Annual Treasurer Report for year ending 31st March 2025
Twyning Village Playgroup
This financial year has been more positive for Playgroup than the previous year, with increased numbers in setting being the primary reason for this. Reserve funds remain healthy, as do funds currently ringfenced for the purpose of purchasing a new build at some stage in the future.
Total Income for 24-25 - £64,240.11
Total Expenditure 24-25 - £58,531.69
Total Difference 24-25 - £5,708.42
Income
We continue to operate as a not-for-profit charitable organisation to ensure affordable childcare is available to the children of the village, benefiting the local community.
Our fundraising has been steady this year. Donations were collected at playgroup events, including sports days and shows, and the shakers in the village shop and pubs generate further income. We also saw the Playgroup staff run successful raffles in setting and are grateful to the fundraising efforts of The Fleet pub who kindly enabled us to improve our long-life play equipment. In total our fundraising efforts saw an income of £1418.40 this year- an increase of over £1200 from last year.
Our general income continued through grants from Gloucestershire County Council for children eligible for government funded hours and fees charged for non-funded children. These income streams have generated increased income for us this year due to higher numbers of children attending the setting. The playgroup committee also continue the holding fee of £50 upon application to avoid loss of expected income from places being retracted. This appears to be working well and helps us budget for the upcoming year.
Expenditure
The majority of outgoing expenditure goes on paying staff wages – the total for
this year was £45,578.35
Other expenditure this year includes but is not limited to: hire of premises, insurance, fees to PATA (who manage our payroll and provide a wealth of
knowledge in this sector), staff training, data protection fees, DBS checks, maintaining our website and Tapestry and Ofsted registrations.
Regular expense on equipment and consumables for the children continued as usual, along with weekly French lessons and fortnightly forest school sessions for pre-schoolers. A daily snack is also provided for the children.
On top of these regular expenses, we have been able to invest in long-life play equipment to benefit all children using additional funds generated by fundraising efforts. Trips and events at key times of the year such as end of summer term and Christmas also account for some of our expenditure and we are grateful to donations from parents and carers toward these.
Other Accounts
Our New Build Fund account now contains just over £62,700 due to the transfer of £30,000 from general funds this year, and annual interest amounting to just over £370. These funds remain untouched as this project is on hold for the time being.
Our contingency fund stands at a little over £14,300- a slight increase of just over £140 from last year due to annual interest. These funds are kept separate to ensure that we have robust contingency arrangements in place. Our goal is to be confident in the knowledge that in the event of any temporary or other closure forced upon us we are in a secure position to cover expenses.
Overall, this year has seen improvements at playgroup as growing numbers of children in the village have increased numbers attending the setting. The additional income generated through government funding and fees in relation to this (plus the fundraising efforts of our staff, committee and local community) have enabled us to make improvements in our facilities and overall provision. These changes have also improved our overall financial stability by surplus income going a significant way toward making up the shortfall in finances from the previous financial year. These changes put us in a healthy position and our financial situation is stable and sustainable.
Twyning Village Playgroup Income & Expenditure Summary 2024/2025
Income
| Income | ||||||
|---|---|---|---|---|---|---|
| April | May | June | July | Aug | Sept | |
| £ | £ | £ | £ | £ | £ | |
| Fees | 947.29 | 154.00 | 2,079.00 | 2,091.50 | 231.00 | 132.00 |
| Grants | 848.19 | 22,030.12 | 0.00 | 585.04 | 0.00 | 3,611.03 |
| Milk Refund | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| T Shirts | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Other | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Trips & Event | 0.00 | 0.00 | 213.00 | 0.00 | 0.00 | 0.00 |
| Fundraising/D | 0.00 | 0.00 | 0.00 | 391.71 | 0.00 | 0.00 |
| Cash Deposit | 0.00 | 0.00 | 0.00 | 0.00 | 142.05 | 0.00 |
| 1,795.48 | 22,184.12 | 2,292.00 | 3,068.25 | 373.05 | 3,743.03 |
Expenditure
| Expenditure | Expenditure |
|---|---|
