Ashby de la Zouch Youth for Christ (AYFC) Registered Charity Number 1058434
Report to Annual Meeting for year 1[st] August 2019 - 31st July 2020
Youth for Christ in Ashby de la Zouch is a charity federated to similar charities bearing the same name, and sharing the same ethos and direction as the central charity British Youth for Christ.
Our mission is to take the Good News relevantly to every young person in the area served.
The trustees are elected from the local Christian all trustees have signed the British Youth for Christ Statement of Faith and Code of Conduct.
The officers, Chair, Treasurer and Secretary are elected/re-elected annually from within the trustee membership.
During a normal year AYFC trustees would meet twice during each school term, this year due to Covid-19 they met as usual in September/November (Autumn Term) and again in January (Spring Term), these were face to face meetings at Ashby Methodist Church which accommodates the AYFC office.
Prior to the next planned meeting Covid-19 restrictions and lock-down came into force, the AYFC office and use of the church building were no longer available to us. The following trustee meetings were held in June/July using Zoom.
The trustees are supported in their work by a Council of Reference, members are drawn from several local churches who meet once each term to hear an update from the Centre Director.
In addition, the members provide invaluable prayer support to the trustees and staff and keep churches updated on our work.
Unfortunately, the first meeting did not take place, then due to the Covid-19 restrictions the second planned meeting of Trustees and Council of Reference to meet together was also cancelled as the venue went into lock-down.
AYFC is compliant as far as possible with GDPR and Rev Mike Firbank was appointed as Data Protection Officer in January 2019, he has continued in this position during 2019/2020.
Following advice from British Youth for Christ we are looking to convert Ashby Youth for Christ to a Charitable Incorporated Organisation, work has been long delayed and is now expected to be completed in year 2020/2021.
As the National Charity continues to evolve and develop AYFC continues follow their lead in developing our five key areas.
Increasing evangelism Serving the needs of young people in the community Developing a culture of prayer Developing our ministry to minorities Increasing financial sustainability
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All of these key points are reconsidered at every trustee meeting as they form the basis for our Centre Directors Report, we as trustees believe that AYFC continues to make excellent progress in all of these areas.
The mission of AYFC is to take the good news relevantly to every young person in Ashby de la Zouch and surrounding area. In every club we run, or session we lead, we show the young people we work with Christ’s love and provide them with every opportunity to question, explore and respond to the challenges of the Christian faith. Our work is 4D Demonstration - Sharing God’s love through what we do Declaration – Talking about God and his son Jesus. Discipleship – Supporting those who want to become Christians Decision – Inviting a response to the challenges of Christ.
A license for Outdoor Activities was granted in April 2019, Vernon is a highly qualified staff member keen to lead this work, several local schools are interested in taking this option up, but unfortunately this work has been delayed due to the Covid-19 pandemic. AYFC has been unable to work with schools since the March 2020 lock-down.
To facilitate this work AYFC will have the necessary insurance cover in place with liability of up to £10,000,000 as soon as this work is able to start.
Helen our Centre Director continues to oversee the work of a full time Senior Youth Leader a Youth Leader and Youth Worker. The trustees consider they are very fortunate to have these enthusiastic and dedicated staff working for AYFC.
In March 2020 all staff were placed on HMG furlough scheme as no work was available to them, this continued until the Senior Youth Leader was released for one week to make contact with supporters, schools, and socially distanced meeting with several young people to assess the situation.
From 1[st] July AYFC took up the option of the part-time furlough and brought back our Centre Director and Senior Youth Leader for five hours per week, this proved very successful. All staff are currently flexibly furloughed.
During 2019/2020 AYFC continued to work in partnership with Holy Trinity Church Ashby and Transforming Lives for Good.
Our Centre Director and staff team are now working to develop similar mentoring sessions for selected young people in the Senior Schools in addition to Primary Schools.
Income continues to be closely monitored, our individual supporters, churches and organisations have remained loyal during the current Covid–19 pandemic, but at the moment we have no idea what this support will look like as we go forward into the new financial year.
