OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2025-03-31-accounts

Charity Registration Number. 1059144 Company Number. 02996956 (England and Wales)

GRIMETHORPE ACTIVITY ZONE

REPORT AND ACCOUNTS

YEAR ENDED 31 MARCH 2025

GRIMETHORPE ACTIVITY ZONE

YEAR ENDED 31 MARCH 2025

TRUSTEES’ REPORT AND ACCOUNTS

CONTENTS

Page
Legal and administrative information 3
Trustees’ report 4 - 7
Independent examiner’s report 8
Statement of financial activities 9
Balance sheet 10
Notes to the financial statements 11 - 17

| P a g e 2

GRIMETHORPE ACTIVITY ZONE LEGAL AND ADMINISTRATIVE INFORMATION

YEAR ENDED 31 MARCH 2025

_

Full name: Grimethorpe Activity Zone Grimethorpe Activity Zone
Registered Charity Number: 1059144
Registered Company Number: 02996956
Registered Office & Principal
Address: Acorn Centre
51 High Street
Grimethorpe
Barnsley
South Yorkshire
S72 7BB
Trustees & Directors: V Bates -appointed 13/06/2024
S Carter
C Taylor -resigned 03/06/2024
G Fretwell
D McArdle
Chairperson: D McArdle
Company Secretary: S Carter
Treasurer: G Fretwell
Bankers: HSBC
5 Market Hill
Barnsley
South Yorkshire
S70 2PY
Independent Examiner: Angela Hayes
Community Accountant
22 Brocklehurst Avenue
Barnsley
S70 3EE

| P a g e 3

GRIMETHORPE ACTIVITY ZONE

TRUSTEES’ REPORT

YEAR ENDED 31 MARCH 2025

Structure, governance and management

Grimethorpe Activity Zone is a registered charity with the Charity Commission and a company limited by guarantee, governed by its Memorandum and Articles of Association, dated 18.11.94. The company has no share capital and the liability of each member in the event of winding-up is limited to a sum not exceeding £1. The affairs of the charity are managed by the trustees who may exercise all the powers of the charity. The trustees delegate day-to-day management to the manager, Dave Taylor.

Appointment of trustees

The trustees are also directors of the company for the purpose of company law. The trustees are appointed at the Annual General Meeting. At the Annual General Meeting one-third of the trustees shall retire from office by rotation, i.e., those who have been longest in office since their last appointment or reappointment. No person other than a trustee retiring by rotation shall be appointed as trustee, unless he/she is recommended by the trustees.

Trustee Induction & Training

Each new trustee is given a copy of the constitution and the latest trustee’s annual report and accounts, on or before appointment. New trustees are given a full induction to the organisation which includes history, organisational structure, ethos, funding streams and policies & procedures.

Related parties

Related party transactions are disclosed on page 14 of this report. The trustees consider that there are no other related parties to the charity.

Risk management

The trustees have ultimate responsibility for identifying and managing risk. The main risk to the organisation is the loss of funding to continue the operational running of the charity. The financial position and level of reserves is reviewed at each trustee meeting and funding applications are ongoing. For other areas the charity has a risk management policy which is reviewed regularly by the trustees .

Charitable aims and objectives

The principal objectives of the charity are:

| P a g e 4

GRIMETHORPE ACTIVITY ZONE TRUSTEES’ REPORT continued YEAR ENDED 31 MARCH 2025

Activities undertaken for the public benefit

In shaping the objectives for the year the trustees have paid due regard to the public benefit guidance published by the Charity Commission.

The activities and services delivered to meet the aims and objectives include:

Achievements and performance during the period

Plans for the future

Over the next 12 months we plan to maintain or increase our current services and activities and develop new ones in response to the needs of the community. In particular, our support with the cost-of-living crisis. Also, to increase the number of services and activities for children and young people from the community, especially with regards to mental wellbeing and personal development.

