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← Dalewood Trust

2025-03-31-accounts

DALEWOOD TRUST

(Company Limited by guarantee – not having a share capital)

Trustees’ Annual Report and Accounts

For the year ended 31[st] March 2025

Charity number 01058132

Company Registered in England: Number 03179744

Dalewood Trust – Trustees Annual Report and Accounts LEGAL & ADMINISTRATIVE INFORMATION

Trustees Mr R Eaton Chair
Mrs J M Carter
Mrs J Atherton
Mr J T Thompson
Mr C Jefferson
Mrs M Carr
Mr R H Atherton
Manager Mrs S Graham
Charity number 01058132
Company number 03179744
Registered office Cholmley Way
Whitby
North Yorkshire
YO22 4NQ
Independent examiner Draycott & Kirk LLP
92 Westgate
Guisborough
TS14 6AP
Bankers HSBC
4 Baxtergate
Whitby
YO21 1BG

1

Dalewood Trust – Trustees Annual Report and Accounts CONTENTS

Trustees’ report page 3 to 7
Independent examiner’s report page 8
Statement of financial activities page 9
Balance sheet page 10
Notes to the financial statements page 11 to 20

2

Dalewood Trust – Trustees Annual Report and Accounts TRUSTEES’ REPORT FOR THE YEAR ENDED 31[st] MARCH 2025

The trustees, who are also the directors of Dalewood Trust for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

3

Dalewood Trust – Trustees Annual Report and Accounts TRUSTEES’ REPORT FOR THE YEAR ENDED 31[st] MARCH 2025

The Trustees present their report and financial statements for the year ended 31[st] March 2025.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s governing document, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1[st] January 2016).

Objectives and activities

The charity’s objectives are to advance the education and training of people with a learning disability, of school leaving age and above, in Whitby and the surrounding areas.

The policies adopted in furtherance of these objectives include:

There has been no significant change in these objectives during the year.

The trustees have paid due regard to the Charity Commission’s guidance on public benefit in deciding what activities the charity should undertake.

4

Dalewood Trust – Trustees Annual Report and Accounts TRUSTEES’ REPORT FOR THE YEAR ENDED 31[st] MARCH 2025

Achievements and performance

The charity provides education and training to people of school leaving age and above with learning disabilities. This education provides people who would otherwise be dependent on carers with life skills and training. The skills learned enable better integration for such people within the local community. The charity also provides respite relief for carers.

The Charity undertakes various activities to further its charitable purposes including day care for people with disabilities, gardening services, craft sales, lunches, and support worker provision.

In March 24, the charity began a joint project with Eastside Community Hub running ‘Calla Café’, which is based within the hub; profits being shared equally. The first income from this new venture was received in March 24 and has continued to be successful in this current year. The staff are provided by the charity, and we hope the project will increase the public’s awareness of the trust and will also provide ongoing service user training.

Public benefit:

The benefits to the public of the charity are:

As required by the Charity Commission guidance, all these benefits relate to the aims of the charity. The trustees cannot see any detriment or harm arising from these benefits. The benefits are primarily to a specific section of the public, those with learning difficulties and their carer’s. People in poverty are not excluded from the benefits

5

Dalewood Trust – Trustees Annual Report and Accounts TRUSTEES’ REPORT FOR THE YEAR ENDED 31[st] MARCH 2025

Financial review

The results for the year and the charity’s final position at the end of the year are shown in the attached financial statements.

A summary of the financial results is set out below:

Incoming resources
Resources expended
Net incoming resources
Fund balances CF		 Unrestricted
Restricted
Funds
Funds
£
£
955,268
-
(820,566)
-
134,702
-
1,052,840
-		 Total funds
Total funds
2025
2024
£
£
955,268
858,291
(820,566)
(750,076)
134,702
108,215
1,052,840
918,138

The charity is dependent upon ongoing funding to provide for resources and staffing costs. Continued funding will be necessary to enable the charity to continue at its current level of activity. Whenever possible additional sources of funding are sought to mitigate the extent of the above.

