Penarth Operatic and Dramatic Society Penarth Operatic and Dramatic Society Annual Report For the year ended 30 June 2024 Reglstered Charlty Number: 1059300
Penarth Operatic and Dramatic Society Annual Report For the year ended 30June 2024 Contents Trustees, officers and advisor Chalrman's report Report of the trustees Independent examinerfs report Statement of financial activities Balance Sheet Notes to the accounts 10-14
Penarth Operatic and Dramatic Soclety Trustees Mrs Mary Gardner Mr Bob Tucker Mrs Wendy Huxtsble-McTurk Mrs Oeborah Apollonio Mr5 Meli55a Rabaiottl Executlve Officers Chalrman Mary Gardner Vlce Chalrman Deborah Apollonio Secretary Adrienne Davey Treasurer Bob Tucker Executlve Commlttee Membe Head of Muslcals Cerl Wheatley Asslstant to Head of Musicals Lauren Jenklns Head of Drama Arnanda Matthews qresi8ned}, Klm Hernlman (actln8) Asslstant to Head of Drama Mellssa Rabalottl Head of PODYS lauren Farnham {resl8ned), Klm Hernlman (actlng) Asslstant Treasurer Sue Owen Marketlng Officer Paul Mellln Publlclty Offlcer Peter Knowles Tlcket Secretary Bob Tucker Membershlp & Patrons Secretary Wendy Huxtsbl&McTurk Front of House Manager Mellssa Rabalottl Social Secretsry Emma Dennett Wardrobe Secretary Kim Herniman Bankers HSBC Bank PIC l Herbert Tefface SnVlI Road Penarth
Penarth Operatlc and Dramatic Society Chalrman's report for the year ended 30 June 2024 Last year I reported a great year for the PODS, well, thls year has been even better. Our productions have recelved fulsome pra55e from audiences and reviewers, together with a plethora of nominatlons and ultimate awards from the Glamorgan Drama League 'Glammies' and NODA. Thls Is due to the high artlstSc quallty of our shows brought about by our multi-talented members and the vlslon, passion and commStment of everyone Involved In a produrtlon. Our flnances are In a very good positlon, we have a member5hlp of 80, together wlth a thrlvln8 PODYS Section which has a waltlng list. So, here we are wlth all these strengths In the mlddle of celebratlnB the immense achlevement of reachlng our Centenary Year. One Hundred vears of provldlng entertalnment and flrst-class theatre wlthln our local communlty. The Orama Sectlon started off the year In October wfth the comedy, Ladles Dayi wlth Sally Mathlas maklng a very Impresslve dlrerting debut. Thls was a fabulous, fast movin81 hilarious production whlch receSved elght Glammle Nomlnatlons and two Awards - Tom Dyer won Best Supportin8 Male as Patrlck, the Jockey, and the other was for the Moderatorfs Best Play Award. Thls was followed in December by our annual pantomlme, Puss In 800ts, our 25th panto presentatlon and whlch brought U5 to the Eve of our Centenary Year. Olrected by the 'visionary' Flona Porter-smlth, thls was a grea¢ fun panto whlch audiences Just loved. It was also the flrst fomial set up of our Junlor Sectlon, PODYS, takln8 part. Forty flve chlldren spread Into 3 teams, each team takln8 Part In 2 performances, an added dlfflcult arran8ement to the productlon whSch wa5 well accompllshed by Flona and the PODYS team of tutors. In December, also, the PODYS put on a Chrlstmas Concert held at Sully Old School Hall whlch went well and wlth good attendance. The PODYS also lolned PODS adults at the town's Chrlstmas Llghts swItchn when we sang a lovely programme of Chrlstmas X+n8s, wlth some slmple choreography by Cerl Wheatley. It15 always very satlsfylnB when PODS actlvely partlclpate In an event wlthln the communlty, especlally as we also had Father Chrlstmas on sta8e wlth us In the form of Alex Wllson. The PODYS team of tutors also held a successful two-day Summer School during August and just recently put on thelr very first full-scale muslcal production of Bugsy Malone. The show was a dellght wlth qulte a blt of burgeonlng talent In the cast and which received a lovely revlew from Matt Bryant, the new NOOA Rep. I have to say a very blg 'thank you. to thSs team of PODS members who run with frlendly efflclenry, talent and passion, the weekly classes for our Junlor members Cerl Wheatley, Chloe Welsh, Julla Dyke, Lauren Jenklns and Ellnor 8runker, not for8ettln8 Klm Hernlman. PODYS motlvator and Safeguardlng expert. I