OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2022-03-31-accounts

Wye Valley NHS Trust Umbrella Charity

Registered Charity Number: 1058898

Charitable Funds Committee

Annual Report 2021-22

1

CONTENTS

1. Foreword

2. Introduction

3. Trustees’ responsibility statement

4. Structure, governance and management

5. Objectives and activities

6. Achievements and performance

7. Looking to the future

8. Conclusion

Appendix A – Statutory information

2

1. Foreword

The annual report makes reference to the Charity trustee. The trustee refers to Wye Valley NHS Trust as a corporate entity. The Executive Directors and Non-Executive Directors of the Trust Board share the responsibility for ensuring that the NHS body fulfils its duties as trustee in managing the charitable funds.

2. Introduction

The trustee presents the Charitable Funds Annual Report and the independently examined financial statements for the year ended 31 March 2022.

The trustees’ responsibilities are detailed in section 3 below.

Charitable funds received by the Trust are accepted, held and administered as funds held on trust by the corporate body for purposes relating to the health service in accordance with the National Health Service Act 1977 and the National Health Service and Community Care Act 1990.

Charitable funds may be used for any charitable purpose or purposes relating to the NHS, wholly or mainly for services provided at Wye Valley NHS Trust. Wye Valley NHS Trust is the trustee of the charitable funds. The Trust Board devolves responsibility for the on-going management of funds to the Charitable Funds Committee which administers the funds on behalf of the trustee.

The trustee of the Charity would like to express its sincere appreciation to all the members of the public and organisations who made a donation to the trust during the year.

3. Trustees’ responsibility statement

The trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), including FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland".

The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

3

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

4. Structure, governance and management

4.1 Relationship with NHS Trust

The Wye Valley NHS Trust Umbrella Charity was registered with the Charity Commission in October 1996 originally as Hereford Hospitals NHS Trust Umbrella Charity. It operates under registered charity number 1058898.

The charitable fund consists of a number of individual funds held, each with a designated remit or purpose, relating to particular wards and departments nominated by the donor. For each designated fund, the charity manages spending through local fund managers, (typically an operational unit manager) who oversee the use of the funds on a day-to-day basis within the boundaries of local guidance agreed by the trustee.

There were seven active funds held with balances as at 31 March 2022. These funds contained a number of sub-funds within which are designated for specific purposes such as a named department, ward or specialty. Four of the funds are held are unrestricted and three restricted. The three restricted funds relate to monies held for specific purposes and include a fund to benefit staff derived from Covid-19 related donations.

4.2 Appointment of trustee

The Executive Directors and Non-Executive Directors of the Trust Board share the responsibility for ensuring that the NHS body fulfils its duties as trustee in managing the charitable funds. Non-Executive members of the Trust Board were appointed by NHS Improvement. Executive members are appointed by the Trust Board. Members are not individual trustees under Charity Law but act as agents on behalf of the trustee. The Members for 2021/22 are listed in Section 4.7 and again in Appendix A.

4

4.3 Nature of governance

The Charitable Funds Committee met four times during the financial year and was required to:

4.4 Management of Charity

The Committee oversees the work of the fund managers and has the power to revoke a fund manager’s remit or, subject to any specific donor restriction, direct the use to which funds are put. These include the unrestricted central fund which incorporates funds held for general purposes. This fund represents monies available for distribution by the trustee at its discretion and are not restricted or designated for a specific purpose.

The Standing Orders of Wye Valley NHS Trust set out financial delegation limits. Designated fund managers, who are senior managers or clinicians, have delegated authority for each fund whilst other senior managers may be authorised signatories.

The Director of Finance is responsible for the day-to-day management and control of the administration of the charitable funds and reports to the Charitable Funds Committee. The accounting records and on-going administration of the funds are dealt with by the Finance Department of Wye Valley NHS Trust based at Harold Street Archive Office, Hereford.

5

The Secretary to the Committee is the Associate Director of Corporate Governance whose duties in this respect include taking the minutes and keeping a record of matters arising.

4.5 Risks to which the Charity is exposed

The Charity maintains a cautious approach to risk in its investment function and is therefore not materially exposed to risk. Funds are presently held as cash in instant access and notice accounts allowing access for funds to spend on charitable purposes.

The Charity’s main risk factor relates to a potential reduction in future income. The Trustee seeks to mitigate this by limiting long-term financial commitments.

The Charity is not exposed to any risk in terms of longer term liabilities or commitments to meet future expenditure. Funds are utilised for the purpose of specific expenditure items rather than funding recurrent commitments.

4.6 Operation of the Committee

Standing orders require meetings of the committee to be held on at least a quarterly basis. During 2021/22 the Committee met on four occasions.

