CHRP ANNUALREPORT 2024 2025
CHIRP Registered Company Numbef. 03253764 (England And Wales) Registered Charity Nufflbef.. 1058262 Report of the Trustees and financial statements forthe year ended 31 March 2025 For The CHIRP Charitable Trust (a company limited by guarantee) Gibson Whitter Limited, Statutoru Auditors, Larch House, Parklands Business ParK Denmead, Hampshire P07 6XP
CHIRPAnnual Report 2024125 vJww.chirp.co.uk Contents Foreword from the chalr.....-...............-..-.-..........-..--....-..-.-......-....-.-.-..-..-..-..-..-.-.-.-.-..- A Year In Revlew by The Executlve Director..-. Objectlves and actlvltles..-..-..-....-..-.-..-.-.-....-.-.....-......-.-..-..-..-.....-.-...-.-.-..---..-.-..... Our goals.......................,..,........,.,............................................,.....,...........................................,............................. Review 2024-2025... What we achelved.....-.-....-..-..-...-..-.-..-.-..-...-..-.-..-.-..-.-.....--..-....-.-...-.-.-.-..-.-.......JO What we acheived..... .11 Who we worked with............................................,...............,..............,.........,..,.......,..........,.....................,..,............,........ ,13 Factors affecting the charity Forward look.... .13 .15 ..16 Reference and administrative delail5.......................................................................... .19 Flnanclal revlew....-....-.-.--.-..-....-..-.-..-.-..-....,.-..-.--..-.-.-..-..-..-.-..-.-......-.-...-..-..-.-..-.20 Report of the Trustees for the year ended 31 March 202S,,..,,.,..,,...,.,....,.............,..,....,..,.......,.......................... 21 Repart of the independent auditors to the members of the CHIRP Charitable Trust........................,... 22 Statement of financial activities for the yeaf ended 31 March 2025...,......,..............,..,..........................,......24 Balance sheet 31 March 2025........... ..25 Cash flow statement for the year ended 31 March 2025...........................................,......................................,..26 Notes to the cash flow statement for the year ended 31 Mafch 2025.....,.........................,..................,.......27 Notes to the financial statements for the year ended 31 March 2025.........................................................28
CHIRPAnnual ReF•yt 2024/25 wthJw.chirp.co.uk The Trustees present their Annual Report together with the audited fi'nancial staternents for the period of IApfil 2024 to 31 March 2025. The Annual Roport serves the purposes of both a Trustees, report and a Directors, report under company law. The Tru5tee5 confi'rm that the Annual Report and financial statements of the cornpany comply with the current stalutofy requirements, the requirements of the charitable company's governing docutnent, and the provisions of the Statement of Recornmended Practice ISORP), applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021 leffective l January 2019). This report has been compiled in compliance with the Charity Cornmission guidance on public benefi't and a5 required by the Charities (Accoun15 and Reports) Regulations 2008, describes bolow CHIRP'S achievements throughout the period of the report in gathering. analysing, and disseminating safety-relaled reports for public benefit.
CHIIIPAnnual Report202412S www.chirp.co.uk FOREWORD FROMTHE CHAIR On behalf of CHIRP'S Board of Trustoes, l am delighted to be or behaviours of concern and lake the time to report them. introducing thi5 report on CHIRP'S activities during the year Generally, for little personal benefi't and primarily for the ending 31 March 2025. benefi't Dfthe whole community. CHIRP hold5 a unique place in the aviation and maritime safety world, listening and responding to individuals on the front line, and amplifying their voice by engaging with those who can make change happen - locally, nationally and internationally This collective effort has alway5 been, and remains. the essence of CHIRP Over the last year we havo have seen it in action in many ways - as we Work both directly. and in partnership with other organi5ations, to improve safety at sea and in the air by addressing human factors. This vèrietu demands a corresponding range of skills. From the ability and experience lo analyse individual circumstances in forensic detail, lo the knowledge and vision required to step back and take a strategic view of the landscape and horizon. And, like any complex enterprise, it lakes a lot of different people working in tandem to achieve. Of course, this activity occurs in the context of a changing world Some of the most signilicant changes are descfibed elsewhere in this report, but I would like to take this opportunity to mention changes to the Board of Trustees. Captain Andrew Moll, Chief Inspector of the Marine Accident Investigation Branch, and John Lloyd FNI, Chief Executive of the Nautical Institute, both retired al the end of their Trustee terms (Androw in February 2025, John just into the new financial year, in April 20251 Both had contributed an enarmous amount to CHIRP and will be greatly rni5sed. 8ut we are pleased to welcome three new tfustees Adelle Robert5, Kevin Gregory and, Glenn Bradley as our CAA- nominèted trustee. They join us at a significant lime, as we complete work on our revised strategy with the aim of using our strengths to expand our impact. At the core is our srnall staff team, supported by an even srnaller nurnber of specialist contractors and the Board of Trustees. Beyond them, nearly two hundred expert volunteers provide essential subjgct-matter expertise via the Advisory Boards and another hundred promote awareness of CHIRP via our Ambassadorship prograrnme, This is all rnade possible by the support of our generous funders. And at it5 base, underpinning the whole structure - rarely visible due to the tight confidentiality of our reporting To all our past and present Trustees, our staff, contractors, model are the reporters. The individual mariners. aviators, volunteers, funders and reporters. thank you. engineers, ground handlers and others working in the aviation and maritime industries who have seen incidents Ruth Kaufman OBE
CHIRPAnntJal Rewt 2024125 wwwchirp.CDuk AYEAR IN REVIEW EXECUTIVE DIREcfoR Last year, CHIRP was able to provide significant assistance to people making reports within the aviation and maritime Industries providing the bespoke, confidential, and independont service that sets the charitu apart in safety reporting We responded to everything from abandoned crew reports and enc105ed spaces concerns in Maritime, to fatigue issues and company management policies in Aviation. A common theme across both programrnes was how company policy shaped the human factors safety nvironment. CHIRP was able lo raise concerns with several Technological innovation is driving change in the world, and companies, and with the regulators and flag states where no less in aviation and maritime industfies. That calls for a nece5saru, ensuring issues were heard and addressed different sort of approach. Such an approach needs to be where possible. On closure of reports, service users reported informed of the opportunities ahead as well as the risks, but high satisfaction levels with the service they had received, be able to adapt to, and incorporate, the best of technology. It also requires recognition that human beings, companies and organisations each react differently to technology, are at various stages of atjaptation to it and may have newly entered the aviation and maritime spaces because of it. Consequentlu, different levels of awareness of human factors safetu regarding the use of technologies exist. We aim to better understand this in the futufe, as we set our strategy for the next five years - ensuring we too can adapt and respond lo these opportunities to continue to contribute to safely in the air and at sea We saw changes of personnel during the year and were sorry to say goodbye to Steve Forward as Aviation Director as he took retirement, grateful to hirn for the incredible work of the past four years but also very pleased to welcome Nicky Smith to the team as his replacement. At the end of the year, Phil Young our Engineering Programme Manager a150 look retifement, handing over his excellent work to Kuldeep Nothey's able hands. During the year we reviewed our communications capacity, seeing it as one of the keys to unlock opportunities to communicate safety messages bettef to our current audiences anci reach new audignces in the future. We strengthened our website and social media presence and appointed a dedicated. albeit part lime, role to take forward our communications. Llz Hughes OBE
OBJECTIVES AND ACTIVITIES
CHIRP Annual Report202W25 www.chirp.cD.vk OURGOALS REVIEW2024-2025 Vision A world in which aviation and maritime safety are continuously improved by tackling hurnan factors related to safety and underpinned by a strong safety culture. Significant changes in the environment CHIRP operated in an unpredictable and lurbulenl external environment in 2024. The combination of US and UK elections created uncert3inty in various arenas whilst economically the situation in the UK continued to be difficult. This meant a c05t-of-living crisis for many, a challenging operating environment for businesses and a fragile working environment for employees. We are in a world where we can take nothing for granted, whether that bo the dynarnics and forces affecting aviation ancl maritime operations, people's willingness and ability to report safety concerns, or future continuation of the funding levels that we hav8 enjoyed up to now. Mlsslon CHIRP'S mission is to improvo aviation and maritime safety and build a Just Culture by managing an independent and influential programme fof the confidential reportino of human factors safety-related i55ues. We do this by: Receiving and considering reports from people working in aviation and maritime industries of closo-calls and other safetu-rolated concern5 that might not Dtherwise be submitted through formal reporting processes. Following up issues repofted to address concerns, with the reporter's permission. Analysing the data to identify issues and trends. Disseminating safely-related reports and trends that we consider will be of public beneht in supporting insight. learning, and improvement. Keu stats "770 repofts accepted across aviation (4771 and maritime13001 .142 reports faised I'l with regulators, flag states and companies lavialion 69, maritime 73) 'Aviation personnel were reached with FEEDBACK distribution broken down as follows, AirTransport 67,900 Cabin Crew 23,800 Drone/UAS 30,600 General Aviation 54.000 Cabin Crew FEED8ACK distributed through 14 commercial operators and Unite. 416 airfields and flying clubs receive printed copies of GA FEEDBACK 820 Cabin Crew training centres with four UK-based operators receive printed copies of CC FEEDBACK CHIRP'S unlque approach combines independence, confidentiality, impartiality, focus on human factors and follow-up on relevant themes and issues with relevant stakeholders within the aviation and rnaritirne communities. We cornmunicale messages drawn from this analysis to inform policy and practice more widely, working with others to achieve this. Strateglc outcomes Better leadefship, awareness, and attitude towards safety issues. Improved safety culture by changing behaviours - so that practices, processes, and procedures are as safe as they can be. Adoption of safety outcomes identified in CHIRP reports by regulator5, managers, and individuals. "Maritime personnel were reached through different channels of communicèlions.. Website visits 133K (unique visits) Social Media posts 105K Annual digest subscription 3K Email subscription 3K Podcast subscription 4k The charity operates two programmes - an Aviation programme and a Maritime programme. Aviation is fDcused on operations in the UK'S airspace, whilst Maritimo has a global purview. Both programmes have wide recognition in the safety world. More than 3,400 maritime personnel reached through FEEDBACK distribution Maritime Superyacht, Search & Rescue, Offshore Ferry How do we convert reports recelved to learning and change? CHIRP'5 secretariat team and set of specialist consultants work along51de six Advisory Boards comprising specialist volunteers in the fields of aviation, maritime and human factors. The Advisory Boards review reports to proviL1e advice for re501ution, ensuring that the most recent analysls of human factor safety issues in their field, together with rnany years of practical oxporience from broad contexts, informs the actions that the Secretariat take5 in relation to the concerns raised. ('With the permission of the porson reporting the Issue and having disiolentified the report. Once a report is raised, follow up action and exchange can take several month5 to finalise an outcome.)
