## **Ashton Keynes Village Hall Annual Report for year ending 31 January 2021** Well, what a year this has been. Very shortly after our AGM last year on 12[th] March 2020, we went into the first lockdown and apart from some essential services, all bookings had to stop. By essential services I mean that the Hall had to stay open for the Shop, the Post Office and the Branch Surgery. As we started to emerge from the Spring lock-down, we put a team together to create a Risk Assessment for the Hall. This ended up by being a hefty document but we had to cover every possibility of the Hall’s use and it did permit various activities to restart. Preschool restarted on 1[st] June as this had been permitted by the UK Government. For a short period, we had Senior Table Tennis and Circuit Training, even a dance team. It didn’t last long and other than Preschool and the essential services, we were soon back in lockdown. There was no booking recovery between lockdown 2 and lockdown 3 and so the income from normal hiring has been a shock to the system. Whenever there was an opportunity to bid for grant or relief funding, we did so. This gave us an emergency grant of £10,000 and several subsequent grants. We have to thank both central and local Government for ensuring our stability during the past year. The continuation of some of these grants is a source of funds and we hope this will run until a full reopening. In summary, it has not been a relaxing year for the Village Hall Management Committee, despite the lack of Hall usage. Risk Assessments, Poster production, new cleaning equipment and regimes, grant applications, all take time; but the Management Committee have done a superb job in keeping the Hall running for those that needed it and ensuring that Users have something to return to. More on finance. The overall income was up on last year due to several factors. We received Government Support Grants that amounted to almost £18,000 and this more than offset the £9,000 loss of rental income and £1,300 less from fund raising income due to being unable to run the Rural Cinema. We also received £1,800 from the North Wiltshire Area Board towards the replacement of the external lighting. Continuing from previous years, the Parish Council organised and paid for a capital project directly, rather than provide a maintenance grant. The project selected during the 2020/21 financial year was the moving of the hot water tank from the loft area to the ground floor for health and safety reasons. The outgoings were down on last year due to slightly lower maintenance costs, although a considerable amount was spent on maintaining our Covid-19 Secure status. The utility bills were down 45% on the previous, due to the hall not being used so much and the water bill being a lot less than previous years. The Village Hall needs active Trustees that form the Management Committee and we are lucky that so many of us put in the time and effort. Thanks also go to people outside of the committees that very often volunteer their time to the Hall. David Sheppard, Chair of the Trustees Ashton Keynes Village Hall Incomo & Exp•ndlturn Account for Year Endlng 31 January 2021 202V21 2019120 Incom• Lettings Income from doctor Other grants & donatw)ns Govemment SupFrfXt Grants Fund raising Bank interest Income from Vill&Je sMp Defibrfllator fund £6,897.60 £15.800.60 Utrlitses £2.887.56 £2,887.56 Insurnnce £2,581.40 q290.88> Olher expenses £17.802.00 Mat reDtsI + hygigne £400.96 £1.725.34 AdministratK £11.94 £34.97 Tekphone £3,9)O.(KJ £3.800.(X) &bscrfpbMs .21) Maintenar Cleaning £34.481.46 £23,757.59 Hgalih & safety Intemal £2,671.57 £1.328.94 £253.47 £886.11 £62.82 £748.59 £917.75 £8.900.01 £4,953.51 £1.268.01 £4.932.28 £1,308.76 £251.18 £1.001.83 £139.43 £680.15 £1.592.92 £7,707.21 £5,246.35 £533.15 £220.00 Cinema 8xponÉe £157.50 £796.52 £27.00 £24,435.58 f20.146.28 SuWWd•ficW ol £14,335.18 q677.99) Total 1A6 £23757.59 T¢Xal Balance Sh••t a8 at 31 January 2021 2021)n1 2019m 2019120 Curr•nt *A••ts Fund8 Bqnk attounts £39,¢X7.83 £20,292.58 £25,310.33 £28,351.53 £234.14 £410.27 Surplus1(de￿rt) of £14,335.18 q1,041.201 Debtors Bar stocks £546.20 £4.645.20 £39,848.17 £25,475.86 R•pIm•￿ £16,500.00 £12.51XI.fMI Los• Cumint Liabllllle• Creditors £202.86 £165.53 Remainww fijnds £12.420.25 £12,420.25 £202.68 £165.53 Grants carmd fop*Ard £10.335.18 Defibriltats fund £390.08 £390.08 £39 645.51 £25 310.33 Tcrt•l Fund Worth £25 310.33 T￿asurer Dats 4th February 2021 Ashton Keynes Village Hall Incomo & Exp•ndlturn Account for Year Endlng 31 January 2021 202V21 2019120 Incom• Lettings Income from doctor Other grants & donatw)ns Govemment SupFrfXt Grants Fund raising Bank interest Income from Vill&Je sMp Defibrfllator fund £6,897.60 £15.800.60 Utrlitses £2.887.56 £2,887.56 Insurnnce £2,581.40 q290.88> Olher expenses £17.802.00 Mat reDtsI + hygigne £400.96 £1.725.34 AdministratK £11.94 £34.97 Tekphone £3,9)O.(KJ £3.800.(X) &bscrfpbMs .21) Maintenar Cleaning £34.481.46 £23,757.59 Hgalih & safety Intemal £2,671.57 £1.328.94 £253.47 £886.11 £62.82 £748.59 £917.75 £8.900.01 £4,953.51 £1.268.01 £4.932.28 £1,308.76 £251.18 £1.001.83 £139.43 £680.15 £1.592.92 £7,707.21 £5,246.35 £533.15 £220.00 Cinema 8xponÉe £157.50 £796.52 £27.00 £24,435.58 f20.146.28 SuWWd•ficW ol £14,335.18 q677.99) Total 1A6 £23757.59 T¢Xal Balance Sh••t a8 at 31 January 2021 2021)n1 2019m 2019120 Curr•nt *A••ts Fund8 Bqnk attounts £39,¢X7.83 £20,292.58 £25,310.33 £28,351.53 £234.14 £410.27 Surplus1(de￿rt) of £14,335.18 q1,041.201 Debtors Bar stocks £546.20 £4.645.20 £39,848.17 £25,475.86 R•pIm•￿ £16,500.00 £12.51XI.fMI Los• Cumint Liabllllle• Creditors £202.86 £165.53 Remainww fijnds £12.420.25 £12,420.25 £202.68 £165.53 Grants carmd fop*Ard £10.335.18 Defibriltats fund £390.08 £390.08 £39 645.51 £25 310.33 Tcrt•l Fund Worth £25 310.33 T￿asurer Dats 4th February 2021