6

4.7 Committee membership and attendance

Membership of the Trust body Meeting Attendance
Mr Frank Myers MBE Committee Chair 4/4
Mr Jon Barnes Chief Operating Officer 1/4
Mr Glen Burley Chief Executive 3/4
Mr Andrew Cottom Non-Executive Director 3/4
Mr Geoffrey Etule Director of Human Resources 4/4
Mrs Lucy Flanagan Chief Nursing Officer 2/4
Reverend Christobel Hargraves Non-Executive Director 4/4
Mr Russell Hardy Trust Chair 4/4
Mr Richard Humphries Non-Executive Director 3/4
Mrs Jane Ives Managing Director 4/4
Mr David Mowbray Medical Director 0/4
Mrs Katie Osmond Chief Finance Officer 4/4
Mr Andy Parker Chief Operating Officer 1/1
Mrs Nicola Twigg Non-Executive Director 1/1
In Attendance
Mr Clive Andrews Associate Director of Finance 4/4
Mr Alan Dawson Director of Strategy and Planning 4/4
Ms Katie Farmer Fundraising Manager 2/4
Mrs Rebecca Gratton Associate Non-Executive Director 2/4
Mrs Erica Hermon Associate Director of Corporate Governa 4/4
Mr Ian James Associate Non-Executive Director 1/4
Mrs Frances Martin Associate Non-Executive Director 3/4
Mrs Grace Quantock Associate Non-Executive Director 4/4
Mrs Vicky Roberts Executive Assistant 4/4
Mrs Nicola Twigg Associate Non-Executive Director 3/3

Members of the committee are requested to disclose any interests for recording within the committee minutes.

4.8 Committee membership training and induction

New committee members undertake training and induction in their role as an Executive or Non-Executive Director. This includes the charity trustee role.

Executive and Non-executive Directors of Wye Valley NHS Trust are automatically members of the Board sub-committee governing charitable funds. The Trustee is the corporate body (the NHS Trust).

There were three new Executive and Non-Executive Directors appointed during 2021/22:

Katie Osmond, Chief Finance Officer, commenced June 2021. Andy Parker, Chief Operating Officer, commenced March 2022. Nicola Twigg, Non-Executive Director, commenced February 2022. Two Directors left their trustee role during 2021/22, Howard Oddy, Director of Finance and Frank Myers, Non-Executive Director.

7

5 Objectives and Activities

5.1 Objectives and Aims

The object of the Charity is to apply income received from donations to any charitable purpose or purposes relating to the National Health Service as set out in the governing document. The trustee fulfils its legal duty by ensuring that funds are spent in accordance with the objects of each fund and in designating funds, the trustee respects the wishes of donors to benefit patient care and advance the good health and welfare of patients, carers and staff.

In order to provide the best possible service to the local population, the trust will on occasion, seek to raise resources through its charitable fund in pursuance of a specific goal or identified target. The trustee will ensure that funds raised for a specific purpose are applied appropriately.

The trustee has not set formal objectives other than the requirement that donations are spent in accordance with the object of the fund. The activities undertaken in pursuance of this policy are identified in the analysis of expenditure undertaken. Section 6.6 provides further information on expenditure made during the year. Whilst the trustee has previously focused on utilising monies raised for the benefit of patients and staff on an ongoing basis it has also taken a decision to support longer term fund raising with the aim of utilising funds to support larger scale developments considered as key to the trusts development. One example is the aspiration to develop a new Education Centre to support training and development of staff locally which in turn supports the development of locally based services.

The Charity operates within factors that it does not control which relate largely to the value of donations to the funds during a given period. The Charity minimises its on-going expenditure commitments in order to reflect this.

In order to verify adequate discharge of this function, the Charity trustee has prepared an annual report for the Board. The actions of the trustee in discharging its duties whilst having due regard to public benefit guidance published by the Charities Commission is provided in more detail in the following sections.

5.2 Significant activities

The Charity’s main objectives for 2021/22 mirror the strategic objectives identified in section 5.1.

The trustee has had due regard to Charities Commission guidance contained in the Charities (Accounts and Reports) regulations 2008 in relation to the delivery of public benefit.

In 2021/22 the committee approved the allocation of £448k of expenditure for charitable purposes (2020/21, £355k). This includes support costs of £12k (2020/21, £19k) which were incurred and £41kof expenditure in relation to

8

costs of raising funds (2020/21, £41k). The charitable funds received income of £730k during the year (2020/21, £372k). The income includes one significant legacy of £313k which has made a significant contribution to the increase in income. Overall, the total fund balance increased by £282k in-year (2020/21, £17k).

During the financial year the Charity continued to focus on the funds allocated through NHS Charities Together, to which the Trust had made previous successful bids. Phase 1 included public donations to the NHS and the money raised by Captain Tom Moore. Phase 2 was launched in 2021 and was dedicated to voluntary services in order to overcome the mental wellbeing issues caused by Covid across the local health system. The Charity agreed to apply for the funding on behalf of the Herefordshire and Worcestershire Integrated Care System.

The NHS Charities Together Phase 2 Grant went through the Charity’s account and was transferred to the H&W CCG. The CCG commissioned a service to meet the grant requirements and managed the procurement process and contracting. This grant funding led to the creation of the Herefordshire and Worcestershire Wellbeing and Recovery College, based on a successful pilot of the scheme in Worcestershire. This was then extended to Herefordshire in its second phase and the service was live from the 1[st ] November 2021.

In addition the committee received spending requests provided by business units which were subject to approval. Managers are briefed as part of their training on the process of requesting charitable funds and the format of applications by their business units for charitable funds.

The funds receive many donations from patients and their families specifically given to thank the nursing, medical and support staff. These are used for activities and training to reward and develop staff, often offering them the chance to attend conferences and courses which would not otherwise have been available to them. Charitable funds are also used to contribute in part or whole to the purchase of larger items enabling Wye Valley NHS Trust to improve its service to the people of Herefordshire.

5.3 Review of activities undertaken

The main activities undertaken by the Charity relate to the purchase of goods and services to benefit the patients and staff of Wye Valley NHS Trust. Items purchased through charitable funds are designed to augment revenue expenditure undertaken by the Trust rather than replace it.

