## **Trustees' Annual Report for the period** ## **From** Period start date **To** Period end date **----- Start of picture text -----**
01
09
2020
31
08
2021
**----- End of picture text -----**
Section A Reference and administration details January **2021** **TAR** 1 ## **Charity name** Magic Moments Pre-School **Other names charity is known by** Magic Moments Playgroup **Registered charity number (if any)** 1059224 January **2021** **TAR** 2 **Charity's principal address** ## 3 Elmwood Avenue Baldock Herts **Postcode SG7 6JU** ## **Names of the charity trustees who manage the charity** **Trustee name Office (if any) Dates acted if not for whole year** January **2021** **TAR** 3 **Name of person (or body) entitled to appoint trustee (if any)** Bethany Goodall Chair Siobhan Early Secretary Leanne Lamus Treasurer Joanna Simpson Committee 1 2 3 4 January **2021** **TAR** 4 TAR january 2021 io li 12 13 TAR january 2021 14 15 16 17 18 TAR january 2021 19 20 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** January **2021** **TAR** 8 ## **Names and addresses of advisers (Optional information)** ## **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** January **2021** **TAR** 9 ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** ## Type of governing document (eg. trust deed, constitution) Constitution 2011 How the charity is constituted (eg. trust, association, company) Trustee selection methods (eg. appointed by, elected by) Appointed by parents of children attending Magic Moments Pre-School ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. A member of the committee must attend a Safeguarding course. Training courses can be attended which are relevant to helping the Committee. Trustees that are stepping down from a role must give the new Trustees a handover period to show what is involved in their role. Magic Moments continues to work together with the Letchworth and Baldock Family Centre, health visitors, speech therapists, educational psychologists and inclusion workers to enable them to meet the children’s needs as necessary. The Pre-school has volunteers and work experience placements from the local college and schools. Risks are managed through a comprehensive set of policies and procedures which are regularly reviewed/updated by the management committee. All staff undertake continued training as required. ## **Section C Objectives and activities** ## **Summary of the objects of the charity set out in its governing document** Magic Moments Pre-School aims to provide a safe, friendly, inclusive and stimulating environment for children to achieve the outcomes set by the Early Years Foundation Stage. ## **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** January **2021** **TAR** 10 Provide early years’ education which supports children’s progress and development in all 7 areas of learning. Work with parents and carers to provide appropriate activities and resources which interest and stimulate their children. Implement a key person system which ensures that children’s progress and transition is fully met and the individual and unique needs of each child and family is respected. Provide a safe and inclusive environment. Provide a reflective environment where all adults contribute to the ongoing enhancement and improvement of practice – i.e. through supervision, training, evaluation, gathering views of parents and children. Fundraising events to purchase new equipment and provide additional opportunities to enhance the children’s experience. The Trustees have taken the Charity Commission’s guidance on public benefit into account when making decisions on the running of the pre-school. