2024-07-31-accounts - Ladybirds Pre-School

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ie, Trustees’ Annual Report for the period a |; From 1 PeriodAuguststart date2023 To 31 PeriodJulyend date2024

Section AReference and Administration Details

Charity name | Ladybirds Pre-School

Registered charity number (if any)| 1058636

Charity's principal address | Ladybirds Pre-School

St Francis Church Hall, Beatrice Road,

Salisbury, Wiltshire

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[Postcode
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|SP1 3PN
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~ Names of the charity trustees who manage the charity

eS			a
2			Kris Richardson- Smith	Treasurer

3		Sharon Goldie	Co-Treasurer
4	5				BillWilson Katie Rivaya
6		Anna Shuttlewood		ParentRepresentative
7		CliveHunter	ParentRepresentative		January
8		Sophie Hunter	Parent Representative		January

Names of the trustees for the charity, if any, (for example, any custodian trustees)

——~—[Name | Datesactedifnotforwholeyear eect aac a a pe ra a a a ee RRR ne mca

Names and addresses of advisers (Optional information)

Type of adviser Name Address Financial Key Accounting Services Penbryn House, Hilltop Business Park, Salisbury Devizes Road, Salisbury, Wiltshire SP3 4UF

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Name of chief executive or names of senior staff members (Optional information)

Barbara Defeo — Manager of the Pre-School

TAR

March 2012

Section Structure, Governance and Management

Description of the charity’s trusts

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Type of governing document Constitution
(e.g. trust deed, constitution)
How the charity is constituted Trust
(e.g. Trust, association, company)
trustee selection methods |StFrancisChurch PCC can appoint some [trustees,] others (e.g. parent—
(e.g. appointed by, elected by) representatives) volunteer to join the Committee. All Committee members
~ , are trustees.
Additional governance issues (Optional information)
ban —— |We liaise with the relevant County authorities. Our contact is Emma
tein oho Scammell, who is the relevant Quality Assurance Officer at Wiltshire
‘
: . a
relevantabout: , County Council. She has been extremely helpful and supportive, |
particularly in the matter of appointing a new Manager of the Pre-School.
policies and procedures
adopted for the induction and |Ladybirds is part of the Pre-School Learning Alliance. |
training of trustees;
e the charity’s organisational The Pre-School meets in St Francis Church Hall and pays arentto St ~
structure and any wider Francis PCC.
network with which the charity ;
works: All Committee Members/Trustees go through the relevant DBS procedure
se, 3 ok and also the relevant Ofsted procedures.
e relationship with any
relatedparties, The Committee meets up to six times a year and has an AGM once a year
e trustees’ consideration of following the audit of the accounts.
major risks and the system
and procedures to manage
them. | |
Section C Objectives and Activities oo
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To enhance the development and education of children primarily under statutory school age.

To serve the whole community and warmly welcome children and their — families, whatever their faith, culture, means or ability. To ensure that each child knows that they are valued and supported so Summary of the objects of the | that they can reach their full potential in an ethos of Christian love, charity set out in its | tolerance and care. governing document To provide a wide range of learning opportunities to enable each child to | move confidently into the next phase of their spiritual, physical, moral, social and academic development. To warmly welcome and encourage parents and families in the learning | and development process and in the life of the Pre-School.

TAR

March 2012

| Provision of Pre-School care and development opportunities for children between the ages of 2 and 5 (though most go on to school at 4). The Pre-School currently operates in school term-times at the following times: Summary ; Monday to Thursday 9.15 am - 3.15 pm. activities ofundertaken the main for the Friday 9.15 am — 12.15 pm. thesepublic benefit in relationto There is no restriction on who may apply for their children to attend the this section objects the (include within statutory | Pre-School.determined onlyAcceptanceby the availability of childrenof to required attend theand Pre-Schoolappropriateisfacilities declaration that trustees have | and staffing. The Pre-School has a strong record in accepting and caring had regard to the guidance ~—|_ for children with additional needs; as a smaller institution, it is a setting in | issued by the Charity which such children can often flourish. Commission on public benefit) A significant proportion of the families whose children attend the PreSchool qualify for support from the Household Support Fund.

The Trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Additional details of objectives and activities (Optional information)

Mx

The Pre-School does not make grants.
You may choose to include There is a simple investment policy where a Bank Savings Account is run further statements, where alongside a Bank Current Account. relevant, about: * policy on grant making; | The Committee has been able to release the necessary funds for ; learning resources and premises to be kept up to date and safe. The
° policy programme related buildings and surrounding site have been well maintained by volunteers investment, from St Francis Church; as the landlord, St Francis Church has borne the
e contribution made | costs of maintaining the buildings and surrounding area. byvolunteers. ; . ee This year, there were no financial contributions made by volunteers.

TAR

March 2012

4 SectionD _ Achievements and Performance Summary sachs ‘aF Thestarted Pre-Schoolwith 17 c h ildrenas fiourished from 16in families the academic on the year 2023-34.roll. The year finishedThe year | duringachievements the yearof the charity with; 22 children. from 21 familiesa onthe roll, attending: a total of 123 3- | hour sessions per week. This expansion resuited in the néeéd to appoint one additional temporary member of staff who works as required to maintain the necessary staffing levels. She has settled in well and is | There hasenjoying her work. been an educational visit from the local Fire Service, and the | children made decorations for the Ladybirds’ contribution to the annual | Christmas Tree Festival held at St Thomas’ Church, Salisbury in | December 2023. There have also been some very successful athletics classes provided for the Pre-School by Mini Athietics and paid for by a | funding grant from Wiltshire Council. The accession of three new parent representatives to the Committee has | been very encouraging; satisfaction levels amongst parents would appear to be high, with the end-of-year picnic very well attended and | Aspositive well commeas the n tsew muchparent in representatives, evidence. Sharon Goldie has joined the || Committee. She has professional experience of financial management in the Charities sector and is already proving to be a very significant asset | in the work of the Committee. . This year has been the last year of our long-serving Manager, Barbara Defeo. There were warm words about her massive contribution to the Pre-School! at the end-of-year picnic, at which a presentation to her was made. We wish her every happiness in her retirement. We have been very fortunate to secure the services of Nicola Mann-Rae as Manager from September 2024. Section E Financial Review There is a policy of 3-months operating costs which is being met. Brief statement of the charity’s policy on reserves | | Details of any funds materially There are no funds materiaily in deficit. in deficit

TAR

March 2012

Further financial review details (Optional information)

You . The Charity’s principal source of funding is Wiltshire County Council, may ehoose La inelucte relating to school fees. There are some parents who pay privately so a
SUES STS, WE small proportion is from school fees for these children relevant about: Prape : e the charity’s principal _ There has not been any fundraising carried out this year. sources of funds (including any fundraising); All expenditure has been spent in running the Pre-School to enable the
e how expenditure has staff to provide the best learning environment experience for the children, supported the key objectives | in order to help them grow in confidence and ability. of the charity;
e investment policy and | The only investment made by the Charity is using the Bank Savings objectives including any Account to receive interest income. ethicaladopted.investment polic=i The Charity made a loss this Financial Year of £3,209. This was expected and includes a bonus given to the Pre-School Manager on her retirement as she had worked at the Pre-School for over 20 years.
Section F Other Optional Information

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SsectionG Declaration
The trustees declare that they have approved the trustees’ reportabove.
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oe
st
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Signed on behalf of the charity’s trustees

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[Fullname(s) =| REV JEAN DE GARIS Po
Position (e.g. Secretary, | CHARIMAN |
Chair, etc
[DateCd tS DECEMBER 20240 =|
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TAR