The trustees have continued to monitor the current level of unrestricted reserves to ensure that the bank balance does not fall below 3 – 6 months working capital to secure the charity’s future.
The Chair of Trustees and Treasurer were reappointed for 2019/2020, AYFC still seeks to appoint a Secretary, additional trustees were appointed to the board, Mr James Curtois and
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Ms Helen Cloke at the AGM in October 2019, and Revd Catherine Booton from 1[st] January 2020, Catherine has since ceased to be a trustee.
Assessment and mitigation of risk is undertaken and regularly reported to the Trustees. The trustees are paying due regard to the Charity Commission’s guidance on public benefit as we seek to meet our charitable objectives and Ashby Youth for Christ is committed to safeguarding and promoting the welfare of children and young people in its care.
I would like to thank our staff, trustees C of R, volunteers and supporters for your prayers and unstinting support during the past difficult year, I ask for your continuing support in what is proving to be an equally challenging 2020/2021 year.
Noreen Mewies Chair of Trustees
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ASHBY YOUTH FOR CHRIST
Registered Charity Number 1058434
Financial Statements for the Year Ended 31 July 2020.
Summary of Receipts and Payments
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RECEIPTS Note 2020 2019
Regular Giving 1 £29,401 £33,185
Other Donations 2 £2,184 £1,070
Other Income 3 £6,817 £23,927
Agency Donations 4 £180
Total Receipts £38,582 £58,182
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PAYMENTS Note 2020 2019
Staffing 5 -£33,814 -£46,378
Operating Costs 6 -£6,964 -£8,870
Total Payments -£40,778 -£55,248
Net Income/Expenditure in Year -£2,196 £2,934
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Cash in Bank Accounts
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Cash at bank and in hand at 01-Aug 2020 2019
Lloyds current account £11,950 £41,553
Lloyds charity account £35,436 £2,899
Account totals £47,386 £44,451
Cash at bank and in hand at 31-Jul 2020 2019
Lloyds current account £1,683 £11,950
Lloyds charity account £43,507 £35,436
Account totals £45,190 £47,386
Net Account Movement in Year -£2,196 £2,935
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Commentary
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AYFC holds funds more than the reserves policy. The Trustees are continuing to explore opportunities to spend on new initiatives, especially short-term ones thar can be financed by current funds.
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Regular giving in 2020 reduced by approximately 10% and remains insufficient to match regular spending. The Centre Director and trustees are working to increase regular planned giving which is core to ongoing sustainable funding. In the meantime, the Trustees have been approving short-term initiatives based on the short-term funding that has been received.
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Grant funding decreased in 2020 as no grants were obtained during the lockdown period.
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We were able to make use of the Government furlough scheme during lockdown, meaning that we were able to continue to pay staff members, and only see a reduction in assets by approximately £2000.