The Charity receives funds both through donations and bequests to support the work of the Trust. Donations made to specific funds are reflected in the fund balances and the resources are used for the purpose of the fund in question.

9

6. Achievements and Performance

6.1 Operational Review

The charities income rose significantly compared to 2020/21 reflecting significant contributions from NHS Charities Together and also a large increase in income from legacies. Income in 2021/22 was £730k (2020/21, 372k) of which legacies contributed £352k (2020/21, £73k). Of £377k received as donations and gifts, £218k related to the second tranche of NHS Charities Together phase 2 monies. This was passed through to the CCG to assist in funding the delivery of the Wellbeing and Recovery College.

The Charity continued to allocate NHS Charities Together Phase 1 funding as per its previous plan and this was almost completely spent by year end.

The Charity Trustee has continued to discuss options to deliver future benefits to Trust and specifically looking at larger value contributions towards significant developments that would also potentially involve specific fund raising. The schemes under consideration include the Breast care unit and expansion of the MacMillan Renton Unit. In addition, a proposal to develop a fundraising scheme to support the re-provision of the Education Centre within a dedicated on-site facility.

The charity continues to operate to provide benefits to staff and patients of Wye Valley NHS Trust through the provision of financial support for equipment and facilities.

6.2 Review of financial position

As at the end of 31 March 2022, the Charity held the following investments regarding cash holdings:

In addition, the Charity held £1,557k in instant access cash accounts (31/03/21, £833k). This was held to cover the expenditure commitments at the year-end.

Support and administrative costs for 2021/22 were £12k (2020/21, £19k) which covers the costs of administration to manage the charity’s portfolio of funds. This charge covers financial support (including systems) and the costs of an independent external examination to ensure governance is adhered too. The charge also covers associated staff costs to ensure timely processing of donations and expenditure.

The Trust incurred £41k (2020/21, £41k) on costs relating to the generation of voluntary income and donations. The Trust employs a professional Charitable Fundraiser to engage with the public and promote the Trust’s fund raising efforts. The Trust does not currently have a formal policy in place to ensure that safeguards are in place to protect vulnerable people when carrying out

10

fund-raising activities over and above the existing provisions covering WVT staff. A policy is being prepared to address this. The Trust also maintains records of any complaints received and ensures that they are resolved satisfactorily. No complaints were received in 2021/22.

The balance of available funds totalled £825k at the 1 April 2021 and had increased to £1,107k as at 31 March 2022.

The Trust’s principal source of funding is donations and legacies received and this constitutes the main factor affecting the Trust’s ability to meet future demands on its charitable fund resources. The Trust has due regard to this fact when planning future expenditure.

6.3 Going concern

The charity is a going concern. The charity’s expenditure over previous years reflect its income and a planned reduction in the value of reserves in order to utilise donations but within the scope of the reserves policy. Charitable expenditure is flexed in order to reflect income received. The charities future liabilities do not exceed its ability to fund from existing funds. At the time of the report, the Charity has future commitments of £74k relating to committed expenditure on charitable activities and also continues to meet the cost of a Fundraiser on an ongoing basis.

6.4 Reserves Policy

The Charity has a reserves policy approved in 2018/19. The Charity’s reserves policy states that minimum funds must be held equating to six months of operating expenditure or £100k. The policy was implemented with effect from 1 April 2018. As at 31 March 2022, the charity had £1,023k in unrestricted fund balances (2020/21, £677k). The value of reserves held is now significantly higher than the minimum requirement. This is due to the receipt of a significant legacy resulting in an increase in funds held and also a decision to build up reserves as part of specific fund raising aims.

6.5 Funding sources

Individual fundraising, donations and bequests: Income of £377k was received during the year from donations (2020/21, £293k). Legacies of £352k were received (2020/21, £73k), and investment income totalled £1k (2020/21, £6k).

The following legacies were received as follows:

11

Table 1 – List of Legacies received

Legacy Fund Value - £k
Legacy1 General Purpose 5
Legacy2 Eye Unit 14
Legacy3 Eye Unit 10
Legacy 4 Eye Unit 10
Legacy5 General Purpose 313
Total value of legacies received 2021/22 352

Donations were received from a large number of sources and are analysed in to the following funds:

Table 2 – Donations by Fund

Fund Value - £k
Emergencycare 53
Endoscopy- Restricted 0
Integrated Family Health 34
Central Funds 28
Urgent Care 23
Central Funds - Restricted 239
Total Donations 377

Individual donations received in excess of £5,000 are also listed in the table below:

Table 3 – Donations in excess of £5k

Fund Donor £K
General Purpose Hereford Lions Club 6.0
Maternity Bereavement Suite 3 Peaks Challenge - In Memory of 8.8
Integrated Care Division Bromyard League of Friends 5.9
NHSCT Stage 2 NHS Charities Together Stage 2 213.9
Delivery Suite Refurb Individual donor 25.0

The trustees of the Charity would like to express their sincere appreciation to all the members of the public and organisations who made a donation to the Trust during the year.

6.6 Expenditure

During the last 12 months, the trustee has approved expenditure amounting to £395k (2020/21, £295k).

The table below analyses the approved expenditure in to specific headings:

12

Table 4 – Main areas of expenditure

Areas of Expenditure 2021/22 - £k 2020/21 - £k
Patient welfare and amenities 65 124
Staff welfare and amenities 276 39
Staff training 36 6
Purchase of new equipment 18 125
Total 395 294

The table below provides an analysis of the high value individual items of expenditure incurred in 2021/22.

