CHARITY NO. 1058888
## **SURBITON HIGH SCHOOL PARENTS' ASSOCIATION**
**ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 JULY 2020**
|**INDEX**|**PAGE**|
|---|---|
|Annual Report|1|
|Independent Examiner's Report|2|
|Statement of Receipts and Payments|3|
|Statement of Assets and Liabilities|4|
|Notes to the Accounts|5 - 6|
## Surbiton High School Parents' Association **Trustees Annual Report for the year ended 31 July 2020**
|Name|Surbiton High School Parents' Association ("SHSPA")|
|---|---|
|Charity registration no.|1058888|
|Principal office|c/o Surbiton High School|
||13-15 Surbiton Crescent|
||Kingston upon Thames|
||Surrey|
||KT1 2JT|
|Governing document|The Association is governed by its Constitution which was adopted at an Extraordinary General|
||Meeting of members held on 4th June 2015.|
|Constitution|Unincorporated association.|
|Trustees|The Trustees are the members of the SHSPA Committee, who are appointed by election of the|
||members of the Association at the Annual General Meeting ("AGM"), or otherwise co-opted to the|
||Committee and subsequently elected by members at the subsequent AGM.|
|Policy on reserves|There is no formal policy on reserves.|
|Public benefit statement|The trustees have complied with their duty to have due regard to|
||the guidance on public benefit published by the Charity Commission in|
||exercising their powers or duties.|
|Objectives and activities|The object of the Association (the objects) is to advance the education of the pupils in the school,|
||in particular by:|
||1. Developing effective relationships between the staff, parents and others|
||associated with the school;|
||2. Engaging in activities or providing facilities or equipment which support|
||the school and advance the education of the pupils.|
||These objectives are achieved by meetings and discussions between parents and school staff,|
||social events and other activities that are open to the school and, in some cases (e.g. school fairs)|
||to the wider community.|
|Achievements and|During the year the Association fulfilled its objects by organising a number of events and other|
|performance|fundraising activities; the extent of which was limited by the COVID-19 health crisis. Details of the|
||events and the funds raised are explained in detail in the Chair's Report and the Treasurer's|
||Report, which are presented PA committee meetings. These activities raised approximately|
||£17,078 before general running costs (net) of £696 in addition to subscriptions £13,006 and these|
||funds are available for distribution within the three schools as needs arise.|
||During the year, the Association also facilitated 9 meetings, of which 5 meetings were with the|
||school senior leadership team. Over £43,000 was contributed to wish list items over the three|
||parts of the school. In addition during the period the Association has agreed to contribute a further|
||£16,000 of funds to additional identified wish list items.|
## **TRUSTEES**
The trustees who held office during the period, and up to the date of this report, are as follows:
Acting Chair David Tresidder Treasurers Minal Choksey, Richard Burge Secretary Netty Williams Fauzia Tobias Juliet Jones Shanthini Shanamaguru Sharon Betts Sophie Day Sowmya Venkataraman
………………………………………………………………….
**David Tresidder** Signed on behalf of the trustees on
1
## Surbiton High School Parents' Association
## **Independent Examiners Report to the Members**
I report to the trustees on my examination of the accounts of Surbiton High School Parents Association, Charity Number 1058888, for the year ended 31 July 2020.