CHIRPAnnual Report 2024125 w.chirp.co.uk PROGRAMME REPORTS themes whilst Gpneral Aviation reports focuseo on individual error5 and lack of situational awareness in the air. The below analysis of the type of reports w@ roceivetJ laid the foundations to CHIRP'S intervention when agreed with companies, regulators and flag Stales. Different taxonomies have been used to categorise the issues identified in reports and to identify trends in the system. The total number of reports received represonts a decrease of 2 790 on last year's and is part of a longer-lerm trend of a significant recluction over the last 5 years. In particular, the number of Flight Crew reports dropped from 98 in 202314 to 52 in 2024/5. There are several possible reasons for this, and we will be investigating further over the coming year to establish whether we should be concerned or reassured by the changes. Avlatlon During the FY2024-25 period, 477 aviation report5 were received bu CHIRP for further prDgre5sion. Marltime Our maritime programme received 300 reports from individuals and a further 980 from companies who were willing ID share their internal reports with u5. Thi5 compafes very favourably with the 5-uear average of 224 reports, demonstrating that individual seafarers continue to value our reporting programmo and that we are increasingly being viewed positively by organisations Air Traffic Control Cabin Crew Drones & UAS Engineering Flight Crew (commerciall Display Flying General Aviation Ground Handling & Secuiity Total , 2014.20/DI 354174.20/0) 3 (0,6VDI 1914Wol 52 IIIVD) 2 (0.40/0) 2114.4901 611.3%) 477 Reportlng S•ctorOndlvldu•l rnpwts) General maritime Super yachts Cornmercial fishing Ferry and cruise Search and rescure Ports and harbours Total FY202ty25 18L160Wo) 35 (11.6Wo) 1214Wol 21 (7¥cl 40113.3010) 1113.6VDI 300 Our Aviation ProgrammEb conducts analysis based on 2 taxonomies - an intefnal CHIRP Human Factors'Key Issues, taxonomy and the International Civil Aviation Organisation (ICAO) Accldent/lncident Data Reporting IADREPII taxonomy The former provides a high-level view of the overall Human Factors thernes and trends whilst the ADREP system providos greater granuL3rity. Both sets of ststistics add their Like the aviation programrne, the maritime programme also own value in understanding the underlying Issues but broadly analyses all reports using 2 taxonamies.. in Maritime's case, reflect the same overall themes. Ihe'Deadly Dozgn, human factors adopted the UK'S MCA (based originally an CHIRP'S findings between 2003 Historically, 'Duty' and 'Fatigue' have represented the two and 20131 and the SHIELD('I Safemode taxonomy that was most prominent reporting issues. This year though, 'Fatigue' developed by the University of Slrathclyde as part of tho wa5 alrn05t matched in reporting levels by 'Pressures/ EU'5 SAFEMODE programme. The latter perrnits greatef Goals, as the second-most reported issue, with indications fidelitu of analysis,. however, we publish against the Deadly that stresses in the system may be leading to people taking Dozen because il is more intuitive for our international short-cuts to meet the task. audiences for whom English may be a 2nd or 3rd language. For each sector, however, Specific theme5 emergecl. For example, many Flight Crew reports felated to concerns about company policies and management relatians. There was often a sense of distiust in managemenL manifested in comments abouta lack ofJu5t Culture where some reporters were concefned about reporting issues through their companu system. Cabin Crew reported concerns about rosters, rest and duty length, fatigue management and insufficient time to secure the cabin adequately, amongst other issues. AirTraffi'c Control reports described concerns also with company policies as well as an inability to deliver the level of service required in part fesulting from the overall deficiency in controller number5. These themes have informod our discussions with companies, regulators and other stskeholders Engineering and drone reporting numbers were insufficient to draw conclusions on key Across all maritime sectors, we iclentifi'ed several common hufnan factors capability, culture, local practices, and pressure Isee below) As in tjrevious uears, these suggest that the mismatch between workload and time/peDple resource continues to be rnisaligned, which is affecting safety culture. This is manifest in several waus, with increased local practices (i.e. short-cuts, or workarounds) by seafarers who are not capable li.e. prepared, briefed. trained or currentl undertaking the tasks, in turn affecting teamwork and situational awareness. This supports the separate finding5 of Lloyds Register Foundalionl'l , Seafarers, International Research Centre, and the Australian Maritime Safety Authoritu('I which each posit that many accidents occur because of board room decisions. (' Safety Human Incident and Error Learning Database I (' Role of evidence in safety at sea l Lloyd's Register Foundation) I ADREP h irnavi acce55ed 2612/2025. assessing-the-determinants-consequences-of-safety- culture-in-maiitime-ind.pdf)
WHATWE ACHIEVED
CHIRP Annual Report2024125 www.chiip couk 11 WHATWEACHIEVED unsafe enclosed spaces and even of a commercial owner claiming that a particular superyacht contained no enclosed spaces. Outcome I: Better leadership, awareness, and attitudes towards safety issues. CHIRP'S role is to remind organisations of best Pfactices, highlight potential risks, and provido comment on company policies or processes that might be having unintended consequences. Enclosed spacos exist on all vossels and pose serious risks. These rang@ from oxygen dppletion and toxic gas accumulation lo the potential for fires and explosions. Given these dangers, crews must both understand and execute the propef processes for working in enclosed spaces. CHIRP is founded on the belief that an incident reporting SU5tem is transformational in rnaking a safety culture effective. A major step fonNard this year was introducing an incident reporting system to the International Search and Rescue ISAR) comrnunity CHIRP is working with the British Standards Institute (8SI) to address these safety risks. We have designed and submitted for considoration new standardised safety signs Intended to increase crew awareness of the risks and mitigations of working in enclosed spaces. We expect the signs to be adopted imminently. Case study CHIRP received reports that Search and Rescue (SARI organisalions can find it difficult10 Share incident learning This led us to work with the International Maritime Rescue Federation IIMRFI to address the issue. The development ofthese new signs demonstrates CHIRP'S ability to identify 5ySternic issues and then take proactive action working effectively with the international organisations best placed ID contribute solutions We successfully conducted Project CREW (Continuous IMRF subsequently launched the Global SAR Safety Learning Reporting to Evaluate Risk). This was a held-based approach Log, designed to share safetu-relaled insights and lessons to monitoring the health and wellbeing of seagoing crews and aCfOS5 the global maritime search and rescue community associated safety incident reports to determine whether the contributory human factor causalities could be proactively identified. It ran on six UK-flagged vessels over a 6-month period. The trial was successful in that it demonstrated the utility of Collecting reports in near-real-lime, t)ut the sample size was too small to definitively prove the links between data submitted by an individual and a raised risk of that person subsequently being involved in a fetY incident. However, as a Proof of concept this trial demonstrated that there is potential for such an approach to be adopted. Publici5ed ès #SaferSAR, the new system is powe(ed by CHIRP'S reporting platform.11 supports safer, rnore effective SAR operations by encouraging a culture of open learning, aiming to improve practices without apportioning blame. Together, CHIRP and IMRF are creating a safer maritime environment for all. CHIRP'S work with IMRF and that o(oanisalion's willingness to partner with CH IRP on the development of a new reporting programmo. underpinned bu CHIRP systems, demonstrates the reach. credibility and influence of our own programmes. Our maritime ambassador programme expanded to some 80 volunteers in 39 different countries, up from 72 ambassadors last year providing more opportunity to hiohlight safely culture issues and (aise awareness of the value Of reporting. Case study Enclosed Spaces on board vessels can be hazardous, and CHIRP ha5 taken action to reduce the risk by addressing raising awareness with better signage. Although SOLASI'I and other regulations make clear that enclosed spacesl'l on board vessels should be identified with appropriate signage. no slandafd symbologu eKis15. Thi5 is an issue because in 2/3 of all fatal enclosed space incident5,1ack of awareness is cited as a primary contributing factor. CHIRP ha5 continued lo promote better leadership, awareness and attitude5 in the aviation domain across several key areas of focus. These include a focus on company policies such as fatigue management and perceived operating pressures/ goals that might induce normalisation of deviation from established procedures due to people taking short-cuts. Sub- optimal workforce/ management relationships and internal communications have also been key themes in the year. CHIRP has followe(J these up with the companies concerned and tho regulator, where reporters have given permission. I" SOLAS.. The UN'S International Convention of Safety of Life al Seal Case study Cabin crew regularly report safety concerns arising from the combination of Pfossur? to remain on schedule and the need lo conduct adequate safety checks - including around embarkation and disembarkation. I" Enclosed spaces are not designed or ventilatèd for continuous worker occupancy, and their atmosphere may thus present a risk to life.) Case study Safety concerns folated to enclosed spaces on sea- going vessels remain dangerously common. CHIRP has received reports of fatalities arising from entru into In one report, ground stsff attempted to declare boarding as complete while cabin crewwere managing a queue of passengers between the threshold of a boarding dDor and the galley. This report hts neatly into the theme of cabin crew
