## **1[st] Corsham Scout Group** ## **Trustee’s report for the period 01-Apr-2021 to 31-Mar-2022** ## **Section A – Reference and administration details** Charity name: 1[st] Corsham (Lord Methuen’s Own) Scout Group The Group is registered with the Charity Commission, registration number 1059288. The Charity’s principle address is: Corsham Scout and Guide Headquarters The Laggar Corsham Wiltshire SN13 0DE The Charity may be contacted through the Chairman as follows: Chris Hyde 3 Potley Lane Corsham Wiltshire SN13 9RY Throughout the year being reported on, the following have acted as Charity Trustees: Chris Hyde, Chair (From September 2021) Roger Tigwell, Treasurer David Martin, Secretary (Until March 2022) – a new Secretary is being actively sought Sarah Bussey, Group Scout Leader (from July 2021) Drew Tigwell, Scout Section Leader Sarah Ball, Beaver Section Leader ## **Section B – Structure, governance and management** The Group’s governing documents are those of the Scout Association. They consist of a _Royal Charter_ , which in turn gives authority to the _Bye Laws of the Association_ and the _Policy, Organisation and Rules_ of the Scout Association. The Trustees are appointed in accordance with the _Policy, Organisation and Rules_ of the Scout Association. An Executive Committee acts as the governing body for the Charity, the members of which at the Charity Trustees of the Scout Group, which is an educational charity. As charity trustees, they are responsible for complying with legislation applicable to all charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader and individual Section Leaders. It meets at least 4 times per year. Page **1** of **3** The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointment and is responsible for: - The maintenance of property owned by the Group; - The raising of funds and the administration of Group finance; - The insurance of person, property and equipment; - Group public occasions; - Assisting in the recruitment of leaders and other adult support; - Appointing any sub-committees that may be required; and - Appointing Group Administrators and Advisors other than those who are elected. The Group has in place systems of internal controls, which are designed to provide reasonable assurance against material mismanagement or loss. These include a requirement for two signatories for payments and range of comprehensive insurance to ensure that insurable risks are covered. ## **Section C – Objectives and activities** The objectives of the Group are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. The Group meets the Charity Commission’s public benefit criteria through both of: - The advancement of education; and - The advancement of citizenship or community development. ## **Section D – Achievements and Performance** The Group continues to provide Scouting opportunities for young people in each of the available age-ranges, catering for young people aged 6-14 years. It works in close partnership with a local, active Explorer Scout Unit, which means that the full range of scouting provision is available locally. The Group provides the necessary infrastructure for this wide-ranging provision, including running two separate building locations and providing support and training for adult leaders. The three sections continue to operate at or near capacity and provide a strong, progressive programme of adventurous and other activities. There is a bias towards water activities in Cub and Scout sections. Despite being one of the largest in the area the Group continues to find itself unable to meet all of the potential demand for places for young people at the Beavers and Cubs levels. The Group Executive Committee has concluded that at present due to the hall and other facilities being in use by various sections on each weeknight it is not possible to extend the size of the sections or create additional ones. The Executive Committee will keep the situation under review. In the meantime enquiries where the Group is unable to provide a place are referred to other local scout groups. The Group has sufficient capacity