must stre55 here that when the Junlors are In our Care PODS stands 'ln loco parentls., and all members should act approprlately. The ultlmate responsibility Iles wlth the Trustees. Safe8uardlnB plays a major part in the legal aspects of thls and there are a number of Chlldren's Acts wlth whlch we have to comply. Durlng performances, for example, there have to be licensed chaperones looklng after the chlldren and parents can be a chaperone only to thelr own child. Klm has recently updated our old Chlld Protectlon Pollcy to a new Safeguardlng Policy In our Constltutlon and along slde thls. Is In the process of flnallzlng a more comprehensive Safe8uarding Policy. In March of thls year the Drama Sertlon gave us the most superb start to our Centenary Year wtth Shakespeare In Love dlrected by the Inlmltable Alex Wllson. A difficult play to stage it was brilllantly executed and showcased the hlgh artistic talents and abi1Sties of everyone Involved In the productlon.
Penarth Operatic and Dramatic Society Chairman's report for the year ended 30 June 2024 (Continued) Our May production saw the very reason PODS came into being l(M) years ago. our muslcal. Not the fey lolanthe thls tlme but the brashness of The Producerfs again directed by Fiona Porter-smlth. There Is no doubt. PODS excelled wlth thls productlon standlng ovations every night, wonderful and excessive praise from those who came to see It and whlch had the most exceptlonally brllllant Glammies crlt. wlth even Peter Knowles belng mentioned for the excellent programme compilation. Tlcket sales for all our produrtlons went from a very re¥)ectable 495 for Ladles Day upwards to the best ever record for a panto of 1,652 5eat5 sold. Thls was accompllshed by excellent publlcity and medla marketlng by Peter Knowles and Paul Mellln workln8 together with a set actlon plan. I must mentlon also Fiona Porter-smlth who has also kept our web-slte updated. We now have a 8reat scenery team headed by An(ty Bradshaw, provldin8 superbly designed, detailed sets tO8ethei wlth Martln Dennett, a blesslng In dls8ulse. and Bob Tucker and a team of helpers constfUrtln8 and brlngin8 Andvs desl8ned sets to the stage. In re5pe¢t of the Dln8le, Martln, Bob Tucker and Emma Dennett, tO8ether wlth a team of voluntary helpers have made 8reat strides In tldylng up. 8etting rid of unwanted Items, and rerganIsIng the Dingle. Bob al took on the Job of rewlrln8 all the electr5cs at the Dingle and must have saved PODS qulte of blt of money. Our tenants. Concept Players still contlnue to rent a lock-up at the Dlngle. The soclal slde of PODS has been well to the fore thls year wlth the now rltual curry nl8ht taklng place on a Frlday after the sh¢)w. There have been after-show'dos. at the Glendale, at Alex & Nikki Wllson's abode and qulz nl8hts at Cardiff Athletlc Club. Emma Dennett organised an after-panto party at the Coronatlon aub, and there was a very pleasant InnovatSve '8el to know you, evenlng at the Oche Loun8e of the Shakespeare In Love cast. There have been fun nlghts at Porters In Cardlff and off-the<uff drlnkln8 nlghts Sn local pubs. A large group of members attended the NODA Dinner & Presentation of Awards at the Hllton Hotel, Newport, last September when Nlkkl Wllson won the Award for Best Individual Performance as Mar80 Leadbetter in The Good Life. Then at the Glafflor8an Drama League's Glammles Awards nlght held locally at the Masonlc Hall In Penarth this March, when apart from the two Ladies Day awards, Graham Perkins won Best Performance In a Play for Treasure Island as Long John Sifver, Wayne Asslrattl won Best Male Performance for Chess, Ceri Wheatley• Richard Thoma5 & Nlkkl Wllson shared the Award for Best Choreography for Chess. Flona Porter-smith won 8est Director of a Musical for Chess. and PODS won Best PreSentatn of both a Musical and Play for Chess and Treasure Island pertIVely. 'Best Presentatlon. covers the set design. costumes. lightlng and sound. Then. hot off the press from the NODA awards held In North Wales last week-end, PODS won 8est Set for Treasu Island. Best Leading Perfomief In a musical with joint winners Wayne Asslrattl and Nell Parker for Chess and Chess also won Best Muslcal.