CHIRPAnnual Report 2024125 www.chirp.co.uk 12 perceiving themselves to be under commercial pressure to rid e st sels. about the risks avoid delays while working under time pressure to adequately of bridge strikes by large vessels, which prompted several and comprehensively complete their safety-related tasks. large ports (including Rotterdam, Singapore, and Sydney Hafbourl to introduce new or revised navigational safetu procedures and monitoring systems as a re5uIt. Following receipt of this reporl CHIRP worked with the company concerned who roiteraled its commitment to encouraging staff to follow Standard Operating Procedures Outcome 3: Adoption of safety outcomes iclentified in (SOP5) and altered its policy around embarkation and CHIRP reports by regulators, managers, and individuals. disembarkation to reduce the likelihood of misunderstandings. Unsafe working al height is a particular issue for superyachls. Most of the global superyacht fleet is registered lo just seven flag States, with whom CHIRP Maritime liaised to tackle unsafe working at height. The case study shows that through rts partnership with the Civil Aviation Authority and effective lines of communication with operatars, CHIRP drives constant, iterative improvements in aviation safety for a range of different issues. Case study Working at height is a high-risk activity that requires an industry-standard permit. Flag slates and management corrpanies are stronglu encouraged to focus on this aspect of supefyacht safely. Outcome 2.. Improved safety culture by changing behaviours. so that practices, processes, and procedures are as safe as they can be. The nature of CHIRP'S work is such that it is diffi'cult to know for sure how many people are reached bu the Ofganisation and therefore what behaviours, practices, processes, and Over the previous year we have received several reports procedufes may have been improved due to our outputs. related to working at height and the number of reports is not This is because the work is distributed across many different decreasing. CHIRP has been told of incidents fanging from a contexts and communitie5. However, towards the end of safety line detaching (leading to a fall into the waterl, lo new this uear we introduced processes within our reporting vessels being built with too few harness attachment points system to track changes to regulations that resulted from for use by those working at height specific reports. Although still in its infancy, the 3 examples of changes noted so faf related to. Changes introduced by one aviation opefator to increase the time ffom arrival at the reportino point to off stand in recognition of pressures on crews resulting from increased delays in transiting the terminal. Recognition by another operator of the implied The case study provide5 an example of how by collating pressures that might be felt due to contact from the individual reports into a larger data set, CHIRP can identify company duty pilot when dealing with delays and recurrent themes that rnay otherwise be treated as isolated requirements fof the activation of procedures to manage incident5. We can then work with the relevant authorities to unforeseen circumstances. address them, Remedial actions taken by anothef company followlng a report made to CHIRP about an aircraft being flown with open tech-log entries that should have been closed before flight. Following repeat reports that working at height practices arEs not being followed, we raised the issue with flag stales and secured agreement from thern lo address this directly with captains and owners. For many aspects of safety, the engagement of the regulator is crucial. This can be a particular challenge with maritime, where CHIRP has no offi'cial connection with any flag stales and so can only influence through sharing its expertise. Over the course of the year, we approached 15 different flag slates regarding several safety concerns reported to our maritime programme. In all but two cases, action was taken to address our concerns, resulting in far wider benefit than can be achieved bu individual action. The insights gained from the analysis of 300 direct reports for Maritime and 980 reports frorn other organisations were published in our FEEDBACK newsletters and online via our social rnedia channels. They were additionally included in the various online webinars and in-person events that we attended. We published 11 FEEDBACK newsletters (4 Maritime, 4 Superyacht, I Search & Rescue, l Offshore and l Having received numefOUS reports over the year about Feiiyl as well as seven Sea Views podcasts. sickness, fatigue, and rostering policies, CHIRP Aviation has contributed to several regulator activities. Regulations We also co-hosted the 3rd International Maritime Human clearly slate that crews should only operate when h't to do Factors Symposium, held at the IMO headquarters in London. so, but financial and perceived management pressure5 can Separately we also co-hosted the Maritime Professional conspire to tempt crews to operate when they should not. Council's Kind Leadership conference, also held in London Both Although confidentiality concerns limit the ability lo reference fora were opportunities to highlight and share the importance of many specific outcomes, the CHIRP Aviation Programme safety culture to a wide range of maritime participants has successfullu highlightod several fatigue, rostering and absence management concerns to industry and the regulator CAA Flight Operations staff were able to conduct focused ovorsight activities that resulted In some companies mo(Jifying their behaviours, policies, and processes. sn FY2024-25 CHIRP activitie5 contributed to the initiation of a CA4 post-implementation review into Flight Duty Periods The collapse of the Baltimore Bridge because of a collision by a large container vessel was the catalyst for a collaborative project with CROSS (Collaborative Reporting for Safef Structures) to publish a rpport htt www. h'les 024-
CHIRPAnnual Report 2024/25 www.cIH'rp.couk 13 IFDP)IFlightTime Lirnitations IFTLI. This was intended to audiences with Materials they prefer, and we will divefsify examine assumptions within the whole UK rostering and LI our communications to reach new audiences. We are FDP regulatory document Set in order lo determine whether grateful to all those who participated in the survey. there are any areas that could be better defined. harmonised or re-evaluated now that we are no longer part of the European Aviation Safety Authority IEASA) regulatofu regime FACTORS AFFECTING THE CHARITY WHO WEWORKEDWITH Human resources CHIRP'S people aro its most valuable asset and comprise an Executive team of Executive Director, Programme Directors for Aviation and Maritime, Cabin Crew Prograrnme Manager and Admin and Finance Managef, all of whom work part time with volunteers and contractors to deliver the charity's services. CHIRP programme beneficiaries are a large and diverse comrnunity that, in the broadest sense, include5 all those whose lives are touched the aviation and maritime industries and who beneftl ffom CHIRP'S mission. Those communities include.. Individuals who are directly affected by improved 5afety'. aviation and maritime practitioners (flight crew, cabin crew, air traffic controllers, engineers. ground handlers. security staff, drone operators, private pilots, superyacht crew, fishing crew. ports and harbouf workers, and g8neral rnaritime workers), and the public. Individua15 and organisations that CDuld Of do play a role in improving safety Regulators who set safety policie5, approved rneans of compliance and guidance material. Volunteers support the charity through six Advisory Boards covering.. maritime operations superyacht activities commercial air transport operations Including Flight Crew, Air Traffic Control, Engineering cabin crew safety related tasks drone operations general aviation activities Whilst it is important10 seek collaborative partnerships, it is also irnportant that CHIRP retains an independent and These Advisory Boards consist of experienced subject mattEsr confidential approach, The CAA is the 501e funding agency specialists who meet regularly through the year to provide for CHIRP Aviation and represents our primary partner. their counsel on reporting issues. This enables CHIRP to Independence from the CAA is ensured by CHIRP having its provlde Sts safety service with expertise and authority, own autonomous, secure, and confi'dential ITand database playing a crucial role in helping to maintain and improve systems to which the CAA have no acces5 or oversight. Anu safety culture and practice - with a real impact on lives and interaction with the CAA is conducted using only processed, wellbeing CHIRP is hugoly grateful to all its Advisory Board anonymised safety intelligence, concern5, and thernes. members for all that they do. Without them, the charity could not provide its vital service. Avlation- Inslghts Into servlce users and thelf proferences. During 2024-2025, CHIRP saw some changes in its Executive During the year we analysed the results of work Initiated team with the return of the