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GURU NANAK GURDWARA BEDFORD , (COMMITTEE ACCOUNT)
84 FORD END ROAD, QUEENS PARK, BEDFORD, MK40 4X
Registered Charity Number: 1058482
ANNUAL REPORT AND ACCOUNTS
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FOR THE YEAR ENDED 31 March 2022
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CHARITY COMMISSION |
FIRST CONTACT
[2022]
OS [NOV]
~ ACCOUNTS
RECEIVED
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Registered Charity No. 1058482
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GURU NANAK GURDWARA BEDFORD (Committee Account) ANNUAL REPORT FOR THE YEAR ENDED 31/03/2022 -
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| Annual Report | 2 to6 | ||||
| Independent Examiner’s Report | 7 | ||||
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| ; | Statement ofFinancial Activities | 8 | |||
| Balance Sheet | 9 | ||||
| NotestotheFinancialStatements | 10to15 |
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Registered Charity No. 1058482
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: GURU NANAK GURDWARA BEDFORD (Committee Account) ANNUAL REPORT FOR THE YEAR ENDED 31/03/2022
Name of Charity: Guru Nanak Gurdwara Bedford
Registered Charity No: 1058482
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|Governing|Document:|Constitution|(last|amended|06/12/2019)|;|,|
|Address:|84|Ford|End Road,|Queens|Park,|Bedford,|MK40 4]X|
|Trustees:|The following persons|served|as Members of the|
|Executive|Committee|of the|Gurdwara:|(Management|Trustees)|
|l.|Balraj|Singh Rai|President|
|2.|Harbans|Singh|Sembhi|Honorary|President|(passed|away|July|2022)|
|3.|Nirmal|Singh|Josen|Vice|President|
|4.|Dalvir|Singh|Panesar|General|Secretary|
|5.|Hardeep|Singh|Rupal|Assistant|General|Secretary|
|’|6.|Sukhpal|Singh|Gill|Treasurer|
|7.|Amarjit|Singh|Josan|Assistant|Treasurer|:|
|8.|Surinder|Singh Thandi|Assistant|Treasurer||
|-|9.|Sukhdev|Singh|Rupal|Assistant|Treasurer|
|10.|Jaswinder|Singh Dhillon|Registrar &|Schoo!|Visit|Co-Ordinator|
|11.|Jadvinder Singh Nandha|Wedding|Co-ordinator|
|12.|Satinder|Singh|Sangha|Health &|Safety|Officer|
|13.|Gurjit Kaur Josan|Kitchen Sewadar Lead|
|14.|Mohinder|Kaur|Kitchen|Sewadar|
|15.|Rajwinder|Singh|Sekhon|Building &|Maintenance|Lead|
|16.|Amrick|Singh|Building &|Maintenance|Officer|
|17.|Kulbir|Singh|Committee Member|
|18.|Onkar|Singh|Bhangal|Committee|Member|
|19.|Ajaib|Singh Garcha|Committee Member|
|20.|Paramjit|Singh|Gill|Committee|Member|
|21.|Santokh Singh Shergill|||Committee Member|
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In addition to the above, the following members act as special custodian Trustees of the Gurdwara, who will take over if the Executive Committee is dissolved:
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- Sohan Singh Garcha 2. Major Singh Dayal 3. | Makhan Singh Chandi ; 4. Nachattar Singh Judge
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Registered Charity No. 1058482
GURU NANAK GURDWARA BEDFORD (Committee Account) ANNUAL REPORT FOR THE YEAR ENDED 31/03/2022
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| Bankers: | LloydsTSB | ||
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| 34 High Street, | |||
| Bedford | |||
| MK40 1SB | |||
| Solicitors: | PaulA Hillier | 7 | |
| Oval Law | |||
| 29 Church End | ; | ||
| Biddenham Bedford |
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| MK404AR |
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|Accountants/Independent
Examiners:|Hallbrookes (Accountancy) Limited||
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||14 ElstowRoad
Bedford|
||MK429LA|
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. a ) oe Registered Charity No. 1058482 GURU NANAK GURDWARA BEDFORD (Committee Account) _ ANNUAL REPORT FOR THE YEAR ENDED 31/03/2022
Structure, Governance and Management. SO - The charity is an unincorporated organisation. It is governed by the regulations set out in its constitution. New Board members are elected every two years at the Annual General Meeting (AGM). The AGM is held annually in June/July. _ The constitution was last amended on 06/12/2019. The administration and management of the Gurdwara is in the hands of an Executive Committee (Management Trustees) of 30 members (including co-opted members). The 4 custodian members are not elected every 2 years but are life serving members. The trustees meet at least 12 times a year. The membership of the Gurdwara will be subject to the approval of the Executive Committee Trustees. , The management board is aware of the potential risks to the charity, including financial risks, and has implemented strategies to control or minimise these risks. Assessments have been undertaken of the major risks, governance and compliance with law and regulations.