Table 5 – High value items purchased

Fund Fund Name Item Purchased £k
CF35 NHSCT Stage 2 NHS CHARITIES TOGETHER PHASE 2 196
CF32 Covid 19 - Staff ED Garden 29
CF17 Eye Unit Nidek CEM-530 Specular Microscope 14
CF32 Covid 19 - Staff EDC Renovations 14
CF32 Covid 19 - Staff Halo Support - 12 Months 13
CF16 Integrated Care Images/Designs - Dementia Friendly 10
CF32 Covid 19 - Staff Interactive Screens 9
CF32 Covid 19 - Staff Commemorative Art work 8

6.7 Investment policy

The Charity’s investment policy followed in 2021/22 is as follows:

6.8 Fund balances

The Charity aims to ensure that all funds maintain a positive balance, which was the case in 2021/22.

7. Looking to the future

7.1 Future Plans

During 2021/22, the Charity worked to develop plans for a major fundraising initiative for the coming period. This centred on the development of a new dedicated Breast Unit at the County Hospital but as a national NHS Capital programme for Community Diagnostics Centres was announced it was felt that this scheme could be potentially delivered through NHS capital instead,

13

as part of a CDC in Hereford City. In March 2022 the Charity agreed to pause a fundraising campaign for a Breast Unit and began to focus on the developing scheme to deliver a new Education Centre on the County Hospital site and agreed to explore this proposal in more detail during 2022/23. This scheme was one of three proposals put to the Committee for consideration and was felt to be the next highest priority.

The Committee agreed to develop a strategic outline case for the Education Centre to consider the scale of building, location and costs.

7.2 Charitable donations

The Trust is fortunate to receive charitable donations from patients, service users, members of the public and charities. This enables continued work to further enhance the facilities and provide additional equipment.

7.3 Impact of Covid-19

The Covid-19 pandemic continued to have an impact on fundraising and income to charitable funds. This continued to be partially mitigated through the receipt of a share of funds raised nationally, through NHS Charities Together. Funds raised have been ring-fenced for the benefit of staff, patients and the public in line with the aims of national fund-raising.

The Charity aims to spend monies donated without adding significantly to reserves. Therefore any changes to income will be managed through necessary reductions in expenditure on equipment and staff and patient welfare.

8. Conclusion

Based on the information presented and discussed at the Committee meetings during the year we have concluded that the Committee is operating in accordance with its Board-approved written Terms of Reference and Department of Health requirements. It has overseen the appropriate control and allocation of Charitable Funds at Wye Valley NHS Trust.

Mr Frank Myers MBE Charitable Funds Committee Chairman

Appendix A

STATUTORY INFORMATION

Wye Valley NHS Trust Umbrella Charity

Registered Charity Number: 1058898
Charity Name: Wye Valley NHS Trust Umbrella Charity
Address:
Members of Charity Trustee:
External Auditor:		 Wye Valley NHS Trust
County Hospital
27 Union Walk
HEREFORD
HR1 2ER
Mr Russell Hardy
Mr Frank Myers MBE
Mr Geoffrey Etule
Mrs Katie Osmond
Mrs Lucy Flanagan
Mr Glen Burley
Mrs Jane Ives
Mr David Mowbray
Mr Andy Parker
Mr Jon Barnes
Mr Richard Humphries
Mr Andrew Cottom
Mrs Nicola Twigg
Reverend Christobel Hargraves
Deloitte UK LLP
Four Brindleyplace
Birmingham
B1 2HZ
Bankers: Barclays Bank plc (Instant Access Deposit Account)
Hereford Branch
1-3 Broad Street
Hereford
HR4 9BH.
Monmouthshire Building Society (30 day notice)
Monmouthshire House
John Frost Square
Newport
NP20 1PX.
Nationwide Building Society (Instant Access)
PO Box 1111
Swindon
SN3 1TH
Governing Document: Declaration of Trust dated 2 October 1996
Operational Management of Charities
administration:		 Mrs Katie Osmond

15

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE WYE VALLEY NHS TRUST UMBRELLA CHARITY

I report to the trustees on my examination of the accounts of The Wye Valley NHS Trust Umbrella Charity (“the Charity”) for the year ended 31 March 2022 which comprise the statement of financial activities, the balance sheet and the related notes 1 to 11.

This report is made solely to the charity’s trustees, as a body, in accordance with section 145 of the Charities Act 2011 and regulations made under section 154 of that Act. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for my work, for this report, or for the opinions I have formed.

Responsibilities and basis of report

As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the 2011 Act”). You are satisfied that your charity is not required by charity law to be audited and have chosen instead to have an independent examination.

