## **Ashton Keynes Village Hall** ## **Annual Trustees Report for year ending 31[st] January 2025** Over the course of the year, Trustees dedicated considerable time to securing grants and organising fundraising activities. Their efforts culminated in the successful completion and installation of the Solar Panel and Battery project, which is now delivering tangible savings in electricity costs. Following the completion of the Solar Panel project in June 2024, focus turned to fundraising for the refurbishment of the toilet facilities. Several grant applications have already been submitted, and while most outcomes are expected in the next financial year, early fundraising efforts have successfully generated over £4,500. The refurbishment is planned to commence in late July 2025, aligning with the summer break when user activity is generally reduced. Total fundraising for the year—including grants and donations—reached £15,597.31. With the addition of a £2,000 grant from the Parish Council and the designated solar fund carried forward from the end of 2023/2024, we were able to expand the project to include a larger battery, a backup system to utilise solar-generated energy during power outages (as well as through the night), and a water heating system powered by surplus solar energy. The Trustees extend their sincere thanks to Wiltshire Wildlife Community Energy Grants, Westmill Solar Community Benefit Fund, Ashton Keynes Parish Council, and all those who supported and attended the many village events. Your collective contributions were instrumental in the success of our Solar Project. The reported loss for the year was £5,232.78, primarily due to the full cost of the solar installation falling within the 2024/25 financial year. In contrast, £10,390 of the associated fundraising was received in the previous year and recorded as a designated reserve at the end of 2023/24. At the close of the 2024/25 financial year, total reserves stood at £30,478.24. Of this, £4,500 is ring-fenced for the Toilet Refurbishment project, leaving £25,978.24 in unrestricted reserves. It is acknowledged, however, that a portion of these unrestricted funds may need to be allocated to support the toilet refurbishment work. Maintenance remains ongoing, and with the main section of the Hall now over a century old, we continue to carry out essential repairs to preserve the building’s core structure. This has included addressing storm-related damage. While the insurance claim for this was processed as income in the 2024/25 financial year, the associated repair costs will be reflected in the following year’s accounts. The Village Hall thrives thanks to the dedication of its Management Committee, and we’re incredibly fortunate to have such a committed team who generously give their time and energy. A heartfelt thank you also goes to the many volunteers outside the committee who regularly step in to support the Hall—whether behind the scenes or front and centre at events. This year marked our nineteenth year operating under a full on-premise alcohol licence, with all associated legal responsibilities diligently upheld. We remain fully compliant with the requirements of both the Charity Commission and Fire Safety regulations. For those interested in the finer details, all relevant documents— including the 2024/25 financial accounts—are available on our Village Hall downloads page: https://www.akvh.org.uk/downloads/ Naturally, we must close by expressing our thanks to Ashton Keynes Parish Council for their continued support, and to all the Hall’s users who help keep it at the very heart of our community. Your involvement, enthusiasm, and presence are what make the Village Hall a vibrant and welcoming space for everyone. Trustees at the start of the 2025/2026 Year: |David Sheppard|Chair & actingSecretary| |---|---| |Elisabeth MacKinnon|Vice Chair| |Richard Hollamby|Treasurer| |Stuart Harris|| |Daphne Neale|| |Johanna Tipping|| Co-opted members due to Constitution requirements (locality) Rowena Adams