AGM Meeting 10[th] May 2022
Present:
Laura Jones, Ellen Rees, Beth Llyr Jenkins, Louisa Evans, Eleri Jewell, Gareth Richards, Nerys Parry
Apologies:
Cara Williams, Meleri Jones, Catrin Edwards, Sandra Elias, Lauren Foster, Nikki Scott
Chairpersons Report
Welcome to this Cylch AGM. Thank-you to everyone for coming this evening – staff and parents.
This is a chance to reflect back on the past financial year for the Cylch, beginning in April 2021, as well as looking ahead and identifying any current issues and challenges that need addressing.
The year started with significant changes for the Cylch, with Sally stepping down as Leader in May 2021. Beth took over as Leader on a temporary basis to begin with, becoming permanent after the summer.
We all owe Beth a massive thanks, both for her willingness to take on the role, and for the amazing effort and enthusiasm she has put into it since.
Our thanks as well to Louisa and Nikki for all their hard work over the past year, which has meant that the Cylch has been able to provide a safe, nurturing and stimulating environment for all the children who attend.
The past year has felt like more of a return to normal compared to the lengthy Covid-enforced closures of the previous year. There have still been regulations to comply with and ongoing vigilance around symptoms etc, but it has been great to have the children back enjoying themselves again with limited disruption.
The Cylch welcomed James, Hawys and Lily in April last year, followed later in the year by Anni, Caleb and Gwen.
Layla and Aron started school at the beginning of 2022, and we welcomed Bradley and most recently Lisa to the Cylch.
Numbers have remained stable throughout the year, with 8 or 9 children attending. Ongoing recruitment is important to maintain numbers and income. Potential new comers for September 2022 Arthur ?, Meurig Oliver, and Aianwen Williams.
The Cylch has also had a successful year in terms of obtaining grants and raising money through fundraising, as Laura will detail in Treasurers’ report:
Treasurer’s Report
See handout – brief overview of income/expenditure, grants, fundraisers
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Headline figures – income of just over £25,000 , expenditure of just over £22,500
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Profit over the year of £ 2,492.63
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Healthy position of having over 12.5k in current account and £3000 in savings.
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However, shouldn’t be complacent…. Without donations and fundraising activities, which account for £3,500 of Income, the Cylch would be making a loss.
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Therefore really important that we all continue to support fundraising for the Cylch in whichever ways we can.
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Past year saw a number of successful fundraisers, with treasure hunt raising over £350 last May – thanks to Eleri for organising. The Cawl supper and photography contest in March raised almost £300 – although a large amount of this through donations after the event, with attendance on the day slightly disappointing.
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Acknowledge continuing support of Community Council, with donation of £750, and very generous donation in memory of Mary Nadolen Morice of £1200.
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Also received money through grants, with childcare offer grant of £2400 allowing the Cylch to purchase a new storage shed, as well as tables, and other equipment.
Notices and issues
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1) Staff would like to remind parents of the importance of letting the Cylch know as early as possible if a child is unable to attend that morning’s session.
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2) As mentioned in treasurer’s report, importance of fundraisers to the Cylch’s income and support for these by everyone associated with the Cylch.
Louisa has flagged up an upcoming fundraising opportunity at an event in Llanrhystud on Friday 3[rd] June (bank holiday) – ‘Proms in the Park’, playing fields Llanrhystud, music, childrens entertainment, car boot and market. Chance to have a stall here. It was suggested a “Sweet Stall”, £1.00 a cup/cone of sweets, lucky dip.
Bags 2 School- Join in with the Primary School and receive a donation, collection May 26[th] . Note needed for parents.
Escape room challenge (jengyd)-contact jengyd to recreate something similar for the hall or some advice how to, or other options. Advertise and sell timed slot for the date.
Summer holiday quiz by Hywel Llyr Jenkins.
Amazon smile account-Note to parents of the Cylch’s charity account to receive donation when you shop.
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3) Cylch hours – happy with current arrangements.
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4) Fee increase last year, and in light of other financial pressures everyone is experiencing, decided not to increase fees again for the time being.
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5) Bethan raised potential inspection this term, and new curriculum being introduced in September.
Dates to remember
Close after the session on Friday 27[th] May for half term. Reopen Monday 6[th] June.
Training day Friday 1[st] July-no Cylch.
End of term Friday 15[th] July.
Elect a new committee
Important part of AGM is to elect a new committee, who will continue to support the staff and help the Cylch to continue to thrive.
Laura stepping down from role as Treasurer after 3 years. Need to elect a replacement(s) – possible for 2 people to share role if preferred.
Other committee roles - Chairperson and Secretary.
New committee
Chairperson: No Volunteers, name given to be asked- Meleri Williams.
Treasurer: No volunteers on evening, Catrin Edwards has accepted the role.
Sectetary: Eleri Jewell
The AGM ends with Ellen Rees thanking Staff for all their hard work, and thanking Laura Jones for her contribution as treasurer over the last three years, and for the support of parents.
Bethan thanked the committee.
Meeting ends.
Minutes agreed and signed by Committee member:
Laura Jones Treasurer
2020-2021
| INCOMINGS | OUTGOINGS | ||
|---|---|---|---|
| Funding | £ 8,529.76 | Wages | -£16,925.45 |
| CC Ofer | £ 2,653.00 | Mudiad | |
| HH Funding | £ 793.83 | Hall Rental | -£ 915.00 |
| Fees | £ 5,078.00 | Fundraising Exps | -£ 10.00 |
| Fundraising | £ 1,415.00 | Renewals/Learning | Tools-£ 1,845.99 |
| Grants | £ 4,167.59 | Food | -£ 58.42 |
| Other | £ 2,430.00 | Tax | -£ 478.24 |
| Pension | -£ 516.58 | ||
| Other | -£ 1,824.87 |
| C/F Bal 2021 | £ 10,173.56 |
|---|---|
| Total Incoming | £ 25,067.18 |
| Total Outgoing | -£ 22,574.55 |
| End Bal 2022 | £ 12,666.19 |
| Adjustment | £ 2,492.63 |
| Savings Reserve | £3,106.65 |
| End Bal 2021 | £ 12,666.19 |
| Total | £15,772.84 |
Treasurer - Laura Jones
Checked By - Roger Yorke
Roger Yorke Cwm Helyg, Rhydyfelin, Aberystwyth, SY23 4QE
15/05/2022
Auditor’s statement
To whom it may concern,
In my opinion the accounts for Ysgol Feithrin Llangwyryfon for the year 2021/2022 have been properly prepared and are in good order, with no obvious discrepancies or irregularities to highlight here. The charity’s income for the year was £ 25,067.18 and its outgoings were £22,574.55
Sincerely,