Clifton Street Pre-School Committee Meeting January 31st 2023 7:45 AGM minutes
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Welcome –Sarah Rodham-Heaps, Elayne Chappell, Katy Day, Kathryn Bradfield , Sean Lamb, Chi Clarke, Ajay Singh, Kanimozhi Ilanchezhiyan
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Apologies for Absence – Cate Sargent
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Minutes from Previous Meeting - Agreed
4. Chair
Welcome to the Clifton Street Preschool Annual General Meeting for 20212022. Thank you all for coming this evening.
2021-2022 has been a busy year, with a few ups and downs.
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We had a new curriculum put in place and everyone has adapted well to this. It has meant staff have had less paperwork to do and more hands-on time to play with the children.
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We also had the opportunity to support two young adults with EHCPs with their placements for further education courses. As well as being hugely beneficial to them it also gave preschool an extra £2000 in our budget for the support. This is something we hope to do again in the opportunity arises.
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I would like to thank the staff for all their hard work and enthusiasm even when facing challenges.
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Also a thank you to the committee for the support they give to preschool. Hopefully this is something that will continue for many years to come.
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Vote for new members
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Elayne as Chair. Nominated by Sarah, seconded by Sean
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Cate as Secretary. Nominated by Elayne, Seconded by Sean
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Sean as Treasurer. Nominated by Elayne, Seconded by Sean
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Sarah nominated by Elayne, Seconded by Sean.
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Kathryn nominated By Sean, Seconded by Elayne.
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Katy stood down.
Cate has her DBS and EY2 through, Sean DBS is through, EY2 in process. Kathryn in process.
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Financial Overview
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Last year’s financial report circulated
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last year preschool ended on a profit of £7798.54
7. Actions
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Sarah to inform charities commission of current members
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Elayne to update Ofsted with new committee.
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Date of Next AGM – TBC
Clifton Street Pre-school Registered Charity Number 1058446 Report for Income & Expenditure 2015-2016 Month 2 (01.05.15-30.05.15)
| Income | 2015/2016 | 2014/2015 | Expenditure |
|---|---|---|---|
| Pre-school Funding, Fees & Registration | 27000.84 | £12,458.75 | Wages inc Tax & National Insurance |
| Milk refund | Consumables & Admin Costs | ||
| T-Shirt / Book-Bag Sales | £34.00 | Premises Cost inc Utilities | |
| Purchase of T-Shirts | |||
| SENRAP Funding | SBC Maintenance Costs | ||
| Fundraising (transfer) | £202.05 | £95.50 | Fundraising (transfer) |