Admin and Finance Manager In FY2023-24 requesting foedback ffom the aviation from maternity leave in June 2024 and the retirement of comrnunity in respect of our Air Transport, Cabin Crew the Aviation Oirector after 4 highly successful year5 Wlth the and General Aviation FEEOBACK newsletters antJ their charity, handing over to a new Director in January 2025. relevance. We received over 1,700 responses. In all 3 case5 the results were instructive. The demographics of respondents suggest an older current readership. albeit slightlu Younger for the cabin crew sectof as might be expected. This has confirmed CHIRP'S growing sense that attracting the next generation of service users is an area At the same time, additional capacity was added to the of strategic focus for the future. It was also invaluable lo team through the appointment of a new contractor coverir¢g understand preferences for FEEDBACK content, what Air Transport and Advanced Air Mobility, and a temporary areas the readèrship relied upon and found most useful communications capacity to strengthen social media. This and which areas were of less interest. There was a clear has now been succeeded by a long-term Comrnunications preference for the FEEDBACK 'ReportS' 5ecliDns, indicating Lead for the charity recognising the importance of that people find this core aspect of our work lo be the key communications in all we do. area of interest. This is c105ely followed by the '1 Learned About Human Factors Froffl That (1LAHFI, section which is not yet a regular feature of the Cabin Crew FEEDBACK newsletter. We will incorporate these finding5 into a revision of the appraach we take with FEEDBACK We will a150 develop our communications to reach current CHIRP'S Engineering Programme Manager also retired at the end of the year, handing over to an experienced new contractor for the prograrnme. Funding CHIRP continued to enjoy a stabl? funding base despite a diffi.cult funding environment for charities in general. Restricted funding successfully covered all programme
CHIRPAMual Report 2024/25 www.chirpco.uk 14 requirernents for the uear and covered the core costs of the charity. All project5 were delivered within budget and in accordance with the funding agreement. for their generous and continuing suppor¢ wo hope to establish an unrestricted funding capacity to.. strengthen our financial resilience,. diversify our funding base, and. provide a fesearch and development capacitu to undertake pilot programmes that are not yet mature enough for a restricted funcling application. By agreement with the CAA, unspent funds Intended for new programmos in Advanced Air Mobility and tho Space sector for FY 2023/24 were carried into FY 2024/25. Towards the end of the financial year, we were able to appoint additional personnel for the Aviation programme whose remit is to lead on the development of these new progfammes. There are still unspent funds with regards to the start of these two prograrnmes, but these will be carried fonmard into FV25/26 and are anticipated to be fully spent by the end of the year. CHIRP remains grateful to all its donors fof their generous and ongoing support, without which the charity could not do its vital work. Risks The Board of Trustees reviews the risks that the Charity is exposed to every six months During 2024-2025, èll risks We also entored the third year of a four-year grant with the were estimated to be in the low to medium bracket. However, Lloyds Register Foundation and second year of a three- several of the key fisks identified in last year's report were year grant with the TK Foundation. The final award from TK issues that needed proactive management during the year. Foundation is due to be paid in March 2025 for the FV25126. For exarnple, low levels of reporting in certain sectors such as Ground handling, Engineering and the Drone programme continued to be an issue along with the reducing nurnbers in Flight Crew reporting. Whilst there may bg multiple factors for this, communicating with potential reporters was seen to be a gap contributing to lower awafeness of the charity's services. CHIRP has not had dedicated communications capacity in the past and so focused on a revision to the website to make it more appealing and unified across different parts of the charity Building on this, a lernporary marketing consultant was contfacted in Q4 of the year to promote CHIRP through social media The aim was to focus on, and test, the charity's approach lo social media communications and explore new options for this. By the end of the financial gear, it was clear that with some adiustrnents, audience numbers were increasing, and it would be worthwhile lo further strengthen the charity's communications. A long-term communications consultant has now been contracted to do this. Lastly, ITF Seafarers, The Seafarers Charity and Trinity House renewed our annual grants to fund the Maritime Programme The Seafarers Charity ITF Seafarers Tfust Lloyds Register Foundation TK Foundation The Corporation of Trinity House E60,000 E65,000 E65,000 £49,777 £21,000 During the year, we explored funding opportunities on an unrestricted basis and secured small donations from several companies and grant making organisations We also embarked on an explofation of new business models that might enable us lo raise more unrestricted funding for the future. Whilst we are extremely grateful to all Ouf donors r• rlsks Mltlgathjn CHIRP is registered under the Cubef Essential kitemark and is reviewed annually Cyber Essentials sets a high standard of s8curity for an IT system and CHIRP maintsins its compliance with this.++CHIRP is undertaking a review of its data management to ensure that a highly resilient standard of confidentiality is maintained with regular updates on this to the board.++AII personnel have an annual reminder of IT security policy and training in data protection pracedures and policy L05s of confi'dence in CHIRP because of failing IT systems or data breaches through poor dats management. CHIRP fails to secure relevant high-quality feport5. Marketing and communications are being scaled up to reach l audiences that might benefit from CHIRP'S reporting sorvice. Business continuity and succession plans are maintained.wEstablished rocruitment procedures are documpnted for timely replication ++HR policies are up to date, faif, transparenL and feviewed as needed by the board CHIRP Oevelops an engaging and fundable strategy and operational plan for the next phase of the charity's service offef ++New donof relationships are brokered and secured during the year. Business is unable to remain effective due to lack of suitable staff or staff retention. New funding grants are not secured in time to replace old grants (Q4 of this fi'nancial yearl.
CHIRPAnnual Report 2024125 www.chSrp.co.uk 15 A second risk that malerialised was the loss of key staff with This will sel a course for the charity for the next five year5, the retirement of the Director Df the Aviation Prograrnme. positioning the service to b@ relevant and accessible for the This was miligaled with a timely recruitment, the flexibility aviators and rnariners of 2030. of both the outgoing and incoming Directors to facilitate a handover and the appointment of an additional contractor to manage the workload. There was no interruption to the delivery of the servic? through these changes. Specifi'cally, we will aim lo better understand the barrier5 and opportunities in reporting. aiming to reach those working in challenging situations and sectors in diverse ways. We will build on our current partnerships with new Thirdly, a risk that was threatened but did not materialise coalitions to influence system change anrj work to embed was the loss of confidence in CHIRP'S data processing safety culture with employers by sharing knowledge systerns. There was a failure of the website technically in and lessons from safety reporting We will engage new 04 last Year that meant new reporters could not make a and future generations of reporters - many in industries report. Although in th? short term this wa5 serious enough developing aviation and maritime capacitie5 Wlthout the to be considered a critical incident internallu, while the issue historical experience of Safety that more established wa5 rectifted the situation was mitigated externally with the aviation and maritime companies have. We will ensure the addition of information to the website regarding alternative charity's sustainability and independence is maintained ways of reporting The issue was caused bu a licencing issue and developed throughout. by CHIRP'S IT Service provider. This year we will work towards the above through The development of an explicit values-led leadership culture within the charity at board and executive level. An open dialogue with donors and partners about what more we can do together to promote safety in aviation and maritime industries. An oxpanded comrnunications capacity as WEb continue lo deliver excellence in safety reporting in our current aviation and rnaritime sectors. On the positive side, the charity continued to maintain Its funding base and steward its finances to benefit from better rates of interest on reserves, ending the year with an increase on unrestricted reserves. FORWARD LOOK Key to achieving those goals will be to ensure higher reporting levels in specific areas of CHIRP'S work and securing the donor support we require to grow and move forward. We look forward to reaching out to current and future donors to join us on this journey. The coming yeaf is ar* exciting time for CHIRP a5 we embark on a new strategy for the charity Whilst the strategy process was initiated in 2024-2025 the final plans will be appfoved and disserninaled by the end of 2025-2026.
