2025-07-31-accounts

Trustees' Annual Report for the period

Period start date Period end date From 1 August 2024 To 31 July 2025

Section AReference and Administration Details

Charity name Ladybirds Pre-School

Other names charity is known by

1058636 Charity's principal address Ladybirds Pre-School St Francis Church Hall, Beatrice Road, Salisbury, Wiltshire Postcode SP1 3PN ~~ee~~

Registered charity number (if any) 1058636

Trustee name	Office (if any)	Dates acted if not for **whole year **	Name of person (or body) entitled to appoint trustee (ifany)
1 Jean de Garis	Chair
Kris Richardson- Smith	Treasurer	Resigned 30.06.2025
3 Sharon Goldie	Treasurer
4 Bill Wilson	Secretary
5 Katie Rivaya	Parent Representative	Resigned 31.07.2025
6 Anna Shuttlewood	Parent Representative	Resigned 23.09.2024
7 Clive Hunter	Parent Representative
8 Sophie Hunter	Parent Representative

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year As above ~~—~~

Names and addresses of advisers (Optional information) Type of adviser Name Address Financial Bowdon Accounting Services Bartle House, Oxford Court, Manchester, Ltd United Kingdom, M2 3WQ

Name of chief executive or names of senior staff members (Optional information)

Nicola Mann-Rae: Manager of Ladybirds Pre-School

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Section B Structure, Governance and Management

Description of the charity’s trusts

Type of governing document

Constitution

• (e.g. trust deed, constitution)

How the charity is constituted

Trust

• (e.g. Trust, association, company)

St Francis Church PCC can appoint some trustees, others (e.g. parent Trustee selection methods representatives) volunteer to join the Committee. All Committee members (e.g. appointed by, elected by) are trustees.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

We liaise with the relevant County authorities. Our contact is Emma Scammell, who is the relevant Quality Assurance Officer at Wiltshire County Council.

Ladybirds is part of the Pre-School Learning Alliance.

The Pre-School meets in St Francis Church Hall and pays rent to St Francis PCC.

• All Committee Members/Trustees go through the relevant DBS procedure and also the relevant Ofsted procedures.

• The Committee meets up to six times a year and has an AGM once a year following the independent examination of the accounts.

• trustees’ consideration of major risks and the system This year, the Committee approved two people with connections to the and procedures to manage Pre-School to assist the Committee, one parent to help with fundraising, them. and the Manager’s partner to help with building a new website.

Section C Objectives and Activities

To enhance the development and education of children primarily under statutory school age.

To serve the whole community and warmly welcome children and their families, whatever their faith, culture, means or ability.

To ensure that each child knows that they are valued and supported so Summary of the objects of the that they can reach their full potential in an ethos of Christian love, charity set out in its tolerance and care. governing document

To provide a wide range of learning opportunities to enable each child to move confidently into the next phase of their spiritual, physical, moral, social and academic development.

To warmly welcome and encourage parents and families in the learning and development process and in the life of the Pre-School.

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Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Provision of Pre-School care and development opportunities for children between the ages of 2 and 5 (though most go on to school at 4). The Pre-School currently operates in school term-times at the following times: Monday to Thursday 9.15 am - 3.15 pm. Friday 9.15 am – 12.15 pm. There is no restriction on who may apply for their children to attend the Pre-School. Acceptance of children to attend the Pre-School is determined only by the availability of required and appropriate facilities and staffing. The Pre-School has a strong record in accepting and caring for children with additional needs; as a smaller institution, it is a setting in which such children can often flourish. A significant proportion of the families whose children attend the Pre- School qualify for support from the Household Support Fund, administered by Wiltshire County Council. The Trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Additional details of objectives and activities (Optional information)

The Pre-School does not make grants. You may choose to include There is a simple investment policy where a Bank Savings Account is run further statements, where alongside a Bank Current Account. relevant, about: The Committee has been able to release the necessary funds for • policy on grant making; learning resources and premises to be kept up to date and safe. The • buildings and surrounding site have been well maintained by volunteers policy programme related from St Francis Church; as the landlord, St Francis Church has borne the investment; costs of maintaining the buildings and surrounding area.

• contribution made by volunteers. This year, there were financial contributions made by one business and two parents as part of the fundraising project. A total of £410 was given.

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Section D Achievements and Performance

Summary of the main achievements of the charity during the year

The Pre-School has flourished in the academic year 2024-25. The year started with 22 children from 21 families on the roll and finished with 22 children from 21 families on the roll.