The charity’s policy on reserves is that unrestricted funds are needed to:

The trustees consider it prudent that unrestricted reserves should be sufficient to:

The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. The level of reserves is monitored and reviewed by the trustees on an ongoing basis throughout the year.

Of the total unrestricted reserves at the year-end of £1,052,840, £21,755 is represented by capital items giving free reserves of £1,031,085.

The trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks. The trustees recognise the importance of this function and have put in place all the relevant policies. Budgets and forecasts are prepared on a regular basis, and these are regularly reviewed and measured against performance to minimise exposure to risk and allow tight control over expenditure.

6

Dalewood Trust – Trustees Annual Report and Accounts TRUSTEES’ REPORT FOR THE YEAR ENDED 31[st] MARCH 2025

Structure, governance and management

Dalewood Trust was incorporated on 28[th] March 1996, as a company limited by guarantee. The charity was established on 28[th] March 1988 and is an independent registered charity – No 1058132. It is governed by its memorandum and articles of association and the terms of the principal trust deed dated 9 March 1988.

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

Mr R Eaton

Mrs J M Carter Mrs J Atherton Mr J T Thompson Mr C Jefferson Mrs M Carr Mr R H Atherton

Additional trustees are appointed at the discretion of the current trustees. An induction process is undertaken for individuals prior to appointment as a trustee. All trustees are provided with ongoing literature relevant to their position and are encouraged to attend training courses where necessary.

None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £10 in the event of a winding up.

The trustees’ report was approved by the Board of Trustees.

Mr R Eaton Chairman Dated: 21st October 2025

7

Dalewood Trust – Trustees Annual Report and Accounts INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF DALEWOOD TRUST

I report on the accounts of the company for the year ended 31st March 2025 which are set out on pages 9 to 20.

Respective responsibilities of trustees and examiner

The charity’s trustees, who are also the directors of Dalewood trust for the purposes of company law, are responsible for the preparation of the financial statements. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The Charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of the Institute of Chartered Certified Accountants.

Having satisfied myself that the Charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

C Mason Draycott & Kirk LLP

92 Westgate Guisborough Cleveland TS14 6AP

Dated: 22nd October 2025

8

Dalewood Trust – Trustees Annual Report and Accounts STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31[st] MARCH 2025

Notes
Income from:
Donations and legacies
Charitable activities
3
Investments
Total income
Expenditure on:
Charitable activities
4
Net (outgoing)/incoming
resources before transfers
Gross transfers between funds
Net income/(expenditure) for the
year / Net movement in funds
Fund balances at 1st April 2024
Fund balances at 31st March 2025		 Unrestricted
funds
2025
£
11,897
926,452
16,919
955,268
(820,566)
134,702
-
134,702
918,138
1,052,840		 Restricted
funds
2025
£
-
-
-
-
-
-
-
-
-
-		 Total
Total
2025
2024
£
£
11,897
32,483
926,452
812,232
16,919
13,576
955,268
858,291
(820,566)
(750,076)
134,702
108,215
-
-
134,702
108,215
918,138
809,923
1,052,840
918,138

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

9

Dalewood Trust – Trustees Annual Report and Accounts BALANCE SHEET AS AT 31[st] MARCH 2025

----- Start of picture text -----
2025 2024
Notes £ £ £ £
Fixed assets
Tangible assets 8 21,755 43,655
Current assets
Debtors 9 50,140 35,884
Cash at bank and in hand 1,057,179 923,605
1,107,319 959,489
Creditors: amounts falling due
within one year 10 (76,234) (85,006)
Net current assets 1,031,085 874,483
Net assets 1,052,840 918,138
Income funds
Restricted funds 11 - -
Unrestricted funds - general 11 1,052,840 918,138
12 1,052,840 918,138
----- End of picture text -----

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31[st] March 2025.

The trustees acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements. So far as applicable to the company.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.