GOVERNANCE
CHIRPAnnual REPJrt 2024125 www.chirp.co.uk 17 Governing document The charity Is controlled by its governing documen¢ a mernorandum and articles of association and constitutes a lirniled company. lirnited by guarantee. as defined by the Companies Act 2006. Legal Membership Most membors of the advisory boards are oligible also to become logal mombers of CHIRP. A yearly review of members is conductod in preparation for the AGM, and all thoso who aro oligiblo lo becorne a now member of CHIRP are invited by tho relevant Programme Manager and the Chair of Trustoes. This yearly review also removes members who are no longer eligible or may not wish to continue. Board of Trustees A 8oard of up to 12 trustees has overall responsibility for the legal compliance, strategic direction, and risk rnanagemenl of the charity's business. Keu areas of focus during the reporting year were approval of, and participation in, a stralegu development procoss, review of the Board of Trustees membership and priorities, and fundraising In 2024125 10 new members woro welcomed to CH1RP'. with two joining the Air Transport Advisory Board, three joining the General Aviation Advisoru Board, three joining the Cabin Crew Advisory Board and two on the Maritime Advisory Boar The board administers its responsibilities with the help of three sub committees Finance and Investment Committee IFIQ Remunerations Committee Nominations Committee Financial Summary Income for the year was E553,2l3 (2024. £587,238) Funds were distributed across aviation anrJ maritime programrne activities and the core costs of the Charity. During the year, the committees each feviewed and adjusted their terms of reference The FIC met quarterly to review the management accounts, charitu budget and investment plans The Remunerations Committee met to recommend a salary increase for staff, and reviewed recent legislative changes of emplaymenl law - ensuring statutory requirements are incorporated into tho charity's policies. The Nominations Committee met several times through the process of recruiting new Iruslees. Direct total charitable expenditure for the yeaf was É537,80512024'. £585,191) As a service provitJer, CHIRP'S single largest cost lies in its salary and consulting costs where personnel provide analysis and insights to deliver a FEEDBACK Service and promote CHIRP'S services to reporting audiences. Other significant expenditure includecl continued investment in the website upgrade project. Expenditure on travel also provided important capacity to achieve the year's objectives. A timebound fundrasIng group met twice in the year, to review fundraising for unrestricted funding and provide ideas and actions lo progress thi5. A surplus of £15,40812024, E2,0471 was added to the previous carry forward balances to give funds carried forward of £184,60512024 £169,197) The full board met on fi've occasions (four meetings and an away dayl During the latter, the board considered the strategic direction of the charity, building on previous discussions at board mtIng5. CHIRP'S policy in respect of cash funds is to deposit appropriate arnounts in separatg institutions to minimise EIXPDsure risk. CHIRP has no invested funds. Reserves pollcy The reserves policy was reviewed by the Board of Trustees during the year and revised to better reflect the intent of the board. Recruitment of new trustees During the year, two trustees retired from the board and, since there were also vacancies on the board frorn the previous year, the Nominations Committee led an open recruilmenl proces based on a skills audit clefining the slIS required to refresh the The reserves policy is intended to ensure sustainability board. This resulted in the appointment of three trustees, Ad?Ile of services in the event of income or expenditure risk Robert5, Kevin Gregory and Kirsten R1en5ema. Kirsten had served materialising, and to include a General Reserve Fund to on the board previously a5 CAA repre5enlalive, bul following her give CHIRP flexibility in meeting unbudgeted or unexpected retirement from the CAA handed over this representative role to expenditure requirements. Glenn Bradley anol undertook the open recruitment process for a new role on the board, as an independent trustee. Some funders wish to restrict their funding to ono or other of the two main prograrnmes. CHIRP, therefore. holds three funds.. an Aviation Fund,. a Maritime Fund,. and an Unrestricted General Reserve Fund. New trustees were inducted thiough l-l meetings with the Executive toam and Chair of the Board and through a comprehensive online course provided pro bono by ICAEW rnin li Modules The intention behind the Aviation and Mafltime Funds is to ensure that programme delivery can continue SrnDOthltJ in the event of short-lerm funding fluctuations. For 2024/25, the target minimums were based on three months operating costs.. the Aviation Fund limit was therefore set at £60k and Maritime Fund at E69k However, the Maritime Fund was below the anticipated level at the beginning of the linancial Trainin emb As with subject matter volunteers, the charity could not function without the support of the board and is grateful for the hard work each trustee contributes to ensure effective governance and leadership of the charity
CHIRPAnnual Re¥1 2024125 www.chirpco.uk 18 year and although the programme was fully funded during the year, the level has not increased. This 15 not cotTrsidered a problem currently given the fact that the 2025/26 planned activity is fully funded The intention behind the Unrestricted General Reserve Fund is to be able to meet unexpected additional costs regardless of whether they are due to programme costs or shared overhead costs Tho medium-lerm goal is to build up an UnrestrictetJ General Reserve Fund of £60,000 Itafget based on the potential for E20k of unbudgeted cost for oach programme and general overheads). Progress towards building up the Unrestricted General Reserve Fund was monitored throughout the year and a net Sufplus of E9,056 was successfully achievod bringing the Unrestricted General Reserve Fund to £20,614. We continue to work towards achieving the reserves target.
CHIRPAnnual Report 2024125 wwwchirp co.uk 19 REFERENCEAND ADMINISTRATIVE DETAILS Registered Office Address: 167-169 Great Portland StreeL 5th Floor, London, WIW SPF Registered Charity Number: 1058262 CurrentTrustees Ms Ruth Kaufman OBE (Chairl Comrnander Michael Cripps Mr Ryan Hall Captain Jeremy Kinder Mrs Stella Macaskill Ms Kirsten Rienserna Captain Don Cockrill MBE Dr Simon Gill Captain Jeremy Burrows Mrs Adelle Roberts- Appointed 15.02.2025 Mr Kovin Gregory - Appointed 15.02.2025 Mr Glenn Bradley (Civil Aviation Authority r8pre5entativel Appointed 15.02.2025 Company Registration Number: 03253764 Bankers Natwest Bank PLC, 12 High Street, Hitchin, Hertfordshire, SG5 IVV Nabonwide Building Society. Kings Park Road, Northampton, NN3 6NW Flagstone Group Ltd, 1st Floor, Clareville House, 26-27 Oxendon StreeL London, SWIV 4EL IndependentAuditor Gibson Whittei, Larch House, Parklands Business Parl Denmeatj, Harnpshire, P07 6XP Retired/Resigned Trustees Captain Andrew Moll OBE - Retired 15 February 2025 Captain John Lloyd RD MBA FNI - Retired 30 April 2025 Executlve Dlrector Ms Liz Hughes OBE Company Secretary Mrs Stephanie KC Dykes
FINANCIAL REVIEW
CHIRPAnnual Report 2024125 wwchirp.co.uk 22 THE CHIRP CHARITABLE TRUST REPORTOFTHETRUSTEES FOR THEYEAR ENDED31MARCH 2025 STATEMENT OF TRUSTEES, RESPONSIBIUTIE5 The trustees (who are also the directors of The CHIRP Charitable Trust for the purposes of company lawl are responsible for preparing the Report of the Trustees and the fi'nancial staterrents In accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) charitable company and henc8 for taking reasonable steps for the prevention and detection of fraud and other irregularitie5. In so fai as the trustees are aware, there is no relevant audit information of which the charitable company's auditors are unaware,. and the Trustees have taken all 5tep5 that they ought to have taken to make themselves awafe of anu relevant audit information and to establish that the auditors are aware of that information. Company law requires the trustees to prepare financial statements fof each financial yeaf which give a true and fair view of the state of affairs of the charitable company and of the incorning resoufces and application of resources, including the incorne and expenditure, of the charitable company for that period. In preparing those fi'nancial statements, the trustees are required to select suitable accounting policies and then apply them consistently,. observe the methods and principles in the Charity SORP,. make judgements and estimates that are reasonable and piudenl, prepare the financial statements on the going concern basis unless it Is inappropriate to presume that the charitable company will continue in business. AUDITORS The auditors, Gibson Whilter Limited, will be PfOPOSed for re-appointment al the forthcoming Annual General Meeting, Report of the trustees. incorporating a strategic report, approved by order of the board of trustees, as the company directors, on °(?(z( The trustees are responsible for keeping Pfoper accounting records which disclose with reasonable accuracy at any tirne the hnancial position of the charitable cornpanu anci to enable them to ensure that the financial statements comply with the Companies Act 2006. Theu are also responsible for safeguarding the assets of the and signed on the board's behalf by Ruth Kaufman 08E - Chair
CHIRP Annual Report 2024125 wwwchirp.co.uk 23 THE CHIRP CHARITABLE TRUST REPORTOFTHE INDEPENDENTAUDITORSTO THEMEMBERSOFTHE CHIRPCHARITABLETRUST Oplnion We have audited the fi'nancial statements ofThe CHIRP Chafltable Trust (the 'charitable companyl for the year ended 31 March 2025 which comprise the Ststement of Financial Activities, the Balance Sheet, the Cash Flow Statement and note5 to the financial statements, including a summary of significant accounting policies. The fi'nancial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Stsndards Iunited Kingdom Generally Accepted Accounting Practice), Other Informatlon The trustees are responsible for the other information. The other information comprises the information included in the Annual Report, other than the financial statements and our Report of tho Independent Auditors thereon. Ouf opinion on the financial statements does not cover the other information and, except lo the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. In our opinion the financial statements: In connection with our audit of the fi'nancial statements, our give a true and fair view of the state of the charitsble responsibility is to read the other information and, in doing company's affairs as at 31 March 2025 and of its incoming so, consider whether the other information is materially resources and application of resources, including its incon5iStent with the fi'nancial statements or our knowledge income and expenditure, for the year then ended,. obtained in the audit or olherwiso appears to be materially have been properly prepared in accordance with United misstated. If we idèntify such material inconsistencies Kingdom Generally Accepted Accounting Practice, and or apparent material misstatements, we are required to have been Pfepared in accordance with the requirements determine whether this gives rise to a material misstaternent of the Companies Act 2006. in the hnancial statements themselves. If, based on the work wo have performed, we conclude that Ihefe is a material misstatement of this other informètion. we are required lo report that fact. We have nothing to report in this regard. Basls for oplnlon We conducted our audit in accordance with International Standards on Auditing IUKI IISAS (UK)) and èpplicablo law. Our responsibilities under those standards are further described in the Audilor5' responsibilities for the audit of the linancial slalements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK. including the FRC'S Ethical Standard. and we have f ulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is suffi'cient and appropriate to provide a basis for our opinion. Oplnlons on other matters prescrlbed by the Companies Act 2006 In our opinion, based on the work undertaken in the course of the audit the information given in the Report of the Trustees for the h'nancial year for which the financial statements are prepared is con51Stent with the ftnancial statements, and the Report of the Trustees has been Pfepared in accofdance with applicable legal requirements. Matters on which we are requlfed to report by exception In the light of the knowledge and understanding of the charitable company and its environment obtained In the course of the audit, we have not identifi'ed rnaterial misstatoments in the Report of the Trustees. Conclusions relating to going concern In auditing the financial statements, we have concluded that the tru5tees' use of the going concern basis of accounting in the preparation of the financial statements 15 appropriate. We have nothing to report in respect of the following matters whofe the Companies Act 2006 requires us to report to you if, in our opinion.. adequate accounting records havEs not been kept Of returns adoquate for our audit have not been feceivod from branches not visited by us, or the financial statements are not in agreement with the accounting records and returns,. or certain disclosures of trustees, remuneration specified by law are not mado. or we have not received all the information and explanations we require for our audit. Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions thaL individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a pefiod of at least twelve months from when the fi'nancial statefnents are authorised for issue. Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.