| Events | £312.20 | £171.00 | Events |
| Courses | |||
| DWP/DSS | |||
| Hall Hire | £500.00 | Toys & Books | |
| Equipment | |||
| Total Income | **£28,049.09 ** | **£12,725.25 ** | Total Expenditure |
| 2015/2016 | 2014/2015 | ||
| Income - Expenditure Months 1 - 2 | £16,580.73 | £2,966.80 |
2015/2016 2014/2015 £9,039.18 £7,952.19 £475.81 £495.73 £477.61 £751.75 £360.00 £10.00 £223.00 £80.00 £285.00 £162.00 £24.00 £446.33 £110.81 £137.43 £195.97 ### £9,758.45
Report for Income & Expenditure 2017-2018 Month 13(31.03.17-05.04.17)
| Income | 2017/2018 | 2016/2017 | Expenditure |
|---|---|---|---|
| Pre-school Funding and Fees | £67,447.57 | £69,218.33 | Wages inc Tax & National Insurance |
| Milk refund | £173.43 | £204.87 | Consumables & Admin Costs |
| T-Shirt / Book-Bag Sales | £54.00 | £131.00 | Premises Cost inc Utilities |
| PSLA Donation for Books | £0.00 | £0.00 | Purchase of T-Shirts |
| SENRAP FUNDING | £2,040.00 | £4,320.00 | SBC Maintenance Costs |
| Fundraising (transfer) | £1,143.16 | £3,353.92 | Fundraising (transfer) |
| Events | £505.70 | £1,396.10 | Events |
| Repayment of Admin Fees | £11.00 | £37.60 | Courses |
| Registration Fee for September 2018 | £50.00 | £950.00 | Outside Area |
| Inclusion Funding | £1,778.00 | £1,000.00 | DWP/DSS |
| Hall Hire | £1,500.00 | Toys & Books | |
| EYPP | £156.75 | Pension (Employee & Employer) | |
| Equipment | |||
| Total Income | £74,859.61 | £80,611.82 | |
| 2017/2018 | 2016/2017 | ||
| Income - Expenditure | -£6,042.71 | £1,834.10 |
| 2017/2018 | 2016/2017 |
|---|---|
| £62,137.43 | £64,153.16 |
| £5,039.12 | £4,094.47 |
| £4,638.42 | £4,007.36 |
| £0.00 | £208.00 |
| £589.44 | £0.00 |
| £4,714.99 | £913.58 |
| £736.10 | £1,623.14 |
| £279.20 | £623.10 |
| £312.49 | £148.00 |
| £336.00 | £1,046.37 |
| £746.19 | £164.60 |
| £365.87 | £1,795.94 |
| £1,007.07 | |
| £80,902.32 | £78,777.72 |
Clifton Street Pre-school Report for Income and Expenditure 2018/2019 Months 1-13 (06/04/2018-05/04/19)
| Months 1-13 (06/04/2018-05/04/19) | |||
|---|---|---|---|
| Income | 2018/2019 | 2017/2018 | Expenditure |
| Pre-school Funding and Fees | £65,475.90 | £67,447.57 | Wages inc Tax & National Insurance |
| Milk refund | £171.05 | £173.43 | Consumables & Admin Costs |
| T-Shirt / Book-Bag Sales | £78.00 | £54.00 | Premises Cost inc Utilities |
| DAF Award | £1,230.00 | £0.00 | DAF Spend |
| SENRAP & Inclusion Funding | £9,388.02 | £3,818.00 | SBC Maintenance Costs |
| Fundraising (transfer) | £1,028.37 | £1,143.16 | Fundraising (transfer) |
| Events | £426.00 | £505.70 | Events |
| Repayment of Admin Fees | £22.00 | £11.00 | Courses |
| Registration Fee | £340.00 | £50.00 | Outside Area |
| DWP/DSS | |||
| Hall Hire | £0.00 | £1,500.00 | Toys & Books |
| EYPP | £1,239.75 | £156.75 | Pension (Employee & Employer) |
| Equipment | |||
| Total Income | £79,399.09 | £74,859.61 | |
| 2018/2019 | 2017/2018 | ||
| Income - Expenditure | -£3,428.18 | -£6,042.71 |
Bank Reconciliation
Balance HSBC Statement Number 666 £19,955.36 End of Year Balance Statement 611 £23,502.30 End of Year Cheques now Cleared £118.76 Income £79,399.09 Expenditure £82,827.27 Cheques Uncashed Reconciliation Balance £19,955.36 Fundraising Balance (included in total above) £1,548.67
2018/2019 2017/2018
| £70,376.81 | £62,137.43 |
|---|---|
| £3,959.45 | £5,039.12 |
| £3,038.62 | £4,638.42 |
| £462.56 | £0.00 |
| £1,296.00 | £589.44 |
| £70.00 | £4,714.99 |
| £897.13 | £736.10 |