March 2012

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||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |(Eee,||| |||;||CHARITY COMMISSION/LADYBIRDS PRE-SCHOOL|1058636||||| |||FOR ENGLAND AND WALES||| |Receipts|and|payments|accounts|||CC16a| |||For|the|period| |P|01/08/2023|To|||31/07/2024||||| |from|ee"| |Unrestricted|Restricted|Endowment| |funds|funds|funds;|Total|funds|Last year| |tothenearest|£|to|the|nearest£|to|the nearest£|to|the|nearest£|to|the nearest£| |Ai|Receipts| |Wiltshire|Council|Funding|51,579|4-|-|51,579|||62,873| |DofE Traineeship|Incentive|Payment|[||a| |Bank|Interest|Received|791|:| |Ladybirds|Apparel|:|:|15|28||| |Other income|P||-|-|f|18| |Sub|total|(Gross|income|for|AR)|Ae| |A2|Asset|and|investment|sales,| |(see table)||| |Totalreceipts[|ss temet|f{|lf|65,061|"70,087| |A3|Payments|.| |[Gost fGoodsSad_——SSC—C—“‘iSCC|[| ee| |347|ae|351| |257|7)|rs|‘saa| |3e7||[||=a|1,397|2,087| |Ct| |_| |Accounting|Fees|1,182|:|:|1,182| |544|Bad|415| |__|:| |rs| ||Pre-School|Maintenance|306|“|-|||306||||1,696| |Pre-School|Equipment|Cs| |Subtotal||27) || |A4|Asset|and|investment| |purchases,|(see|table)| |Subtotal]| LL LILI LL| |Total payments|68,270|ee||||:|‘||72,160| |Net of receipts(payments)|-|3,209]|||YE|3,209]|||-|2,073| |A6 Cash|funds|last year end|53741,{;|4+)- ||58,741|60,814| |Cash|funds|this yearend||—-—s|55,532)|55,532|58,741|

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CCXX R1 accounts (SS)

12/12/2024

Section BStatement of assets and liabilities at the end oftheperiod	Section BStatement of assets and liabilities at the end oftheperiod	Section BStatement of assets and liabilities at the end oftheperiod	Section BStatement of assets and liabilities at the end oftheperiod	Section BStatement of assets and liabilities at the end oftheperiod	Section BStatement of assets and liabilities at the end oftheperiod	Section BStatement of assets and liabilities at the end oftheperiod	— i
					Unrestricted	Restricted	Endowment
					to nearest £	to nearest £	to nearest £
B1 Cash funds	Bank Savings Account				53,923
	Bank Current Account				1,583
	Petty Cash / Cash in Hand					-
	Total cash funds				55,532
	(agree balances with	receipts and payments			:
			account(s))		:	: oe	:
					Unrestricted	Restricted	Endowment
					funds	funds	funds
	Details				to nearest£	to nearest £	to nearest £
B2Othermonetaryassets					es	Ps	es
B3 Investment assets	ae Veins BankSavingsAccount				Fund towhich assetbelongs Unrestricted	Sosttoptionall Currentvalue P (optional) [ee] 53,923
	Metalic oclcdieacsdin				Fund to which oe asset beiongs	. Cost (optional)	Current value an (optional)
B4 Assets retained forthe	Laptop				Unrestricted
ag # charity =SWh USS	Fixtures and Fittings Children'sStock(Toys/Books)			==——	_'		Unrestricted Unrestricted
	oo Velans				Fundtowhich liability relates	Amountdue (optional)	Whendue (optional)
B5 Liabilities :	Trade Creditors (mostly Rent)				Unrestricted	1,365	Paid 2.8.24
	Pp, AYE				. Unrestricted Unrestricted	673	Paid quarterly, due ’ 6924 Paid98.24
	Signature				Print Name		Date of Approval
Signed byoneortwo Trustees on behalf of all the	Wm. Alea				lignat pe aaats
Notes to the Accounts
The Accounts have been prepared in accordance withthe Charity Commission			for England and Wales guidance for “Receipts and Payments
Accounts", using the Commission's recommended format template		CC16a which		meets the minimum recommended level of accountability.
							tH

The Accounts have been analysed and prepared under the "natural" basis where income and expenditure has been grouped together under similar ‘activity’ headings / categories.

There are no significant assets held, apart from the bank savings account which attracts monthly interest. Liabilities are as per B5 above.

There has been a write-off of a debt this Financial Year of £248 which was payment due for a child's attendance from early 2023 which did not get paid. After several attempts to reclaim the debt, even using a legally-advised recovery template, it was decided by the Committee to write it off.

CCXX R2 accounts (SS)

12/12/2024

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Ladybirds Pre-School On accounts for the year 31/07/2024 Charity no 1058636 ended (if any) Set out on pages 1 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/07/2024.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 13/01/2025 Signed: ~~—~~ Name: Adeel Sahi ~~Ps~~ Relevant professional Associated of Chartered Certified Accountants (ACCA) qualification(s) or body (if any): Address: Bowdon Accounting Services Ltd Bartle House, Oxford Court Manchester M2 3WQ

October 2018

IER