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2023-04-05-accounts

Charity registration number 1058455

THE ASSOCIATION OF LAPAROSCOPIC SURGEONS OF GREAT BRITAIN AND IRELAND

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 5 APRIL 2023

THE ASSOCIATION OF LAPAROSCOPIC SURGEONS OF GREAT BRITAIN AND IRELAND

CONTENTS

Page
Legal and administrative information 1
Trustees' report 2 - 3
Statement of trustees' responsibilities 4
Independent examiner's report 5
Statement of financial activities 6
Statement of financial position 7
Statement of cash flows 8
Notes to the financial statements 9 - 16

THE ASSOCIATION OF LAPAROSCOPIC SURGEONS OF GREAT BRITAIN AND IRELAND

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Mr D Menzies (Retired 8 November 2022)
Mr D Mahon
Professor T Arulampalam
Mr S Higgs (Appointed 7 December 2022)
Charity number 1058455
Principal address The Royal College of Surgeons of England
35 -43 Lincoln's Inn Fields
London
WC2A 3PE
Independent examiner N Clemit ACA, FCCA
JWPCreers LLP
Chartered Accountants
Genesis 5
Church Lane
York
YO10 5DQ
Council members D Mahon (retires December 2023) President
N Francis (retires December 2023) Honorary Secretary
T Arulampalam Honorary Treasurer
J Ahmad (retires December 2023)
A Awan
M Adamo (retires December 2023)
I Bhatti
J Clements (retired November 2022)
A Day
D Gooch (retired November 2022)
S Higgs (retires December 2023)
J Horwood
C Jones
A Jones(retired November 2022)
I Jourdan
N Keeling
J Khan
N Maynard (retired November 2022)
D Menzies (retired November 2022)
T Morrison
C Parmar (retired November 2022)
C Selvasekar (retires December 2023)
S Shaikh (retired November 2022)
A Siddika (retired November 2022)
Y K S Viswanath

THE ASSOCIATION OF LAPAROSCOPIC SURGEONS OF GREAT BRITAIN AND IRELAND

TRUSTEES' REPORT

FOR THE YEAR ENDED 5 APRIL 2023

The trustees present their annual report and financial statements for the year ended 5 April 2023.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019".

The legal and administrative information page forms part of this report.

Objectives and activities

The objectives of the charity are:

The Association of Laparoscopic Surgeons of Great Britain and Ireland (ALSGBI) aims to foster developments in laparoscopic surgery, to provide a structure for training, to promote educational and academic objectives. The ALSGBI also liaises with the Association of Surgeons of Great Britain and Ireland (ASGBI), the surgical Royal Colleges, the Specialist Advisory Committee (SAC) and other surgical and academic bodies.

The trustees have reviewed the outcome and achievements of the charity’s objectives and activities for the year to ensure they remain focused in the charitable aims and activities to deliver benefits to the public. They have complied with the duty under Charities Act 2011 to have due regard to public benefit guidance as published by the Charity Commission.

Achievements and performance

During the year the charity has continued to pursue its stated aims.

The charity has provided funding for surgical training and the attendance of surgical conferences and courses.

Laparoscopic surgery is a modern technique which was rare before 1990. Today, more than 20% of all the surgical procedures in the UK are performed laparoscopically. The benefits to the public arise as many people will have a laparoscopic procedure performed on them, and compared to standard surgery, they will experience less post-operative pain, a smaller risk of complications, a shorter hospital stay, a quicker recovery and a much smaller scar. By organising an Annual Scientific Meeting (ASM), and through its other activities, the ALSGBI ensures that scientific knowledge is shared and laparoscopic techniques advanced. There is also an increasing interest in robotic surgery.

Financial review

During the year income totalling £372,230 was received. After expenditure of £329,240 there was a surplus of £42,990.

The unrestricted reserves are £659,585 (2022: £615,595 ) and restricted reserves are £4,438 (2022: £5,438 ) at the year-end.

The trustees consider that the unrestricted reserves are held in order to ensure the annual scientific meeting continues each year.

Free reserves at the year-end were £658,235 (2021: £613,345 ).

Risk management

The trustees has assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

Structure, governance and management

The association is an unincorporated charity which is governed by the constitution adopted on 5 September 1996.

Trustees are elected as set out in the constitution.