to meet demand for Sea Scouts. All of the activities of the Group are enabled through the hard work of a significant number of volunteers, fulfilling a diverse range of roles. There are no paid staff and the activities of the Charity would not be possible without this significant voluntary contribution. **Section E – Financial Review** Page **2** of **3** The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Executive Committee considers that the Group should hold a sum equivalent to at least 4 months running costs - approximately £12,000. The Group held funds of approximately £35,381, including the required reserves, at the year-end. Following the relaxing of COVID-19 restrictions during the spring of 2021, the Group has begun to function as normal again. The three Sections (Beavers, Cubs and Sea Scouts) have begun meeting again and normal membership subscriptions have re-started. As a result, income levels have been restored to usual levels. Based on the budgets prepared for the last year and the coming year, the current level of annual income is sufficient to maintain normal operations and maintain the necessary reserves. As well as the grants received from Wiltshire County Council during the prior year, further grants were received during the spring and summer of 2021 as well. This is the main reason for the level of favourable funds held at the year end. However, the Group Executive Committee has agreed that a very large proportion of the surplus within these funds will be used to increase and improve the activities and facilities available to its members. These include renovations to the main Scout hall and the building used as a boathouse, replacement of aging or worn out kit and equipment and improvements to the climbing wall situated within the main Scout building. ## **Section G – Declaration** The Trustees declare that they have approved the trustee’s report above at the Executive Committee meeting held on 7th September 2022. Signed on behalf of the charity’s trustees on the 7th September 2022 Chris Hyde - Chairman _________________________ Roger Tigwell - Treasurer Page **3** of **3** ## **Audited Charities Commission Accounts Submission - Year Ended 31** ## **Section A - Receipts and Payments** **----- Start of picture text -----**
Unrestricte Restricted Endowment
Total funds
d funds funds funds
A1 Receipts
Membership
Membership subscriptioins 13,587 13,587
less paid (4,067) (4,067)
Total Membership 9,520 0 0 9,520
Investment Income 2 2
Fundraisng General 0 0
Donations/Grants
Guides contribution towards HQ
2,448 2,448
running costs
Activity charges 9,058 9,058
donations and grants 8,507 8,507
Gift Aid 694 694
Sundry Receipts
Hire of hall 1,899 1,899
Sundries 115 115
Sub-Total 32,243 0 0 32,243
A2 Asset and Investment sales
Sale of minibus 0 0 0 0
Total Receipts 32,243 0 0 32,243
A3 Payments
Premises
Ground rent 50 50
Heat, light, water, etc. 456 456
Insurance 2,372 2,372
Cleaning 2,332 2,332
Repairs and renewals 3,109 3,109
Miscellaneous 747 747
Insurance
Boats 778 778
Leaders 42 42
Minibus 0 0
Equipment
Purchase 5,360 5,360
Repairs 42 42
Training 0 0
Activities Expenditure 6,398 6,398
Sub-Total 21,686 0 0 21,686
A4 Asset and Investment Purc 0 0 0 0
Total Payments 21,686 0 0 21,686
Net of Receipts/(Payments) 10,557 0 0 10,557
A5 Transfers Between Funds 0 0 0 0
A6 Cash Funds Last Year End 24,823 24,823
Cash Funds This Year End 35,380 0 0 35,380
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the** **Unrestrict ed funds** **Categories** **Details** |**to nearest £**
**B1 Cash funds**
Group Accounts
**35,381**
**-**
**35,381**
**Details**
**to nearest £**
**-**
**-**
**Details**
**B3 Investment assets**
**Details**
Headquarters Building
Boathouse Building
Boats and Contents
Note - values shown above represent insured v
**Details**
**B5 Liabilities**
**_Total cash funds_**
**Unrestrict**
**ed funds**
**B2 Other monetary**
**assets**
**Fund to**
**which asset**
**belongs**
**Fund to**
**which asset**
**belongs**
**B4 Assets retained for**
**the charity’s own use**
**Fund to**
**which**
**liability**|**to nearest £**
**B1 Cash funds**
Group Accounts