CHIRP Annual Report2024125 www.chirp co.uk 24 Responsibilities of trustees As explained more fully in the Statomont of Trustee5' Responsibilities, the trustees (who are also the directors of the charitable company for the purposes of company lawl are responsible for the preparation of the frnancial statements and for being satisfi'ed that they give a true and fair view, and for Such internal contfol as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. of inappropriate journal entries to altor tho results before the year end We have addressed this bu assessing journal entries as part Of our planning audit approach. We have enquired of rnanagement and those charge with governance in respect of known or suspected instances of non-compliance with laws and fogulations. We have also communicated relevant identified laws and regulations and potential fraud risks to all enga9ement team members and remained alert to any indications of fraud or non-compliance with laws and regulations throughout the audit In preparing the financial statements, the trustees are responsiblo for assessing the charitable company's ability There are inheront limitations in the audit procedures to continue as a going concern, disclosing, as applicable, described above. We are less likely to become awafe of matters relatod to going Concern and using the going instances of non-compliance with laws and regulations that concern basis of accounting unless the trustees either intend are not closely rglaled lo events and trènsactions reflected to liquidate the charitable company or to cease operations, or in the fi'nancial statements Also. the risk Df not delecling have no realistic alternative but to do so. a rnaterial misstaternent due to fraud is higher than the risk of not detecting one fpsulting from error, as fraud may involve deliberate concealment bu, for example, forgery or intentional misrepresentations, or through collusion. Our responslbllltles for the audlt of the financial statements Our objectives afe to obtain reasonable assurance about A further description of our responsibilities for the whether the fi'nancial staternents as a whole are free from audit of the fi'nancial 5talemenls is located on the rnaterial misstatement whether due to fraud or error, and to Financial Reporting Council's website at issue a Report ofthe Independent Auditors that includes our This description forms part of our opinion. Reasonable assurance is a high level of assurance, Report of the Independent Auditors. but is not a guarantee that an audit conducted in accordance with ISAS IUKI will alwaus detect a material misstatement when it exists. Misstatemen15 can arise from fraud or error and are considorod material if, individually or in the aggregate, they could reasonably be expected lo influence the economic decisions of users taken on the basis of these financial stalemenls. Use of our report This report is made solely to the charitable company's rrernber5, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006 Our audit work has been undertaken so that we rnight stale lo the charitable company's member5 those matters we are required to state to them in an auditors, roport and for no other purpose. To the fullest extent permittod by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's members as a body, for our audit worl for this feport, or for the opinions we have formed. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below.. l¥regulaflties, including fraud, are instances of non- compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material mi5Statemenls in respect of irregularities, including fraud The extent to which our procedures are capable of detecting irregularities, including f raud, is detailed below. We obtained an understanding of the legal and regulatory frarnework in which the company operates. The key laws considored included the Charities Act. We have corroboratod our enquiries through review of Trustee minutes. We have evaluated management incentives and opportunitie5 for fraudulent manipulation of the h'nancial statements including management override of contro15 and the application of revenue recognition at cut-off and considered that the principal risk was related to the posting Date.. Gavln Whitter (Senior Statutory Auditor) for and on behalf of Gibson Whitter Lirnited Statutory Auditors Larch House, Parklands Business Park Denrnoad, Hampshire P07 6XP I qloq12Q.2.5......................................
CHIRPAnnual RepcKt 202W25 4w.chirp couk 25 THE CHIRP CHARITABLE TRUST srATEMENTOF FINANCIALACTIVITIES FOR THEYEAR ENDED31MARCH 2025 Unrestricted Funds Restricted Funds 31.3 25 Total Funds 31.3.24 Total Funds Notes INCOMEANO ENDOWMENTS FROM Donats'ons and legacies Charltableacthrftle5 2,260 2,260 LOOO Aviation 279,508 279,508 289.000 Maritirne 5,000 260,445 265,445 29L399 Investment income 6,000 6,000 5,839 Total 13,260 539,953 553,213 587,238 EXPENDITURE ON Charltableactlvltle5 Aviation 269,256 269,256 268,8144 Maritime 4,204 264,345 268,549 316,347 Total 4,204 533,601 537,805 585,191 NEf INCOME 9,056 6,352 15,408 2,047 RECONCILIATION OF FUNDS Total funds brought fonvard As previously reported TOTALFUNDSCARRIEDFORWARD 11,558 157,639 169,197 167,150 20,614 163,991 184,605 169,197 CONTINUING OPERATIONS All income and expenditure has arisen from continuing activities. The charity has no recognised gains or losses other than those dealt with in the statement of hnancial activities. The notes form part of these financial statements
CHIRPAnnual Report 2024125 www.chlrp.co.uk 26 THE CHIRP CHARITA8LE TRUST BALANCE SHEET 31MARCH 2025 31.3.25 31.3,24 Notes FIXED ASSETS Tangible assets 1,169 CURRENT ASSETS Debtors 13 3,233 2,659 Cash at bankand in hand 262,440 266,982 265,673 269,641 CREDITORS Amounts falling due within one year NEfcuRRENT ASSETS 14 18L0681 1101,6131 184,605 168,028 TOTALASSETS LESS CURREKf LIABILITIES 184,605 169,197 NEfASSETS 184,605 169,197 FUNDS 16 Unrestricted funds 20,614 IL558 Restricted funds 163,991 157,639 TOTALFUNOS 184,605 169,197 The h'nancial statements were approved by the Board of Trustees and authorised for issue on 19(*(z( and were signed on its behalf by.. ¢1& Ruth Kaufman OBE- Chair The notes form part of these financial statements
CHIRPAnnual RepcKI 2024125 www.chirp CDuk 27 THE CHIRP CHARITABLE TRUST CASH FLOWSTATEMENTFOR THEYEARENDED 31MARCH 2025 31.3.25 31.3.24 Notes Cashflowsfrom operatlng actlvltles Cash generated from operations Net cash provided by/lused inl operating activities 00.542) 25,683 110,5421 25,683 Cash flowsfrom Investln9 actlvttles Interest feceived 6,000 5,839 Net cash used in investing activities 6,000 5,839 Change In cash and cash equlvalents In the reportlng perlod Cash and cash equlvalents atthe beglnnlng of the reportlng perfod Cash and cash equlvalents atthe endof reportlng peflod 14,5421 3L522 266,982 235,460 262,440 266,982 The notes fonTJ part of these financBI statements
CHIRPAnnual Report 2024125 www.chirp.couk 28 THE CHIRP CHARITABLE TRUST NOTESTOTHE CASH FLOWSTATEMENT FOR THEYEAR ENDED 31MARCH 2025 I. RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING AcnviTIES 31.3.25 31.3.24 Net Income forthe reporting period (as per the Statement of Financial Activltles) 15,408 2,047 Adjustments for. Depreciation charges L169 1,139 Interest received 16,000) 15,839) (Increasel/decrease in debtors 1574) 12,679 (Decrease)/increase in creditors (20,545) 15,657 Net cash prnvlded by/(used In) operatlon5 110,5421 25,683 11. ANALYSIS OF CHANGES IN NETFUNDS At 1.4.24 Cash flow At 31.3.25 Net Cash Cash at bank and in hand 266,982 14,5421 262,440 266,982 14,5421 262,440 Totsl 266,982 14,5421 262,440 The notes form part of these fi'nancial statements