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance January **2021** **TAR** 11 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** Magic Moments Pre-School continued to provide high quality, flexible care for 2 to 5 year olds. The nursery opened in September with few children and therefore few hours for staff. Due to this one member of staff was made redundant. Also 2 salaried staff members were placed on the government’s flexible furlough scheme from January 2021 to March 2021. From January - March 2021 the country was placed into lockdown again. The nursery was allowed to remain open however not all the children returned. Funding was still paid and fees were still charged. With fewer children attending all staff were flexi-furloughed 1-16 January. The nursery closed 17-31 January due to a coronavirus outbreak. Staff were placed on full furlough however wages were only partially reclaimed under the Job Retention Scheme. Fees had to be repaid. In April 2021 minimum wage was raised and 4 staff members had their wages raised. Also in April fees were raised from £5.50/h to £6/h and funding was raised by £0.06/h. Fundraising events were practically impossible due to closures, restrictions and the cancellation of large events (eg Christmas and summer fayre). However the children’s Christmas party and a sponsored event raised over £200. An NHDC grant was awarded and used to buy kitchen role play equipment and a replacement laptop. Total staff number is now 8, including 1 for lunchtime cover. ## **Section E Financial review** January **2021** **TAR** 12 ## **Brief statement of the charity’s policy on reserves** The Pre-School aims to hold reserve funds to cover one term’s expenditure. ## **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. During this year there was still disruption caused by the pandemic with lower numbers of children, closures, restrictions and very limited fundraising opportunities. The government run Job Retention Scheme was used to supplement a portion of the wage payments. Total income during 2020-21 was £83,805. The main sources of income were from Grants (75%) and fees (12%). Fundraising amounted to only £946 (1%). Total expenditure during 2020-21 was £92,101. The majority was spent on Staff Salaries and HMRC (84%) and rent costs (11%). The remainder was spent on equipment, consumables, printer and admin overheads associated with running the preschool. Overall, the nursery suffered a loss of £8,295. The income was approximately £5,000 less than last year and the expenditure approximately £12,000 less than last year. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** January **2021** **TAR** 13 Position {eg Secretaryi Chair, etc) Date TAR 14 january 2021 **CC16a** **Charity Name No (if any) MAGIC MOMENTS PRE-SCHOOL 1059224** ## **Receipts and payments accounts** **For the period** Period start date Period end date **To from** 9/1/2020 8/31/2021 ## **Section A Receipts and payments** **----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Fees 10,190 - - 10,190 7,867
Childcare vouchers - - - - 1,524
Tax free childcare 6,539 6,539 1,107
2yr old Grant - 26,487 - 26,487 28,571
3&4yr old Nursery Grant - 24,197 - 24,197 31,309
Early Years Pupil Premium - 1,089 - 1,089 986
30hr Extended Care - 1,739 - 1,739 8,074
Exceptional Needs Funding - 2,367 - 2,367 2,139
Emerging Needs Funding - - - -
Savings Interest 34 - 34 151
NHDC Donation 1,820 1,820
Fundraising 946 - 946 711
Coronavirus Job Retention Scheme 8,397 - 8,397 6,168
17,709 66,096.18 - 83,805 88,606
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 17,709 66,096.18 - 83,805 88,606
A3 Payments
Salaries, Pension, SSP and HMRC 22,533 54,554 - 77,087 91,433
Rent 10,776 - 10,776 6,842
Petty Cash 300 - 300 300
Equipment & Consummables 724 - 724 621
Toys - - - 26
Outside Play Area 26 - 26 -
Signing Babies/living eggs/enrichment 30 - 30 375
Daytrips and Leaver's trip - - - 439
Printer/Photocopier 704 - 704 870
Training 12 - 12 976
Insurance, Ofsted Registration,
Subscriptions & CRB 767 - 767 692
Bank charges 91 - 91 133
Accountant Fees 275 - 275 275
Payroll Costs 777 - 777 722
Phone & Postage 90 - 90 95
Website, Prospectus and Marketing 378 - 378 120
Staff / volunteers thank you 15 - 15 10
Donations 50 - 50 200
- - - - -
Sub total [ 26,004 ] 66,096.18 - 92,101 104,128
A4 Asset and investment
purchases, (see table)
- - - - -
- - - - -
Sub total [ - ] - - - -
Total payments 26,004 66,096.18 - 92,101 104,128
Net of receipts/(payments) - 8,295 - - - 8,295 - 15,521