Objectives and Activities for the Public Benefit
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The Gurdwara has been in existence ever since 1960 as a Place of Worship for the Sikh Community, at 72 Ford End Road, Bedford. A few years ago, the previous Social Centre at 84 Ford End Road, was purchased Freehold and has now been converted into a modern Gurdwara for worshipers.
The new Gurdwara and Community Centre was completed in 2007/08 on this site (84 Ford End Road). The Gurdwara started providing religious services from April 2007 and the Community Centre was opened in January 2008 for use by the Community for social and religious functions. The site has now become the focal centre where Sikhs & Non-Sikhs get together to celebrate religious functions and discuss multi-faith issues.
Objects: The objects of the Gurdwara (Charity) are to advance, permit and propagate the Sikh religion in Bedford and surrounding areas (a Place of Worship).
- by celebrating the principal Sikh Religious Festivals, ) 2. by extending a welcome to all Sikhs newly arrived in or visiting Bedford, and 3. to manage.the Gurdwara in accordance with Sikh tenets and local government rules and regulations. The charity’s trustees have regarded that the services undertaken do benefit the public. All the charitable activities focus on the advancement of the Sikh religion, counselling advice and information to the community.
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GURU NANAK GURDWARA BEDFORD (Committee Account) ANNUAL REPORT FOR THE YEAR ENDED 31/03/2022
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Achievements and Performance (April 2021 — March 2022)
During the year the Gurdwara has had many achievements:
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The Gurdwara was re-opened in line with Government guidelines in June 2021.
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Worshippers started coming in initially in small numbers but attendance gradually increased thereafter.
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Wedding ceremonies that could not be carried out and were postponed during the Covid-19 lockdown period were performed from July 2021 onwards. oo
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As congregation numbers and Gurdwara activities increased, the finances of the Gurdwara also improved, as reflected in the accounts to 31/03/2022.
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Two ground floor rooms are being improved in line with the latest fire regulations to provide safe accommodation for the Priests.
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For the year ending 31/03/2023 it is anticipated that worshipper attendance will increase further. 7. New maths tuition and Kirtan classes have started to encourage younger members of the community to attend the Gurdwara.
Future Plans
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- Complete the renovation of the Priest accommodation. 2. Increase space for Panjabi classrooms.
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Upgrade lighting in new Darbar Sahib and car park to LED, which will reduce electricity usage.
Financial Review
The charitable organisation services are mainly reliant on voluntary income from the congregation. ;
A summary statement of the financial activities for the year is shown on page 8 of the accounts. This shows that during the year the total income of £249,932 was received and after expenses a net surplus of £95,713 was added to reserves. During the year Guru Nanak Gurdwara also received Gift Aid tax relief of £5,700.
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The Gurdwara’s current reserves policy is simply to maintain sufficient cash flow for known commitments and running costs for the next 6 months. The trustees have forecast the level of free reserves (bank and cash reserves) as being £163,399 which is all in the form of unrestricted funds. :
The investment policy has been to choose the best deposit account available from the Gurdwara’s existing and other bankers. ;
- Registered Charity No. 1058482
. a GURU NANAK GURDWARA BEDFORD (Committee Account) ANNUAL REPORT FOR THE YEAR ENDED 31/03/2022 ,
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Statement of Trustees’ Responsibilities
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The trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards. The trustees are required by law to prepare accounts for each financial year, which give a true and fair view of the financial activities of the charity and its financtal position at the end of that year. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgments and estimates that.are reasonable and prudent;
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state whether accounting standards and statement of recommended practice have been followed subject to any material departures disclosed and explained in the accounts;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that
the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of charity and to enable them to ensure that financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
In so far as the trustees are aware — there is no relevant audit information of which the charity’s Independent Examiners are unaware; and the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the Independent Examiners are aware of that information.
Accountants / Independent Examiners
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Messrs. Hallbrookes (Accountancy) Limited are willing to continue in office as Accountants for the ensuing year 2022/2023.
