CHARITY NO. 1058888
SURBITON HIGH SCHOOL PARENTS' ASSOCIATION
ANNUAL REPORT AND ACCOUNTS
FOR THE YEAR ENDED 31 JULY 2023
| INDEX | PAGE |
|---|---|
| Annual Report | 1 |
| Independent Examiner's Report | 2 |
| Statement of Receipts and Payments | 3 |
| Statement ofAssets and Liabilities | 4 |
| NotestotheAccounts | 5 |
Surbiton High School Parents’ Association Trustees’ Annual Report for the year ended 31 July 2023
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Name Surbiton High School Parents! Association ("SHSPA")
Charity registration no, 1058888
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Principal office c/o Surbiton High School
13-15 Surbiton Crescent Kingston upon Thames Surrey KT1 2J5T
Governing document The Association is governed by its Constitution which was adopted at an Extraordinary General Meeting of members held on 4th June 2015. Constitution Unincorporated association. Trustees The Trustees are the members of the SHSPA Committee, who are appointed by election of the members of the Association at the Annual General Meeting ("AGM"), or otherwise co-opted to the Committee and subsequently elected by members at the subsequent AGM.
Policy on reserves
Public benefit statement
There is no formal policy on reserves.
The trustees have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers or
Objectives and activities | The objectives of the Association (the objectives) is to advance the education of the pupils in the school, in particular by:
- Developing effective relationships between the staff, parents and others associated with the school: 2. Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
These objectives are achieved by meetings and discussions between parents and school staff, social events and other activities that are open to the school and, in some cases (e.g. school fairs) to the wider community.
Achievements and During the year the Association fulfilled its objectives by organising a number of performance events and other fundraising activities. Details of the events and the funds raised are explained in detail in the Chair's and the Treasurer's Reports, which are presented separately to members at the AGM and in Executive meetings. These activities raised £26,516 before general expenses of £6,833 mainly relating to membership of Classlist. In addition the SHSPA received subscriptions of £11,740, other income of £2,827 and spent £769 on equipment. These funds are available for distribution within the three schools as needs arise.
During the year, the Association also facilitated two meetings between parents as well as seven meetings between the Association and staff. £9,009 was contributed to wish list items over the three parts of the school. In addition the Association agreed to pay £5,170 to additional identified wish list items and to make payments towards various other identified but as yet unquantified items.
TRUSTEES
The trustees who held office during the period, and up to the date of this report, are as follows:
Chair Karl Fisher Co-Treasurers Richard Burge Alan Waterman (appointed 28 September 2022)
Secretary Netty Williams Trustees Dave Tresidder (resigned 28 September 2022) Devvya Sharama (resigned 28 September 2022) Fauzia Tobias ~ Kellie Williams Sara Bramah (resigned 28 September 2022) Sophie Day Sowmya Venkataraman (resigned 28 September 2022) Bianca Lorenzo-Perez (appointed 28 September 2022) Nishat Bharwani (appointed 28 September 2022) Anna Harris (appointed 28 September 2022)
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Kari Fisher
Signed on behalf of the trustees on
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Surbiton High Schoo! Parents! Association Independent Examiner's Report to the Trustees
| report to the trustees on my examination of the accounts of Surbiton High School Parents’ Association, Charity Number 1058888, for the year ended 31 July 2023
Respective responsibilities of the trustees and the examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility * fo examine the accounts under section 145 of the Charities Act; ik * to follow the procedures laid down in the general Directions given by the Charity Commission under * section 145(5)(b) of the Charities Act: and to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and.a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not Provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters Set out in the statement below.
Independent examiner's statement
In connection with my @xamination, no matter has come to my attention:
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1 which gives me reasonable cause to believe that in any material respect the requirements * to keep accounting records in accordance with section 130 of the Charities Act: and * to prepare accounts which accord with the accounting records and cornply with the accounting requirements of the Charities Act;
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have not been met; or
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2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
AN iV er &Pere om
Samantha Merchant
2 Blackheath Grove Wonersh Guilford Surrey GU5 OPU ,
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Surbiton High School Parents’ Association Receipts and payments for the year ended 31 July 2023