The financial statements were approved by the Trustees on 21st October 2025

R Eaton Chair

Company Registration No. 03179744

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Dalewood Trust – Trustees Annual Report and Accounts NOTES TO THE FINANCIAL STATEMENTS - FOR THE YEAR ENDED 31[st] MARCH 2025

1. Accounting policies

Charity information

Dalewood Trust is a private company limited by guarantee incorporated in England and Wales. The registered office is Cholmley Way, Whitby, North Yorkshire, YO22 4NQ.

Accounting convention

The accounts have been prepared in accordance with the charity’s governing document, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016).

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below.

Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus, the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

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Dalewood Trust – Trustees Annual Report and Accounts NOTES TO THE FINANCIAL STATEMENTS - FOR THE YEAR ENDED 31[st] MARCH 2025

1. Accounting policies

Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that the income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation unless performance conditions require deferral of the amount. Any income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Grants receivable are shown gross and are recognised in the SOFA to the extent that they relate to the period up to the year end. Where funding has been given for a period that spans the year end, the amount that relates to the following period is deferred and carried forward.

Expenditure

All expenditure is accounted for on an accruals basis and has been classified under the headings that aggregate all costs related to the category.

Direct charitable expenditure includes the direct costs of the activities and depreciation on related assets. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of the resources.

Governance costs are those incurred in connection with administration of the charity and compliance with constitutional and statutory requirements.

Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses. Assets costing above £200 are capitalised at cost plus any incidental expenses of acquisition.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Leasehold property improvements 33% - 50% pa straight line
Fixtures, fittings & equipment 10% - 30% reducing balance
Motor vehicles 25% reducing balance

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset and is recognised in the net income/(expenditure) for the year.

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Dalewood Trust – Trustees Annual Report and Accounts NOTES TO THE FINANCIAL STATEMENTS - FOR THE YEAR ENDED 31[st] MARCH 2025

1. Accounting policies

Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible fixed assets to determine whether there is any indication that these assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other financial instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity’s balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net bases or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

13

Dalewood Trust – Trustees Annual Report and Accounts NOTES TO THE FINANCIAL STATEMENTS – FOR THE YEAR ENDED 31[ST] MARCH 2025

1. Accounting policies

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

14

Dalewood Trust – Trustees Annual Report and Accounts NOTES TO THE FINANCIAL STATEMENTS - FOR THE YEAR ENDED 31[st] MARCH 2025

2. Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3. Income from charitable activities

Income from sale of goods and services
NYCC service contracts
Care fees receivable
Total income		 Unrestricted
funds
2025
£
288,951
604,518
32,983
926,452		 Restricted
funds
2025
£
-
-
-
-		 Total
Total
2025
2024
£
£
288,951
216,100
604,518
565,076
32,983
31,056
926,452
812,232

15

Dalewood Trust – Trustees Annual Report and Accounts NOTES TO THE FINANCIAL STATEMENTS - FOR THE YEAR ENDED 31[st] MARCH 2025

4. Expenditure on charitable activities

Staff costs
Employers pension costs
Staff training and DBS
Purchases and provisions
Minibus costs
Activity costs
Utilities
Insurance
Telephone
Office costs
Repairs, small equipment, uniforms
Cleaning
Licences and subscriptions
Accountancy
Professional fees
Miscellaneous expenses
Finance costs
Depreciation
Irrecoverable input VAT
Coliseum Café
For the year ended 31st March 2024
Unrestricted funds - general
Restricted funds		 Unrestricted
funds
2025
£
644,787
10,716
1,263
40,000
11,778
1,938
19,520
13,245
6,832
1,939
21,953
3,910
3,528
1,810
3,643
3,810
881
21,900
7,113
-
820,566		 Restricted
funds
2025
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total
2025
£
644,787
10,716
1,263
40,000
11,778
1,938
19,520
13,245
6,832
1,939
21,953
3,910
3,528
1,810
3,643
3,810
881
21,900
7,113
-
820,566		 Total
2024
£
546,304
8,810
1,314
38,944
11,188
2,025
15,978
10,310
3,006
1,809
57,693
3,532
3,222
1,760
3,629
2,589
901
21,079
15,253
730
750,076
745,037
5,039
750,076