I report in respect of my examination of your charity’s accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the 2011 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Michelle Hopton FCA for and on behalf of Deloitte LLP Leeds, United Kingdom

8 January 2024

Wye ValleyNHS Trust Umbrella Charity Wye ValleyNHS Trust Umbrella Charity Wye ValleyNHS Trust Umbrella Charity CharityNo 1058898
Annual accounts for theperiod
Period start date 01-Apr-21 To 31-Mar-22
Section A Statement of financial activities
Recommended categories by
te
activity
No
Incoming resources
Income and endowments from:
Donations and legacies
3.
Investments
3
Total
Resources expended
Expenditure on:
Raising funds
4.
Charitable activities
4.
Support costs
4.
Total
Net (expenditure)/income before investment
gains
Net (expenditure)/income
Other recognised (losses)/gains
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
10.		 Unrestricted
funds
£000		 Restricted
income
funds
£000		 Total funds
£000		 Prior year
funds
£000
489 240 729 366
1 0 1 6
490 240 730 372
41 0 41 41
94 301 395 295
9 3 12 19
144 304 448 355
346 (64) 282 17
346 (64) 282 17
346 (64) 282 17
677 148 825 808
1,023 84 1,107 825

Section B

Balance sheet

Current assets
Investments
Cash at bank and in hand
Total current assets
Creditors:amounts falling due within
one year
Net current assets
Total assets less current liabilities
Total net assets or liabilities
Funds of the Charity
Restricted income funds
Unrestricted funds
Total funds
Signed by one or two trustees on behalf of all
the trustees		 Note
6.
8.
7.
10.
10.		 Unrestricted
funds
£000		 Restricted
income
funds
£000		 Total this
year
£000		 Total last
year
£000
84 0 84 84
1,473 84 1,557 833
1,557 84 1,641 917
534 92
534
1,023 84 1,107 825
1,023 84 1,107 825
1,023 84 1,107 825
84 84 148
1,023 1,023 677
1,023 84 1,107 825
e
Signatur		 Print Name Date of
approval
dd/mm/yyyy
Katie Osmond 13/12/23
Frank Myers

Notes to the accounts

Section C

Note 1 Basis of preparation

This section should be completed by all charities .

1.1 Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with:

The charity constitutes a public benefit entity as defined by FRS 102.

Confirmed

1.2 Going concern

The charity is a going concern. The charity's expenditure in 2021/22 reflects income received plus a movement in the value of reserves within the scope of the reserves policy. Charitable expenditure is flexed in order to reflect income received. The charity does not have significant future liabilities it is obliged to meet.

The major funds held in each of these categories are disclosed in Note 10. The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern. There are no material uncertainties affecting the current year’s financial statements.

The accounts present a true and fair view and the accounting policies adopted are those outlined in note 2.

1.3 Changes to accounting estimates

No changes to accounting estimates have occurred in the reporting period.

1.4 Material prior year errors

No material prior year error have been identified in the reporting period.

Section C

Notes to the accounts (cont)

Note 2 Accounting policies

2.1 INCOME

Recognition of income
These are included in the Statement of Financial Activities (SoFA) when:

the charity becomes entitled to the resources;
·
it is more likely than not that the trustees will receive the resources; and

the monetary value can be measured with sufficient reliability.
Offsetting
There has been no offsetting of assets and liabilities, or income and expenses, unless required
or permitted by the FRS [Financial Reporting Standard] 102 SORP [Statement of recommended
practice] or FRS 102.
Grants and donations
Grants and donations are only included in the SoFA when the general income
recognition criteria are met (5.10 to 5.12 FRS 102 SORP).
In the case of performance related grants, income must only be recognised to the extent
that the charity has provided the specified goods or services as entitlement to the grant
only occurs when the performance related conditions are met (5.16 FRS 102 SORP).
Legacies
Legacies are included in the SOFA when receipt is probable, that is, when there has
been grant of probate, the executors have established that there are sufficient assets in
the estate and any conditions attached to the legacy are either within the control of the
charity or have been met.
Tax reclaims on
donations and gifts
Contractual income and
performance related
grants
Donated goods
Donated services and
facilities
Gift Aid receivable is included in income when there is a valid declaration from the
donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift
and is treated as an addition to the same fund as the initial donation unless the donor or
the terms of the appeal have specified otherwise.
This is only included in the SoFA once the charity has provided the related goods or
services or met the performance related conditions.
Donated goods are measured at fair value (the amount for which the asset could be
exchanged) unless impractical to do so.
The cost of any stock of goods donated for distribution to beneficiaries is deemed to be
the fair value of those gifts at the time of their receipt and they are recognised on
receipt. In the reporting period in which the stocks are distributed, they are recognised
as an expense at the carrying amount of the stocks at distribution.
Donated goods for resale are measured at fair value on initial recognition, which is the
expected proceeds from sale less the expected costs of sale, and recognised in 'Income
from other trading activities' with the corresponding stock recognised in the balance
sheet. On its sale the value of stock is charged against 'Income from other trading
activities' and the proceeds from sale are also recognised as 'Income from other trading
activities'.
Goods donated for on-going use by the charity are recognised as tangible fixed assets
and included in the SoFA as incoming resources when receivable.
Gifts in kind for use by the charity are included in the SoFA as income from donations
when receivable.
Donated services and facilities are included in the SOFA when received at the value of
the gift to the charity provided the value of the gift can be measured reliably.
Donated services and facilities that are consumed immediately are recognised as
income with an equivalent amount recognised as an expense under the appropriate
heading in the SOFA.
Support costs
The charity has incurred expenditure on support costs.
Volunteer help
Income from interest,
royalties and dividends
The value of any voluntary help received is not included in the accounts but is described
in the trustees’ annual report.
This is included in the accounts when receipt is probable and the amount receivable can
be measured reliably.
Income from membershipMembership subscriptions received in the nature of a gift are recognised in Donations
subscriptions
Settlement of insurance
claims
and Legacies.
Membership subscriptions which gives a member the right to buy services or other
benefits are recognised as income earned from the provision of goods and services as
income from charitable activities.
Insurance claims are only included in the SoFA when the general income recognition
criteria are met (5.10 to 5.12 FRS 102 SORP) and are included as an item of other
income in the SoFA.		 Yes
 No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a

Investment gains and losses

Yes No N/a 

This includes any realised or unrealised gains or losses on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.

