Registered charity number: 1058584
Spruse Stevenage Reuse Scheme Report of the trustees,
and unaudited financial statements
for the year ended 31 March 2022
Coulman Scott LLP
20-22 Wenlock Road, London, N1 7GU
Spruse Stevenage Reuse Scheme Unaudited Financial Statements Year Ended 31 March 2022
|Contents
Report of the Trustees
Independent Examiner’s Report
Statement of Financial Activities
Balance Sheet
Notes to the accounts
Detailed Statement of financial Activities|Page
2-4
5-6
7
8
9-15
16|
|---|---|
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Spruse Stevenage Reuse Scheme Unaudited Financial Statements Year Ended 31 March 2022
## Report of the Trustees
## For the year ended 31 March 2022
## Spruse Stevenage Reuse Scheme
The trustees present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) `Accounting and Reporting by Charities’ effective from January 2015.
## Reference and administrative details
Registered Charity number: 1058584 Principal address: 2-4 Willows Link Stevenage Hertfordshire SG2 8AR Trustees: David Kissane Richard Brooks (Chair) Jenny Wilson (Secretary) Lorraine Bell (Vice Chair) Peter Sharp (Appointed 20 October 2021) Christopher Clark (Appointed 20 October 2021) Independent Examiner: Shelley Coulman FMAAT FCCA Coulman Scott LLP 20-22 Wenlock Road London N1 7GU
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Spruse Stevenage Reuse Scheme Unaudited Financial Statements Year Ended 31 March 2022
## Report of the Trustees (continued) For the year ended 31 March 2022 Spruse Stevenage Reuse Scheme
## Structure, Governance and Management
The charity is controlled by its governing document, constitution, and constitutes an unincorporated charity. The trustees are elected by the membership at the AGM.
Spruse Stevenage Reuse Scheme (the Scheme) is administered and managed by the members of the Executive Committee which in addition to the officers and trustees includes advisers from relevant interested organisations in the community.
## Objectives and activities
The objective of Spruse (the Scheme) is to support all residents in Stevenage who are on a low income or in conditions of need by the provision of furniture, electrical white goods and other household accessories to reduce debt, hardship or distress. The scheme also works alongside other agencies helping them to support their clients.
The Scheme was established with the aim of supporting Stevenage residents by making available to them good quality, affordable furniture and large electrical items for a low handling charge. The Scheme continues to provide this unique service by collecting and delivering free of charge suitable items, displaying them in the Scheme’s shop and making them available to both the general public and those on a low income at an affordable handling charge. Those on a proven low income pay a discounted price and approximately 80% of our sales were made to such customers.
Additionally, the Scheme helps to protect the environment by promoting reuse of furniture and electrical items which otherwise are very likely to go to landfill. Donors often comment that this is the only sustainable and affordable alternative to disposing of items that are no longer wanted and our members say that they do not know what they would do without the Scheme.
In carrying out these activities the trustees confirm adherence with the Charity Commission’s guidance on public benefit activities.
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Spruse Stevenage Reuse Scheme Unaudited Financial Statements Year Ended 31 March 2022
## Report of the Trustees (continued) For the year ended 31 March 2022
## Spruse Stevenage Reuse Scheme
Once again this has been a challenging year for the Scheme as due to the continuing covid 19 pandemic it was closed from January 2021 and with phased lifting of lockdown restrictions was fully open by June 2021.Financial support was again received during this time from the Government furlough scheme and grants from Stevenage Borough Council which was a much-needed resource and enabled the Scheme to continue to provide its essential service to the Stevenage community.
Discussions started in February on the question of changing the charitable status from an unincorporated association to an incorporated association, with the subsequent change of liability for the trustees. This was agreed in principle subject to research into the processes involved and the costs which may be incurred if legal advice is necessary. This issue is still ongoing.
As always, the Scheme is only able to continue to provide the service by the efforts of the staff and volunteers who contribute so much of their time and effort. Thanks go to everyone who has been involved during this difficult time in continuing to keep the Scheme running. Regrettably, some volunteers have again not felt able to carry on during this period but new volunteers continue to be recruited and the Scheme has been able to offer paid employment to one volunteer.