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Approval a This report was approved by the trustees on lel aI ol2022.. and signed on their behalf.
Balraj Singh Rai
Dalvir Singh Panesar
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(President)
(General Secretary)
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; ; ae _” Registered Charity No. 1058482
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GURU NANAK GURDWARA BEDFORD (Committee Account) ANNUAL REPORT FOR THE YEAR ENDED 31/03/2022
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INDEPENDENT EXAMINER’S REPORT
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To the Trustees of the Guru Nanak Gurdwara Bedford:
We report on the accounts of the Guru Nanak Gurdwara Bedford Charity for the year ended. 31 March 2022.
Respective Responsibilities of Trustees and Examiner
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' The charity’s Trustees consider that an audit is not required for this year (under section 144 of the Charities Act 2011 (the Act) and that an independent examination is needed. .
It is my responsibility to:
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examine the accounts (under section 145 of the 2011] Act);
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follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act); and
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to state whether particular matters have come to my attention.
Basis of Independent Examiner’s Report
MyCommissioners.examination Anwasexaminationcarried outincludesin accordancea review withof thetheaccountingGeneral recordsDirectionskeptgivenby thebycharitythe Charityand a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not provide an audit opinion on the view given by the accounts.
Independent Examiner’s Statement
In the course of my examination, no matter has come to my attention:
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(1) which give me reasonable cause to believe that in, any material respect, the Trustees have not met the requirements to ensure that:
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proper accounting records are kept (in accordance with section 130 of the 2011 Act); and
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- accounts are prepared which agree with the accounting records and comply with the accounting
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: requirements of the 2011 Act; or
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(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
F. Singh FFA, FIPA, FAIA, MAAT Hallbrookes (Accountancy) Limited 14 Elstow Road Bedford, MK42 9LA ;
Email: services@hallbrookes.com Date: Lb ftefrere eo
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Registered Charity No. 1058482
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GURU NANAK GURDWARA BEDFORD (Committee Account) Statement of Financial Activities
For the year ended 31/03/2022
INCOME AND EXPENDITURE
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|Unrestricted|Restricted|Total|Total|
|Funds|Funds|Funds|Funds|
|Notes|31/03/2022|31/03/2022’|31/03/2022|©|31/03/2021|
|Income|£|£|£|£|
|Donations|and|Legacies|(2)|229,736|-|229,736|86,211|
|Income|from|other|charitable|activities|(3)|6,000|-|6,000|270|
|Other Income|(4)|14,196|-|14,196|25,040|
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|Total|Incoming|Resources|249,932|-|249,932|111,521|
|Resources Expended|
|Expenditure|on raising|funds|-|-|-|-|
|Charitable|activities|154,219|-|154,219|165,481|
|(includes governance costs)|
|Total Resources|Expended|(5)|154,219|-|154,219|165,481|
|Net Movements|in|Funds|95,713|-|95,713|(53,960)|
|Funds|at|31st|March|2021|3,492,716|-|3,492,716|3,546,676|
|Total Funds|at 31st March 2022|(14)|3,588,429|-|-|3,588,429|3,492,716|
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| . | GURUNANAKGURDWARABEDFORD | GURUNANAKGURDWARABEDFORD | GURUNANAKGURDWARABEDFORD | GURUNANAKGURDWARABEDFORD | . | i | |||
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| BALANCE SHEET as at 31/03/2022 | |||||||||
| 2022 | 2021 | ||||||||
| Notes | . | ||||||||
| ; | £ | £ | ; £ |
£ | |||||
| Fixed Assets | oF | ||||||||
| Tangible Assets | (9) | 3,582,733 | 3,639,590 | ||||||
| — | 3,582,733 | 3,639,590 | |||||||
| Current Assets | |||||||||
| Stocks | 150 | 750 | |||||||
| Debtorsand Prepayments Cash atBankand inHand |
(12) | 14,137 163,399 |
8,466 256,059 |
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| 177,686 | 265,275 | ||||||||
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| Creditors: Amounts due | within one year | (10) | (14,020) | (13,922) | |||||
| NetCurrentAssets | 163,666 | 251,353 | |||||||
| 3,746,399 | 3,890,943 | ||||||||
| Creditors: Amountsdue after more than one year |
(11) | (157,970) | * | (398,227) | |||||
| NetAssets | (13) | 3,588,429 | 3,492,716 | ||||||
| Financed by RestrictedFunds General Funds |
- 3,588,429 |
- 3,492,716 |
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| TotalFunds | (14) | 3,588,429 | 3,492,716 | ||||||
| Approvedbyuson . Mr.BalrajSinghRai _ (President) |
/b/dS[ror2 | forand onbehalfofallthe trustees ’ |
the trustees Mr.fal (How Treasurer) |
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Registered Charity No. 1058482
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GURU NANAK GURDWARA BEDFORD (Committee Account) NOTES to the Financial Statements for the year ended 31/03/2022
(1) ACCOUNTING POLICIES
Basis of preparation
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These accounts (financial statements) have been prepared under the historical cost convention. The financial statements have been prepared in accordance with the Statement of Recommended Practice:
Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011. The accounts (financial statements) have been prepared to give a “true and fair’ view and have departed _ from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a “true and fair view”. ; :
Incoming Resources
Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.