2.2 EXPENDITURE AND LIABILITIES

Liability recognition
Liabilities are recognised where it is more likely than not that there is a legal or
constructive obligation committing the charity to pay out resources and the amount of
the obligation can be measured with reasonable certainty.
Governance and supportSupport costs include governance costs. Governance costs comprise all costs involving
costs
Grants with performance
conditions
Grants payable without
performance conditions
public accountability of the charity and its compliance with regulation and good practice.
The only governance costs incurred relate to the cost of the independent examination of
the accounts and annual report. The cost incurred in the current and prior year was £1k.
Where the charity gives a grant with conditions for its payment being a specific level of
service or output to be provided, such grants are only recognised in the SoFA once the
recipient of the grant has provided the specified service or output.
Where there are no conditions attaching to the grant that enables the donor charity to
realistically avoid the commitment, a liability for the full funding obligation must be
recognised.
Redundancy cost
The charity made no redundancy payments during the reporting period.
Deferred income
No material item of deferred income has been included in the accounts.
Creditors
The charity has creditors which are measured at settlement amounts less any trade
discounts.
Provisions for liabilities
A liability is measured on recognition at its historical cost and then subsequently
measured at the best estimate of the amount required to settle the obligation at the
reporting date.
Basic financial
instruments
2.3 ASSETS
Tangible fixed assets for
The charity accounts for basic financial instruments on initial recognition as per
paragraph 11.7 FRS 102 SORP. Subsequent measurement is as per paragraphs 11.17
to 11.19, FRS 102 SORP.
The charity has no tangible fixed assets.
use by charity
As there are no tangible assets, depreciation does not apply.
Intangible fixed assets
Heritage assets
The charity has no intangible fixed assets, that is, no non-monetary assets that do not
have physical substance but are identifiable and are controlled by the charity through
custody or legal rights. Therefore amortisation rates and methods do not apply.
The charity has no heritage assets, that is, no non-monetary assets with historic, artistic,
scientific, technological, geophysical or environmental qualities that are held and
maintained principally for their contribution to knowledge and culture. Depreciation rates
and methods do not apply.
Investments
Fixed asset investments in quoted shares, traded bonds and similar investments are
valued at initially at cost and subsequently at fair value (their market value) at the year
end. The same treatment is applied to unlisted investments unless fair value cannot be
measured reliably in which case it is measured at cost less impairment.
Investments held for resale or pending their sale and cash and cash equivalents with a
maturity date of less than 1 year are treated as current asset investments.
Stocks and work in
progress
Stocks held for sale as part of non-charitable trade are measured at the lower or cost or net
realisable value.
Goods or services provided as part of a charitable activity are measured at net realisable value
based on the service potential provided by items of stock.
Work in progress is valued at cost less any foreseeable loss that is likely to occur on the
contract.
Debtors
Debtors (including trade debtors and loans receivable) are measured on initial recognition at
settlement amount after any trade discounts or amount advanced by the charity. Subsequently,
they are measured at the cash or other consideration expected to be received.
Current asset
investments
The charity has investments which it holds for resale or pending their sale and cash and cash
equivalents with a maturity date less than one year. These include cash on deposit and cash
equivalents with a maturity date of less than one year held for investment purposes rather than to
meet short term cash commitments as they fall due.
They are valued at fair value except where they qualify as basic financial instruments.		 Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a
Yes No N/a

Section C

Notes to the accounts (cont)

Note 3 Analysis of income

Note 3
Analysis of income		 Analysis of income
Analysis
Donations
and legacies:
Donations andgifts
Gift Aid
Legacies
Total
Income from
investments:
Interest income
Total
TOTAL INCOME		 Analysis Unrestricted
funds
£000		 Restricted
income
funds
£000		 Total funds
£000		 Prior year
£000
Donations andgifts 137 240 377 292
Gift Aid 0 1
Legacies 352 352 73
Total 489 240 729 366
Interest income 1 1 6
1 0 1 6
490 240 730 372

Other information:

Total income includes legacies received to the value of £352k. This includes one significant legacy of £313k. The total value of donations also includes a donation of £214k from the NHS Chrities Together national fund formed to distribute nationally received donations.

Section C

Notes to the accounts

(cont)

