 of the Act or the accounts do rH)t accord with the accounting records Independent examiner's statement I have no concems and have come auoss no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 1411012025 Name: , ALAN TOPLIS Relevant professional qualificakn'on{s> or body ' (if any): Address: S STREETHAY LODGE STREETHAY LICHFIELD WS13 8LR IER October 2018

I CHARITY COMMISSION FOR £NGiANQ AND WAIES COLTON VILLAGE HALL 1059585 Receipts and payments accounts CC16a For the perfod To 0110112024 3110312025 Section A Receipts and payments Unrestri¢ted funds to the 08ar¢st Restrfjcted runds Endowment funds Last year Total fUlS to the Ft £ to Ihe neartst t to tho neartst£ tothè nearest £ A1 Recelpts Int¥rrol Pwk4ngs Exiemal B¢rf)%ing$ Gr2ft Inierest 3.513 9.160 13.100 455 97 Re¥e Lf)an Trustee Other Sub total (Gross income for AR) 126$ 1,711 15.W A2 Asset and in¥estm¢nt Sales. {seo tabl?)- Sub total 29,033 29,033 IS,637 A3P Utilities ainlairnan¢¢ & Mapr Repairs Sl¢e5 BooKin Rel<inds PlasgtDund ljher Capital Impfovernenls ents 6.754 6,754 4,A42 4,437 4,013 576 4.013 576 859 1,174 14,142 1,112 900 14.142 Sub totsl 32,169 32.169 18.695 A4 Assd #nd Invè8tm¥nt urcha¥es. {see tablel Sub total 32.169 32.169 18.699 Nèt of recelpts/(payments) A5 Transfe Iwtw¢en funds A6 Cash funds last year end Cash funds this year end 3,136 3.136 3.Q62 1&620 16. 18,620 IS,484 21.fj8Z 18,620 CCXX Rl accounts ISS) 141101202S

Section B Ststement of assets and liabilities at the end of the period Unrestrictsd lunds Endowment tunds to nearÈst£ funds to lleast£ 81 Cash funds OperÈtinu 16540268 1,017 CVH Rts5 & Aayground Llloytrs High Int Attcounl 14460 15.484 Total eash funds Unr¢str5¢ted funds to e Rèstrlcted fund5 to TrEarest £ Endowment funds B2 Other monetsry assets Oetails Fund 19 whth assrf b¢lon CuTrettt vah al C4)$llop0naI) Fund to whicb ass¢t belrjn Cost ltiNiOE]34 ¢urrentvalue B4 Assots r•tained for th• charity's own use Fund to whrch liab5ti Amuurrtdv¢ on#1 B5 Liabillties et2ils Stqned by one or ts•tso irU31 tsl) b&haV of all Ihe trtsstee8 Piinl Name Date Of roval Signaiure CCXX R2 accounts {SSI 14110tt025

Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
	1	04	2024		31	03	2025
From				To

Section A Reference and administration details

Charity name Colton Village Hall

Other names charity is known by N/A

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)



John Macmillan	chairman		Colton Local Nature Reserve
Anthony Richard Monbiot			Colton Produce Guild
GuyReynolds	Treasurer
Fiona O Brien
Lynne Richardson		From 27thSeptember	Colton WI
John Richard Dean		From 6thFebruary

Names of the charity trustees who manage the charity

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year N/A ~~—————~~

Names and addresses of advisers (Optional information)

TAR

September 2023

Type of adviser	Name Address	Name Address
N/A



Name of chief executive	or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution) How the charity is constituted

Constitution

Trust

(eg. trust, association, company)

By election at the AGM, or in the case of a casual vacancy, co-option by Trustee selection methods the Management Committee; by nomination of representatives of village (eg. appointed by, elected by) organisations listed in the constitution.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

New trustees are given a folio of documentation, focused particularly on the role and responsibilities of trustees, the constitution, conflicts of interest/loyalty and financial management. They are encouraged to study on line the Charity Commission’s Guidance for trusteeship.

policies and procedures adopted for the induction and As a small charity Colton Village Hall guards against risks by the training of trustees; maintenance of a reserve fund (see section E) and the purchase of trustee
the charity’s organisational liability insurance to the value of £100,000. structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The provision and maintenance of a village hall for the use of the inhabitants of the Parish of Colton, including use for meetings, lectures, classes, and other forms of recreation and leisure-time occupation.

TAR

September 2023

The Children’s Playground has remained open throughout the period with all issues raised by the annual inspection having been satisfactorily addressed.

The nature reserve on Village Hall land continues to improve and develop and is greatly appreciated by residents and visitors alike.

The trustees confirm that they have had regard to the guidance issued by the Charity Commission on public benefit.

Summary of the main activities undertaken for the public benefit in relation to these The trustees continued their policy of encouraging maximum usage of the objects (include within this hall by parishioners through advantageous pricing compared to charges section the statutory made to bookings from non-residents of the parish. declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

Our constitution is predicated on the assumption that all village organisations will provide a representative member to the Trustee body. We continue to experience considerable difficulty in recruiting trustees both from the wider community and village organisations. Although the number of trustees has improved it is still significantly below the maximum number permitted under the constitution.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

September 2023

Section D Achievements and performance

Summary of the main achievements of the charity during the year

During the year, with the aid of a 50% grant from a local charity, the trustees installed solar panels on the roof of the Village Hall together with a battery storage facility with the aim of ensuring long term energy security and drastically reducing future energy costs. The balance of the cost was secured by a three year interest free loan, the repayment of which will materially impact our ability to build financial reserves. There will be some improvement in this matter once we reach the end of the current electricity supply contract which gives negligible returns for energy fed into the grid and negligible benefits from off-peak charging.

TAR

September 2023

Section E Financial review

We have a current financial reserve of £ 15,000. Brief statement of the 2. It remains the policy of the trustees to build back the reserves charity’s policy on reserves to a total in excess of £30,000 over the coming years.. 3. We are accumulating provision to cover replacement and repair of playground equipment, currently standing at approximately £5,000 Details of any funds materially None in deficit ~~a~~ Further financial review details (Optional information) Funds are raised through: You may choose to include 1. Fund-raising events organised by the Management Committee; additional information, where 2. Hire charges to village organisations relevant about: 3. Hire charges to private individuals, whether living inside the  the charity’s principal Parish or outside, and to organisations based outside the Parish. sources of funds (including 4. Grants for large items of capital expenditure if available, any fundraising);  how expenditure has supported the key objectives of the charity;  investment policy and objectives including any ethical investment policy adopted. ~~al~~ Section F Other optional information Section G Declaration ~~—~~ The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) John Kenneth Macmillan Position (eg Secretary, Chair, Chairman etc)

TAR

September 2023

Date 1° November 2025 TAR September 2023