Brian Kimberley The Trustees are committed to upheld the 1976 Constitution, its Objects and rules David Sheppard, Chair of Trustees 28[th] August 2025 Ashton Keynes Village Hall Income & Expenditure Account for Year Ending 31 January 2025 2024125 2023124 2024125 2023124 Income Lettings Income from doctor Parish Council Grant ' Other grants & donations ' Government Support Grants Solar panels fund raising Other fund raising Bank interest Income from Village shop Defibrillator fund Insurance claim Expenditure £15,783.48 Utilities £2,887.56 Insuran £3,500.00 Other expenses £2,328.40 Gifts and donations £0.00 Mat rental + hygiene £4,571.41 Administration £1,583.31 Telephone £152.64 Subscriptions £4,067.00 Maintenance -£328.20 Cleaning Health & safety Internal decorating Audio I Visual system Bad debls written off Solar panels £16,566.00 £2,887.56 £2,000.00 £12,375.23 £5,378.44 £1,396.39 £85.00 £20.00 £1,144.70 £83.61 £793.69 £289.50 £4,174.05 £9,426.34 £542.80 £6,052.14 £1,310.10 £133.22 £0.00 £1,369.66 £33.47 £809.30 £840.42 £7,894.99 £6,180.21 £704.40 £571.80 £381.34 £27.00 £3,222.08 £348.16 £4,067.00 £1,750.00 All Solar l EV project £9.75 ** Mainly Solar l EV project £25,104.54 £48,448.81 £26.308.05 Surplusl{deficit) of income over expenditure # £34 545.60 Total -£5,232.78 £8,237.55 Total £43 216.03 £43 216.03 £34 545.60 # Surplus is all Solar l EV project Balance Sheet as at 31 January 2025 2024125 2023124 2024125 2023124 Current Assets Funds Brought forward from last year Surplusl(deficit) of income over expenditure Bank accounts £28,532.06 £34,399.30 £35,711.02 £27,473.47 Cash Deblors Bar stocks £377.50 £270.50 -£5,232.78 £8,237.55 £2,120.60 £883.82 £1,140.00 £306.51 Total Fund Worth £30 478.24 £35 711.02 £31,913.98 £36,116.31 Represented by Designated fund refurbishment (unfixed) Designated fund - Solar Panels £405.29 Remaining funds £15,000.00 £15,000.00 Less Current Liabilities Creditors £0.00 £10,390.00 £1,435.74 £15,478.24 £10,321.02 £1,435.74 £405.29 Net Assets £30 478.24 £35 711.02 Total Fund Worth £30 478.24 £35 711.02 Treasurer Date Auditor Date Ashton Keynes Village Hall Income & Expenditure Account for Year Ending 31 January 2025 2024125 2023124 2024125 2023124 Income Lettings Income from doctor Parish Council Grant ' Other grants & donations ' Government Support Grants Solar panels fund raising Other fund raising Bank interest Income from Village shop Defibrillator fund Insurance claim Expenditure £15,783.48 Utilities £2,887.56 Insuran £3,500.00 Other expenses £2,328.40 Gifts and donations £0.00 Mat rental + hygiene £4,571.41 Administration £1,583.31 Telephone £152.64 Subscriptions £4,067.00 Maintenance -£328.20 Cleaning Health & safety Internal decorating Audio I Visual system Bad debls written off Solar panels £16,566.00 £2,887.56 £2,000.00 £12,375.23 £5,378.44 £1,396.39 £85.00 £20.00 £1,144.70 £83.61 £793.69 £289.50 £4,174.05 £9,426.34 £542.80 £6,052.14 £1,310.10 £133.22 £0.00 £1,369.66 £33.47 £809.30 £840.42 £7,894.99 £6,180.21 £704.40 £571.80 £381.34 £27.00 £3,222.08 £348.16 £4,067.00 £1,750.00 All Solar l EV project £9.75 ** Mainly Solar l EV project £25,104.54 £48,448.81 £26.308.05 Surplusl{deficit) of income over expenditure # £34 545.60 Total -£5,232.78 £8,237.55 Total £43 216.03 £43 216.03 £34 545.60 # Surplus is all Solar l EV project Balance Sheet as at 31 January 2025 2024125 2023124 2024125 2023124 Current Assets Funds Brought forward from last year Surplusl(deficit) of income over expenditure Bank accounts £28,532.06 £34,399.30 £35,711.02 £27,473.47 Cash Deblors Bar stocks £377.50 £270.50 -£5,232.78 £8,237.55 £2,120.60 £883.82 £1,140.00 £306.51 Total Fund Worth £30 478.24 £35 711.02 £31,913.98 £36,116.31 Represented by Designated fund refurbishment (unfixed) Designated fund - Solar Panels £405.29 Remaining funds £15,000.00 £15,000.00 Less Current Liabilities Creditors £0.00 £10,390.00 £1,435.74 £15,478.24 £10,321.02 £1,435.74 £405.29 Net Assets £30 478.24 £35 711.02 Total Fund Worth £30 478.24 £35 711.02 Treasurer Date Auditor Date