A5 Transfers between funds - - - - -
A6 Cash funds last year end 28,562.60 - 28,563 44,084
Cash funds this year end 20,267 - - 20,267 28,563
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|**Section B Statement**|**of assets and liabilities**|**at the end**|**at the end**|**of the period**|**of the period**|**of the period**||| |---|---|---|---|---|---|---|---|---| |||**Unrestricted**||||**Restricted**|**Endowment**|| |**Categories**|**Details**||**funds**|||**funds**|**funds**|| ||||**to nearest £**|||**to nearest £**|**to nearest £**|| |**B1 Cash funds**|Lloyds Business Account
Lloyds Treasurers Account
Virgin Charity Deposit Account
**_Total cash funds_**|


|**5,262**
**4**
**15,001**
**20,267**||

|**-**
**-**
**-**|


|**-**
**-**
**-**
**-**| ||(agree balances with receipts and payments
account(s))|OK
|||OK||OK|| |||**Unrestricted**||||**Restricted**|**Endowment**|| ||||**funds**|||**funds**|**funds**|| |**B2 Other monetary assets**|**Details**||**to nearest £**
**-**|||**to nearest £**
**-**|**to nearest £**
**-**|| ||||**-**|||**-**||**-**| ||||**-**|||**-**||**-**| ||||**-**|||**-**||**-**| ||||**-**|||**-**||**-**| ||||**-**|||**-**||**-**| ||**Details**|**Fund to which**
**asset belongs**|||**Cost (optional)**||**Current value**
**(optional)**|| |**B3 Investment assets**|||||
|**-**
**-**|
|**-**
**-**| |||||||**-**||**-**| |||||||**-**||**-**| |||||||**-**||**-**| |**B4 Assets retained for the**|**Details**|**Fund to which**
**asset belongs**|||**Cost (optional)**
**-**||**-**
**Current value**
**(optional)**|| |**charity’s own use**||||||**-**||**-**| |||||||**-**||**-**| |||||||**-**||**-**| |||||||**-**||**-**| |||||||**-**||**-**| |||||||**-**||**-**| |||||||**-**||**-**| |||||||**-**||**-**| |||**Fund to which**||||**Amount due**|**When due**|| ||**Details**|**liability relates**||||**(optional)**|**(optional)**|| |**B5 Liabilities**|||||
|**-**
**-**||| |||||||**-**||| |||||||**-**||| |||||||**-**||| |Signed by one or two trustees on
behalf of all the trustees|Signature||Print||Name||Date of
approval|| ## Financial Independent Audit for ## MAGIC MOMENTS PLAYGROUP ## Charity No 1059224 ## Period 01/09/2020 - 31/08/2021 Magic Moments are a playgroup centre for preschool children, based in Baldock. Manage My Accounts has compiled an independent financial audit for the accounts for the period 1[st] September 2020 to 31[st] August 2021. ## Income Due to aftermath of COVID, the income has dropped slightly to £83k compared to last years’ income of £89k. The pre-school is making a turnaround for the forthcoming year. ## Expenditure Overheads have also dropped to £92k compared to £104k last year. Salaries mostly affected. ## Profit/Loss A reported loss for the third year of £8k has been reported this year to last years’ loss of £15k. ## Balance Sheet The Balance Sheet has had a hit with the loss and is showing £20k compared to £28k last year. Magic Moments will need to look at the budgeted income for 2021/22, so that there isn’t a further impact on the balance sheet. - Business Account £5,262 - • Treasurers Account £4 • Deposit Account £15,001 Total £20,627 Cont… ## Financial Independent Audit for ## MAGIC MOMENTS PLAYGROUP ## Charity No 1059224 Period 01/09/2020 - 31/08/2021 ## Accounting I am glad to report that the accounts are kept in an excellent order, with good spreadsheets and filing. The income and expenditure is reported well. Salaries /payroll – the reporting is in good order and payments to HMRC have been carried out correctly, this also includes payments to Nest for the Workplace Pension. All HMRC procedures are reported correctly and there are no current issues. Fixed Assets – due to business type, I do not recommend that a fixed asset register is required. Accruals and prepayments are not necessary and can be shown on the assets/liabilities form of CC16a for any large items the Charity may have. Overall, I have found no issues of major concern and only have reported my findings and recommendations. Report by Shaun O’Reilly FMAAT Trading as Manage My Accounts www.managemyaccounts.biz Dated 8 April 2022