## **Trustees' Annual Report for the period** ## **From** Period start date **To** Period end date **----- Start of picture text -----**
01
09
2021
31
08
2022
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Section A Reference and administration details **TAR** November 2022 1 ## **Charity name** Magic Moments Pre-School ## **Other names charity is known by** Magic Moments Playgroup ## **Registered charity number (if any)** 1059224 **TAR** November 2022 2 **Charity's principal address** ## 3 Elmwood Avenue ## Baldock Herts **Postcode SG7 6JU** **Names of the charity trustees who manage the charity** **Trustee name Office (if any) Dates acted if not for whole year** **TAR** November 2022 3 **Name of person (or body) entitled to appoint trustee (if any)** 1 Bethany Goodall Chair April 2019-Nov 2022 2 Siobhan Early Secretary From April 2019 3 Leanne Lamus Treasurer From January 2020 4 Joanne Simpson Trustee Up to September 2022 **TAR** November 2022 4 TAR November 2022 io li 12 13 TAR November 2022 14 15 16 17 18 TAR November 2022 19 20 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** November 2022 8 ## **Names and addresses of advisers (Optional information)** ## **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** **TAR** November 2022 9 ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** ## Type of governing document (eg. trust deed, constitution) Constitution 2011 How the charity is constituted (eg. trust, association, company) Trustee selection methods (eg. appointed by, elected by) Appointed by parents of children attending Magic Moments Pre-School ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. A member of the committee must attend a Safeguarding course. Training courses can be attended which are relevant to helping the Committee. Trustees that are stepping down from a role must give the new Trustees a handover period to show what is involved in their role. Magic Moments continues to work together with the Letchworth and Baldock Family Centre, health visitors, speech therapists, educational psychologists and inclusion workers to enable them to meet the children’s needs as necessary. The Pre-school has volunteers and work experience placements from the local college and schools. Risks are managed through a comprehensive set of policies and procedures which are regularly reviewed/updated by the management committee. All staff undertake continued training as required. ## **Section C Objectives and activities** ## **Summary of the objects of the charity set out in its governing document** Magic Moments Pre-School aims to provide a safe, friendly, inclusive and stimulating environment for children to achieve the outcomes set by the Early Years Foundation Stage. ## **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **TAR** November 2022 10 Provide early years’ education which supports children’s progress and development in all 7 areas of learning. Work with parents and carers to provide appropriate activities and resources which interest and stimulate their children. Implement a key person system which ensures that children’s progress and transition is fully met and the individual and unique needs of each child and family is respected. Provide a safe and inclusive environment. Provide a reflective environment where all adults contribute to the ongoing enhancement and improvement of practice – i.e. through supervision, training, evaluation, gathering views of parents and children. Fundraising events to purchase new equipment and provide additional opportunities to enhance the children’s experience. The Trustees have taken the Charity Commission’s guidance on public benefit into account when making decisions on the running of the pre-school. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. In May 2022 the Behaviour policy was updated to be in line with the TAB (therapeutic approach to behaviour) ## Section D Achievements and performance **TAR** November 2022 11 Section D Achievements and performance **Summary of the main achievements of the charity during the year** Magic Moments Pre-School continued to provide high quality, flexible care for 2 to 5 year olds. The nursery had 16 children attending in the Autumn term, 26 in the Spring term and 32 in the Summer term. As of April 2022 the funding rates were £5.55/h for 3&4 year olds and £5.79/h for 2 year olds. The nursery fees were still £6/h As a cost cutting measure the two salaried staff members had their hours decreased by a third. From April 2022 wages were increased A 6.6% pay rise for: New starter/non-qualified - £9.50/h (minimum wage) Level 3 - £9.60 A 7.7% pay rise for all other roles: Supervisor - £10.10 Deputy/SENCO - £10.60 Manager - £13.95 This will lead to an extra £5100 per year if the hours are roughly the same as the previous year Two staff members left and a new staff member was recruited in the summer term. There are now 6 staff members. Two committee members stepped down at the end of the academic year. Fundraising events were back to pre-pandemic levels and through a variety of community events, sponsored events, recycling schemes and donations, the nursery made £3200 in fundraising. **Section E Financial review** **TAR** November 2022 12 ## **Brief statement of the charity’s policy on reserves** The Pre-School aims to hold reserve funds to cover one term’s expenditure. ## **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. Total income during 2021-22 was £87,879. The main sources of income were from Grants (81%) and fees (14%). Fundraising amounted to £3,253 (4%). Total expenditure during 2021-22 was £78,630. The majority was spent on Staff Salaries and HMRC (83%) and rent costs (12%). The remainder was spent on equipment, consumables, printer and admin overheads associated with running the preschool. Overall, the nursery achieved a profit of £9,248. The income was approximately £4,000 more than last year and the expenditure approximately £13,000 less than last year. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Leanne Lamus **Full name(s)** Leanne Lamus **TAR** November 2022 13 **Position (eg Secretary, Chair, etc)** ## Treasurer **Date** ## 30/11/22 **TAR** November 2022 14 **Charity Name No (if any) MAGIC MOMENTS PRE-SCHOOL 1059224 Receipts and payments accounts For the period** Period start date Period end date **To from** 9/1/2021 8/31/2022 ## **CC16a** **----- Start of picture text -----**
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Fees 12,203 - - 12,203 10,190
Childcare vouchers - - - - -
Tax free childcare - - 6,539
2yr old Grant - 40,756 - 40,756 26,487
3&4yr old Nursery Grant - 24,375 - 24,375 24,197
Early Years Pupil Premium - 1,485 - 1,485 1,089
30hr Extended Care - 633 - 633 1,739
Exceptional Needs Funding - 912 - 912 2,367
SEN - 2,851 - 2,851 -
Savings Interest 18 - 18 34
NHDC Grant/Herts CC Bursary 1,035 1,035 1,820
Fundraising 3,253 - 3,253 946
Coronavirus Job Retention Scheme 358 - 358 8,397
15,474 72,405.03 - 87,879 83,805
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 15,474 72,405.03 - 87,879 83,805
A3 Payments
Salaries, Pension, SSP and HMRC 3,096 62,026 - 65,122 77,087
Rent 9,600 - 9,600 10,776
Petty Cash 385 - 385 300
Equipment & Consummables 431 - 431 724
Toys - - - -
Outside Play Area - - - 26
Signing Babies/living eggs/enrichment 26 - 26 30
Daytrips and Leaver's trip - - - -
Printer/Photocopier 954 - 954 704
Training 344 - 344 12
Insurance, Ofsted Registration,
Subscriptions & CRB 779 - 779 767
Bank charges 120 - 120 91
Accountant Fees 275 - 275 275
Payroll Costs 427 - 427 777
Phone & Postage 90 - 90 90
Website, Prospectus and Marketing 60 - 60 378
Staff / volunteers thank you 17 - 17 15
Donations - - - 50
- - - - -
Sub total [ 6,226 ] 72,405.03 - 78,631 92,101
A4 Asset and investment
purchases, (see table)
- - - - -
- - - - -
Sub total [ - ] - - - -
Total payments 6,226 72,405.03 - 78,631 92,101
Net of receipts/(payments) [ 9,249 ] - - 9,249 - 8,295
A5 Transfers between funds - - - - -
A6 Cash funds last year end 20,267.53 - 20,268 28,563
Cash funds this year end [ 29,516 ] - - 29,516 20,268
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|**Section B Statement**|**of assets and liabilities**|**at the end**|**at the end**|**of the period**|**of the period**|**of the period**||| |---|---|---|---|---|---|---|---|---| |||**Unrestricted**||||**Restricted**|**Endowment**|| |**Categories**|**Details**||**funds**|||**funds**|**funds**|| ||||**to nearest £**|||**to nearest £**|**to nearest £**|| |**B1 Cash funds**|Lloyds Business Account
Lloyds Treasurers Account
Virgin Charity Deposit Account
**_Total cash funds_**|