## Reserves Policy
Spruse Stevenage Reuse Scheme reserves policy is in place to protect relevant parties in the unlikely event that the scheme’s income reduces, and the scheme is unable to continue.
## Risk management
The trustees have a duty to identify and review risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
On Behalf of the Board: Richard Brooks (Chair)
> Date: 16/11/2022
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Spruse Stevenage Reuse Scheme Unaudited Financial Statements Year Ended 31 March 2022
## Independent Examiners report to the trustees of
## Spruse Stevenage Reuse Scheme.
I report on the accounts for the year ended 31 March 2022 set out on pages 8 to 17.
## Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.
## It is my responsibility to:
- examine the accounts under Section 145 of the 2011 Act
- to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
- to state whether particular matters have come to my attention.
## Basis of the independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view ' and the report is limited to those matters set out in the statements below.
## Independent examiner's statement
The charity’s gross income exceeded £25,000 and I am qualified to undertake the examination by being a qualified member of the Association of Accounting Technicians (ACCA).
I have completed my examination. I confirm that no matter has come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
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Spruse Stevenage Reuse Scheme Unaudited Financial Statements Year Ended 31 March 2022
## Independent Examiners report to the trustees of Spruse Stevenage Reuse Scheme. (continued)
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination
I have no material concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. The trustees are provided with details of control weakness’ to support them in continuous improvements.
Shelley Coulman FCCA FMAAT Coulman Scott LLP The Maytrees 20-22 Wenlock Road London N1 7GU
> Date: 16/11/2022
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Spruse Stevenage Reuse Scheme Unaudited Financial Statements Year Ended 31 March 2022
## Statement of financial Activities
## For the year ended 31 March 2022
||2022
2021
Unrestricted
Funds
Restricted
Funds
Total
Funds
Total
Funds
Notes
£
£
£
£
Incoming resources
Incoming resources
generated funds
Voluntary Income
3
78
12,244
12,322
42,994
Activities for generating funds
3
70,953
17,326
88,273
61,701
Investment Income
3
3
-
3
7|
|---|---|
||Total Incoming resources
71,034
29,570
100,604
104,702
Resources expended
Costs of generating funds
Fundraising trading: costs of
goods sold and other costs
5
(53,910)
(29,570)
(83,480)
(71,554)|
||Net Incoming / (Outcoming)
resources
17,124
-
17,124
33,148
Reconciliation of funds
Total funds brought forward
13
50,377
290
50,667
17,519|
||Transfer between funds
13
-
-
-
-|
||Total funds carried forward
67,501
290
67,791
50,667|
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Spruse Stevenage Reuse Scheme Unaudited Financial Statements Year Ended 31 March 2022
## Balance Sheet
## As at 31 March 2022
||Balance Sheet
As at 31 March 2022||
|---|---|---|
||Unrestricted
Funds
Restricted
Funds
Notes
£
£
Fixed Assets
Tangible Fixed Assets
8
13,830
-
Current Assets
Trade Debtors
9
769
-
Prepayments
9
443
-
Cash at bank and in hand
11
53,250
290|2022
2021
Total
Funds
Total
Funds
£
£
13,830
18,848
769
-
443
145
53,540
32,856|
||Total current assets
54,462
290
Current Liabilities
Creditors amounts due within one year
10
791
-|54,752
33,001
791
1,182|
||Total assets less current liabilities
53,671
290|53,961
31,819|
||Net assets
67,501
290|67,791
50,667|
||Funds
Unrestricted funds
12
67,501
Restricted funds
12
290|67,501
50,377
290
290|
||Total funds
67,501
290|67,791
50,667|
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Spruse Stevenage Reuse Scheme Unaudited Financial Statements Year Ended 31 March 2022
## Notes to the financial statements
## For the year ended 31 March 2022
## 1 Basis of preparation
## 1.1 Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. They have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities, Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS102.
## 1.2 Going Concern
The trustees deem the charity to be a going concern for the next twelve months and will continue to monitor this.
## 2 Accounting Policies
## 2.1 Recognition of income
All income is included within the Statement of Financial Activities (SOFA) when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Grants and donations are only included in the SOFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP).
