Trustees' Annual Report for the period
Period start date Period end date From 01 09 2022 To 31 08 2023
Section A Reference and administration details
Charity name Magic Moments Pre-School Other names charity is known by Magic Moments Playgroup Registered charity number (if any) 1059224 Charity's principal address 31 Hillcrest Baldock Herts Postcode SG7 6NF
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Alice Small | Chair | From Nov 2022 | ||
| Siobhan Early | Secretary | From April 2019 | ||
| Leanne Lamus | Treasurer | From January2020 | ||
| Names of the trustees for the charity, if any, (for example, any custodian trustees) | ||||
| Name | Dates acted if not for whole year | |||
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution 2011 Type of governing document
(eg. trust deed, constitution)
How the charity is constituted (eg. trust, association, company) Appointed by parents of children attending Magic Moments Pre-School Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include A member of the committee must attend a Safeguarding course. additional information, where Training courses can be attended which are relevant to helping the relevant, about: Committee.
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policies and procedures adopted for the induction and Trustees that are stepping down from a role must give the new Trustees a training of trustees; handover period to show what is involved in their role.
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the charity’s organisational Magic Moments continues to work together with the Letchworth and
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structure and any wider Baldock Family Centre, health visitors, speech therapists, educational
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network with which the charity psychologists and inclusion workers to enable them to meet the children’s
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works; needs as necessary.
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relationship with any related parties; The Pre-school has volunteers and work experience placements from the local college and schools.
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trustees’ consideration of major risks and the system Risks are managed through a comprehensive set of policies and
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and procedures to manage procedures which are regularly reviewed/updated by the management
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them. committee. All staff undertake continued training as required.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
Magic Moments Pre-School aims to provide a safe, friendly, inclusive and stimulating environment for children to achieve the outcomes set by the Early Years Foundation Stage.
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Provide early years’ education which supports children’s progress and development in all 7 areas of learning.
Work with parents and carers to provide appropriate activities and resources which interest and stimulate their children. Implement a key person system which ensures that children’s progress and transition is fully met and the individual and unique needs of each child and family is respected.
Provide a safe and inclusive environment.
Summary of the main activities undertaken for the public Provide a reflective environment where all adults contribute to the ongoing benefit in relation to these enhancement and improvement of practice – i.e. through supervision, objects (include within this training, evaluation, gathering views of parents and children. section the statutory declaration that trustees have Fundraising events to purchase new equipment and provide additional had regard to the guidance opportunities to enhance the children’s experience. issued by the Charity Commission on public benefit)
The Trustees have taken the Charity Commission’s guidance on public benefit into account when making decisions on the running of the preschool.
Additional details of objectives and activities (Optional information)
Courses:
Early Years Leadership and Management for the deputy manager Safeguarding for 3 staff members First Aid for all staff Food Hygiene for all staff
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
Magic Moments Pre-School continued to provide high quality, flexible care for 2 to 5 year olds.
The nursery had 24 children attending in the Autumn term, 29 in the Spring term and 28 in the Summer term.
The centre manager retired after the May half term with the deputy manager stepping into the manager role. There was high staff turnover this year and recruiting was difficult, meaning extra cover was needed for interviews to take place. Staff received another pay rise in April 2023; Non qualified 23+ £10.42 (minimum wage) Level 2 £10.50 - £10.60 Level 3 £10.70 - £10.80 Deputy / Senco £11.70 - £11.80 Manager £14-14.60/h
There are now 6 staff members. A new chair person was recruited to the committee, officially starting Nov 2022 but wishes to step down as of Sept 2023.
The nursery fees were increased in April 2023 to £6.50/h and will be increasing again in September 2023.
It was a difficult year with recruitment costs, staff training, the new holiday pay implications and holiday backpay for the last 2 years. Rent will be increasing in September 2023, possibly also losing free setup and pack-away time.
Fundraising events were compromised by the staffing issues and recruitment and management changeover. Also there was no beer festival this year which impacts fundraising. The nursery made £524 in fundraising, £188 of which was banked during the 2022-2023 timeframe and £336 of which was banked during the 2023-2024 timeframe.
Fundraising 2022-2023
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Bag2school collection 2023 - £140
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Amazon/giving machine - £40
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Christmas Fayre 2022 – raised £113
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Photos – raised £57
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Sports Day 2023 - £63
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Summer Fayre stall 2023 - £160
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Section E Financial review
Brief statement of the charity’s policy on reserves
The Pre-School aims to hold reserve funds to cover one term’s expenditure.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
Total income during 2022-23 was £88,349. The main sources of income were from Grants (87%) and fees (10%). Fundraising amounted to £188 (0.2%).
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the charity’s principal sources of funds (including any fundraising);
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Total expenditure during 2022-23 was £96,195. The majority was spent
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any fundraising); on Staff Salaries and HMRC (85%) and rent costs (10%). The remainder
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how expenditure has was spent on equipment, consumables, printer and admin overheads supported the key objectives associated with running the pre-school. of the charity;
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Overall, the nursery suffered a loss of £7,846. The income was
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investment policy and equivalent to last year however the expenditure approximately £17,500
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objectives including any more than last year.