This year has been the first year in post for the new Manager, Nicola MannRae. She has worked hard to keep abreast of the fast-changing regulation and government initiatives affecting the preschool sector. Policies have been updated; Nicola has received some practical support with this from members of the Committee. Nicola has introduced a number of valuable initiatives in the day-to-day management of the Preschool: she has trialed early opening of the Pre-School (from 8.30 a.m.) and has introduced a simplified traffic-light system to enable closer monitoring and tracking/analysis of incidence of accidents. This has worked well with only minor incidents recorded in the year.

Nicola has also provided training for her dedicated staff. This has included “In the Moment Planning” training to enable staff to follow the children’s interests in their planning, and training for three members of staff to enable them to meet the needs of a child diagnosed with type 1 diabetes; this was hugely appreciated by the parents. Staff also attended safeguarding training, paediatric first aid and food hygiene training. Committee members also attended safeguarding training. A visiting Wiltshire Council (WCC) contact was impressed with what was being done and a safeguarding audit was conducted by WCC; this found no issues.

The year saw a number of noteworthy activities. The children went carolsinging at Fairfax House and plans are afoot to build further similar community links into the Pre-School’s programme. The Chairman visited during the year with his guitar to encourage the children to engage with playing instruments and singing. Early Years Pupil Premium (EYPP) monies were used to purchase new tricycles and to provide regular mini athletics sessions.

Parental satisfaction has remained high. A parental questionnaire devised and distributed by the Manager produced positive feedback, together with some suggestions; more regular parent consultations was one, and this has been duly acted upon. A new secure Facebook page has been set up to facilitate secure communication with parents. A number of parents, in particular parental representatives on the Committee, provided invaluable assistance with fundraising events; these included a Christmas raffle, a bingo evening, book sales and a sponsored walk. Overall, £1,474 was raised (which also included some individual donations). This money has enabled improvements to be made to the garden area, and the purchase of a climbing frame, a mud kitchen and other ancillary items, picnic tables with parasols, water tray play equipment, outdoor plants, a children’s bench, hanging baskets and plants and herbs. £323 was raised at a Summer fete; this money will go towards the replacement of the Astroturf in the garden area.

The Committee is aware of the importance of marketing and recruitment. The new Facebook page should facilitate advertising. An advertising article in a local Parish magazine has been refreshed and the Pre-School attended an open day at Bemerton Heath; a good number of invitations were handed out to parents to visit with the aim of signing up new children. The Manager’s partner volunteered to re-draft and design a more flexible and easily updateable website.

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Section D Achievements and Performance

It must be emphasised that Nicola has enjoyed the support of an extremely loyal, committed and highly competent staff, whose contribution to the PreSchool has been particularly notable in Nicola’s initial year.

This year has seen the departure of Kris Richardson-Smith, our long-serving Treasurer; the Pre-School has benefited hugely over the years from her experience and expertise and we are extremely grateful to her for her hard work on behalf of the Pre-School. Sharon Goldie has taken over the position of Treasurer; her professional experience of financial management in the Charities sector and meticulous attention to detail are already proving to be very significant assets in the work of the Committee.

Section E Financial Review

There is a policy of 3-months operating costs which is being met.

Brief statement of the charity’s policy on reserves Details of any funds materially in deficit

There are no funds materially in deficit.

Further financial review details (Optional information)

The Charity’s principal source of funding is from Wiltshire County You may choose to include Council, relating to school fees. There are some parents who pay additional information, where privately. relevant about:

• the charity’s principal There have been several fundraising activities this year: see Section D sources of funds (including above. any fundraising);

• how expenditure has All expenditure has been spent in running the Pre-School to enable the supported the key objectives staff to provide the best learning environment experience for the children, of the charity; in order to help them grow in confidence and ability.

• • investment policy and The only investment made by the Charity is using the Bank Savings

• objectives including any Account to receive interest income.

• ethical investment policy adopted. The Charity made a loss this Financial Year of £3,577. This was expected.