THE ASSOCIATION OF LAPAROSCOPIC SURGEONS OF GREAT BRITAIN AND IRELAND

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2023

The trustees' report was approved by the Board of Trustees.

tan Arulampalam Signed on 13/12/23 @ 11:20

Professor T Arulampalam Trustee

1 December 2023

THE ASSOCIATION OF LAPAROSCOPIC SURGEONS OF GREAT BRITAIN AND IRELAND

STATEMENT OF TRUSTEES' RESPONSIBILITIES

FOR THE YEAR ENDED 5 APRIL 2023

The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

THE ASSOCIATION OF LAPAROSCOPIC SURGEONS OF GREAT BRITAIN AND IRELAND

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF THE ASSOCIATION OF LAPAROSCOPIC SURGEONS OF GREAT BRITAIN AND IRELAND

I report to the trustees on my examination of the financial statements of The Association of Laparoscopic Surgeons of Great Britain and Ireland (the charity) for the year ended 5 April 2023.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

N P Clemit

Signed on 14/12/23 @ 11:03

N Clemit ACA, FCCA

JWPCreers LLP Chartered Accountants

Genesis 5

Church Lane York YO10 5DQ

Dated: 1 December 2023

THE ASSOCIATION OF LAPAROSCOPIC SURGEONS OF GREAT BRITAIN AND IRELAND

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 5 APRIL 2023

Unrestricted
Restricted
funds
funds
2023
2023
Notes
£
£
Income and endowments
Donations and legacies
2
10,430
-
Charitable activities
3
353,057
7,500
Investment income
4
1,243
-
Other income
5
-
-
Total income
364,730
7,500
Expenditure
Charitable activities
6
320,740
8,500
Net income/(expenditure) for
the year/
Net movement in funds
43,990
(1,000)
Fund balances at 6 April 2022
615,595
5,438
Fund balances at 5 April 2023
659,585
4,438		 Total
Unrestricted
Restricted
funds
funds
2023
2022
2022
£
£
£
10,430
1,090
-
360,557
313,258
7,500
1,243
87
-
-
180
-
372,230
314,615
7,500
329,240
270,296
8,817
42,990
44,319
(1,317)
621,033
571,276
6,755
664,023
615,595
5,438		 Total
2022
£
1,090
320,758
87
180
322,115
279,113
43,002
578,031
621,033

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

THE ASSOCIATION OF LAPAROSCOPIC SURGEONS OF GREAT BRITAIN AND IRELAND

STATEMENT OF FINANCIAL POSITION

AS AT 5 APRIL 2023

Notes
Fixed assets
Tangible assets
10
Current assets
Debtors
11
Cash at bank and in hand
Creditors: amounts falling due within one year
12
Net current assets
Total assets less current liabilities
Income funds
Restricted funds
15
Unrestricted funds		 2023
£
4,883
700,884
705,767
(43,094)		 £
1,350
662,673
664,023
4,438
659,585
664,023		 2022
£
3,490
667,239
670,729
(51,946)		 £
2,250
618,783
621,033
5,438
615,595
621,033

The financial statements were approved by the Trustees on 1 December 2023 tan Arulampalam Signed on 13/12/23 @ 11:20

Professor T Arulampalam

Trustee

THE ASSOCIATION OF LAPAROSCOPIC SURGEONS OF GREAT BRITAIN AND IRELAND

STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 5 APRIL 2023

Notes
Cash flows from operating activities
Cash generated from operations
18
Investing activities
Purchase of tangible fixed assets
Proceeds from disposal of tangible fixed assets
Investment income received
Net cash generated from/(used in) investing
activities
Net cash used in financing activities
Net increase in cash and cash equivalents
Cash and cash equivalents at beginning of year
Cash and cash equivalents at end of year		 2023
£
-
-
1,243		 £
32,402
1,243
-
33,645
667,239
700,884		 2022
£
(2,700)
180
87		 £
65,106
(2,433)
-
62,673
604,566
667,239

THE ASSOCIATION OF LAPAROSCOPIC SURGEONS OF GREAT BRITAIN AND IRELAND

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 5 APRIL 2023

1 Accounting policies

Charity information

The Association of Laparoscopic Surgeons is a charity in England. The address of the registered office is given in the charity information on page 1 of these financial statements. The nature of the charity’s operations and principal activities are promotion, carrying out and encouragement of medical research in the field of laparoscopic and minimally invasive surgery.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's governing document, the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.

The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.

The financial statements are prepared in sterling, which is the functional currency of the charity.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4 Income

Income from grants is recognised when the charity has entitlement to the funds and any performance related conditions attached to the grants have been met.