Trading income is recognised at point of sale for both donated and purchased goods.
The charity has the use of two building in which they are not charged rent and claim for an exemption for rates, these are treated as donation of services and facilities and are recognised as income with an equivalent amount recognised as an expense under the appropriate heading in the SOFA.
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Spruse Stevenage Reuse Scheme Unaudited Financial Statements Year Ended 31 March 2022
## Accounting Policies (continued)
## 2.2 Expenditure and liabilities
Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.
## 2.3 Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and Machinery 25% on cost Motor vehicles 20% on cost Office Equipment & IT 33.33% on cost Fixtures & Fittings 33.33% on cost
## 2.4 Taxation
The charity is exempt from tax on its charitable activities.
## 2.5 Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular purpose.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements
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Spruse Stevenage Reuse Scheme Unaudited Financial Statements Year Ended 31 March 2022
## 2.6 Reserves Policy
Spruse Stevenage Reuse Scheme reserves policy aims to keep designated funds at a level equal to three months budgeted expenditure with an aim of not falling below six week's budgeted expenditure.
## 3 Analysis of Income
||Unrestricted
funds
Restricted
income
funds
£
£
Donations and legacies
Donations and Gifts
78
-
General grants
-
16,492
Donated facilities and services
-
13,078|2022
2021|
|---|---|---|
|||Total
Funds
Total
Funds
£
£
78
18
16,492
42,976
13,078
13,078|
||Total
78
29,570
Other trading activities
Trading Income
70,953
-
Investment income
Interest income
3
-|29,570
56,072
70,953
25,087
3
7|
||Total Income
71,034
29,570|100,604
81,166|
## 4 Donated goods, facilities and services
|4 Donated goods, facilities and services||
|---|---|
|Use of property Rent
Rates (Discretionary Charitable relief)|2022
2021|
||£
£
10,600
10,600
2,579
2,579|
|Total|13,078
13,078|
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Spruse Stevenage Reuse Scheme Unaudited Financial Statements Year Ended 31 March 2022
The scheme run from two units of which no rent is charged, and they take charitable relief and discretionary relief from the rates. This is being treated as a gift in kind.
Donations of services and facilities and are recognised as income with an equivalent amount recognised as an expense under the appropriate heading in the SOFA.
Donations by way of unpaid volunteers are not recognised in the accounts.
## 5 Analysis of expenditure
||Unrestricted
funds
Restricted
funds
Expenditure on raising funds
£
£
Support Costs
53,911
29,570|2022
2021|
|---|---|---|
|||£
£
83,481
48,018|
||Total
53,911
29,570|83,481
48,018|
## 6 Details of items of expenditure
|6 Details of items of expenditure||
|---|---|
|Fees for the examination of the accounts
Independent Examiner’s Fee|2022
2021|
||£
£|
||600
480|
## 7 Paid employees
## 7.1 Staff costs
|7.1
Staff costs||
|---|---|
|Salaries and wages|2022
2021|
||£
£
49,847
41,512|
|Total staff costs|49,847
41,512|
No employees received emoluments in excess of £60,000. (2021: none)
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Spruse Stevenage Reuse Scheme Unaudited Financial Statements Year Ended 31 March 2022
## 7.2 Average headcount in the year
The average number of employees during the year was as follows
|The average number of employees during the year was as follows||
|---|---|
|Support staff|2022
2021|
||5
4|
## 7.3 Ex gratia payments to employees and others
There were no termination payments were made during the year (2021: £Nil).