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ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Leanne Lamus Full name(s) Leanne Lamus
Position (eg Secretary, Chair, Treasurer etc) Date 01/02/24
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| Charity Name MAGIC MOMENTS PRE-SCHOOL |
Charity Name MAGIC MOMENTS PRE-SCHOOL |
Charity Name MAGIC MOMENTS PRE-SCHOOL |
Charity Name MAGIC MOMENTS PRE-SCHOOL |
CC16a | |
|---|---|---|---|---|---|
| For the period from |
Period start date 9/1/2022 |
To | |||
| Section A Receipts and payments | |||||
| A1 Receipts Fees 8,538 Childcare vouchers Tax free childcare 2,644 2yr old Grant 3&4yr old NurseryGrant EarlyYears Pupil Premium 30hr Extended Care Exceptional Needs Funding SEN Savings Interest 60 NHDC Grant/Herts CC Bursary Fundraising 188 Coronavirus Job Retention Scheme 11,431 - - Sub total - Total receipts 11,431 A3 Payments Salaries, Pension, SSP and HMRC 15,877 Rent Petty Cash 400 Equipment & Consummables 378 Toys 24 Outside Play Area 61 Signing Babies/living eggs/enrichment Daytrips and Leaver's trip Printer/Photocopier 911 Training 854 Bank charges 84 Accountant Fees Payroll Costs 566 Phone & Postage 93 Website, Prospectus and Marketing 29 Staff / volunteers thank you Donations Sub total 19,277 - - Sub total - Total payments 19,277 Net of receipts/(payments) - 7,846 A5 Transfers between funds - A6 Cash funds last year end 29,516.00 Cash funds this year end 21,670 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). Insurance, Ofsted Registration, Subscriptions & CRB A4 Asset and investment purchases, (see table) |
to the nearest £ Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ |
Last year to the nearest £ |
|
| Fees | 36,159 26,668 1,363 4,969 886 6,634 240 76,918.44 |
- | 8,538 - 2,644 36,159 26,668 1,363 4,969 886 6,634 60 240 188 - 88,349 |
12,203 | |
| Childcare vouchers | - | - | |||
| Tax free childcare | - | ||||
| 2yr old Grant | - | 40,756 | |||
| 3&4yr old NurseryGrant | - | 24,375 | |||
| EarlyYears Pupil Premium | - | 1,485 | |||
| 30hr Extended Care | - | 633 | |||
| Exceptional Needs Funding | - | 912 | |||
| SEN | - | 2,851 | |||
| Savings Interest | - | 18 | |||
| NHDC Grant/Herts CC Bursary | 1,035 | ||||
| Fundraising | - | 3,253 | |||
| Coronavirus Job Retention Scheme | - | 358 | |||
| Sub total(Gross income for AR) | - | 87,879 | |||
| - - - |
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| A2 Asset and investment sales, (see table). |
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| - | - - - |
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| Sub total | - | - | |||
| Total receipts A3 Payments |
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| 76,918.44 | - | 88,349 | 87,879 | ||
Salaries, Pension, SSP and HMRC |
66,304 9,294 1,320 76,918.44 |
- | 82,181 9,294 400 378 24 61 - - 911 854 1,320 84 - 566 93 29 - - - 96,195 |
65,122 | |
| Rent | - | 9,600 | |||
| Petty Cash | - | 385 | |||
| Equipment & Consummables | - | 431 | |||
| Toys | - | - | |||
| Outside Play Area | - | - | |||
| Signing Babies/living eggs/enrichment | - | 26 | |||
| Daytrips and Leaver's trip | - | - | |||
| Printer/Photocopier | - | 954 | |||
| Training | - | 344 | |||
| Insurance, Ofsted Registration, Subscriptions & CRB |
- | 779 | |||
| Bank charges | - | 120 | |||
| Accountant Fees | - | 275 | |||
| Payroll Costs | - | 427 | |||
| Phone & Postage | - | 90 | |||
| Website, Prospectus and Marketing | - | 60 | |||
| Staff / volunteers thank you | - | 17 | |||
| Donations | - | - | |||
| - | - | ||||
| Sub total | - | 78,631 | |||
| A4 Asset and investment purchases, (see table) |
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| - - - |
- | - - - |
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| Sub total | - | - | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end **Cash funds this year end ** |
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| 76,918.44 | - | 96,195 | 78,631 | ||
| - - - |
- | - 7,846 - 29,516 21,670 |
9,249 | ||
| - | - | ||||
| - | 20,268 | ||||
| - | 29,516 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Lloyds Business Account Lloyds Treasurers Account Virgin Charity Deposit Account Details Details Details Details Signature Leanne Lamus Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ 6,665 4 15,001 21,670 Unrestricted funds |
to nearest £ Restricted funds |
to nearest £ Endowment funds |
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| to nearest £ Endowment funds |
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| Current value (optional) |
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| When due (optional) |
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| Date of approval |
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| 2/1/2024 | ||||
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Magic Moments Pre-School On accounts for the year 2022-2023 ended Set out on pages 1 & 2
Charity no 1059224 (if any) (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2023 .
Responsibilities and basis of report
As the charity trustees, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect,:
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the accounting records were not kept in accordance with section 130 of the Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
Rebecca Edwards | 16/06/2024 |
|---|---|---|
| Rebecca Edwards | ||
| 61 Hillcrest | ||
| Baldock | ||
| SG7 6NF |
1
October 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here details of any items that the examiner wishes to disclose .
2
October 2018
IER