Note 4
Analysis of
Analysis
Expenditure on raising funds:		 expenditure
This year
Last year
Restricted
Unrestricted
funds
Restricted
income funds
Endowment
funds
Total funds
Unrestricted
funds
income
funds
Endowment
funds
Total funds
£000
£000
£000
£000
£000
£000
£000
£000		 expenditure
This year
Last year
Restricted
Unrestricted
funds
Restricted
income funds
Endowment
funds
Total funds
Unrestricted
funds
income
funds
Endowment
funds
Total funds
£000
£000
£000
£000
£000
£000
£000
£000		 expenditure
This year
Last year
Restricted
Unrestricted
funds
Restricted
income funds
Endowment
funds
Total funds
Unrestricted
funds
income
funds
Endowment
funds
Total funds
£000
£000
£000
£000
£000
£000
£000
£000		 expenditure
This year
Last year
Restricted
Unrestricted
funds
Restricted
income funds
Endowment
funds
Total funds
Unrestricted
funds
income
funds
Endowment
funds
Total funds
£000
£000
£000
£000
£000
£000
£000
£000		 expenditure
This year
Last year
Restricted
Unrestricted
funds
Restricted
income funds
Endowment
funds
Total funds
Unrestricted
funds
income
funds
Endowment
funds
Total funds
£000
£000
£000
£000
£000
£000
£000
£000		 expenditure
This year
Last year
Restricted
Unrestricted
funds
Restricted
income funds
Endowment
funds
Total funds
Unrestricted
funds
income
funds
Endowment
funds
Total funds
£000
£000
£000
£000
£000
£000
£000
£000		 expenditure
This year
Last year
Restricted
Unrestricted
funds
Restricted
income funds
Endowment
funds
Total funds
Unrestricted
funds
income
funds
Endowment
funds
Total funds
£000
£000
£000
£000
£000
£000
£000
£000		 expenditure
This year
Last year
Restricted
Unrestricted
funds
Restricted
income funds
Endowment
funds
Total funds
Unrestricted
funds
income
funds
Endowment
funds
Total funds
£000
£000
£000
£000
£000
£000
£000
£000
Fundraising agents 41 0 41 41 0 0 41
Total expenditure on raising funds
Expenditure on charitable activities:		 41 0 0 41 41 0 0 41
Patients welfare and amenities 56 9 65 109 16 0 125
Staff welfare and amenities 9 268 277 25 14 0 39
Staff Training 9 9 18 6 0 0 6
Contributions to NHS: 0 0 0 0 0
Purchase of new equipment 20 15 35 125 0 0 125
Miscellaneous 0 0 0 0 0
Total expenditure on charitable
activities
Expenditure on support costs:
94 301 0 395 265 30 0 295
Support and adminstrative costs 9 3 12 19 0 0 19
Total 9 3 0 12 19 0 0 19
TOTAL EXPENDITURE
144 304 0 448 325 30 0 355

Other information:

Analysis of expenditure on charitable activities and support costs:

Thisyear Thisyear Thisyear Thisyear Lastyear Lastyear Lastyear Lastyear
Activity or programme Activities
undertaken
directly		 Grant
funding of
activities		 Support
Costs		 Total this
year		 Activities
undertaken
directly		 Grant
funding of
activities		 Support
Costs		 Total last
year
£000
£000
£000
£000
£000
£000
£000
£000
Patient welfare and amenities 65 12 77 125 0 8 133
Staff welfare and amenities 277 277 39 0 3 42
Staff training 18 18 6 0 0 6
Contributions to NHS 0 0 0 8 8
Purchase of new equipment 35 35 125 0 0 125
Total 395 0 12 407 295 0 19 314

Expenditure incurred during the year includes £196k paid to Hereford & Worcestershire CCG to fund the provison of a staff welfare support service. The service was funded from a donation from NHS Charities Together.

Support costs identified above includes governance costs of £1k in respect of the accounts external examination fee (2020/21, £1k). Support costs also includes administrative staff and office costs.

Section C

Notes to the accounts

Note 5 Details of certain items of expenditure

5.1 Fees for examination of the accounts

Please provide details of the amount paid for any statutory external scrutiny of accounts and other services provided by your independent examiner. If nothing was paid please enter '0' in the appropriate box(es).

Independent examiner’s fees

Thisyear Lastyear
£000 £000
1 1

Section C

Notes to the accounts (cont)

Note 6 Investment assets

6.1 Please provide a breakdown of current asset investments, if applicable, agreeing with the balance sheet.

Analysis of current asset investments
Cash or cash equivalents
Total		 This year Last year
£000 £000
84 84
84 84

Notes to the accounts

(cont)

Section C

Note 7 Creditors and accruals Please complete this note if the charity has any creditors or accruals.

7.1 Analysis of creditors

Amounts falling due within
oneyear		 Amounts falling due within
oneyear		 Amounts falling due after
more than oneyear		 Amounts falling due after
more than oneyear
This year
£000		 Last year
£000		 This year
£000		 Last year
£000
534 92 0 0
534 92 0 0

Section C

Notes to the accounts (cont)

Note 8 Cash at bank and in hand

Note 8
Cash at bank and in hand
Short term cash investments (less than 3 months maturity date)
Short term deposits
Cash at bank and on hand
Other
Total		 This year
£000		 Last year
£000
0 0
1,553 829
4 4
0 0
1,557 833

Section C

Notes to the accounts

(cont)

Note 9 Events after the end of the reporting period

Please complete this note events (not requiring adjustment to the accounts) have occurred after the end of the reporting period but before the accounts are authorised which relate to conditions that arose after the end of the

Please provide details of the nature of the event

This year Last year None identified None identified None. None.

Provide an estimate of the financial effect of the event or a statement that such an estimate cannot be made

Section C

Notes to the accounts

(cont)

Note 10 Charity funds

10.1 Details of material funds held and movements during the CURRENT reporting period

Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds'. The 'Total funds' figure below should reconcile to 'Total funds' in the balance sheet.