Penarth Operatic and Dramatlc Soclety Chairman's report for the year ended 30June 2024 (Continued) PODS Commlttee meetin8s have been held on a monthty basls and. as ever, l am full of gratitude for all the hard work and serlous amount of effort which Committee members undertake in the runnin8 of the Society and for the support whlch they so wlllingly glve to me. l am thankful also to Bob Tucker and Klm Hernlman who took on extra Jobs when three Cornmlttee members re51gned early on In the year and one very near Its end. I know that sometimes Committee roles can be onerous but also satlsfylng and a clash of personalltles can occur but are all glvlng of our tlme for the good of PODS. It was an emergenry commlttee that founded PODS 100 years ago and which, I belleve,1s one of the maln reasons why we are stlll golng 100 years later, for a Cornmlttee provides continulty and quite slmply Is PODS malnstsy. So, PODS Is half-way through Its Centenary Year and we, its present members, are now the guardlans of its great leg whlch started wlth that well-pralsed first productlon of lolanthe. we have most decidedly. not been found wantln8- 'Brllliant produrtlon,. 'Another'WO from POD5'. 'Had a lovely evenlnrf, The theatrical event of the yearf, 'Pollshed productlon, , 'One of the best amateur produrtlons I've seen,, 'utterly profe55ional'. 'A rare Jewel of qualw, West-end standard, these are Just a few of the remarks made by crltlc5 acr055 all our productlons thls year, let alone the awards won from last year. We stlll have the rest of our exclting Centenary programme to enjoy untll the end of the year. FollowSng whlch PODS can 80 forward Into Its second Century wlth strength, commltment and prfde and in its artistic abilitles, contlnuln8 to provlde pleasure and entertalnment and keeplng the maglc of theatre allve here In our local tommunlty of Penarth. Mary Gardner
Penarth Operatic and Dramatic Society Report of the trustees For year ended 30 June 2024 The Trustees present their annual report and the independently revlewed accounts for the year ended 30 June 2024. The Informatlon wlth respect to Trustee5, officers and advisors, set out on page I fornis part of this report. The financlal statements comply with the ChariVs constitutlon, appllcable Accounting Standards and the Statement of Recommended Practlce (SORP {FRS 102) as amended by Update Bulletift l) "Accounting and Reporting by Charities" and the Charities Act 2011. Stri1¢re& governance and management Penarth Operatlc and Dramatlc 5oclety ("the Charirf) Is govemed by its constitutlon dated September 1996 and re8Istered wlth the Charlty Commlssion under charlty number 1059300. The governance of the Charfty Is delegated to the Executlve Commlttee as detailed In its constitutlon, whlch conslsts of Indivlduals elerted by fully pald up members. The ojrrent Executive Committee has four officer5 (of whlch three are Trustees and twelve members (of whSch two are Trustees). The trustees, except where otherwise dlsclosed, are Ilsted on page l. The Inltlal Trustees were appolnted from the Commhttee, and the current Trustees were volunteer members. In the Ilght of Corporate Governance 8uldance contalned wlthln the Charltles Statement of Recommended Practlce FRS 102, the Executlve Commlttee Is contlnuln8 Its revlew of the malor strategk buslne55 and operational rlsks to whlch the Charlty Is exposed. Currently• no key rlsks have been identlfled. However. In teffl of the Charltrf5 ongolng stage performances, mlnor rlsks contlnue to relate to a shortage of both males and of supportlng personnel for stage management. set bulldlng and other non-performlng actlvlties. The Escalatln8 Cort of perfom)ance and rehearsal venues Is a mlnor rlsk to the financlal sustalnablllty of the Charlty and this is continuing to be addressed by the combination of increasing Its Income by