## **Respective responsibilities of the trustees and the examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility:
- to examine the accounts under section 145 of the Charities Act;
- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Charities Act; and
• to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
1 which gives me reasonable cause to believe that in any material respect the requirements • to keep accounting records in accordance with section 130 of the Charities Act; and • to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act; have not been met; or
2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## **Samantha Merchant**
2 Blackheeath Grove Wonersh Guilford Surrey GU5 0PU
2
## Surbiton High School Parents' Association **Receipts and payments for the year ended 31 July 2020**
|All amounts relate to unrestricted funds
**_Note_**
**Events and Fundraising**
New Parents Evening
2
Prep Autum Disco
Christmas Fair
Parents Quiz Night
Prep Summer Disco (Y5&6)
Dads' Camping
2
Summer Event
Nearly New Uniform
**Total Events and Fundraising**
Subscriptions
Gift Aid claim
Bank Interest
Other income/expenditure
**Subtotal**
Wish List Purchases
3
PA equipment
**Total receipts and payments**
Opening Cash Funds
**Cash Funds at Year End**|**Receipts**
**£**
3,093
3,839
9,884
5,308
-
-
-
2,629
**24,753**
13,006
988
39
200
**38,986**
-
-
**38,986**|**Payments**
**£**
898
1,256
1,449
2,319
217
120
1,416
**7,675**
-
-
896
**8,571**
43,206
-
**51,777**
**2019/20**|**Net**
**£**
**2,195**
**2,583**
**8,435**
**2,989**
**-**
**(217)**
**(120)**
**1,213**
**17,078**
**13,006**
**988**
**39**
**(696)**
**30,415**
**(43,206)**
**-**
**(12,791)**
72,267
**59,476**|**Receipts**
**£**
3,871
4,248
10,301
4,878
3,472
14,220
5,384
19,710
**66,084**
13,360
36
**79,480**
-
-
**79,480**|**Payments**
**£**
660
1,348
2,373
2,222
1,163
8,571
4,545
9,750
**30,632**
-
-
2,046
**32,678**
39,122
2,631
**74,431**
**2018/19**|**Net**
**£**
**3,211**
**2,900**
**7,928**
**2,656**
**2,309**
**5,649**
**839**
**9,960**
**35,452**
**13,360**
**36**
**(2,046)**
**46,802**
**(39,122)**
**(2,631)**
**5,049**
67,218
**72,267**|
|---|---|---|---|---|---|---|
3
## Surbiton High School Parents' Association **Statement of Assets and Liabilities at 31 July 2020**
|All amounts relate to unrestricted funds
**_Note_**
Cash Funds
- Bank of Scotland
- Payment processing company
- Uniform Account
- Cash in hand
**Total Cash Funds**
Current Liabilities
- Wish list items not yet paid for
3
- Nearly new uniform proceeds due to parents
**Total Net Assets**|**2019/20**
**£**
58,761
-
665
50
59,476
16,250
665
42,561|**2018/19**
**£**
67,905
1,723
2,210
50
71,888
_Restated_
44,219
1,855
25,814|
|---|---|---|
These financial statements were approved by the trustees on
**David Tresidder** Acting Chair
**Richard Burge** Co-Treasurer
4
Surbiton High School Parents' Association **Notes to the Accounts**
All amounts relate to unrestricted funds
## 1 **Receipts and Payments Accounting**
As the Association's gross income is less than £250,000, accounts are prepared on the receipts and payments basis. This form of accounting purely reports the actual cash receipts and payments made in the reporting period.
## 2 **Event Results**
Due to the timing of payments and receipts, the accounting policy (Note 1) can provide a distorted picture of an event result.
Some events either have income received or expenses paid in a prior year or expenses that have not been paid. The impact of this on the reported result for certain events is as follows:
|**_New Parents Evening_**
September 2020 events
September 2019 events
September 2018 events
**Net cash surplus reported**
**_Dad's camping_**
June 2020 event
June 2019 event
**Net cash surplus reported**|**2019/20**
**£**
_Event cancelled_
3,461
-
**3,461**
**2019/20**
**£**
(73)
(144)
**(217)**|**2018/19**
**£**
1,568
1,765
**3,333**
**2018/19**
**£**
-
5,249
**5,249**|**2018/17**
**Actual**
**event**
**surplus**
**£**
**£**
-
5,029
4,437
6,202
**4,437**
**Actual**
**event**
**surplus**
**£**
(73)
5,105|
|---|---|---|---|
5
Surbiton High School Parents' Association **Notes to the Accounts**
All amounts relate to unrestricted funds
## 3 **Wishlist Purchases**
|_Purchases agreed in earlier years_
Playground traditional toys
Cardiac screening
Robotic Learning
Well-being space, library boys prep
Well-being garden girls prep
Gazebos *6
School refund prior year charged erro
_Purchases agreed in current year_
Royal Institute program
6th form communal outside area|**Current year**
**spend**
**£**
-
5,000
1,006
2,750
30,393
1,848
(131)
2,340
-
**43,206**|**Purchases**
**not yet paid**
**for**
**£**
-
**-**|**Financial**
**commitment**
**approved for**
**wishlist**
**items**
**£**
250
16,000
**16,250**|
|---|---|---|---|
6