We will continue to improve the look and comfort of our centre and bring in new activity equipment and resources for young people.

| P a g e 5

GRIMETHORPE ACTIVITY ZONE

TRUSTEES’ REPORT continued

YEAR ENDED 31 MARCH 2025

The charity’s policy on reserves

A formal reserves policy was agreed at the Management Meeting on 22 January 2015 and is regularly reviewed, The trustees have decided that it is necessary to hold reserves to assist in the smooth and prolonged running of the services that Grimethorpe Activity Zone (GAZ) provides for the young people of the area. Holding reserves is necessary for the following reasons:

The policy takes into account risks associated with each stream of income and expenditure being different from that budgeted, planned activity level and the organisation’s commitments.

It is thought necessary that GAZ should build reserves based on 80% of annual turnover plus provision of £30,000 for redundancy and other closure costs. In the current year, excluding income from the government Household Support grants, this is equivalent to approximately £90,500. The trustees consider this to be an appropriate target level, given the short-term nature of funding.

At the year end, the designated reserve fund stands at £70,500 which the trustees view to be acceptable (2024: £67,000). There was also a balance of £39,375 in the General Unrestricted fund which is required to meet the working capital needs of the charity throughout the year (2024 General Fund: £38,246).

Exemptions

The trustees have taken advantage of the exemptions available to small companies, including the audit exemption.

Statement of trustees’ responsibilities

Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity at the end of the year and of the surplus or deficiency for the year then ended.

In preparing those financial statements, the trustees are required to: select suitable accounting policies and then apply them on a consistent basis, making judgements and estimates that are prudent and reasonable. The trustees must also prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

The trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the charity, and enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.

| P a g e 6

GRIMETHORPE ACTIVITY ZONE

TRUSTEES’ REPORT continued

YEAR ENDED 31 MARCH 2025

Financial Position

The financial statements are set out in pages 9 to 17. The charity received total income of £93,740 in this financial year (2024: £69,052). Grants make up 95% of total income, full details of grants received during the year are provided on page 12 of this report. Total expenditure for the year was £77,340, giving a surplus for the year of £16,400 (2024: £3,266). The total funds at the year-end stand at £142,944 (2024: £126,544).

The trustees consider the financial performance of the charity during the year and its financial position at the end of the year to be satisfactory.

Small company provisions:

This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.

The trustees declare that they have approved the trustees’ report above.

Signed: ))Me,

D McArdle, Chair/Director

Date: 19 June 2025

| P a g e 7

GRIIMETHORPE ACTIVITY ZONE

INDEPENDENT EXAMINER’S REPORT

YEAR ENDED 31 MARCH 2025

I report on the accounts of the charity, which are set out on pages 9 to 17.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view, and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

I have no concerns and I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 19 June 2025

Angela Hayes, FMAAT Community Accountant

22 Brocklehurst Avenue, Barnsley, South Yorkshire, S70 3EE

Angela Hayes is licensed and regulated by AAT under licence number 1006755

| P a g e 8

GRIMETHORPE ACTIVITY ZONE

STATEMENT OF FINANCIAL ACTIVITIES (Incorporating an Income & Expenditure Account)

YEAR ENDED 31 MARCH 2025

Unrestricted
Designated
Funds
Funds
Note
£
£
Incoming resources
Gifts & donations
2,225
-
Grants received
2
10,000
-
Bank interest
1,771
-
Other income
-
-
Total incoming resources
13,996
-
Resources expended
Salaries cost
5
1,953
-
Telephone/internet
565
-
Postage, printing & stationery
473
-
Repairs & redecoration
1,000
-
Equipment & furniture
1,034
-
Insurance
751
-
Rent, rates & building maintenance
1,200
-
Electricity
839
-
Activity costs and events
-
-
Household Support - food parcels
-
-
Food & refreshments
-
-
Subscriptions & licences
205
-
Website
168
-
Accountancy fees
750
-
Payroll admin
355
-
Bank charges
62
-
Other/miscellaneous
12
-
Total resources expended
9,367
-
Net income/(expenditure)
4,629
-
Total funds brought forward
38,246
67,000
Transfers between funds
(3,500)
3,500
Total funds carried forward
10
39,375
70,500
Restricted
Funds
£
-
79,744
-
-
79,744
50,400
-
-
-
-
-
4,731
-
3,184
8,600
1,058
-
-
-
-
-
-
67,973
11,771
21,298
-
33,069
__
2025
2024
Total
Funds
£
£
2,225
1,832
89,744
65,637
1,771
1,583
-
-
93,740
69,052
52,353
43,362
565
517
473
420
1,000
-
1,034
847
751
712
5,931
6,254
839
1,406
3,184
974
8,600
8,788
1,058
1,048
205
194
168
-
750
750
355
441
62
61
12
12
77,340
65,786
16,400
3,266
126,544
123,278
-
-
142,944
126,544

The Statement of Financial Activities includes all gains and losses recognised in the year.