ralslng membershSp and sta8e fees and maklng cost savings wherever possible. Every effort will continue to be made to address these rlsks In the coming year. The soclety has never been In a better position in terms of stage management, set bulldlng and other non performin8 activities. and our productlons attract stron8 male Interest as was seen with both Shakespeare In Love and The Producers Objertlves and artlvltles The prlmary objectlve of the Charlty. as stated In Its governing d¢xument,15 to educate the publlc In the dramatic and operatlc arts, by the way of staging plays and operatic show5 for the local community. Athlevements and PerfOrnnceS
Penarth Operative and Dramatic Society Report of the trustees continued For year ended 30 June 2024 Financlal revlew and reserves The statement of financial activities for the year is set out on page 8 of the accounts. A summary of the financial results and the work of the charity are set out below. The charity's income increased from £70,039 in 2022-23 to £80,641. It generated a prof it of £2.481 in the year12022-23 profit of £6,259). The charity's policy on restricted funds is to separately record donation, grants and other sources of fundraising where restrictions are imposed that are narrower than the Charity's overall objectives. As at 30 June 2024 the Charity had no restricted funds. The Trustee5 are continuing to attempt to maximise the unrestricted funds of the charity to further its primary objective. Th e Trustees feel that they would be able to continue the current activities of the charity for the foreseeable future given significant increase in the income. With the charity facing an environment of increasing competition and costs, the Trustees have adopted the financial strategy of minimising non-essential indirect spending in order to invest more expenditure on productions. At the same time, there continues to be a major focus on maximising 'front of house, income generation. which ha5 been very successful. These strategies, combined with the enhancement of financial planning by the regular preparation and monitoring of detailed budget5, have all contributed to a rise in the surplus. The Trustees therefore feel that the level of reserves is adequate, but are continuing to consider ways in which additional unrestricted funds can be generated. Trustee5' responsibilities The Trustees are required by charity law to prepare accounts for each financial year, which give a true and fair view of the state of affairs of the charity and its surplus or deficit as at the end of the financial year. The Trustees confirm that suitable accounting policies have been used and applied consistently, and reasonable and prudent judgements and estimates have been made in the preparation of the accounts ended 30 June 2024. The Tru5tee5 also confirm that applicable accounting standards have been followed and that the accounts have been prepared on the going concern basis, The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. For and on behalf of the Trustees Adrienne Davey Secretary
Penarth Operatic and Dramatic Society Independent examinerfs report to the Trustees of Penarth Operatic and Dramatic Society I report on the accounts of the trust for the year ended 30 June 2024, which are set out on pages 8 to 14. Respectlve responslbllltles of trustees and examlner The charity's trustees are responsible for the preparation of the accounts. The charltys trustees conslder that an audit 5s not required for this year under settion 144(21 of the Charities Act 2011 (the 2011 Act) and that an Independent examlnation Is needed. It is my responsibility to: Examine the accounts under section 145 of the 2011 Act; To follow the procedures laid down in the general Directlons given by the Charity Commission under section 145151(b) of the 2011 Act: and To state v4hether