**35,381**
**-**
**35,381**
**Details**
**to nearest £**
**-**
**-**
**Details**
**B3 Investment assets**
**Details**
Headquarters Building
Boathouse Building
Boats and Contents
Note - values shown above represent insured v
**Details**
**B5 Liabilities**
**_Total cash funds_**
**Unrestrict**
**ed funds**
**B2 Other monetary**
**assets**
**Fund to**
**which asset**
**belongs**
**Fund to**
**which asset**
**belongs**
**B4 Assets retained for**
**the charity’s own use**
**Fund to**
**which**
**liability**|**to nearest £**
**B1 Cash funds**
Group Accounts
**35,381**
**-**
**35,381**
**Details**
**to nearest £**
**-**
**-**
**Details**
**B3 Investment assets**
**Details**
Headquarters Building
Boathouse Building
Boats and Contents
Note - values shown above represent insured v
**Details**
**B5 Liabilities**
**_Total cash funds_**
**Unrestrict**
**ed funds**
**B2 Other monetary**
**assets**
**Fund to**
**which asset**
**belongs**
**Fund to**
**which asset**
**belongs**
**B4 Assets retained for**
**the charity’s own use**
**Fund to**
**which**
**liability**| |---|---|---| |||**liability**| |||| **1st March 2022** **----- Start of picture text -----**
Variance to
Prior year
prior year
4,642 8,945
(4,085) 18
557 8,963
3 (1)
19 (19)
0
594 1,854
1,297 7,761
11,909 (3,402)
1,925 (1,231)
0
410 1,489
118 (3)
16,832 15,411
0
1,800 (1,800)
18,632 13,611
50 0
1,382 926
2,350 (22)
800 (1,532)
215 (2,894)
609 (138)
0
909 131
42 0
0 0
0
210 (5,150)
189 147
0 0
1,422 (4,976)
8,178 (13,508)
0 0
8,178 (13,508)
10,454 103
0 0
14,398 10,425
24,852 10,528
**----- End of picture text -----**
**e end of the period Restricted Endowmen funds t funds** |**to nearest £**
**to nearest £**|**to nearest £**
**to nearest £**| |---|---| |**-**|**-**| |**-**|**-**| |**-**|**-**| ||| **----- Start of picture text -----**
Restricted Endowmen
funds t funds
to nearest £ to nearest £
- -
- -
Current
Cost
value
(optional)
(optional)
- -
- -
Current
Cost
value
(optional)
(optional)
- 783,684
- 106,253
- 99,094
- -
- -
**----- End of picture text -----**
|**Amount due**
**(optional)**
**When due**
**(optional)**|**Amount due**
**(optional)**
**When due**
**(optional)**| |---|---| |**-**|| |**-**|| CHARITY (OMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of ,.lyT￿Cle fLSFI Th M TAKJE On accounts for th• yoar ended Charlty no lif any) Set out on pages I report to the Iruslees on my examination of charity ltthe Trusf'l for the year ended li e accounts of the above Re5ponslbllltl•s and ba$1$ of rèport As the charty's Iruslees. you are responsible for the preparation of the accounts in accordanca with the requir&m6nls of the Charitses Act 2011 I'lhg Art"). I report in respect of my èxamination of the Trust's accounts carried out under se¢tion 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by th& Charity Commission under section 1451Sllbl of the Act. Indepgndent Oxominevs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination d18e1￿.) which gNes me Cause to believe that in, any mateTial respect.. the accounting recor¢Js were not kept in accordance wlh section 130 of the Charities Act,. or the accounts did not accord with the accounting records., or the accounts did not comply with the appli¢abl8 r8quirements concerning the fomi and conlenl of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than 8ny requirement that the accounts giv8 a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection th the gxamination to which attention should be drawn in this report in ordor to enable a proper understanding of the accx)unts lo be reached. Please delete the words in the brackets rfthey do not apply. Signod: LCSLL Name: Rolovant professional qualificationl51 or body (4 IER Oct 2018 any): Address.. ityc ¢auseway. Chipptnngm Com an No.. 13800518 Illail chris(9watchmanaGcoun Tel 01249 658059 Section B Disclosure Only complete If the examiner needs to highlight material matters ol conGorn Isee CC32, Independent examination of charity accounts.. directions and guidance for examiners). Glvg here brlèf detai18 of any item$ that the examinar wlshes to dl8close. IER Oct 2018