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Resources Expended
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that the settlement will be required and the amount of obligation can be measured Allocationreliably. of Costs . Direct Activity Costs comprise those costs that contribute directly to an activity and are allocated to the relevant activity.
Support Costs comprise those costs that are necessary to deliver an activity but in themselves do not produce or deliver an activity.
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Governance Costs are those costs incurred to meet statutory and constitutional requirements.
Funds
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(a) Unrestricted funds, which are credited to the Income and Expenditure accounts are normally expendable at the discretion of the management.
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(b) Restricted funds, which are for specific purpose declared by the donors and are credited to the Income and Expenditure account when received and debited to the same account when paid.
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(c) Designated funds represent funds set aside by the trustees for specific purposes.
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Depreciation Depreciation is calculated so as to write off the cost of tangible fixed assets on a reducing balance (rb) over their useful lives. The rates applied are as follows:
Buildings/Improvements - 2% on rb Office Equipment - 20% on rb Fixtures & Fittings - 20% onrb . Minibus a 20% on rb - The land has not been depreciated.
Taxation: The organisation is exempt from tax on its charitable activities.
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| GURUNANAKGURDWARABEDFORD | GURUNANAKGURDWARABEDFORD | GURUNANAKGURDWARABEDFORD | (CommitteeAccount) | (CommitteeAccount) | (CommitteeAccount) | Account) | re | |||
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| NOTES | to the Financial Statements for | the | year ended | 31/03/2022 continued.../ | oe - |
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| 2022 | 2021 | |||||||||
| (2) | DONATIONSAND LEGACIES | £ | £ | |||||||
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| General Donations | 224,036 | 78,858 | ||||||||
| Gift Aid | 5,700 | 7,353 | ||||||||
| 229,736 | 86,211 | |||||||||
| (3) | OTHERCHARITABLE ACTIVITIES | |||||||||
| Istri - Langar |
6,000 | 270 | ||||||||
| (4) | OTHERINCOME | |||||||||
| Miscellaneous Income | 10,504 | 5,488 | ||||||||
| Interest received | 32 | 166 | ||||||||
| Bedford Borough Council Grant | 2,500 | 7,000 | ||||||||
| JRS Grant | 1,160 | 12,386 | ||||||||
| 14,196 | 25,040 | |||||||||
| TOTAL INCOME | 249,932 | 111,521 | ||||||||
| (5) | TOTALRESOURCES EXPENDED Costs directly allocated to activities |
Basis of allocation |
Religious Services £ |
Governance £ |
Total 2022 £ |
Total 2021 £ |
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| Salaries costs Council Tax (for Priests) |
_ Direct Direct |
13,891 1,393 |
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13,891 1,393 |
16,219 9,471 |
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| MotorExpenses/Travel | Direct | 1,193 | - | 1,193 | 1,057. | |||||
| Repairs, Renewals and Cleaning Sundries/Food |
Direct Direct |
10,961 11,471 |
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10,961 11,471 |
17,514 ~~ 1,199 |
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| Light/Heat& WaterRates | . | Direct | 20,328 | - | 20,328 | 13,756 | ||||
| Religious Function | Direct | 7,405 | - | 7,405 | 10,398 | |||||
| Donations | Direct | 0 | - | 0. | 0 | |||||
| Bank Charges /Loan Interest | Direct | 4,094 | - | 4,094 | 4,371 | |||||
| Depreciation/Loss on Disposals | Direct | 72,662 | - | 72,662 | 74,642 | |||||
| Support Costs allocated to activities | ||||||||||
| Premises & Administration. | - | Usage | 2,055 | - | 2,055 | 7,073 | ||||
| General Office _ |
Usage | 3,635 | / | - | 3,635 | 3,901 | ||||
| Legal and Professional - |
Usage | - | 5,131 | 5,131 | 5,880 | |||||
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| 149,088 | 5,131 | 154,219 | 165,481 |
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(6) NET MOVEMENTS OF FUNDS FOR THE YEAR 7
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|This|is|stated|after|charging:|oo|
|31/03/2022|31/03/2021|
|_|Depreciation/Loss|on|Disposal|72,662|74,642|
|Auditors|Remuneration|re|external|scrutiny|0|0|
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(7) STAFF COSTS AND TRUSTEES REMUNERATION
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|31/03/2022|31/03/2021|
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|Wages|and|Salaries|(including|Social|13,891|16,219|
|Security|Costs)|
|No|employee|earned more|than|£60,000|per annum.|
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The trustees were not remunerated in the year ended 31 March 2022.