partlcular matters have come to my attentlon Basts of Independent examlnerfs report My examlnation was carried out in accordance wtth general Directions given by the Charity Commlssion. An examination Includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also Indude5 consideratlon of any unusual items or dlsdosure In the accounts, and seeking explanatlons from you as trustees concerning any such matter5. The procedures undertaken do not provide all the evidence that would be requlred in an audit, and consequently no opinlon is 8iven as to whether the accounts present a 'true and falr vlew, and the report is Ilmited to those matters set out in the statement below. Independent examlnerfs ststement In connectlon wlth my examinatlon, no matter has come to my attention: {11 Which gives me reasonable cause to belleve that In any materlal respect the requlrements: to keep accounting records in accordance wlth section 130 of the 2011 Att; and to prepare accounts whlch accord wlth the accountlng records and comply with the accountlng requlrements of the 2011 Act; have not been met; or {2} to which, in my oplnion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. HRA Account Cardiff House Cardiff Road Vale of Glamor8an CF63 2AW
Penarth Operatic and Dramatic Society Statement of Flnanclal actlvltles for the year ended 30 June 2024 2024 2023 Note Incomlng resources In¢omln8 resources from generated funds Voluntary Income 8,762 3,861 Actlvltles for 8eneratln8 funds 8,295 6,058 Investment Income Incomln8 resources from charftable Actlvltle$ 63,584 60,120 Total Incomlng resources 80,641 70,039 Resources expended Costs of 8eneratln8 fvnds Fundralsln8 Costs 5,574 2,504 Investment management costs Charltable actlvltles 72,028 60,797 Governance costs 558 479 other resources expended Total resources expended 78,160 63,780 Net In¢omln8 resources 2,481 6,259 Other reM8nlsed lalnsl {losses> Galn on revaluatlon of flxed assets Net movement In funds 2,481 6,259 Recondllatlon of funds Total funds brought forward 242,180 235,921 Total funds carried forward 244,661 242,180 All Income is unrestricted. All Incoming resources and resources expended are derived from continuln8 actlvltles.
Penarth Operatic and Dramatic Society Balance sheet as at 30 June 2024 2024 P4ote Flxed assets Tanglble assets 200,(K)O 200,588 Current assets Stocks 181 Debtors 5,952 4.033 Cash at bank and In hand 42,781 38,643 Totsl current asset$ 48,733 42,857 Credltors: Amounts falling due wlthin one year 14073) 112661 Net current assets 41,591 Net assets 244,661 242,180 Fund$ of the charlty Unrestrlrted funds Accumulated fund 70,269 67.788 Revaluation reserve 174,392 174,392 Total funds 244,661 242,180 The accoun 8es 8 to 14 were approved by the Trustees on 181hJuly 2024 BobTucker Treasurer & Trustee
Penarth Operatic and Dramatlc Soclety Notes to the accounts For the year ended 30 June 2024 Basls of preparation Ba$ of atcountlnB These accounts have been prepared on the basls of hlstorlc cost In accordance wlth 'Accountlng and Reportln8 by Charltles- ststement of Recommended Practlce (50RP (FRS 102} as amended by Update Bulletin l),, wlth Accountlng Standards and wlth the Charltles Act 2011. Accountlng pollcles Incomln8 resources Reco8nftlon of Incomln8 resourc•s These are Included In the Statement of Flnanclal Actlvltles15oFA) when: the charity becomes entltled to the resources; the trustees are vlrtually certaln they wlll recelve the resources; the monetary value can be measured wlth sufflclent rellablllty. Inmmlng resources wlth related expendlture Where Incomln8 resources have related expendlture (as wlth fundralslng Income), the Incomlng resources and related expendlture are reported gross In the SOFA. Grants and Donatlons Grants and donatlons are only Included In the SOFA when the Charlty uncondltional entltlement to the resources. Investment Income Th1515 Included In the accounts when recelvable. Expendlture and Ilablllties Uablllty recognttlon Llabllltles are recognised as soon as there Is a legal or constructlve obllgatlon commlttlng the Charlty to pay out resources. Governance Costs These Include costs of the preparatlon and examination of statutory accounts, the costs of trustee meetlngs and cost of any legal advlce to trustees on govemance or mnstitutional matters. io