With the exception of restricted grant income of £55,637, all prior year income is unrestricted funds.

Prior year expenditure includes the following amounts from restricted funds:

All other prior year expenditure was from unrestricted funds.

| P a g e 9

GRIMETHORPE ACTIVITY ZONE

BALANCE SHEET

AS @ 31 MARCH 2025

2025 2024
Note £ £ £ £
Fixed assets
Tangible assets - -
Total fixed assets - -
Current assets
Debtors & prepayments 3 1,829 1,299
Cash at bank and in hand 143,286 127,815
Total current assets 145,115 129,114
Liabilities
Creditors & Accruals 4
amounts falling due within one year (2,171) (2,570)
Net current assets 142,944 126,544
Net assets 142,944 126,544
Funds of the charity 10
Unrestricted funds 39,375 38,246
Designated funds 70,500 67,000
Restricted funds 33,069 21,298
Total funds 142,944 126,544

Exemption from audit

For the year ending 31 March 2025 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors’ responsibilities:

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The trustees declare that they have approved the accounts above.

Signed: Date: 19 June 2025

D McArdle, Chair/Director

| P a g e 10

GRIMETHORPE ACTIVITY ZONE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

1. Accounting policies

Basis of the preparation of the accounts

The financial statements have been prepared in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) – (Charities SORP (FRS102)) and the Companies Act 2006.

The financial statements are prepared in pounds sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest pound.

Grimethorpe Activity Zone meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value, unless otherwise stated in the relevant accounting policy note(s).

Income and expenditure has been analysed in the accounts using natural classification, in accordance with the provisions of Section 4.6, SORP 2019 (smaller charities). The charity also meets the requirements for exemption from preparing a statement of cash flows.

Going Concern Note

After reviewing the charity’s forecasts and projections and its reserves, the trustees have reasonable expectation that the charity has adequate resources to continue in operation for the foreseeable future. Reserves are at a healthy level and there are no material uncertainties in the 12 month period following the signing of these accounts.

The charity therefore continues to adopt the going concern basis in preparing its financial statements.

Incoming resources

All material incoming resources have been included in the Statement of Financial Activities when the charity is entitled to the income, when any performance conditions attached are met, when it is probable that the income will be received and when the amount can be measured reliably.

Donated goods and services

Donated facilities and services are recognised in the accounts, at the amount the charity would pay in the open market for a service equivalent to that being donated, when the charity would otherwise have purchased them and the value can be measured reliably.

Donated goods for the charity’s own use are recognised as income, at their fair value.

The contribution of general volunteers is not recognised as income in the charity accounts.

Resources Expended

All expenditure is included on an accruals basis and is recognised as a liability is incurred. The charity is not registered for VAT and accordingly resources expended are shown gross of irrecoverable VAT.

Depreciation

Depreciation is calculated to write down the cost or valuation less estimated residual value of all tangible fixed assets, with a cost exceeding £1,000, over their expected useful lives.

The rates applicable are:

Computer Equipment - 33.333% on a straight line basis Office Equipment, Furniture, Fittings - 15% on a straight line basis

Taxation

Grimethorpe Activity Zone is a registered charity and is exempt from UK corporation tax on income from its charitable activities.

| P a g e 11

GRIMETHORPE ACTIVITY ZONE

NOTES TO THE FINANCIAL STATEMENTS continued

YEAR ENDED 31 MARCH 2025

Funds Structure

The charity maintains a general unrestricted fund which represents funds which are expendable at the discretion of the trustees in furtherance of the objects of the charity.