AYFC Financial Statement year-end 31-Jul-2020
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Independent examiner’s report to the trustees of Ashby Youth for Christ (Charity No. 1058434) for the financial year ended 31 July 2020 Independent examiner's report to the trustees of Ashby Youth for Christ (Charity No. 1058434) for the
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|Respective responsibilities|The AYFC Trustees are responsible for the preparation of the accounts and|
|Respective|of trustees and examiner|responsibilities|The|consider that an audit is not required for this year under section 144 of the|AYFC Trustees|are|responsible|for the|preparation|of the|accounts|and|
|of trustees and|examiner|consider|Charities Act 2011 (the Charities Act) and that an independent examination is|that an|audit|is not|required|for this year|under|section|144 of the|
|Charities|needed.|Act 2011|(the|Charities|Act)|and|that|an|independent|examination|is|
|needed.|
|It is my responsibility to:|
|It||is my|examine the accounts under section 145 of the Charities Act,|responsibility to:|
|||examine|to follow the procedures laid down in the general Directions given by the|the|accounts|under|section|145|of|the|Charities|Act,|
|«|to|follow|the procedures|laid|down|in|the|general|Directions|given|by the|
|Charity Commission (under section 145(5)(b) of the Charities Act, and|
|Charity|Commission|(under section|145(5}(b)|of the|Charities Act,|and|
||to state whether particular matters have come to my attention.|
||tostate|whether|particular matters|have come|to|my attention.|
|Basis of independent|My examination was carried out in accordance with general Directions given by the|
|Basis|of independent|My|examination|was|carried|out|in|accordance|with|general|Directions|given|by the|
|examiner’s statement|examiner's statement|Charity|Charity Commission. An examination includes a review of the accounting records|Commission.|An|examination|includes|a|review|of the|accounting|records|
|kept|kept by the charity and a comparison of the accounts presented with those|by the|charity and a|comparison|of|the accounts presented|with|those|
|records.|records. It also includes consideration of any unusual items or disclosures in the|It|also|includes|consideration|of|any|unusual|items or disclosures|in|the|
|accounts,|accounts, and seeking explanations from the trustees concerning any such matters.|and|seeking|explanations|from|the|trustees concerning|any such|matters.|
|The|The procedures undertaken do not provide all the evidence that would be required|procedures|undertaken|do|not|provide|all|the|evidence|that would|be|required|
|in|in an audit, and consequently no opinion is given as to whether the accounts|an|audit,|and|consequently|no|opinion|is|given|as|to whether the|accounts|
|present|present a ‘true and fair’ view and the report is limited to those matters set out in|a|‘true|and|fair’|view and|the|report|is|limited|to those|matters|set|out|in|
|the|the statement below.|statement|below,|
|Independent examiner's|independent|examiner's|In|In connection with my examination, no material matters have come to my|connection|with my examination,|no material|matters have come|to|my|
|ctateriant|attention|attention which gives me cause to believe that in, any material respect:|which|gives me|cause to believe that in,|any material respect:|
|statement||accounting|records|were|not|kept|in|accordance|with|section|130|of the|
||accounting records were not kept in accordance with section 130 of the|
|Charities|Act or|
|Charities Act or|
||the|accounts|do|not|accord with|the|accounting|records|
||the accounts do not accord with the accounting records|
|||have|come|across|no|other|matters|in|connection|with|the|examination|to|which|
|I have come across no other matters in connection with the examination to which|
|attention|should|be|drawn|in|order to|enable|a|proper|understanding|of the|
|attention should be drawn in order to enable a proper understanding of the|
|accounts to|be|reached.|
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accounts to be reached.
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|Signed:|Date:|
|Name:|||Fp|CHewss|
|Name:|
|Relevant professional|é|a7|
|qualification(s)|Relevant professional|or body:|A|4|fh|f|[LD]|
|qualification(s) or body:|
|Address:|||#4|WO|acetic7G|t&6|Apa|XS|ASQ6,|port|DeFi|
|Address:|
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AYFC Financial Statement year-end 31-Jul-2020
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Income Notes
1. Regular Giving
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Category 2019 2019
Regular Donations (STO) £19,336 £20,097
Regular Donations (xGA) [(1)] £980 £1,603
Donations from local Churches £9,085 £11,485
£29,401 £33,185
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(1) Regular Donations (xGA) refers to donations received direct to the AYFC bank through a third party where Gift Aid has already been claimed and applied to the donation.
2. Other Donations
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Category 2020 2019
AYFC Donations (Personal) £1,034 £910
AYFC Donations (GASDS) £160
AYFC Donations (not GA) £1,150
£2,184 £1,070
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Other donations from individuals, including those applicable for Gift Aid Small Donations Scheme (GASDS), and those from organisations where Gift Aid claim is not applicable.