| April May June July Aug Sept £ £ £ £ £ £ Wages 4,360.05 4,110.57 3,961.50 4,522.93 3,969.08 2,794.95 Premises 633.00 633.00 633.00 1,374.00 0.00 0.00 Professional 50.00 0.00 0.00 13.00 0.00 0.00 Admin/petty 10.00 #NAME? 11.97 0.99 0.00 12.00 Pata Fees 37.95 #NAME? 80.90 37.95 37.95 49.15 0.00 120.00 109.36 218.63 0.00 0.00 Consumables 91.13 45.82 75.95 20.43 0.00 55.34 Long Life Eq 20.64 0.00 29.76 9.19 0.00 0.00 Stationery 13.48 0.00 4.75 18.88 0.00 0.00 Course Fees 0.00 0.00 0.00 84.00 450.00 72.00 Fundraising 0.00 0.00 0.00 0.00 0.00 0.00 Insurance 799.71 0.00 0.00 0.00 0.00 0.00 other 20.00 0.00 0.00 0.00 0.00 0.00 6,035.96 #NAME? 4,907.19 6,300.00 4,457.03 2,983.44 Income less -4,240.48 #NAME? -2,615.19 -3,231.75 -4,083.98 759.59 Trips / events |
|
| Bank Balance Movement Opening Bank Balance Current Account Contingency Fund Building Fund Uncleared cheques b/f deposit to be made |
31-Mar-24 Closing Bank Balance 37,032.33 Current Account 14,184.15 Contingency Fund 32,414.97 Building Fund 0.00 Uncleared cheques c/f 83,631.45 |
Income less expenditure in year Interest on contingency/builing funds accounts Add opening balance
| Oct | Nov | Dec | Jan | Feb | March | Total to date |
|---|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | £ | £ |
| 556.90 | 1,051.02 | 1,612.00 | 1,084.89 | 990.02 | 1,341.08 | 12,270.70 |
| 3,611.03 | 3,611.03 | 4,131.34 | 3,736.50 | 3,438.26 | 3,438.26 | 49,040.80 |
| 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| 0.00 | 0.00 | 0.00 | 89.26 | 105.89 | 960.00 | 1,155.15 |
| 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 213.00 |
| 18.85 | 0.00 | 0.00 | 860.84 | 147.00 | 0.00 | 1,418.40 |
| 0.00 | 0.01 | 0.00 | 0.00 | 0.00 | 0.00 | 142.06 |
| 4,186.78 | 4,662.06 | 5,743.34 | 5,771.49 | 4,681.17 | 5,739.34 | 64,240.11 |
| Oct | Nov | Dec | Jan | Feb | March | Total to date |
|---|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | £ | £ |
| 3,588.95 | 3,578.84 | 3,200.24 | 4,031.80 | 3,470.88 | 3,988.56 | 45,578.35 |
| 719.54 | 633.00 | 633.00 | 633.00 | 633.00 | 633.00 | 7,157.54 |
| 35.00 | 0.00 | 13.00 | 162.00 | 81.30 | 0.00 | 354.30 |
| 15.96 | 0.00 | 13.90 | 0.00 | 161.79 | 0.00 | #NAME? |
| 41.00 | 56.00 | 35.70 | 41.00 | 40.70 | 134.00 | #NAME? |
| 120.00 | 0.00 | 0.00 | 150.00 | 0.00 | 0.00 | 717.99 |
| 44.27 | 32.94 | 81.91 | 14.56 | 50.20 | 35.90 | 548.45 |
| 263.27 | 55.97 | 17.99 | 10.98 | 0.00 | 972.02 | 1,379.82 |
| 15.62 | 0.00 | 2.40 | 21.95 | 0.00 | 12.78 | 89.86 |
| 90.00 | 0.00 | 0.00 | 169.00 | 0.00 | 36.00 | 901.00 |
| 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 130.00 | 929.71 |
| 15.77 | 19.99 | 0.00 | 0.00 | 0.00 | 0.00 | 55.76 |
| 4,949.38 | 4,376.74 | 3,998.14 | 5,234.29 | 4,437.87 | 5,942.26 | 58,531.69 |
| -762.60 | 285.32 | 1,745.20 | 537.20 | 243.30 | -202.92 | 5,708.42 |
| 31-Mar-25 12,740.75 14,342.37 62,787.26 £0.00 89,870.38 |
contingency account intere 158.22 building account interest 3 372.29 |
|---|---|
5,708.42 530.51 83,631.45 89.870.38
| 2023/2024 | Variance |
|---|---|
| £ | £ |
| 11,730.67 | 540.03 |
| 44,793.03 | 4,247.77 |
| 0.00 | 0.00 |
| 0.00 | 0.00 |
| 272.50 | 882.65 |
| 85.60 | 127.40 |
| 143.65 | 1,274.75 |
| 180.00 | -37.94 |
| 57,205.45 | 7,034.66 |
| 2022/2023 | Variance |
|---|---|
| £ | £ |
| 52,227.98 | -6,649.63 |
| 6,963.00 | 194.54 |
| 328.89 | 25.41 |
| 19.97 | #NAME? |
| 705.15 | #NAME? |
| 960.86 | -242.87 |
| 375.33 | 173.12 |
| 233.78 | 1,146.04 |
| 283.86 | -194.00 |
| 133.18 | 767.82 |
| 14.00 | -14.00 |
| 798.44 | 131.27 |
| 1,365.00 | -1,309.24 |
| 64,409.44 | -5,877.75 |
| -7,203.99 | 12,912.41 |
CHARITY COMMISSIO FOR ENGLAND AND WALE Indopendent examinerfs report on the accounts Section A Indedént Examlner¥ Report rt to the trusteesl members of Chanty Name kj On a¢¢ounts for the year sl0311025 ended Charity no (tf any) Sat out ¢)n pages Ir8Jrmber to mthjde Ihe page n¥mber5 addibonal sheèis I reFQrt to the trustees on my examination of the nts of the dnty Cthe Trusfi for the year ended DD I MM I YYYY. 31103118 Responsibilities and basls Ihe ctrwity tn of the Trusl you are responble the preparats'on of the aco)unts in aCrdan with e requirements of the Charittes Ac 2011 ('the Acri I report in respect of rny examination of the Trusfs actnts carried out under sedion 145 of the 2011 A and in rryIng out my examination, I have followed the applicable Directions given by the Chanty Commi881on under se¢tson 145{5)(b) of the Act. I have (X)Mplet my examination. l o)nfimi that no material matters have come to my attents'on ) in connection with the examination vthich gives me cause to bele that in, ny matenal respecL • accounting record8 not kept in aco)rdance th sectson 130 of the Act or • the ac¥xunts do not ac£ord wth fhe 8¢xounting records Ind•p•nd•nt •xamin•rfs stat•m•nt I have no In(n8 and have me acros8 no other matters in connedKn with the examinats'on to vthich attention should be dre in order to enable a proper understsnding of the xxwnt8 to be reached. ' Pl88s8 delete fv words in Ihe brackets rftry do not apply_ Signed: Dat•: 6101 Iloib Nam•: Relant professional qualification(s) or body {11 any): CicA e(a) Address: 8•¢tlon Dls¢losure Only cx)mplete rf the examiner needs to highlight matters of concem (see CC32, Independent examination of chanty acc¢)unts: directions and guidan for examiners). Give here brief detsils ny items that the xaminer wishes to disclo.