(8) STAFF NUMBERS
The average monthly number of employees during the year was 3 (2021: 2).
Registered Charity No. 1058482
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GURU NANAK GURDWARA BEDFORD (Committee Account) NOTES to the Financial Statements for the year ended 31/03/2022 continued.../
(9) TANGIBLE FIXED ASSETS FOR THE YEAR ENDED 31/03/2022
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| Land& Buildings |
Motor Vehicles |
Fixtures/Fittings& Equipment . |
Total — |
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| Cost.b/fwd | 4,719,518 | 7,526 | 95,396 | 4,822,440 | |
| Additions | 13,107 | - | 2,698 | 15,805 | |
| Cost at31/03/2022 | 4,732,625 | 7,526 | 98,094 | 4,838,245 | |
| Depreciation b/fwd | 1,099,367 | 7,047 | 76,436 | 1,182,850 | |
| Charge for the year | 68,235 | 96 | 4,331 | 72,662 | |
| Depreciation at31/03/2022 | 1,167,602 | 7,143 | 80,767 | 1,255,512 | |
| Net Book Value | |||||
| 31/03/2021 | 3,620,151 | 479 | 18,960 | 3,639,590 | |
| 31/03/2022 | 3,565,023. | 383 | 17,327 | 3,582,733 |
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(10) CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 31/03/2022 | 31/03/2021 | |||
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| £ | £ | : | ||
| Accruals Loans |
. | 7,020 7.000 |
6,922 7,000 |
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| 14,020 | 13,922 |
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(11) CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR
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|:|31/03/2022|31/03/2021|
|£|£|
|Loans|157,970|398.227|,|
|The|loan|is|secured|on the|current|buildings|at|84|Ford|End|Road.|
|(12)|DEBTORS|AND|PREPAYMENTS|
|31/03/2022|31/03/2021|||
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|Debtors|11,824|6,193|||
|Prepayments|2.313|©|2.273|
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|(13) ANALYSIS OF NET ASSETS BETWEEN FUNDS|||
|Unrestricted|Restricted|Funds|Total|Funds|||
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|TangibleStock|Fixed|Assets|.|3,582,733150|--|3,582,733150|-|!||
|Debtors|14,137|-|14,137|
|Cash at Bank and in Hand|163,399|.|163,399|||
|Liabilities|;|(171,990)|-|(171,990)|||
|Net Assets|as|at 31/03/2022|3,588,429|-|3,588,429|||
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(14) CAPITAL COMMITMENTS 1.
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Authorised but not contracted
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MOVEMENTS IN FUNDS
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|---|---|---|---|---|---|
|Balance|b/fwd|Incoming|Resources|Balance|c/fwd|
|01/04/2021|Resources|Expended.|31/03/2022|
|£|£|z|£|
|Restricted|Funds|-|-|-|-|
|Unrestricted|Funds|3,492,716|249,932|154,219|3,588,429|
|Total Funds|3,492,716|249,932|154,219|3,588,429|
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(15) RELATED PARTY TRANSACTIONS There were no transactions reported/recorded where trustees or people connected with them have received remuneration from the charity. ; (16) GOVERNANCE COSTS
The figure of £5,131 includes accountancy costs for the organisation.
(17) UNRESTRICTED FUNDS
AT funds are used for unrestricted purposes to spend on activities that further any of the purposes of the charity.
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