CHIRPAMual Rewxt 202412S wwwchirp.CD.uk 29 THE CHIRPCHAklTABLE TRUST NOTESTOTHE FINANCIALsfATEMENTS FOR THEYEAR ENDED 31MARCH 2025 I. ACCOUNTING POLICIES future periods. There are Currently no critical estimates or judgements requiring disclosure in addition to the accounting policies described. Basis of preparing the financial statements The fi'nancial statements of the charitsble company, which is a public benefit entity undef FRS102, have been prepared in accordance with the Charities SORP IFRS102)'Accounting and Income Reporting by Chanties.. Ststement of Recommended Practice Income is only deferred when.. applicable to charits'es Pfeparing their accounts in accordance the donor specifies that the grant or donation rnust only with the Financial Reporting Standard applicable in the UK be Ljsed in future accounting periods, or and Republic of Ireland IFRS1021 leffettive l January 20191,, the donor has imposed conditions which must be met Financial Reports'ng Standard 102 The Financial Reporting befofe thEs charity has unconditional entitlement. Standard applicable in the UK and Republic of Ireland, and the Companies Act 2006. The fi'nancial ststements have been prepared under the historical cost convention. Investment income Is earned through funds held on deposlt. Income from activities to generate funds, such as sEsrvices Going Concer provided, and investment income are iecognised on a The Charity's activities. logelhef Wlth the factors likely to affect feceivable basis. Its future developmenL performance and position are set out in this report and the financial summary is Set out below.. Volunteers and donated services The value of services provided by volunteers is not incorporated Into these financ1al statements. The Trustees have feviewed the fi'nancial position of the charity including assumptions about future costs and income, and the forecast cash flow through to March 2027. They judge that the assumptions are prudent and realistic,. this judgement is informe(i by the Board's practlce throughout the year of routinely reviewing CHIRP'S main 50uices of income, main costs and cost drivers, and relationships with key funders, and TfUStees' own expert knowledge of the external environment. The Trustees are confident that routine reporting at Board meetings will enable timely rnonitoring of the actual income and costs, and that in the event of a reduction in income or unexpected COSL the charity will have tim8 and capacity to cut costs In line with thi5. Theu therefore have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Accordingly, the fi'nancial statements corstinue to be prepared on a going concern basis. Where goods or services ar8 provided to the charity as a donation that would norrnallu be purchased ffom suppliers, this contribution is included in the financial statements at an estirnate based on the value of the contribution lo the charity Expenditure Expenditure is iecognised when a liability is incurred Contractual arrangements are recognised as goods or services are supplied. Charitable activities include expenditure to support the delivery of the charity'5 objects. Charitable activlties include both the direct costs and support costs relating to these activities. Support costs include central functions and governance costs and have been allocated to activities on a basis consistent with the use of resources1See note 9). Critical accounting judgements and key sources of estimation uncertainty In the application of the Charitable Company's accounting policies, the trustee directors may be required to mako judgements, estirnates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on the historical experience and other factors that ar? considered to be relevant. Actual results may differ f rom these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recogni5ed in the period in which the estimate is revised if the revision affects only that period, or in the period of the revision and future periods if the revision affects both current and VAT The charity is not registered for VAT and is unable to recover VAT incurred on it5 expènses. On this basis all costs are recorded inclusive of VAT within the financial statements throughout the current and previous year. Tangible fixed assets Depreciation is provided at the following annual rates in order to write off each asset over ils estimated useful life. Fixture5 and fittings 15¥0 on c05t Computer equipment 33Wo on cost Assets over £1,500 are capitalised.
CHIRPAnnual Report2024125 www.chirp co uk 30 THE CHIRP CHARITABLE TRUST NOTESTOTHE FINANCIALSTATEMENTS FOR THEYEAR ENDED31MARCH 2025 L ACCOUNTING POLICIES- contlnued which have been raised by the charitu for particular purposes. The costs of raising and administoring such funds ale charged against the specific fund The aim and use of each restricted funcl is sel out in the notes to the financial statements Taxation The charity is exempt from corporation tax on its charitable activities. Pension costs and other post-retirement beneftts The charity contfibutes lo a multi stakeholder defined contribution pension scheme far its omplouees that the charitu has selected, or to a pension scheme of the emoloyee'5 own choice. Contributions payable are charged to the Staternent of Financial Activities in the period to which they relate.DONATIONSAND LEGACIES Fund accounting Unrestricted funds afe available for use at the discretion of the trustees in furtherance Df the general objectives. Restricted funds are funds which are to be used in accordance with specifi'c restrictions imposed by donors or 2. DONATIONSAND LEGACIES Unrestricted Funds Restrict@d Funds 31.3.25 Total Funds 31.3.24 Total Funds Donations 2,260 2,260 1,000 3. INVESTMENT INCOME Unrestricted Funds Restricted Funds 31.3.25 Total Funds 31.3.24 Total Funds Interest received 6,000 6,000 5,839 4. INCOME FROM CHARITABLE ACTIVITIES 31.3.25 31.3.24 Activity Grants Aviation 279,508 289,000 Grants Maritime 265.445 291,399 544,953 S80,399 The note5 form part ofthese fi'nancial statements
CHIRPAnnual Rep202125 www.chirp.couk 31 4. INCOME FROM CHARITABLE ACTIVITIES- continued Grants received, included in the above, are as follows. 31.3.25 31.3.24 Civil Aviation Authority ICAAI The Seafafers Charity 279,508 289,000 60,000 59,950 Trinity House Maritime Charity TK Foundation 20,667 46,000 49,778 51,955 ITF Seafarers Trust 65,000 65,000 Lloyd's Register Foundation American Club 65,000 64,594 3,900 International Maritime Rescue Federation (IMRFI 5,000 544,953 580,399 S. CHARITABLE ACTIVITIES EXPENDITURE Direct costs Support costs (see note 61 (see note 7) Totsls Aviation 202,393 66,863 269,256 Maritime 193,371 7S,178 268,549 395,764 142.041 S37,805 6. DIREcf COSTS OF CHARITABLE ACTIVITIES 31.3.25 31.3.24 Staff costs 230,973 216,565 Contractors 70,869 68.613 Direct programme costs 32,831 60,889 General offi'ce costs LOOO Travel and meeting costs 24,298 22,670 Projetts - Maritime Programmes 34,415 47,386 Projects- Aviation Pfogrammes L378 35,457 395,764 451,580 The notes form part of these financial statements
CHIRP Annual Report2024125 www.chirp.co.uk 32 7. SUPPORTCOSTS Management Governance costs Totals Aviation 62,361 4,502 66,863 Maritime 70,051 5,127 75,178 132,4]2 9,629 142,041 Support costs, included in the above, are as follows.. Management.. 31.3.25 31.3.24 Total activities Total activities Aviation Maritime Staff costs 23,779 23,817 47,596 40.962 IT software, consumables and website support Contraclofs 15,519 14,943 30,462 30,480 5,432 5,432 10,864 16,516 Project - website upgrade Travel ano meeting costs General office costs 9,705 9,705 19,410 23,610 l844 L341 3,185 5,503 6,082 14,813 20,895 7,220 General office costs L139 62,361 70,051 132,412 125,430 Governance costs.. 31.3.25 31.3.24 Total activities Total activities Aviabon Maritime Auditors, remuneration 3795 3,796 7,591 7,230 Trustees, expenses and training Travel and meeting costs General office costs 148 148 296 951 624 624 559 559 L118 4.502 5,127 9,629 8,181 The notes form part of these financial staternent5