3. Other Income
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Category 2020 2019
Gift Aid Reclaimed £3,942 £1,739
Grants & Charities [(1)] £2,795 £23,014
Event Contributions [(2)] £130
Fundraising [(3)] £326
Adventurous Income [(4)] £80
£6,817 £25,209
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(1) We are very thankful for the following grants received in 2019:
| Date | Amount | From | Comments |
|---|---|---|---|
| 04 Aug 2019 |
£2,795.00 | Leicestershire Diocese | Growth Fund grant supporting “Transforming Lives for Good” project |
(2) Event Contributions are funds received by individuals towards support for individual events
(3) No fundraising events were undertaken this year due to the COVID-19 lockdown
(4) Adventurous Income were contributions by third parties making use of the outdoor activities provided by AYFC. Further events were curtailed by the COVID-19 lockdown.
4. Agency Donations
AYFC Financial Statement year-end 31-Jul-2020
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|---|---|---|
|Category|2020|2019|
|Agency Donations|£180|
|£180|
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Donations made by a giver to be passed on to help the work in Moldova that has been supported by AYFC staff and .
Expenditure Notes
5. Staffing
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|Category|2020|2019|
|Staff Expenses|-£1,627|-£2,636|
|Staffing Costs|[(1) (2)]|-£31,385|-£42,634|
|Staff Training & Conferences|-£802|-£1,107|
|-£33,814|-£46,378|
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(1) Staffing costs are wages & pensions for Helen Davis, Vernon Bayliss, Kate George, Katie Johnson, and Suzanne Adamson, totalling £42,914
(2) Staffing Costs were offset by £11,528 furlough payments, paid by HMRC.
- Operating Costs
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Category 2019 2019
Office & Admin [(1)] -£1,281 -£1,427
Activity and Event Expenses -£719 -£848
Insurance [(2)] -£1,016 -£2,416
Resources/Equipment -£48 -£38
Donation to YFC National -£3,900 -£4,141
-£6,964 -£7,443
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(1) Office costs include Phone, Internet and Web Site Charges, Stationery, Printing & Postage and License fees.
(2) Insurance fee consists Combined Commercial Insurance only. Outdoor Activities Insurance was not renewed this year as it would not be used due to the COVID-19 lockdown.
AYFC Financial Statement year-end 31-Jul-2020
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ASHBY YOUTH FOR CHRIST
Registered Charity Number 1058434
Financial Statements for the Year Ended 31 July 2020.
Summary of Receipts and Payments
----- Start of picture text -----
RECEIPTS Note 2020 2019
Regular Giving 1 £29,401 £33,185
Other Donations 2 £2,184 £1,070
Other Income 3 £6,817 £23,927
Agency Donations 4 £180
Total Receipts £38,582 £58,182
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PAYMENTS Note 2020 2019
Staffing 5 -£33,814 -£46,378
Operating Costs 6 -£6,964 -£8,870
Total Payments -£40,778 -£55,248
Net Income/Expenditure in Year -£2,196 £2,934
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Cash in Bank Accounts
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Cash at bank and in hand at 01-Aug 2020 2019
Lloyds current account £11,950 £41,553
Lloyds charity account £35,436 £2,899
Account totals £47,386 £44,451
Cash at bank and in hand at 31-Jul 2020 2019
Lloyds current account £1,683 £11,950
Lloyds charity account £43,507 £35,436
Account totals £45,190 £47,386
Net Account Movement in Year -£2,196 £2,935
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Commentary
-
AYFC holds funds more than the reserves policy. The Trustees are continuing to explore opportunities to spend on new initiatives, especially short-term ones thar can be financed by current funds.
-
Regular giving in 2020 reduced by approximately 10% and remains insufficient to match regular spending. The Centre Director and trustees are working to increase regular planned giving which is core to ongoing sustainable funding. In the meantime, the Trustees have been approving short-term initiatives based on the short-term funding that has been received.
-
Grant funding decreased in 2020 as no grants were obtained during the lockdown period.
-
We were able to make use of the Government furlough scheme during lockdown, meaning that we were able to continue to pay staff members, and only see a reduction in assets by approximately £2000.
AYFC Financial Statement year-end 31-Jul-2020
Page 1