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Section F

Other Optional Information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

|Signature(s)||| |---|---|---| |)||| ||Fullname(s)|RevJean deGaris
Position
(e.g.Secretary, |Chairman
Chair, etc)
Date
30"October2025||Po
Po
Po|

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March2012

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|||||||| |---|---|---|---|---|---|---| |LADYBIRDS PRE-SCHOOL|1058636| |Receipts and payments accounts|CC16a| |For the period| |01/08/2024|To|31/07/2025| |from| |ee|ee| |Section A Receipts and payments| |Unrestricted|Restricted|Endowment| |Total funds|Last year| |funds|funds|funds| |to the nearest £|to the nearest £|to the nearest £|to the nearest £|to the nearest £| |A1 Receipts| |School Fees|3,140|-|-|3,140|12,676| |Wiltshire Council Funding|68,142|-|-|68,142|51,579| |Bank Interest Received|669|-|-|669|791| |Ladybirds Apparel|-|-|-|-|15| |Fundraising|1,797|-|-|1,797|-| |Other Income|254|-|-|254|-| |Sub total|(Gross income for AR)|[ 74,002 ]|-|-|74,002|65,061| |A2 Asset and investment sales,| |(see|table)| |-|-|-|-|-| |Sub total|-|-|-|-|-| |SS|SS|ES| |Total receipts|||74,002|-|-|74,002|65,061| ||||||| |A3 Payments| |Staff Wages, NI and PAYE|62,769|-|-|62,769|56,689| |Pension Contributions|679|-|-|679|347| |Staff Costs|351|-|-|351|257| |Rent and Rates|7,123|-|-|7,123|4,599| |Office Costs|2,164|-|-|2,164|1,397| |Advertising|-|-|77| |Telephone and Internet|216|-|-|216|346| |Accounting Fees|672|-|-|672|1,182| |Insruance|621|-|-|621|544| |Bad Debts|-|-|248| |Pre-School Costs|1,137|-|-|1,137|2,010| |Pre-School Maintenance|183|-|-|183|306| |Pre-School Equipment|1,665|-|-|1,665|268| |Rounding Adjustment|- 1|-|-|- 1|-| |Sub total|[ 77,579 ]|-|-|77,579|68,270| |A4 Asset and investment| |purchases, (see table)| |-|-|-|-| |Sub total|[ - ]|-|-|-|-| |5)|ES|ES|SE| |Total payments|||77,579|-|-|77,579|68,270| ||||||| |Net of receipts/(payments)|- 3,577|-|- - 3,577|- 3,209| |A5 Transfers between funds|-|- -|-|-| |A6 Cash funds last year end|55,532|- -|55,532|58,741| |Cash funds this year end|51,955|-|- 51,955|55,532| |=== ==|

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CCXX R1 accounts (SS)

31/10/2025

1

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Section B Statement of assets and liabilities at the end of the period
Unrestricted Restricted Endowment
to nearest £ to nearest £ to nearest £
B1 Cash funds Bank Savings Account [_
Bank Current Account a
Petty Cash / Cash in Hand ee ee
(agree balances withTotalreceipts cashand fundspayments |___ 51,955] [ : ss
account(s)) So
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets es |es |
: .
Details Fundasset to belongs which Cost (optional)P Currentoptional value
Fund to which : Current value
Details asset belongs Cost (optional) optional
B4 Assets retained for the ee 2ee
nae Fixtures and Fittings a |
charity’s own use Children’s Equipment Unrestricted ee: |ee
Children's Stock (Toys
/ Books) ee ee
uetans. liabilityFund torelateswhich Amountoptionaldue Whenoptionaldue
[Pension Paid 1.8.25
Signature Print Name Date of Approval
TrusteesSigned byon onebehalf or twoi of all the aeas Ae°C SOz2(ar Oe) Rev JeanChair de Garis 4 Dec 2025
Trustees 0 0
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Notes to the Accounts

The Accounts have been prepared in accordance with the Charity Commission for England and Wales guidance for "Receipts and Payments

Accounts", using the Commission's recommended format template CC16a which meets the minimum recommended level of accountability.

The Accounts have been analysed and prepared under the "natural" basis where income and expenditure has been grouped together under similar “activity” headings / categories.

There are no significant assets held, apart from the bank savings account which attracts monthly interest. Liabilities are as per B5 above.

CCXX R2 accounts (SS)

2

31/10/2025

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Ladybirds Pre-School On accounts for the year 31/07/2025 Charity no 1058636 ended (if any) Set out on pages 1 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/07/2025.

• Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

• accounting records were not kept in accordance with section 130 of the Act or

• the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 22/12/2025 Signed: ~~—~~ Name: Adeel Sahi ~~Ps~~ Relevant professional Associated of Chartered Certified Accountants (ACCA) qualification(s) or body (if any): Address: Bowdon Accounting Services Ltd Bartle House, Oxford Court Manchester M2 3WQ

1

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

October 2018

IER