2024-08-31-accounts - Magic Moments Playgroup

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Trustees' Annual Report for the period

Period start date Period end date From 01 09 2023 To 31 08 2024

Section A Reference and administration details

Charity name Magic Moments Pre-School Other names charity is known by Magic Moments Playgroup Registered charity number (if any) 1059224 Charity's principal address 53 Mansfield Road Baldock Herts Postcode SG7 6EE

Names of the charity trustees who manage the charity

Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) 1 Yasmin Gates Chair From Sept 2023 2 Siobhan Early Secretary April 2019 - April 2024 3 Lucy St John Secretary From May 2024 4 Leanne Lamus Treasurer From January 2020 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year TAR 1 November 2022 ~~—— <<~~

Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address




Name of chief executive	or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution 2011 Type of governing document (eg. trust deed, constitution) How the charity is constituted (eg. trust, association, company) Appointed by parents of children attending Magic Moments Pre-School Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include A member of the committee must attend a Safeguarding course. additional information, where Training courses can be attended which are relevant to helping the relevant, about: Committee.

policies and procedures Trustees that are stepping down from a role must give the new Trustees a
adopted for the induction and handover period to show what is involved in their role.
training of trustees;
the charity’s organisational Magic Moments continues to work together with the Letchworth and structure and any wider Baldock Family Centre, health visitors, speech therapists, educational network with which the charity psychologists and inclusion workers to enable them to meet the children’s works; needs as necessary.
relationship with any related parties;

The Pre-school has volunteers and work experience placements from the local college and schools.

trustees’ consideration of major risks and the system Risks are managed through a comprehensive set of policies and and procedures to manage procedures which are regularly reviewed/updated by the management them. committee. All staff undertake continued training as required.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

Magic Moments Pre-School aims to provide a safe, friendly, inclusive and stimulating environment for children to achieve the outcomes set by the Early Years Foundation Stage.

TAR

November 2022

Provide early years’ education which supports children’s progress and development in all 7 areas of learning. Work with parents and carers to provide appropriate activities and resources which interest and stimulate their children. Implement a key person system which ensures that children’s progress and transition is fully met and the individual and unique needs of each child and family is respected.

Provide a safe and inclusive environment. Summary of the main activities undertaken for the public Provide a reflective environment where all adults contribute to the ongoing benefit in relation to these enhancement and improvement of practice – i.e. through supervision, objects (include within this training, evaluation, gathering views of parents and children. section the statutory declaration that trustees have Fundraising events to purchase new equipment and provide additional had regard to the guidance opportunities to enhance the children’s experience. issued by the Charity Commission on public benefit) The Trustees have taken the Charity Commission’s guidance on public benefit into account when making decisions on the running of the preschool.

Additional details of objectives and activities (Optional information)

Courses: Early Years Level 3

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

November 2022

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Magic Moments Pre-School continued to provide high quality, flexible care for 2 to 5 year olds. The nursery had 10 children attending in the Autumn term, 17 in the Spring term and 19 in the Summer term. Staff received another pay rise in April 2023; Non qualified 23+ £10.42 (minimum wage) Level 2 £10.50 - £10.60 Level 3 £10.70 - £10.80 Deputy / Senco £11.70 - £11.80 Manager £14-14.60/h There are now 5 staff members. A new chair person and secretary were recruited to the committee.

The nursery fees were increased in September 2023 to £7.50/h (£22 morning session, £18.75 afternoon session, £3.75 lunch).

As of September 2023 funding rates increased from £6.32 to £8.49 for 2yr olds. 3-4yr olds and 30h increased from £5.47 to £5.53. EYPP increased from 62p/h to 66p/h and DAF increased from £828 to £881 per year.

Rent increased in September 2023, and lost the free set-up and packaway time. However rent invoices were sent very late and will be in 20242025 expenditure.

New learning journal system was set up with a £94.80 monthly subscription and new tablets. This is more efficient for staff. The printer contract was terminated which was an equivalent cost. Had advertising push with new banner and leaflets to deliver Fundraising 2023-2024 was very limited.

TAR

November 2022

Section E Financial review

Brief statement of the charity’s policy on reserves

The Pre-School aims to hold reserve funds to cover one term’s expenditure.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Total income during 2023-24 was £70,448. The main sources of income were from Grants (87%) and fees (7%). Fundraising amounted to less than 0.5%.