## 8 Tangible fixed assets
||Fixtures
& Fittings
Plant and
Machinery
Motor
Vehicles
Totals
£
£
£
£
Cost|
|---|---|
||At 1 April 2021
21,003
6,150
19,798
46,951
Additions
824
247
-
1,072
Disposals
-
-
-
-|
||At 31 March 2022
21,827
6,397
19,798
48,023|
||Depreciation|
||At 1 April 2021
19,472
3,269
5,362
28,103
Depreciation charge for the year
960
1,169
3,960
6,089
Depreciation eliminated on disposal
-
-
-
-|
||At 31 March 2022
20,432
4,438
9,322
34,192|
||Net book value|
||At 31 March 2022
1,395
1,959
10,476
13,830|
||At 1 April 2021
1,531
2,881
14,436
18,848|
## 9 Debtors and prepayments
|9 Debtors and prepayments||
|---|---|
|Trade Debtors
Prepayments|2022
2021|
||769
-
443
145|
|Total Debtors|1,212
145|
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Spruse Stevenage Reuse Scheme Unaudited Financial Statements Year Ended 31 March 2022
## 10 Creditors and accruals due less than 1 year
|HMRC
Other creditors|2022
2021|
|---|---|
||-
-
792
1,182|
|Total creditors|792
1,182|
## 11 Cash at bank and in hand
|11 Cash at bank and in hand||
|---|---|
|Cash at bank and in hand restricted
Cash at bank and in hand unrestricted|2022
2021|
||290
290
53,250
32,566|
|Total cash at bank and in hand|53,540
32,856|
## 12 Movement in funds
||At 31.03.21
Net movement in funds
At 31.03.21
£
£
£
Unrestricted funds
General fund
50,377
17,124
67,501
Restricted funds
White Stuff
Foundation
290
-
290|
|---|---|
||290
-
290|
||50,667
17,124
67,791|
Net movement in funds, included in the above are as follows:
||Incoming resources|Resources|Movement in funds|
|---|---|---|---|
|||expended||
||£|£|£|
|Unrestricted funds|71,034|(53,910)|17,124|
|Restricted funds|29,570|(29,570)|(-)|
||100,604|(83,480)|17,124|
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## Spruse Stevenage Reuse Scheme Unaudited Financial Statements Year Ended 31 March 2022
Donated goods, facilities and services (see note 4) totally £13,078 have been included within restricted funds.
Grants were received of £12,244 to support the business through the COVID 19 Pandemic.
During the year, £4,248 (2020: £23,537) was received in respect of the Government’s Job Retention Scheme.
## 13 Transactions with trustees and related parties
## 13.1 Trustees’ renumeration and benefits
There were no trustees' remuneration or other benefits for the year ended 31 March 2022. (2021: None).
## 13.2 Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2022. (2021: None).
## 13.3 Transactions with related parties
There has been no related party transaction in the reporting period (2021: None).
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Spruse Stevenage Reuse Scheme Unaudited Financial Statements Year Ended 31 March 2022
|Detailed statement of financial activities for the year ended 31 March 2022
2022
2021
Incoming resources
£
£
Voluntary income
Donations
78
18
Grants
16,492
66,512
Rents and Rates in kind (SBC)
13,078
13,078|Detailed statement of financial activities for the year ended 31 March 2022
2022
2021
Incoming resources
£
£
Voluntary income
Donations
78
18
Grants
16,492
66,512
Rents and Rates in kind (SBC)
13,078
13,078|Detailed statement of financial activities for the year ended 31 March 2022
2022
2021
Incoming resources
£
£
Voluntary income
Donations
78
18
Grants
16,492
66,512
Rents and Rates in kind (SBC)
13,078
13,078|
|---|---|---|
||
Incoming resources
Voluntary income
Donations
Grants
Rents and Rates in kind (SBC)||
|||£
£
78
18
16,492
66,512
13,078
13,078|
||Activities for generating finds
Shop income
Investment income
Deposit account interest|70,953
25,087
3
7|
||Total incoming resources
Resources expended Support Costs
Distribution expenses
Wages
Clothing Costs
Insurance
Light and heat
Telephone and Internet
Printing, Postage and stationery
Sundries
Rent and Rates
Premises Costs
Vehicle running costs
Volunteer costs and canteen
IT costs
Water
Accountancy
Consultancy and professional fees
Bank Charges and interest
Depreciation|100,604
104,702
1,279
-
49,847
41,512
414
-
2,635
2,480
705
1,396
623
601
147
66
4
301
13,078
13,078
97
-
3,778
2,644
2,194
1,600
146
124
202
25
673
480
761
816
808
210
6,089
6,221|
||Total resources expended|83,480
71,554|
||Net income/(expenditure)|17,124
33,148|
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