Charitable income is recognised when the charity has entitlement to the funds, it is probable the income will be received and the amount can be measured reliably.

Interest on funds held on deposit is included when receivable and the amount can be measured reliably, this is normally an indication of interest paid or payable by the bank.

Income in relation to events after the year end are deferred until the criteria for income recognition are met.

1.5 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Resources expended are allocated on an actual basis according to the nature of the cost. Other costs include the independent examiner’s fees and legal and professional fees. All costs relating to the furtherance of the charity’s objects are included in charitable activities.

THE ASSOCIATION OF LAPAROSCOPIC SURGEONS OF GREAT BRITAIN AND IRELAND

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2023

1 Accounting policies

(Continued)

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or net of depreciation.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Fixtures and fittings 20-33% straight line
Computer equipment 33%
Website and database 33% straight line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Cash and cash equivalents

Cash at bank and cash in hand includes cash and short term highly liquid investments.

1.8 Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

Basic financial assets

Other debtors are recognised at the settlement amount due. Prepayments are valued at the amount prepaid.

Basic financial liabilities

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discount due.

Taxation

As a registered charity, the charity is not liable to income tax or corporation tax on the excess of its income over its expenditure, nor to capital gains tax or corporation tax on profits on disposal of tangible fixed assets.

2 Donations and legacies

Unrestricted Unrestricted
funds funds
2023 2022
£ £
Donations and legacies 10,430 1,090

THE ASSOCIATION OF LAPAROSCOPIC SURGEONS OF GREAT BRITAIN AND IRELAND

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2023

3 Charitable activities
Charitable Charitable
Income Income
2023 2022
£ £
Conference fees and sponsorships 316,862 265,500
Receipts from conference dinner 4,690 -
Subscriptions 39,005 55,258
360,557 320,758
Analysis by fund
Unrestricted funds 353,057 313,258
Restricted funds 7,500 7,500
360,557 320,758
4 Investment income
Unrestricted Unrestricted
funds funds
2023 2022
£ £
Interest receivable 1,243 87
5 Other income
Total Unrestricted
funds
2023 2022
£ £
Net gain on disposal of tangible fixed assets - 180

THE ASSOCIATION OF LAPAROSCOPIC SURGEONS OF GREAT BRITAIN AND IRELAND

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2023

6 Charitable activities

Charitable Charitable
Expenditure Expenditure
2023 2022
£ £
Depreciation 900 640
Educational scholarships to individuals 22,782 2,052
Annual scientific meeting 96,328 94,896
Meetings, courses and seminars 33,942 21,193
Podcasts 1,000 1,317
Subscriptions to EAES 11,146 9,526
Membership database 1,458 2,487
Administrator's costs 140,183 128,533
Rent, service charges and overheads 2,108 1,519
Office costs 14,383 9,901
Insurance 655 586
Sundry - 579
Bank charges and interest 1,115 2,578
326,000 275,807
Share of governance costs (see note 7) 3,240 3,306
329,240 279,113
Analysis by fund
Unrestricted funds 320,740 270,296
Restricted funds 8,500 8,817
329,240 279,113

7 Support costs

Support costs
2023
Support costs
Governance
costs
£
£
Accountancy fees
-
3,240
-
3,240
Analysed between
Charitable activities
-
3,240		 2022
2023 Support costs
Governance
costs
£
£
£
3,240
-
3,306
3,240
-
3,306
3,240
-
3,306		 2022
£
3,306
3,306
3,306

Included in accountancy fees above is £1,350 for independent examination fees (2022: £1,350).

THE ASSOCIATION OF LAPAROSCOPIC SURGEONS OF GREAT BRITAIN AND IRELAND

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2023

8 Employees

The average monthly number of employees during the year was:

Total
Employment costs
Wages and salaries
Social security costs
Pension contributions - defined contribution scheme		 2023
Number
3
2023
£
116,944
7,820
15,419
140,183		 2022
Number
3
2022
£
109,868
7,290
11,573
128,731

The ALSGBI council, which include the trustees, are considered key management personnel. No council members received any remuneration or received any other benefit from employment in the year (2022: £nil).

There were no employees whose annual remuneration was £60,000 or more.