Restricted funds have been provided to the charity for particular purposes and may only be spent for the purposes for which they were given. Any balance remaining outstanding on a restricted fund at the end of the year is carried forward as a balance on the fund, unless permission has been given by the funder to remove the restriction on the balance outstanding.

Funds relating to capital expenditure are transferred to a designated fund against which depreciation is charged.

2. Grants Received

.Grants Received
2025 2024
Unrestricted Restricted Total Total
Funds Funds Funds Funds
£ £ £ £
BBC Children in Need - 8,000 8,000 8,000
Coalfields Regeneration Trust - - - 5,000
Garfield Weston Foundation 10,000 - 10,000 10,000
The Better Barnsley Bond - 2,500 2,500 -
The National Lottery Community Fund - 13,792 13,792 9,700
BMBC Youth Development Fund - 4,612 4,612 4,115
BMBC Household Support Grant - 18,000 18,000 12,000
South Yorkshire Community Foundation - 5,000 5,000 5,290
NHS Foundation Trust - 3,000 3,000 5,250
The Liz & Terry Bramall Foundation - - - 3,720
The Freshgate Trust Foundation - 1,500 1,500 1,500
Postcode Neighbourhood Trust - - - 500
Feeding Britain - 1,023 1,023 562
The Wakeham Trust - 1,000 1,000 -
Shaw Lands Trust - 1,000 1,000 -
Barnsley CVS - 9,817 9,817 -
Charles & Elsie Sykes Trust - 2,000 2,000 -
Scurrah Wainwright Charity - 4,000 4,000 -
Cutlers Company Charitable Trust - 2,000 2,000 -
Magdalen Hospital Trust - 1,500 1,500 -
The Arnold Clark Community Fund - 1,000 1,000 -
10,000 79,744 89,744 65,637

The prior year Garfield Weston grant was unrestricted. All other prior year grants were restricted funds.

| P a g e 12

GRIMETHORPE ACTIVITY ZONE

NOTES TO THE FINANCIAL STATEMENTS continued

YEAR ENDED 31 MARCH 2025

3. Debtors

Prepayments
Rates rebate due
2025
£
1,343
486
1,829
2024
£
1,299
-
1,299

4. Creditors

sts and numbers
Gross Salaries
Employer Pension Contribution
PAYE liability
NEST pensions
Creditors & Accruals
2025
£
51,036
1,317
52,353
2025
£
970
363
838
2,171
2024
£
953
253
1,364
2,570
2024
£
42,185
1,177
43,362

5. Staff costs and numbers

The average number of employees during the year was 4 (2024: 5) No employee received remuneration of more than £60,000.

| P a g e 13

GRIMETHORPE ACTIVITY ZONE

NOTES TO THE FINANCIAL STATEMENTS continued

YEAR ENDED 31 MARCH 2025

6. Analysis of net assets by fund

Unrestricted Designated Restricted Total
funds funds funds funds
£ £ £ £
2025
Fixed assets - - - -
Current assets 41,546 70,500 33,069 145,115
Current liabilities (2,171) - - (2,171)
39,375 70,500 33,069 142,944
2024
Fixed assets - - - -
Current assets 39,132 67,000 22,982 129,114
Current liabilities (886) - (1,684) (2,570)
38,246 67,000 21,298 126,544

7. Trustees’ remuneration, benefits and expenses

There were no payments, remuneration or benefits made to trustees in this, or the previous, accounting period.

8. Related party transactions

J McCardle, the wife of D McCardle, Trustee, was an employee of the charity during the year and received a salary of £11,960 from the charity (2024: £1,061). A Conflict of Interest policy is in place to manage transactions with related parties.

There were no other related party transactions during the financial year.