CHIRPAnnual Report 2024125 www.chirp couk 33 8. NET INCOME/(EXPENDITURE) Net income/(expendituiel is stated after charging/lcrediting)'. 31.3.25 31.3,24 Auditors, rernuneration 7,591 7,230 Depreciation - owned assets 1,169 L139 9. TRUSTEES, REMUNERATION AND BENEFITS During the year no Trustees received remuneration from the charitable companu131.3.24.' ENil). Tru5tees' expenses During the year four (31 3 24.. h've) tfustees were reimbufsed expenses by the charitable company for travel and subsistence totslling E297 (31.3.24.£9281 10. STAFF COSTS 31.3.25 31.3.24 Wages and salaries 24L662 220,277 Social security costs 22,688 19,236 Other pension costs 14,219 18,014 278,569 257,527 The average monthly number of employees during the year was as follows.. 31.3.25 313.24 Maritime Aviation Support The nuFnber of employees whose employee benefits lexcluding employer pension costs) exceeded E60,000 was: 31.3.25 31.3.24 E60.001- E70,000 Tho average full time equivalent number of emplouees is 3.5 (31.3.24.' 3.51. The remunerated management personnel of the charity comprise tho Executive Director, the Aviation Director, Maritime Director and Finance and Admin Manager/Company Secretary. The total employee benefi'ts including employer's pension contributions were E248,539 (31.3.24.' E226,7861. The notes form part of these hnancial statefflentS
CHIRPAnnual Report 2024125 w.chirp rDuk 34 IL COMPARATIVES FOR THE STATEMENTOF FINANCIALAcfiviTIES (31MARCH 2024) Unrostficted Funds Restricted Funds Total Funds INCOMEAND ENDOWMENTS FROM Donations and legacies Charltable actlvlties LOOO LOOO Aviation 289,000 289,000 Maritime 3,900 287,499 291399 Investment incorne 5,839 5,839 Total 10,739 576,499 587,238 EXPENDITURE ON Charltable Ktlvltles Aviation 268,844 268,844 Maritime 5,539 310,808 316,347 5,539 579,652 585,191 NETINCOME/(EXPENOITURE) RECONCIUATION OFFUNOS Totsl funds brought forward TOTALFUNDS CARRIEDFORWARD 5,200 P,153) 2,047 6,358 160,792 167,150 Il558 157,639 169,197 12, TANGIBLE FIXED ASSETS Fixtures and fi'ttings Computer equipment Totsls Cosr At l April 2024 848 9,966 10,814 Disposals 12,2791 12,2791 At 31 March 2025 848 7,687 8,535 DEPRECIATION At l April 2024 848 8,797 9,645 Charge for year L169 1,169 Eliminated on disposal At 31 March 2025 12,2791 (2,2791 848 7,687 8,535 NEfBOOKVALUE At 31 Marih 2025 At 31 March 2024 L169 L169 The note5 form part ofthese fi'nancial 5tatementS
CHIRPAnnual Report 2024125 www.chirp.co.uk 35 13. DEBTORS: AMOUNTS FALLING DUE WITHIN ONEYEAR 31.3.25 31.3.24 Prepayments and accrued income 3,233 2,659 14. CREOITORS: AMOUNTS FALLING DUE WITHIN ONEYEAR 31.3.25 31.3.24 Tfade creditors 17,171 18,834 Social securitu and other tsxes 6,564 6,606 Other creditors 5,327 S,693 Deferred income 43,886 44,149 Accrued expenses 8,120 26,331 8L068 IOL613 Deferred Incle Deferred Income comprises grants receiv8d in advance, 31.3.25 31.3.24 Balance brought forward Amount released to incoming resources 44,149 46,128 (44,1491 146,128) Amount deferred in the year 43,886 44,149 Balance carried forward 43,886 44,149 15. ANALYSIS OF NET ASSETS BETWEEN FUNDS 31.3.25 Total Funds 31.3.24 Total Funds Unrestricted Funds Restflcted Funds Fixed assets L169 Current assets 20,614 245,059 265,673 269,641 Current liabilities 18L068) (8L0681 1101,613) 20,614 163,991 184,605 169,197 The notes form part of these financAal statements
CHIRPAnnual Report 2024125 www.clj.co.uk 36 16. MOVEMENT IN FUNDS At 1.4.24 Net rnovernent in funds At 31,3,25 Unrestrictedfunds General fund 11,558 9,056 20,614 Restrlcted funds Aviation programme Maritime programrnes General 90,562 10,252 100,814 49,575 184 49,759 Lloyd's Register Foundation Thomas Miller 5,079 2,730 7,809 73 73 ITF Seafarers Trust 26 664 690 IFAN Group li li TK Foundation 656 IL035) (379) The Seafarers Charity Trinitu House 5,1141 Il7421 3,399 6,516 14,701) L815 IS7,639 6,352 163,991 TOTALFUNDS 169,197 15,408 184,605 Net rnovement in funds included in the above are as follows.. Incoming resources Resource5 expended Movement in funds Unrestrlcted funds General fund 13,260 14,2041 9,056 Re5tr1cted funds Aviation programme 279,509 (269,2571 10,252 Maritime programmes General 184 184 Lloyd'5 Register Foundation ITF Seafarers Trust 65,000 162,270) 2,730 65,000 164.3361 664 TK Foundation 49,778 150,8131 (1,0351 The Spafarers Charity Trinity Houso 59,998 161.7401 (1,7421 20,668 125,3691 (4,7011 539.953 (533,601) 6,352 TOTALFUNDS 553,213 1537,805) 15,408 The notes form part ofthe5e financial statements
CHIRPAnnual Rewt2024125 www.chirp couk 37 I& MOVEMENT IN FUNDS - continued Crynparatives formovement infunds At 1.4.23 Net movemont in funds At 31.3.24 Unrestricted funds General fund 6,358 5,200 11,558 Restrlcted funds Aviation programme 70,406 20,156 90,562 Maritime programmes General 49,575 49,575 Lloyd'5 Register Foundation Thomas Miller 10,104 (5,0251 5,079 73 73 ITF Seafarers Trust 26 26 IFAN Group 12,445 112,4341 li TK Foundation 13,040 112,3841 656 The Seafarers Charity IL695 (6,5541 5,141 Trinity House (6,5461 13,062 6,S16 160,792 (3,1531 157.639 TOTALFUNDS 167,150 2,047 169,197 Cornparative net movement in funds, included in the above are as follows,, Incoming resources Resources expended Movornont in f unds Unrestrfcted funds Genefal fund 10,739 (5,5391 5,200 Restrictedfunds Aviation programme 289,000 (268,844) 20,156 Maritime programmes Lloyd's Register Foundation ITF Seafarers Trust 64,594 169,6191 164,9741 112,4341 164,339) 15,0251 65,000 26 IFAN Group TK Foundation (12,434) 112,3841 (6,5541 5L955 59,950 46,000 The Seafarers Charity Trinity House (66,504) 132,9381 13,062 576,499 1579,6521 13,153) TOTALFUNDS 587,238 1585,191) 2,047 The notes form part ofthese financial statements
CHIRPAnnual RepDrt2024125 www.chirp.co uk 38 16. MOVEMENT IN FUNDS- continued Funds are restricted as follows: 17. EMPLOYEE BENEFIT OBLIGATIONS The charity contributes to a mulli stakeholder defi'ned contfibution pension scheme for its employee5 that the charity has selected, or to a pension scheme of the omplouee's own choice. Contributions pauable are charged to the Statetnent of Financial Activities in the period to which they relate. Aviation pfogramme Funding to support an independent, voluntary, confidential reporting system. Thi5 also covers the general costs associated with running such a system. Mafltlme programme- General Funding to support CF41RP's general rnaritime activities offering an independent, voluntary, confidential fepofting medium to those working in maritime. The employer's contribution to pension schemes on behalf of its employees during the year was E17,986131.3.24 E18,014) At the balance sheet date ENil (31.3.24. E4,2731 was payable in respect of pension contributions, Marltlme programme- Annual Digest (2023 only) Fund to support the production of the CHIRP Maritime Annual Digest. 18. RELATED PARTY DISCLOSURES There were no related party transactions for the year ended 31 March 2025. Marltlme programme- Uoyd s Register Foundatlon Fundlng support for core programme costs, database upgrades, development and coding and international travel to raise awareness of the programme. Marltlme programme-Thomas Mlller To promote safely and awareness for international seafafers. 19. ULTIMATE CONTROLLING PARTY The charitable company is under the control of its rnembers. No one member has control of the charitable company Marltlme programme- IFAN GfOUP Funding to produce animations to address safety topics in the Maritime community Varltlme programme- ITF Seafarefs Trust To promote safety and awareness for international seafarers. Mafltlme programme-TK Foundatlon Supporting the core costs of the Maritime programme and advancing CHIRP'S operation in the maritime community, a multi year funded programme until December 2025. Marltlme programme- The Seafarers Charlty Supporting the core costs of the Maritime proorarnme. Marltlme pfografflffle- Trinity House To promote safety and awareness far international seafarers. The notes form part of these financial statements
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