CHARITY NO. 1058888
SURBITON HIGH SCHOOL PARENTS' ASSOCIATION
ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 JULY 2021
| INDEX | PAGE |
|---|---|
| Annual Report | 1 |
| Independent Examiner's Report | 2 |
| Statement of Receipts and Payments | 3 |
| Statement of Assets and Liabilities | 4 |
| Notes to the Accounts | 5 - 6 |
Surbiton High School Parents' Association Trustees Annual Report for the year ended 31 July 2021
| Name | Surbiton High School Parents' Association ("SHSPA") |
|---|---|
| Charity registration no. | 1058888 |
| Principal office | c/o Surbiton High School |
| 13-15 Surbiton Crescent | |
| Kingston upon Thames | |
| Surrey | |
| KT1 2JT | |
| Governing document | The Association is governed by its Constitution which was adopted at an Extraordinary General |
| Meeting of members held on 4th June 2015. | |
| Constitution | Unincorporated association. |
| Trustees | The Trustees are the members of the SHSPA Committee, who are appointed by election of the |
| members of the Association at the Annual General Meeting ("AGM"), or otherwise co-opted to the | |
| Committee and subsequently elected by members at the subsequent AGM. | |
| Policy on reserves | There is no formal policy on reserves. |
| Public benefit statement | The trustees have complied with their duty to have due regard to |
| the guidance on public benefit published by the Charity Commission in | |
| exercising their powers or duties. | |
| Objectives and activities | The object of the Association (the objects) is to advance the education of the pupils in the school, |
| in particular by: | |
| 1. Developing effective relationships between the staff, parents and others | |
| associated with the school; | |
| 2. Engaging in activities or providing facilities or equipment which support | |
| the school and advance the education of the pupils. | |
| These objectives are achieved by meetings and discussions between parents and school staff, | |
| social events and other activities that are open to the school and, in some cases (e.g. school fairs) | |
| to the wider community. | |
| Achievements and | During the year the Association fulfilled its objects by organising a number of events and other |
| performance | fundraising activities; the extent of which was again limited by the COVID-19 health crisis. Details |
| of the events and the funds raised are explained in detail in the Chair's Report and the Treasurer's | |
| Report, which are presented separately to members in General and Executive meetings. These | |
| activities raised approximately £17,985 before general running costs (net) of £330 in addition to | |
| subscriptions £12,200 and these funds are available for distribution within the three schools as | |
| needs arise. | |
| During the year, the Association also facilitated 9 meetings between parents as well as 4 meetings | |
| between the Association and the staff. £38,000 was contributed to wish list items over the three | |
| parts of the school. In addition during the period the Association has agreed to contribute a further | |
| £7,800 of funds to additional identified wish list items. |
TRUSTEES
The trustees who held office during the period, and up to the date of this report, are as follows:
Acting Chair David Tresidder Treasurer Richard Burge Secretary Netty Williams Fauzia Tobias Juliet Jones Linda Marsh Shanthini Shanamaguru Sophie Day Sowmya Venkataraman Sharon Betts (Resigned 22nd September 2020)
………………………………………………………………….
David Tresidder Signed on behalf of the trustees on
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Surbiton High School Parents' Association
Independent Examiners Report to the Members
I report to the trustees on my examination of the accounts of Surbiton High School Parents Association, Charity Number 1058888, for the year ended 31 July 2021.
Respective responsibilities of the trustees and the examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility:
-
to examine the accounts under section 145 of the Charities Act;
-
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Charities Act; and
• to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
1 which gives me reasonable cause to believe that in any material respect the requirements • to keep accounting records in accordance with section 130 of the Charities Act; and • to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act; have not been met; or
2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Samantha Merchant
2 Blackheeath Grove Wonersh Guilford Surrey GU5 0PU
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Surbiton High School Parents' Association Receipts and payments for the year ended 31 July 2021
| All amounts relate to unrestricted funds Note Events and Fundraising Christmas Event Dads' Camping 2 Nearly New Uniform New Parents Evening 2 Parents Quiz Night Prep Autum Disco Pumpkin Carving Summer Event Virtual Wine Tasting Total Events and Fundraising Subscriptions Gift Aid claim Bank Interest Other income/expenditure Subtotal Wish List Purchases 3 PA equipment Total receipts and payments Opening Cash Funds Cash Funds at Year End |
Receipts £ 9,139 3,947 8,102 4,212 174 3,141 28,715 12,200 1,271 7 42,193 42,193 |
Payments £ 4,050 4,102 637 20 1,921 10,730 330 11,060 37,886 263 49,209 2020/21 |
Net £ 5,089 (155) 7,465 4,192 - - 174 - 1,220 17,985 12,200 1,271 7 (330) 31,133 (37,886) (263) (7,016) 59,476 52,460 |
Receipts £ 9,884 - 2,629 3,093 5,308 3,839 - - 24,753 13,006 988 39 200 38,986 - - 38,986 |
Payments £ 1,449 217 1,416 898 2,319 1,256 120 7,675 - - 896 8,571 43,206 - 51,777 2019/20 |
Net £ 8,435 (217) 1,213 2,195 2,989 2,583 - (120) 17,078 13,006 988 39 (696) 30,415 (43,206) - (12,791) 72,267 59,476 |
|---|---|---|---|---|---|---|
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Surbiton High School Parents' Association Statement of Assets and Liabilities at 31 July 2021
| All amounts relate to unrestricted funds Note Cash Funds - Bank of Scotland - Payment processing company - Uniform Account - Cash in hand Total Cash Funds Current Liabilities - Wish list items not yet paid for 3 - Nearly new uniform proceeds due to parents Total Net Assets |
2020/21 £ 48,247 4,212 - - 52,459 - - 52,459 |
2019/20 £ 58,761 - 665 50 59,476 16,250 665 42,561 |
|---|---|---|
These financial statements were approved by the trustees on
David Tresidder Acting Chair
Richard Burge Treasurer
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Surbiton High School Parents' Association Notes to the Accounts
All amounts relate to unrestricted funds
1 Receipts and Payments Accounting
As the Association's gross income is less than £250,000, accounts are prepared on the receipts and payments basis. This form of accounting purely reports the actual cash receipts and payments made in the reporting period.
2 Event Results
Due to the timing of payments and receipts, the accounting policy (Note 1) can provide a distorted picture of an event result.
Some events either have income received or expenses paid in a prior year or expenses that have not been paid. The impact of this on the reported result for certain events is as follows:
| New Parents Evening September 2021 events September 2020 events September 2019 events Net cash surplus reported Dad's camping June 2021 event June 2020 event Net cash deficit reported |
2020/21 £ 4,212 (20) 4,192 2019/20 £ (155) (155) |
2019/20 £ Event cancelled 3,461 3,461 2019/20 £ - (73) (73) |
2018/19 Actual event surplus £ £ 4,212 - 1,568 5,009 1,568 Actual event surplus £ (155) (73) |
|---|---|---|---|
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Surbiton High School Parents' Association Notes to the Accounts
All amounts relate to unrestricted funds
3 Wishlist Purchases
| Purchases agreed in earlier years 6th form garden Purchases agreed in current year Camera and green screen Cricket bowling machine Musical instrument hire |
Current year spend £ 15,994 1,142 686 20,064 37,886 |
Purchases not yet paid for £ - |
Financial commitment approved for wishlist items £ 3,872 3,936 7,808 |
|---|---|---|---|
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