9 Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

10 Tangible fixed assets

Fixtures and
fittings
Computer
equipment
Website and
database
£
£
£
Cost
At 6 April 2022
8,223
12,299
52,364
At 5 April 2023
8,223
12,299
52,364
Depreciation
At 6 April 2022
8,223
10,949
52,364
At 5 April 2023
8,223
10,949
52,364
Carrying amount
At 5 April 2023
-
1,350
-
At 5 April 2022
-
2,250
-		 Total
£
72,886
72,886
71,536
71,536
1,350
2,250

THE ASSOCIATION OF LAPAROSCOPIC SURGEONS OF GREAT BRITAIN AND IRELAND

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2023

11 Debtors
2023 2022
Amounts falling due within one year: £ £
Prepayments 4,883 3,490
12 Creditors: amounts falling due within one year
2023 2022
Notes £ £
Trade creditors 216 4,500
Other creditors 2,721 4,155
Other taxation and social security 11,047 10,990
Accruals 4,082 3,747
Deferred income 13 25,028 28,554
43,094 51,946
13 Deferred income
2023 2022
£ £
At 6 April 2022 28,554 32,903
Released in the year
Membership subscriptions (28,554) (14,400)
Annual Scientific meetings invoiced in advanced - (18,503)
Deferred in year
Membership subscriptions 25,028 28,554
At 5 April 2023 25,028 28,554

14 Retirement benefit schemes

The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund.

The contributions payable by the charity charged to the unrestricted fund amounted to £15,419 (2022: £11,573 ). Contributions totalling £1,463 (2022: £1,137) were payable to the fund at the year end and are included in creditors.

THE ASSOCIATION OF LAPAROSCOPIC SURGEONS OF GREAT BRITAIN AND IRELAND

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2023

15 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Balance at
6 April 2022
£
Podcasts
5,438
Training day programme
-
5,438
Balance at
6 April 2021
£
Podcasts
6,755
Training day programme
-
6,755		 Movement in funds
Income
Expenditure Transfer from
unrestricted
fund
Balance at
5 April 2023
£
£
£
£
-
(1,000)
-
4,438
7,500
(7,500)
-
-
7,500
(8,500)
-
4,438
Movement in funds
Income
Expenditure Transfer from
unrestricted
fund
Balance at
5 April 2022
£
£
£
£
-
(1,317)
-
5,438
7,500
(7,500)
-
-
7,500
(8,817)
-
5,438		 Movement in funds
Income
Expenditure Transfer from
unrestricted
fund
Balance at
5 April 2023
£
£
£
£
-
(1,000)
-
4,438
7,500
(7,500)
-
-
7,500
(8,500)
-
4,438
Movement in funds
Income
Expenditure Transfer from
unrestricted
fund
Balance at
5 April 2022
£
£
£
£
-
(1,317)
-
5,438
7,500
(7,500)
-
-
7,500
(8,817)
-
5,438
5,438

Restricted funds relate to grants supporting the association's podcasts and training day programmes.

16 Analysis of net assets between funds

Unrestricted
funds
Restricted
funds
2023
2023
£
£
Fund balances at 5 April 2023 are represented by:
Tangible assets
1,350
-
Current assets/(liabilities)
658,235
4,438
659,585
4,438
Unrestricted
funds
Restricted
funds
2022
2022
£
£
Fund balances at 5 April 2022 are represented by:
Tangible assets
2,250
-
Current assets/(liabilities)
613,345
5,438
615,595
5,438		 Total
2023
£
1,350
662,673
664,023
Total
2022
£
2,250
618,783
621,033

THE ASSOCIATION OF LAPAROSCOPIC SURGEONS OF GREAT BRITAIN AND IRELAND

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2023

17 Related party transactions

Remuneration of key management personnel

The remuneration of key management personnel is as follows.

2023 2022
£ £
Aggregate compensation 4,938 4,000

During the year nine (2022: thirteen) council members were reimbursed £4,938 for meeting expenses (2022: £4,000). From the above figures 2 trustees were reimbursed £2,258 for meeting expenses (2022: £2,224)

18
Cash generated from operations
Surplus for the year
Adjustments for:
Investment income recognised in statement of financial activities
Gain on disposal of tangible fixed assets
Depreciation of tangible fixed assets
Movements in working capital:
(Increase)/decrease in debtors
(Decrease)/increase in creditors
(Decrease) in deferred income
Cash generated from operations		 2023
£
42,990
(1,243)
-
900
(1,393)
(5,326)
(3,526)
32,402		 2022
£
43,002
(87)
(180)
640
9,506
16,574
(4,349)
65,106