Ashton Keynes Village Hall
Annual Report for year ending 31 January 2023
The 2022/23 Village Hall year was almost back to normal and ‘broke even’. Covid caused the loss of two Groups completely – Golden Years and Bridge – which collectively was over £1,000 in rental income. It also caused reduced usage by Badminton and Bowls.
We continued to improve the Hall with new curtains, decoration, and after we achieved a grant towards it, we eventually got our electric screen and mounted the Projector. Several Users have already benefitted from our Audio/Visual installation.
Our total reserves at the end of 2022/23 are £27,473, which is over £2,000 higher than the end of 2019/20 (pre-Covid), despite all of the work done, purchases made and the problems caused by Covid.
We are currently grant-seeking for Solar Panels and EV Charging Points, the latter of these which is important to the Parish Council. We have had two big knock-backs with the National Lottery and Foyle foundation (both £10K), but we continue to search. We have raised around £6K so far.
Our primary fund-raiser is the Rural Cinema and we have returned to a regular monthly slot. Attendance is still a little hit and miss, but this could still be down to the reluctance of people to gather. We had 76 at one film, followed by 17 at the next!
Maintenance continues and yet again, we have carried out a significant amount of work during the year.
The Village Hall needs an active Management Committee and we are lucky that so many of us put in the time and effort. Thanks also go to people outside of the committees that very often volunteer their time to the Hall.
The Treasurer and I are concerned about succession planning, as we have both be involved with the Hall for so long. In my case, since 1989. We have some cover from existing Trustees throughout this year, but we could really do with new Trustees (recently retired form work being ideal), but finding recruits is proving hard.
It was our seventeenth year of operating a full alcohol licence and all of the legal elements that this required. We are up to date with all aspects required by the Charity Commission
Of course, we cannot end without thanking the Parish Council for their support and of course the Users of the Hall for keeping the Hall the very centre of our community.
Dave Sheppard, Chair of Trustees 23[rd] May 2023
Ashton Keynes Village Hall Income & Expenditure Account for Year Ending 31 January 2023 2022123 2021122 2022123 2021122 Income Lettings In¢om8 from doctor Other grants & donations Governmèllt Support Grant Fund raising Bank interest Income from Villagè shop DefibrillatOT fund Expenditure £ 15.026.72 £ 11.950.20 Utilities £ 2.887.56 £ 2.887.56 Insurance £ 5.001.98 £ 543.93 Other8xpgnwo £ 2,667.00 £ 10,730.00 New chairs £ 1.752.20 £ 338.93 Blindsandcurtains 19.60 2.38 Mat rental + hygiene £ 3,900.00 £ 3,0.00 Administration £ 188.801 Telephone Subscriptions Maintenance Cleaning Health & safoty nl&mal decorating Audio I Visual sysl8m Total Expondhur• Sun)luslldoficlt) 01 incorne over exponditur £ 31,255,06 £ 30,264.20 Tolal 4,915.63 £ 1.269.69 £ 185.87 4.487.01 1.203.42 400.15 9,341.40 3,164.42 1,266.75 £ 1,501.38 268.94 £ 128.24 782.65 £ 733.05 885.00 £ 718.18 3,400.96 £ 14,346.82 6,512.88 £ 5,783.42 564.98 £ 551.44 1,640.78 6,394.19 £ 3,244.05 £ 31,252.74 £ 42.438.56 2.32 £ {12.174.361 Tolal £ 31,255.06 £ 30,264.20 Balance Sheet as at 31 January 2023 2022123 2021122 2022123 2021122 Current Assets Funds Brought forward from last year Surplusl(deficit) of income ovef expondilure Bank accounts £ 26,005.09 £ 30.919.70 £ 27.471.15 £ 39,645.51 CBsh DebloTS Bar 8lock8 326.(k8 £ 491.11 2.32 £ 112,174.361 £ 1.429.74 £ 1.022.80 52.55 87.05 Total Fund Worth £ 27.813.H £ 32.520.66 Represented by Designated fund - refurbishmnt £ 15,000.00 £ 10.000.00 Less Current Llablllttes Creditors 339.97 £ 5.049.51 Remaining funds £ 12,172.19 £ 9,169.87 Govemment Support 339.97 £ 5,049.51 Grants carried forward 8.000.00 Defibrillator fijnd 301.28 £ 301.28 Net Assots £ 27,473.47 £ 27.471.15 Total Fund Worth £ 27.473.47 £ 27,471.15 Treasurer Audttor Dale 2nd Fgbruary 2023 Date 1.1 .¢:Ll 2A 9-3
Ashton Keynes Village Hall Income & Expenditure Account for Year Ending 31 January 2023 2022123 2021122 2022123 2021122 Income Lettings In¢om8 from doctor Other grants & donations Governmèllt Support Grant Fund raising Bank interest Income from Villagè shop DefibrillatOT fund Expenditure £ 15.026.72 £ 11.950.20 Utilities £ 2.887.56 £ 2.887.56 Insurance £ 5.001.98 £ 543.93 Other8xpgnwo £ 2,667.00 £ 10,730.00 New chairs £ 1.752.20 £ 338.93 Blindsandcurtains 19.60 2.38 Mat rental + hygiene £ 3,900.00 £ 3,0.00 Administration £ 188.801 Telephone Subscriptions Maintenance Cleaning Health & safoty nl&mal decorating Audio I Visual sysl8m Total Expondhur• Sun)luslldoficlt) 01 incorne over exponditur £ 31,255,06 £ 30,264.20 Tolal 4,915.63 £ 1.269.69 £ 185.87 4.487.01 1.203.42 400.15 9,341.40 3,164.42 1,266.75 £ 1,501.38 268.94 £ 128.24 782.65 £ 733.05 885.00 £ 718.18 3,400.96 £ 14,346.82 6,512.88 £ 5,783.42 564.98 £ 551.44 1,640.78 6,394.19 £ 3,244.05 £ 31,252.74 £ 42.438.56 2.32 £ {12.174.361 Tolal £ 31,255.06 £ 30,264.20 Balance Sheet as at 31 January 2023 2022123 2021122 2022123 2021122 Current Assets Funds Brought forward from last year Surplusl(deficit) of income ovef expondilure Bank accounts £ 26,005.09 £ 30.919.70 £ 27.471.15 £ 39,645.51 CBsh DebloTS Bar 8lock8 326.(k8 £ 491.11 2.32 £ 112,174.361 £ 1.429.74 £ 1.022.80 52.55 87.05 Total Fund Worth £ 27.813.H £ 32.520.66 Represented by Designated fund - refurbishmnt £ 15,000.00 £ 10.000.00 Less Current Llablllttes Creditors 339.97 £ 5.049.51 Remaining funds £ 12,172.19 £ 9,169.87 Govemment Support 339.97 £ 5,049.51 Grants carried forward 8.000.00 Defibrillator fijnd 301.28 £ 301.28 Net Assots £ 27,473.47 £ 27.471.15 Total Fund Worth £ 27.473.47 £ 27,471.15 Treasurer Audttor Dale 2nd Fgbruary 2023 Date 1.1 .¢:Ll 2A 9-3