* Key: R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds

Fund names Type R or U* Purpose and Restrictions Fund
balances
brought
forward		 Income Expenditure Fund
balances
carried
forward
£000 £000 £000 £000
Urgent Care U Healthcare 114 179 (30) 263
Integrated FamilyHealth U Healthcare 21 34 (11) 44
Central funds U Healthcare 78 190 (47) 221
EmergencyCare U Healthcare 464 87 (56) 495
Central funds R Staff(related to Covid-19 donations) 130 214 (304) 40
Central funds R Deliverysuite refurbishment 0 26 0 26
EmergencyCare R Endoscopy 18 0 0 18
Total Funds 825 730 (448) 1,107

10.2 Details of material funds held and movements during the PREVIOUS reporting period

* Key: R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds

Fund names Type R or U* Purpose and Restrictions Fund
balances
brought
forward		 Income Expenditure Fund
balances
carried
forward
£000 £000 £000 £000
Urgent Care U Healthcare 138 13 (37) 114
Integrated FamilyHealth U Healthcare 75 13 (67) 21
Central funds U Healthcare 176 67 (165) 78
EmergencyCare U Healthcare 401 119 (56) 464
Central funds R Staff(related to Covid-19 donations) 0 160 (30) 130
EmergencyCare R Endoscopy 18 0 0 18
Total Funds 808 372 (355) 825

Section C

Notes to the accounts

(cont)

Note 11 Transactions with trustees and related parties

11.1 Trustee remuneration and benefits

In the period the charity trustees have received remuneration and benefits from Wye Valley NHS Trust which is linked to the charity.

linked to the charity.
Directors of the
trustee		 Legal authority (eg order,
governing document)		 Duration Amounts paid or benefit value
Remun-
eration
(bands of
£5,000)		 Pension
related
benefit
(bands of
£2,500)		 Redun-
dancy
(including
loss of
office) /ex
gratia		 Other
taxable
benefits
(nearest
£100)		 TOTAL
(bands of
£5k)
H Oddy Director of Finance To May '21 15-20 15-20
K Osmond Chief Finance Officer Started Jun-
21		 95-100 5-7.5 105-110
L Flanagan Chief Nursing Officer 105-110 25-27.5 130-135
J Barnes Chief Transformation and
Delivery Officer (formerly
Chief Operating Officer		 New post
comm Mar-
22		 115-120 22.5-25 140-145
A Parker Chief Operating Officer Started Mar-
22		 5-10 5-10
G Burley Chief Executive 45-50 1,600 45-50
J Ives Managing Director 135-140 10-12.5 5,200 150-155
D Mowbray Chief Medical Officer 180-185 40-42.5 220-225
G Etule Chief People Officer 100-105 22.5-25 1,400 125-130
R Hardy Chairman 15-20 15-20
F Myers MBE Non Executive Director To Feb-22 10-15 10-15
R Humphries Non Executive Director 10-15 10-15
A Cottom Non Executive Director 10-15 10-15
C Hargraves Non Executive Director 10-15 1,100 10-15
N Twigg Non Executive Director Started Feb-
22		 0-5 0-5

Please give details of why remuneration or other employment benefits were paid.

The remuneration paid relates to trustees roles as Executive and Non-Executive Directors of Wye Valley NHS Trust which is the host body and beneficiary of the Wye Valley NHS Trust Umbrella Charity.

11.2 Trustee Director's expenses

If the charity has paid expenses to Director's for fulfilling their duties, details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box below. If there are transactions to report, please enter "False".

No trustee expenses have been incurred (True or False)

TRUE

Section C

Notes to the accounts

(cont)

11.3 Transaction(s) with related parties

Details of transactions undertaken by the charity in which a related party has a material interest, including where funds have been held as agent for related parties are detailed below. No donations were received from any of the charity trustees.

This year

There were related party transactions in the reporting period

Name of the trustee
or related party		 Description of the transaction(s) Amount Balance
at period
end		 Provision
for bad
debts at
period
end		 Amounts
written off
during
reporting
period
£000
£000		 £000
£000
Wye Valley NHS
Trust		 Staff/patient welfare and
equipment		 448 534 0 0

In relation to the transactions above, please provide the terms and conditions, including any security and the nature of any payment (consideration) to be provided in settlement.

Wye Valley NHS Trust makes payments on behalf of the charitable fund which are then fully reimbursed by the charity. All charitable purchases are made in line with procedures in place to authorise the use of funds. The arrangements for payment ensure that purchases are made in accordance with processes and systems in place ensuring financial governance and value for money. Funds to cover purchases by the charity are reimbursed to the trust.

For any related party, please provide details of any guarantees given or received.

No guarantees were given or received. Operating processes exist between the two related parties as described above.

Last year

There were related party transactions in the reporting period

Name of the trustee
or related party		 Description of the transaction(s) Amount Balance
at period
end		 Provision
for bad
debts at
period
end		 Amounts
written off
during
reporting
period
£000
£000		 £000
£000
Wye Valley NHS
Trust		 Staff/patient welfare and
equipment		 355 92 0 0

In relation to the transactions above, please provide the terms and conditions, including any security and the nature of any payment (consideration) to be provided in settlement.

Wye Valley NHS Trust makes payments on behalf of the charitable fund which are then fully reimbursed by the charity. All charitable purchases are made in line with procedures in place to authorise the use of funds. The arrangements for payment ensure that purchases are made in accordance with processes and systems in place ensuring financial governance and value for money. Funds to cover purchases by the charity are reimbursed to the trust.

For any related party, please provide details of any guarantees given or received.

No guarantees were given or received. Operating processes exist between the two related parties as described above.