|**14,511**
**4**
**15,001**
**29,516**||

|**-**
**-**
**-**|


|**-**
**-**
**-**
**-**| ||(agree balances with receipts and payments
account(s))|OK
|||OK||OK|| |||**Unrestricted**||||**Restricted**|**Endowment**|| ||||**funds**|||**funds**|**funds**|| |**B2 Other monetary assets**|**Details**||**to nearest £**
**-**|||**to nearest £**
**-**|**to nearest £**
**-**|| ||||**-**|||**-**||**-**| ||||**-**|||**-**||**-**| ||||**-**|||**-**||**-**| ||||**-**|||**-**||**-**| ||||**-**|||**-**||**-**| ||**Details**|**Fund to which**
**asset belongs**|||**Cost (optional)**||**Current value**
**(optional)**|| |**B3 Investment assets**|||||
|**-**
**-**|
|**-**
**-**| |||||||**-**||**-**| |||||||**-**||**-**| |||||||**-**||**-**| |**B4 Assets retained for the**|**Details**|**Fund to which**
**asset belongs**|||**Cost (optional)**
**-**||**-**
**Current value**
**(optional)**|| |**charity’s own use**||||||**-**||**-**| |||||||**-**||**-**| |||||||**-**||**-**| |||||||**-**||**-**| |||||||**-**||**-**| |||||||**-**||**-**| |||||||**-**||**-**| |||||||**-**||**-**| ||**Details**|**Fund to which**
**liability relates**||||**Amount due**
**(optional)**|**When due**
**(optional)**|| |**B5 Liabilities**|||||
|**-**
**-**||| |||||||**-**||| |||||||**-**||| |||||||**-**||| |Signed by one or two trustees on
behalf of all the trustees|Signature||Print||Name||Date of
approval|| ||Leanne Lamus||Leanne Lamus||||11/30/2022|| # **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the** Charity Name **trustees/ members** Magic Moments Pre-School **of** 31 August 2022 **On accounts for the year ended** **Charity** 1059224 **no (if any)** **Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/08/2022** . **Responsibilities and basis of report** As the charity trustees, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material **examiner's** matters have come to my attention in connection with the **statement** examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed:** **Date:** 20/06/2023 **October 2018** 1 **IER** ## **Name:** Rebecca Louise Edwards ## **Relevant professional qualification(s) or body (if any):** **Address:** 61 Hillcrest, Baldock, N Herts, SG7 6NF ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER** IER October 2018