| £1,008.40 | £279.20 |
| £333.18 | £312.49 |
| £336.00 | |
| £180.85 | £746.19 |
| £752.42 | £365.87 |
| £451.85 | £1,007.07 |
| ### | £80,902.32 |
Clifton Street Pre-school Report for Income and Expenditure 2019/2020 Month 13(31/03/20-05/04/20)
| Month 13(31/03/20-05/04/20) | ||||
|---|---|---|---|---|
| Income | 2019/2020 | 2018/2019 | Expenditure | 2019/2020 |
| Pre-school Funding and Fees | £62,808.49 | £65,475.90 | Wages inc Tax & National Insurance | £65,068.30 |
| Milk refund | £144.56 | £171.05 | Consumables & Admin Costs | £3,952.98 |
| T-Shirt / Book-Bag Sales | £110.00 | £78.00 | Premises Cost inc Utilities | £3,303.28 |
| DAF Award | £0.00 | £1,230.00 | DAF Spend | £670.27 |
| SENRAP & Inclusion Funding | £6,818.53 | £9,388.02 | SBC Maintenance Costs | £1,296.00 |
| Fundraising (transfer) | £881.29 | £1,028.37 | Fundraising (transfer) | £122.21 |
| Events | £138.20 | £426.00 | Events | £497.58 |
| Repayment of Admin Fees | £11.00 | £22.00 | Courses | £446.60 |
| Registration Fee | £220.00 | £340.00 | Outside Area | £316.17 |
| Swindon Lottery | £3.00 | |||
| Hall Hire | £1,500.00 | Toys & Books | £814.82 | |
| EYPP | £504.45 | £1,239.75 | Pension (Employee & Employer) | £1,033.08 |
| Equipment | £301.98 | |||
| Total Income | £73,139.52 | £79,399.09 | £77,823.27 | |
| 2019/2020 | 2018/2019 | |||
| Income - Expenditure | -£4,683.75 | -£3,428.18 | ||
| Bank Reconciliation | ||||
| Balance HSBC Statement Number 713 | £15,271.61 | |||
| End of Year Balance Statement 666 | £19,955.36 | |||
| End of Year Cheques now Cleared | ||||
| Income | £73,139.52 | |||
| Expenditure | £77,823.27 | |||
| Cheques Uncashed | ||||
| Reconciliation Balance | £15,271.61 | |||
| Fundraising Balance (included in total above) | £1,349.38 |
2018/2019
£70,376.81 £3,959.45 £3,038.62 £462.56 £1,296.00 £70.00 £897.13 £1,008.40 £333.18
£180.85 £752.42 £451.85
£82,827.27
Clifton Street Pre-school Report for Income and Expenditure 2022/2023 Month 9(01/12/22-30/12/22)
| Month 9(01/12/22-30/12/22) | ||||
|---|---|---|---|---|
| Income | 2022/2023 | **2021/2022 ** | Expenditure | 2022/2023 |
| Pre-school Funding | £40,888.53 | £40,108.44 | Wages inc Tax & National Insurance | £50,365.20 |
| Pre-school Fees | £2,424.00 | £ 3,690.00 | ||
| HMRC | consumables & admin costs | £3,392.49 | ||
| T-Shirt / Book-Bag Sales | £54.00 | £ 23.00 | Premises Cost inc Utilities | £2,461.81 |
| DAF Award | DAF Spend | |||
| SENRAP & Inclusion Funding | £5,580.00 | £ 8,630.02 | SBC Maintenance Costs | £864.00 |
| Fundraising (transfer) | £469.55 | £ 369.51 | Fundraising (transfer) | £592.39 |
| Events | £ 2,932.83 | Events | £101.27 | |
| Repayment of Admin Fees | £44.30 | £ 4.60 | Courses | £137.00 |
| Registration Fee | £ 30.00 | Outside Area | ||
| Hall Hire | £500.00 | £ 1,000.00 | Toys & Books | £529.57 |
| Donation | £ 1,000.00 | Pension (Employee & Employer) | £830.33 | |
| Student Payment | £2,000.00 | Equipment | £1,064.28 | |
| Total Income | £51,960.38 | ### | £59,745.95 | |
| 2022/2023 | 2021/2022 | |||
| Income - Expenditure | -£7,785.57 | £3,183.37 |
Bank Reconciliation
Balance HSBC Statement Number End of Year Balance Statement 799 £25,986.37 End of Year Cheques now Cleared Income £51,960.38 Expenditure £59,745.95 Cheques Uncashed Reconciliation Balance £18,200.80
2021/2022 44,813.29
£ 2,897.60 £ 2,069.72
£ 972.00 £ 787.92 £ 83.75 £ 217.00
£ 771.16 £ 933.17 £1,847.34
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