## **Ashton Keynes Village Hall** ## **Annual Report for year ending 31 January 2024** A considerable amount of Trustee activity in the 2023/24 Village Hall year was spent raising funds for the installation of Solar panels. Although these were not installed until June 2024, we had to get the funding in place. The funds gained inflated the income for the year and showed a significant excess over expenditure, the amount spent on the Solar panels will not show until 2024/25. Our total reserves at the end of 2023/24 are £35,711, nut within that is £10,390 ringfenced for Solar panels. This leaves our non-Solar reserves at £25,321; just over £2,200 down on the previous year. We know that some of these non-Solar ring-fenced reserves will have to be used for the Solar project. Our primary fund-raiser is the Rural Cinema, although we have plans for next year for several other community events. Maintenance continues and yet again, we have carried out a significant amount of work during the year. The Village Hall needs an active Management Committee and we are lucky that so many of us put in the time and effort. Thanks also go to people outside of the committees that very often volunteer their time to the Hall. In March 2024 we appointed a new Treasurer as a part of our succession planning. We also appointed a Vice-Chair as this should permit some shadowing of the Chair for a future appointment as Chair. The appointment over the last few years have lowered the average age of the Trustees. This is good news for the future. It was our eighteenth year of operating a full alcohol licence and all of the legal elements that this required. We are up to date with all aspects required by the Charity Commission Of course, we cannot end without thanking the Parish Council for their support and of course the Users of the Hall for keeping the Hall the very centre of our community. Dave Sheppard, Chair of Trustees 10[th] September 2024 Ashton Keynes Village Hall Income & Expenditure Account for Year Ending 31 January 2024 2023124 2022123 2023124 2022123 Income Lettings Income from doctor Parish Council Grant" Other grants & donations- Government Support Grants Solar panels fund raising . Other fund raising Bank interest Income from Village shop Defibrillator fvnd Expenditure £15.026.72 Utilities £2.887.56 Insurance £0.00 Other expenses £5.001.98 Blinds and curtains £2.667.00 Mat rental + hygiene £0.00 Administiation £1.752.20 Telephone £19.60 Subscriptions £3.900.00 Maintenance £0.00 Cleaning Health & safety Intemal decorating Audio I Visual system Bad debts written off £15,783.48 £2,887.56 £3,500.00 £2,328.40 £0.00 £4,571.41 £1.583.31 £152.64 £4,067.00 -£328.20 £6,052.14 £1,310.10 £133.22 £0.00 £1.369.66 £33.47 £809.30 £840.42 £7,894.99 £6.180.21 £704.40 £571.80 £381.34 £27.00 £26.308.05 £4,915.63 £1.269.69 £185.87 £3,164.42 £1.266.75 £268.94 £782.65 £885.00 £3,400.96 £6,512.88 £564.98 £1,640.78 £6,394.19 £0.00 £31,252.74 All Solar l EV project Mainly Solar l EV project Surplusl{deficit) of income over expenditure # £31255.06 Total £8,237.55 £2.32 Total £34 545.60 £34 545.60 £31255.06 # Surplus is all Solar l EV proiect Balance Sheet as at 31 January 2024 2023124 2022123 2023124 2022123 Current Assets Funds Brought forward from last year Surplusl{deficit) of income over expenditure Bank accounts £34,399.30 £26.005.09 £27.473.47 £27,471.15 Cash Debtors Bar stocks £270.50 £326.06 £8,237.55 £2.32 £1,140.00 £306.51 £1.429.74 £52.55 Total Fund Worth £35 711.02 £27 473.47 £36.116.31 £27,813.44 Represented by Designated fund - refurbishment £15,000.00 £15,000.00 Less Current Liabilities Creditors £405.29 £339.97 Remaining funds £10,321.02 £12,172.19 £405.29 £339.97 Solar Panel Fund £10,390.00 £0.00 Defibrillator fund £0.00 £301.28 Net Assets £35,711.02 £27.473.47 Total Fund Worth £35,711.02 £27,473.47 Treasurer Auditor Date 2nd February 2024 Date Ashton Keynes Village Hall Income & Expenditure Account for Year Ending 31 January 2024 2023124 2022123 2023124 2022123 Income Lettings Income from doctor Parish Council Grant" Other grants & donations- Government Support Grants Solar panels fund raising . Other fund raising Bank interest Income from Village shop Defibrillator fvnd Expenditure £15.026.72 Utilities £2.887.56 Insurance £0.00 Other expenses £5.001.98 Blinds and curtains £2.667.00 Mat rental + hygiene £0.00 Administiation £1.752.20 Telephone £19.60 Subscriptions £3.900.00 Maintenance £0.00 Cleaning Health & safety Intemal decorating Audio I Visual system Bad debts written off £15,783.48 £2,887.56 £3,500.00 £2,328.40 £0.00 £4,571.41 £1.583.31 £152.64 £4,067.00 -£328.20 £6,052.14 £1,310.10 £133.22 £0.00 £1.369.66 £33.47 £809.30 £840.42 £7,894.99 £6.180.21 £704.40 £571.80 £381.34 £27.00 £26.308.05 £4,915.63 £1.269.69 £185.87 £3,164.42 £1.266.75 £268.94 £782.65 £885.00 £3,400.96 £6,512.88 £564.98 £1,640.78 £6,394.19 £0.00 £31,252.74 All Solar l EV project Mainly Solar l EV project Surplusl{deficit) of income over expenditure # £31255.06 Total £8,237.55 £2.32 Total £34 545.60 £34 545.60 £31255.06 # Surplus is all Solar l EV proiect Balance Sheet as at 31 January 2024 2023124 2022123 2023124 2022123 Current Assets Funds Brought forward from last year Surplusl{deficit) of income over expenditure Bank accounts £34,399.30 £26.005.09 £27.473.47 £27,471.15 Cash Debtors Bar stocks £270.50 £326.06 £8,237.55 £2.32 £1,140.00 £306.51 £1.429.74 £52.55 Total Fund Worth £35 711.02 £27 473.47 £36.116.31 £27,813.44 Represented by Designated fund - refurbishment £15,000.00 £15,000.00 Less Current Liabilities Creditors £405.29 £339.97 Remaining funds £10,321.02 £12,172.19 £405.29 £339.97 Solar Panel Fund £10,390.00 £0.00 Defibrillator fund £0.00 £301.28 Net Assets £35,711.02 £27.473.47 Total Fund Worth £35,711.02 £27,473.47 Treasurer Auditor Date 2nd February 2024 Date