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Dalewood Trust – Trustees Annual Report and Accounts NOTES TO THE FINANCIAL STATEMENTS - FOR THE YEAR ENDED 31[st] MARCH 2025

5. Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

6. Employees

Number of employees

The average monthly number of employee during the year was:

Management and administration
Charitable activities
Employment costs
Wages and salaries
Social security costs
Other pension costs		 2025
No
5
35
40
2025
£
610,374
34,412
10,716
655,502		 2024
No
5
29
34
2024
£
520,506
25,798
8,810
555,114

There are no employees who received total employee benefits of more than £60000.

7. Pension costs

The charity operates a defined contribution pension scheme in respect of certain employees. The scheme and its assets are held by independent managers. The pension charge for the year represents contributions due from the charity and amounted to £10,716 (2024 - £8,810).

17

Dalewood Trust – Trustees Annual Report and Accounts

NOTES TO THE FINANCIAL STATEMENTS - FOR THE YEAR ENDED 31[st] MARCH 2025

8. Tangible fixed assets

9. Debtors
Cost
At 1st April 2024
Additions
Disposals
At 31st March 2025
Depreciation and impairment
At 1st April 2024
Disposals
Depreciation charged in the year
At 31st March 2025
Carrying amount
At 31st March 2025
At 31st March 2024		 Leasehold
property
improvements
£
148,902
-
-
148,902
127,169
-
5,433
132,602
16,300
21,733
 Fixtures,
fittings &
equipment
£
105,233
-
-
105,233
89,810
-
13,217
103,027
2,206
15,423		 Motor
vehicles
£
61,249
-
-
61,249
54,750
-
3,250
58,000
3,249
6,499		 Total
£
315,384
-
-
315,384
271,729
-
21,900
293,629
21,755
43,655
Amounts falling due within one year:
Trade debtors
Other debtors
Prepayments and accrued income		 2025
£
33,212
1,189
15,739
50,140		 2024
£
18,744
749
16,391
35,884

9. Debtors

18

Dalewood Trust – Trustees Annual Report and Accounts NOTES TO THE FINANCIAL STATEMENTS - FOR THE YEAR ENDED 31[st] MARCH 2025

10.Creditors: amounts falling due within one year

Amounts falling due within one year:
Trade creditors
Other creditors
Other taxes & social security
Accruals and deferred income		 2025
2024
£
£
4,196
16,707
7,275
7,634
11,430
9,307
53,333
51,358
76,234
85,006

11. Movement in funds

Restricted funds
Capital asset fund
Unrestricted funds
General funds
Designated funds
Total funds		 Balance at
1.4.24
£
-
-
918,138
-
918,138
918,138		 Incoming
resources
£
-
-
955,268
-
955,268
955,268		 Resources
expended
£
-
-
(820,566)
-
(820,566)
(820,566)		 Transfers
Balance at
31.3.25
Total
£
£
-
-
-
-
-
1,052,840
-
-
-
1,052,840
-
1,052,840

There are no restricted funds at 31.3.25.

The unrestricted funds represent the free reserves of the charity.

19

Dalewood Trust – Trustees Annual Report and Accounts NOTES TO THE FINANCIAL STATEMENTS - FOR THE YEAR ENDED 31[st] MARCH 2025

12. Analysis of net assets between funds

----- Start of picture text -----
Unrestricted Restricted Total Total
funds funds
2025 2025 2025 2024
£ £ £ £
Fund balances at 31st March 2025 are
represented by:
-
Tangible assets 21,755 21,755 43,655
-
Current assets/(liabilities) 1,031,085 1,031,085 874,483
1,052,840 - 1,052,840 918,138
----- End of picture text -----

13. RELATED PARTY TRANSACTIONS

There were no disclosable related party transactions during the year (2024 – none).

20