9. Independent examination and accountancy services

During the period, the cost of the examination and accountancy services was £750. (2024: £750).

| P a g e 14

GRIMETHORPE ACTIVITY ZONE

NOTES TO THE FINANCIAL STATEMENTS continued

YEAR ENDED 31 MARCH 2025

10. Movements in funds

Unrestricted funds
General Fund
Designated funds
Reserve (Contingency fund)
Restricted funds
BBC Children in Need
National Lottery Community Fund
The Coalfields Regeneration Trust
BMBC - Youth Development Fund
BMBC - Household Support Grant
The Better Barnsley Bond
SY Community Foundation
NHS Foundation Trust
The Freshgate Trust Foundation
Feeding Britain
The Wakeham Trust
Shaw Lands Trust
Barnsley CVS (Family Hub Network)
Charles & Elsie Sykes Trust
Scurrah Wainwright Charity
Cutlers Company Charitable Trust
Magdalen Hospital Trust
The Arnold Clark Community Fund
TOTAL FUNDS
Opening
balance
£
38,246
38,246
67,000
67,000
5,333
3,234
2,500
2,691
-
-
3,290
4,250
-
-
-
-
-
-
-
-
-
-
21,298
126,544
Incoming
(Resources
resources
expended)
£
£
13,996
(9,367)
13,996
(9,367)
-
-
-
-
8,000
(8,038)
13,792
(10,125)
-
(2,500)
4,612
(3,997)
18,000
(13,000)
2,500
(1,500)
5,000
(5,790)
3,000
(5,000)
1,500
(1,500)
1,023
(1,023)
1,000
(1,000)
1,000
(1,000)
9,817
(6,000)
2,000
(2,000)
4,000
(2,000)
2,000
(2,000)
1,500
(1,500)
1,000
-
79,744
(67,973)
93,740
(77,340)
Transfers
£
(3,500)
(3,500)
3,500
3,500
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Closing
balance
£
39,375
39,375
70,500
70,500
5,295
6,901
-
3,306
5,000
1,000
2,500
2,250
-
-
-
-
3,817
-
2,000
-
-
1,000
33,069
142,944

| P a g e 15

GRIMETHORPE ACTIVITY ZONE

NOTES TO THE FINANCIAL STATEMENTS continued

YEAR ENDED 31 MARCH 2025

11. Designated Contingency Fund

In accordance with the reserve policy, GAZ aims to keep a designated Contingency Fund based on 80% of annual turnover plus provision of £30,000 for redundancy and other closure costs. At the year-end, there was a balance of £70,500 in the designated Contingency Fund. The Contingency Fund is needed to ensure financial stability of the organisation, given the short-term nature of funding.

12. Restricted Funds

1. BBC Children in Need

A grant for after-school activities and running costs.

2. The National Lottery Community Fund

A grant to fund the Cost of Living Crisis Support Group.

3. Coalfields Regeneration Trust

A grant to contribute to the cost of support sessions, warm hubs and meal clubs.

4. BMBC – Youth Development Fund

A grant for the provision of after school activities and school holiday schemes.

5. BMBC – Household Support Grant

Government funding to help people who have been financially impacted by the cost of living crisis. Used for the provision of food parcels to families in need.

6. The Better Barnsley Bond

Funding through BMBC Stronger Communities Directorate towards core costs of the charity.

7. South Yorkshire Community Foundation (SYCF)

A grant to contribute to cost of living support.

8. NHS Foundation Trust

Funding from the SW Yorkshire Partnership NHS Foundation Trust for various activity groups.

9. The Freshgate Trust Foundation

A grant towards the summer holiday activity programme.

10. Feeding Britain (Meals and More)

A grant to fund the cost of meals for the summer programme.

11. The Wakeham Trust

A grant toward the cost of the summer holiday activity programme.

12. Shaw Lands Trust

A grant toward the cost of the summer holiday activity programme.

| P a g e 16

GRIMETHORPE ACTIVITY ZONE

NOTES TO THE FINANCIAL STATEMENTS continued

YEAR ENDED 31 MARCH 2025

13. Barnsley CVS (Family Hub Network)

Funding for the Parent & Baby Group.

14. Charles & Elsie Sykes Trust

A grant toward the cost of the summer holiday activity programme.

15. Scurrah Wainwright Charity

A grant for school holiday meals.

16. Cutlers Company Charitable Trust

A grant to fund school holiday activity sessions.

17. Magdalen Hospital Trust

A grant toward the cost of the summer holiday activity programme.

18. The Arnold Clark Community Fund

A grant to contribute to cost of living support.

| P a g e 17