2024-07-31-accounts - Maryport Amateur Operatic And Dramatic Society

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MAOPS Maryport Amateur Operatic and Dramatic Society Trustees Annual Report Year ended 31 July 2024 Charity Number 1059169

Maryport Amateur Operatic and Dramatic Soaety Trustees Annual Report for the year ended 31 July 2024 The trustees present their report and the financial statements for the year ended 31 July 2024. The trustees who ser4ed during the 2023124 season and up to the date of this report are detailed below: Nicholas Hayton Louise Neale Helen Dixon Maureen Slack Clark Wilkinson Chair Secretary Treasurer President Production Coordinator Naomi Gregg Susan Houghton Laura McAllister Rebecca Wood Katie Weir Valerie Cuthbert Nicky Dixon Margaret Feeney Clare Matear Business Manager Grants Manager Lead Chaperone Registrar Social Chairperson Trustee Trustee Trustee Trustee Appointed 29 July 2024 Strurture, governan and management The charity is governed by its rules adopted on 15 June 1921 as amended 4 July 1994, 19 June 1995 and 2 September 1996 as amended on 24 September 2018. The trustees meet regularly to ensure the charity operates smoothly and are closely involved in the day to day running of the or8anisation. The charity uses the working name MAODS. Trustees are appointed annually or reappointed every three years at the Annual General Meeting held in October/November. Objectives and activities Maryport Amateur Operatic and Dramatic Society is a local amateur theatre group for adults and young people aged 8 to 18 in West Cumbria which was founded in 1913. Charitable objerts Maryport Amateur Operatic and Dramatic Society aim to help and support adults and young people from all backgrounds through performing arts by: l. Supporting and promoting perfonning arts skills for people from underprivileged backgrounds with disabilities, medical conditions or mental health issues 2. Providing leisure time activities in the interests of social welfare 3. Providing support and activities which develop their skills, capacities and capabilities The objects of the society are the fosterin& encouragement. promotion and performance of music and drama in Maryport and District for such other charitable purposes as the Trustees from time to time determine.

Maryport Amateur Operatic and Dramatic Society is ran by 14 Trustees plus nuEnerous volunteers based in the Maryport area. We have 37 adult members and 30 junior members that attend weekly rehearsal sessions when a musical/concert is in production. UsuaSly two performances are staged per season at The Carnegie Theatre. Workington. The Society also has 49 loyal Patrons. Achievements and perforniance During our 2023/24 season the two major musical productions we staged were Ejf the Musical in December 2023 and Moana Jr in June 2024. Elf the Musical was a joint adult and junior produttion which ran for 6 performances including Schools only production in the lead up to the Christmas period. Moana Jr was a solety junior production which ran for 5 performances and was a challenge for our junior cast due to the oceanic languages involved. Fundraising attivities were carried out during the season to obtain sufficient funding to sustain the charity as a whole. Running an amateur theatre group is a challenge, as well as granvsponsorship income received fundraising was also carried out in the form of Bag Packing, Fun Bingos. Carol Singing and Musical Scratch Cards. Additional funds were receNed through Costume Hire and the Allerdale and Lakeland Lottery. Our 2023/24 season also saw us celebrating 110 years of the Society by holding a Gala Night. This event was an evening of celebration and a chance to refiect on our rich history. Financial review Cash at bank at 31 July 2024 was £36,801 in unrestrirted funds. This was a marvellous outcome as we had started the season with £12,732. The main reason for this was our highly successful production of Elf the Musical which made a profit of almost £11.0. Also a contributing factor was fundraising plus the numerou5 grants and sponsorships we recetved from local businesses and organisations during our season. We give our thanks to PWS Systems, P&C Residential Fairways, Maryport Round Table, LLW Repository Ltd, Mealo House Caravan Park, The Post Code Lottery, Dobies Charitable Trust. Holmen Iggesund, Northern Competitions, The Galloping Horse plus many others. We also wish to thank Maryport Town Council, who sUPPOrt us on an annual basis. Reserves Any free reserves at the end of the season are held as working capital pending utilisation on the running costs of the Society. The Trustees aim to hold sufficient reserves to pay for the running costs of the organisation when they are due. Risk Management The Trustees are satisfied that Systems are in pla to mitigate the exposure to any major strategic, business or operational risks.