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|All|amounts|relate|to|unrestricted|funds|2022/23|2021/22|
|Note|Receipts|Payments|Net|Receipts|Payments|Net|
|£|£|£|£|£|£|
|Events|and|Fundraising|
|Christmas|Event|2|10,015|3,099|6,916|5,994|1,481|4,513|
|Parents'|Camping|11,970|8,212|3,758|11,499|5,527|5,972|
|Nearly|New|Uniform|6,823|6,823|2,888|29|2,859|
|New|Parents'|Evening|2|2,612|999|1,613|5,651|1,316|4,335|
|Parents'|Quiz|Night|5,896|2,019|3,877|4,752|2,016|2,736|
|Prep|Summer|Disco|2,866|1,279|1,587|4,050|1,037|3,013|
|Halloween|Disco|2,939|1,126|1,813|
|Pumpkin|Carving|116|116|106|106|
|80's|Disco|2|3,055|2,292|763|1,010|1,010|
|Fireworks|Night|2|750|(750)|
|Total|Events|and|Fundraising|46,292|19,776|26,516|35,950|11,406|24,544|
|Subscriptions|11,740|11,740|12,215|12,215|
|Gift|Aid|claim|1,570|1,570|1,510|1,510|
|Bank|Interest|272|272|6|6|
|Other|income/expenditure|5|5,848|(5,848)|395|(395)|
|Subtotal|59,874|25,624|34,250|49,681|11,801|37,880|
|Wish|List|Purchases|3|9,009|(9,009)|34,614|(34,614)|
|PA|equipment|4|769|(769)|43|(43)|
|Total|receipts|and|payments|59,874|35,402|24,472|49,681|46,458|3,223|
|Opening|Cash|Funds|55,683|52,460|
|Cash|Funds|at Year|End|80,155|55,683|
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Surbiton High School Parents’ Association Statement of Assets and Liabilities at 31 July 2023
All amounts relate to unrestricted funds
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Note 2022/23 2021/22
sea sa aaa ae
Cash Funds
- Bank of Scotland 78,790 51,962
- Payment processing company 1,365 3,721
Total Cash Funds 80,155 55,683
Current Liabilities
- Wish list items not yet paid for 3 5,170 3,517
Total Net Assets 74,985 52,166
These financial statements were approved by the trustees on
©
Karl Fishee/ SeDee ee AlanWaterman = °
Chair Co-Treasurer
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Surbiton High School Parents’ Association
Notes to the Accounts
All amounts relate to unrestricted funds
1 Receipts and Payments Accounting
As the Association's gross income is less than £250,000, accounts are prepared on the receipts and payments basis. This form of accounting purely reports the actual cash receipts and payments made in the reporting period.
2 Event Results
Due to the timing of payments and receipts, the accounting policy (Note 1) can provide a distorted picture of an event result. Some events either have income received or expenses paid in a prior year or expenses that have not been paid by the year end. The impact of this on the reported result for certain events is as follows:
| Christmas | New Parents' Evening | New Parents' Evening | New Parents' Evening | 80's | Disco | Fireworks | ||
|---|---|---|---|---|---|---|---|---|
| Event | Night | |||||||
| 2022/23 | 2022/23 | 2021/22 | 2022/23. | =2021/22 | 2022/23 | |||
| £ | £ | £ | £ | £ | ||||
| Surplus/(deficit) on cash basis as reported in | ||||||||
| Statement of Receipts and Payments on page 3 | 6,916 | 1,613 | 4,335 | 763 | 1,010 | (750) | ||
| Add_ | Cash received in previous year | 2,711 | 4,212 | 1,010 | ||||
| Expenses incurred for following year | 240 | 750 | ||||||
| 7,156 | 4,324 | 8,547 | 1,773 | 1,010 | 0 | |||
| Less | Cash received for following year | 395 | 1,365 | 2,711 | 1,010 | |||
| Surplus for year, restated | 6,761 | 2,959 | 5,836 | 1,773 | 0 | 0 | ||
| An 80s Disco was not held in 2021/22 nor a Fireworks event in 2022/23 | ||||||||
| The 2021/22 Christmas Event was not affected by this timing issue. | ||||||||
| Financial | ||||||||
| 3 | Wish List Purchases | Currentyear spend |
commitment approved but |
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| notyet paid | ||||||||
| £ | £ | |||||||
| Purchases agreed in earlier years | ||||||||
| Yoga equipment | 520 | |||||||
| Purchases agreed in current year | ||||||||
| Royal Institute | 2,880 | |||||||
| Ice creams for Sports Day (Prep) and Year End (Senior School) | 2,491 | |||||||
| Books | 1,478 | |||||||
| Portable basketball system | 1,016 | |||||||
| Vivarium | 624 | |||||||
| Training fortherapeutic dog | 2,940 | |||||||
| Tilt-top mobile tables for library | 2,230 | |||||||
| 9,009 | 5,170 | |||||||
| In addition, at 31st July, 2023 the following Wish List | purchases | |||||||
| had been approved in principle but not yet quantified: | ||||||||
| CRY screening | Up | to | £5,000 | |||||
| Forest School equipment, landscaping etc | Up | to | £10,000 | |||||
| Tennis rackets for older Prep girls | Up | to | £1,000 | |||||
| BackdropforSHSYears11&13promphotos | Up | to | £1,000 |
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Surbiton High School Parents’ Association Notes to the Accounts
All amounts relate to unrestricted funds
| 4 | PA Equipment | 2022/23 | 2021/22 |
|---|---|---|---|
| £ | £ | ||
| Hand held radios | 339 | ||
| Popcorn machine | 350 | ||
| Sumup card readers | 80 | ||
| PayPal card readers | 43 | ||
| —_789 | |||
| 5 | Other income/expenditure | 2022/23 | 2021/22 |
| £ | £ | ||
| Expenses: | |||
| Classlist subscription for 2023/24 | 6,390 | ||
| Parentkind subscription for 2023/2022 | 140 | 128 | |
| AGM costs | 130 | 129 | |
| Printing costs | 77 | ||
| Storage boxes | 75 | ||
| Web host fee | 101 | ||
| Sundry | 21 | 37 | |
| 6633 | ~—«395” | ||
| Less | Income | 985 | |
| Netexpenditure | 5,848 | 395 |
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