Penarth Operatic and Dramatic Soclety Notes to the accounts continued For the year ended 30 June 2024 Assets Tanglble fixed assets for use by charity Freehold land and buildings are included at valuation. A revaluation is carried out at least once every five years by a suitably qualified person. Any other assets are capitalised rfthey can be used for more than one year. and cost at least £2,000. Thev are valued at cost or if gifted at the value to the Charity on receipt. Stocks Stocks are valued at the lower of costs and net realisable value. Funds Fund Accountlng The accumulated funds are restricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the Charlty and whlch have not been designated for other purposes. Anatysis of incomlng resources Voluntary Income Donations Membership fees 7.126 3.053 Tax reclaimed under gift aid 1,636 700 8.762 3,861 Attfvltles for generatlon funds Rental Income 1320 1320 Other income 479 Fundraising Income 6.496 4.653 8,295 6.058 Incomlng resources for charltsble actlvltles Gross Income from productions 60.120 63,584 60.120 li
Penarth Operatic and Dramatlc Society Notes to the accounts continued For the year ended 30 June 2024 Analysls of resources expended 2024 2023 Charltable actfvltles Cost of produrtlons 63,693 55,897 Fundralslng Costs 5,574 2,504 Other operatln8 Costs 8.335 4,900 77,602 63,301 Governance costs Legal and professlonal 360 330 Trustees, Insurance 198 149 558 479 Detslls of certaln Items of expendltur• None of the trustees were pald any remuneratlon or expenses by the charSty durlng the year12023-£NII). Independent examlnerfs fees for reportlng on the accounts were Incurred durlng the year totalllng £360 {2023-£330). Tanglble flxed assets Freehold Land and bulldln85 New Flats Radlo Cans TOTAL Valuatlon At l July 2023 Addltlons 200,000 1,894 1207 203,101 At 30June 2024 200,OIXI 1,894 1,207 203,101 Depreclatlon At l July 2023 Charge for the Year At 30June 2024 1,457 438 1,056 151 2,S13 589 1,894 1,207 3,101 Net Book Value At 30 June 2024 21)0,000 200,000 At l July 2023 200,000 438 151 200,589
Penarth Operatic and Dramatic Soclety Notes to the accounts continued For the year ended 30 June 2024 Debtors 2024 2023 Amounts fallln8 due wlthin one year Debtors 1,686 30 Pald in respect of fvture shows 3.378 2,597 Prepaid Expenses 888 1.407 5,952 4,033 Credltors: amounts falllng due wlthln one year 2024 2023 Amounts falling due wlthin one year Deferred Income 3,688 936 Prlze draw subscriptn5 paid in advance 24 Unclaimed tlcket refund5 Accrued Expenses 360 330 4,072 1,266
Penarth Operatlc and Dramatic Society Notes to the accounts continued For the year ended 30 June 2024 Funds At ljuly ZOZ3 Galnsl At 30 June Incomlns Out8oln8 Losses 2024 Unrestrlcted funds Accumulated fund 67,788 80,641 178,1601 2,481 70,269 Revaluatlon reserve 174,392 174,392 Total Funds 242.180 80.641 (78,1601 2,481 244,661 io Other Informatlon At 30 June 2024, the Charlty: does not have any materfal commltments not provlded for In the accounts: has not glven any guarantee5 to thlrd partles that could be called upon at the year-end: has not granted any loans that are outstandlng at the year end and are secured on any assets; has not granted any loans that are outstsndlng at the year end to any Instltutlon or company connected wlth the Charlty; not made any ex-gratla payments durlna the year; and has no related party transaction In the year to report. 14