Plans for future periods In our 2024/25 season and beyond we will continue to stage musical productions/concerts and fundraising activities. We have two musicals planned for the 2024125 season, one being a joint adult and junior production the other being a solely junior production. The Trustees are continually looking to the future and the musicals we can stage for our adult and junior members. We continue to fundraise and seek grant funding and sponsorship to enable us to continue providing live theatre to the people of West Cumbria and the surrounding area. Statement of Trustee's responsibllities The Trustees are responsible for preparing the Trustees, Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of charity and of the incoming rex)urces and application of resources of the charity that year. In preparing these financial statements the Trustees are required to: select suitable accounting policies and then apply them consistently observe the methods and principles in the Charities SORP make judgements and estimates that are reasonable and prudent state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements prepare the financial statements on the goin8 concem basis unless it is inappropriate to presume that the charity will continue in operation The Trustees are sponsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011 and the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. On behalf of the Trustees Helen Dixon Treasurer and Trustee 31 March 2025

MARYPORT AMATEUR OPERATIC AND DRAMATIC SOCIETY REGISTERED CHARITY NUMBER: 1059169 FINANCIAL ACCOUNTS FOR THE SEASON 2023- 2024 ARMSTRONG WATSON LLP MARYPORT CUMBRIA

MARYPORT AMATEUR OPERATIC AND DRAMATIC SOCIETY INCOME AND EXPENDITURE ACCOUNT 2023 - 2024 2022 - 2023 TURNOVER Membership subscriptions Patrons subscriptions Donations Grants received Social and fundraising events Fees Uniform Costumes hired out 670 370 870 5,000 346 4.295 642 2,102 605 170 700 720 2.416 3,210 540 350 14,295 8,711 SURPLUSI{DEFICITI ON PRODUCTIONS: Matilda Making Your Mind Up A-Z of Musicals Elf the Musical Moana 9,564 {14,102) 590 10,801 3,971 14,772 (3,948) LESS EXPENSES Advertising and stationery General expenses Insurances Depreciation equipment Feesluniform refunds Room hire Uniform cost 8ank charges Noda membership Wesl End workshop 246 699 939 253 37 133 646 281 124 1,425 646 2,219 779 245 230 950 5,380 4,485 NET INCOMEIIEXPENDITURE) 23,687 278

MARYPORT AMATEUR OPERATIC AND DRAMATIC SOCIETY BALANCE SHEET 2023 - 2024 2022 - 2023 FIXED ASSETS 3,940 2.522 CURRENT ASSETS Cash al bank - Lloyds TS8 Current Account Soldo card Deblors Prepayments Licence - Elf Sleigh deposit - Elf Licence - Adrian Mole Licence - Charlie and the Chocolate F8¢Iofy Licence -Finding Nemo 36,801 12.733 217 1,612 soo 1,278 701 500 38.497 16.340 CURRENT LIA81LITIES Grants in advance Donations in adv3nce Accruals 1501 {3721 13101 42.127 18,440 REPRESENTED 8Y'. ACCUMULATED FUND Opening 8alance Nel Income lor the season 18.440 23.687 18.162 278 42.127 18.440 We have prepared the above Balance Sheet and allached Income and Expenditure Account Irorv the books and records of fvlaryporl Amateur Opera11c and Dramatic Society. rMJ Arii)Siff)h lilialson LLP IARYPOR."

MARYPORT AMATEUR OPERATIC AND DRAMATIC SOCIEff 2023- 24 SEASON Elf the Musical INCOME Ticket sales - Carnegie Donations Grants Sponsorship Adverts Fundraising Raffle Merchandise Posl production sale Good luck messages Photos 29,648 870 6,400 3,220 2,160 811 1,167 22 135 44,432 EXPENDITURE Carnegie hire Box office commission Miscellaneous charges Licence Royalties Publicity Merchandise Scenery Costumes and props Equipment Technical Travel expenses Postage 4,475 2,135 380 500 6,652 1.430 375 11,116 2,705 2,868 73 869 53 33,630 SURPLUS 10,801

MARYPORT AMATEUR OPERATIC AND DRAMATIC SOCIETY 2023- 24 SEASON Moana INCOME Ticket sales - Carnegie Donations Grants Sponsorship Adverts Fundraising Raffle Merchandise Post production sale Good luck messages Photos 16,409 90 5,000 1,730 360 1,848 598 203 710 135 401 27,484 EXPENDITURE Carnegie hire Box office commission Miscellaneous charges Licence Royalties Publicity lerchandise Scenery Coslunies and props Equipment Technical Travel expenses Photographer 4.245 1,557 495 3,170 727 8.767 1.954 2,077 439 83 23,513 SURPLUS 3,971

MARYPORT AMATEUR OPERATIC AND DRAMATIC SOCIETY REGISTERED CHARITY NUMBER: 1059169 FINANCIAL ACCOUNTS FOR THE SEASON 2023- 2024 ARMSTRONG WATSON LLP MARYPORT CUMBRIA