Total expenditure during 2023-24 was £74,485. The majority was spent on Staff Salaries and HMRC (85%) and rent costs (10%). The remainder was spent on equipment, consumables, subscriptions and admin overheads associated with running the pre-school.
Overall, the nursery suffered a loss of £4,037. The income was considerably lower than last year by nearly £20,000, probably due to the lower number of attending children. However, the expenditure was also approximately £20,000 lower than last year.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Leanne Lamus

Full name(s) Leanne Lamus

Position (eg Secretary, Chair, Treasurer etc)

Date 01/12/24

TAR

November 2022

MAGIC MOMENTS PRE-SCHOOL Charity Name	MAGIC MOMENTS PRE-SCHOOL Charity Name						1059224 No (if any)
Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts 01/09/2023 31/08/2024 Receipts and payments accounts Period start date Period end date To For the period from ee ee ee ee									Last year to the nearest £ CC16a
Fees 5,109		-	-	-	-	-	5,109	5,109	8,538
Childcare vouchers		-	-	-	-	-	-	-	-
Tax free childcare 2,229							2,229	2,229	2,644
2yr old Grant	39,025	-	-	-	-	-	39,025	39,025	36,159
3&4yr old Nursery Grant	13,577	-	-	-	-	-	13,577	13,577	26,668
Early Years Pupil Premium	1,807	-	-	-	-	-	1,807	1,807	1,363
30hr Extended Care	675	-	-	-	-	-	675	675	4,969
Exceptional Needs Funding	2,789	-	-	-	-	-	2,789	2,789	886
SEN	4,501	-	-	-	-	-	4,501	4,501	6,634
Savings Interest 50		-	-	-	-	-	50	50	60
NHDC Grant/Herts CC Bursary	200						200	200	240
Fundraising 468		-	-	-	-	-	468	468	188
Remaining petty cash 19		-	-	-	-	-	19	19
*Sub total*(Gross income for AR)7,874	62,573.41	-	-	-	-	-	70,448	70,448	88,349
A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - *Total receipts* 7,874 62,573.41 - 70,448 88,349 A3 Payments ———~~——~~
Salaries, Pension, SSP and HMRC 10,547	52,751	-	-	-	-	-	63,298	63,298	82,181
Rent	7,584	-	-	-	-	-	7,584	7,584	9,294
Petty Cash 150		-	-	-	-	-	150	150	400
Equipment & Consummables 336		-	-	-	-	-	336	336	378
Toys		-	-	-	-	-	-	-	24
Outside Play Area		-	-	-	-	-	-	-	61
Signing Babies/living eggs/enrichment		-	-	-	-	-	-	-	-
Daytrips and Leaver's trip		-	-	-	-	-	-	-	-
Printer/Photocopier 273		-	-	-	-	-	273	273	911
Training		-	-	-	-	-	-	-	854
Insurance, Ofsted Registration, Subscriptions & CRB	2,239	-	-	-	-	-	2,239	2,239	1,320
Bank charges 90		-	-	-	-	-	90	90	84
Accountant Fees		-	-	-	-	-	-	-	-
Payroll Costs 328		-	-	-	-	-	328	328	566
Phone & Postage 103		-	-	-	-	-	103	103	93
Website, Prospectus and Marketing 85		-	-	-	-	-	85	85	29
Staff / volunteers thank you		-	-	-	-	-	-	-
Donations		-	-	-	-	-	-	-	-
		-	-	-	-	-	-	-	-
Sub total 11,911	62,573.41	-	-	-	-	-	74,485	74,485	96,195
A4 Asset and investment purchases, (see table) - - - - - - - - - - Sub total - - - - - *Total payments* 11,911 62,573.41 - 74,485 96,195 *Net of receipts/(payments)* - 4,037 - - - 4,037 - 7,846 A5 Transfers between funds - - - - - A6 Cash funds last year end 21,670.00 - 21,670 29,516 *Cash funds this year end* 17,633 - - 17,633 21,670 ————~~——~~ SSSS54
CCXX R1 accounts (SS)	1								12/06/2025

12/06/2025

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Leanne Lamus Details Details Lloyds Business Account Lloyds Treasurers Account Virgin Charity Deposit Account Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 17,629 4 - - - 17,633 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Leanne Lamus	Endowment funds to nearest £ - - -
			-
			OK
			Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval 01/11/2024

CCXX R2 accounts (SS)

12/06/2025

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Magic Moments Pre-School On accounts for the year 31/08/2024 Charity no 1059224 ended (if any) Set out on pages 1 and 2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2024 .

Responsibilities and As the charity trustees, you are responsible for the preparation of the basis of report accounts in accordance with the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect,:

the accounting records were not kept in accordance with section 130 of the Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: R Edwards Date: 25/04/2025 ~~PO |~~ Name: Rebecca Edwards ~~Ps~~ Relevant professional qualification(s) or body (if any): Address: 61 Hillcrest Baldock SG7 6NF

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here details of any items that the examiner wishes to disclose .

October 2018

IER