``` REGISTERED COMPANY NUMBER: 03200475 (England and Wales) REGISTERED CHARITY NUMBER: 1058130 ``` ## **`Trustees' Report and`** ``` Unaudited Financial Statements ``` ``` for the Year Ended 31 March 2024 ``` ``` for ``` ``` Old Meeting House Trust ``` ``` Hardcastle France Chartered Accountants 30 Yorkersgate Malton North Yorkshire YO17 7AW ``` ``` Old Meeting House Trust ``` ## **`Contents of the Financial Statements for the Year Ended 31 March 2024`** ||**`Page`**| |---|---| |**`Trustees' Report`**|`1 to 8`| |**`Independent Examiner's Report`**|`9`| |**`Statement of Financial Activities`**|`10`| |**`Balance Sheet`**|`11 to 12`| |**`Notes to the Financial Statements`**|`13 to 22`| |**`Detailed Statement of Financial Activities`**|`23 to 24`| ``` Old Meeting House Trust ``` ## **`Trustees' Report for the Year Ended 31 March 2024`** ``` TheTrustees,whoarealsodirectorsofthecharityforthepurposesoftheCompaniesAct2006,presenttheir report withthefinancialstatementsofthecharityfortheyearended31March2024.TheTrusteeshaveadopted the provisionsofAccountingandReportingbyCharities:StatementofRecommendedPracticeapplicableto charities preparingtheiraccountsinaccordancewiththeFinancialReportingStandardapplicableintheUKandRepublic of Ireland (FRS 102) (effective 1 January 2015). ``` ## **`OBJECTIVES AND ACTIVITIES`** ## **`Objectives and aims`** ``` TheobjectsoftheCharityassetoutinitsMemorandumandArticlesofAssociationaretofoster,promoteand to increaseamongstthegeneralpublictheknowledgeandappreciationofart,musicandliteratureandfor those purposesto promote and to organiseart exhibitions,music recitals and concerts,poetry recitalsand readings, lectures andfilmsuponartistic,musicalandliterarysubjectsandsuchotheractivitiesasarecalculatedtoassistin the attainment of the said purposes". ``` ``` TheseobjectsarepursuedthroughthedevelopmentandoperationofHelmsleyArtsCentreinHelmsley, North Yorkshire. ``` ## **`Public benefit`** ``` Ouraimsandobjectivesarereviewedeachyear,takingintoaccountthesuccessofeachofouractivitiesand the benefitstheyhavebroughttothepeopleweaimtoreach.Thereviewensuresweremainfocusedonour aims, objectivesandactivities,andachieveourstatedpurpose.We havereferredtotheguidancecontainedinthe Charity Commission'sgeneralguidanceonpublicbenefitwhenreviewingouraimsandobjectivesandinplanning future activities. ``` ## **`ACHIEVEMENT AND PERFORMANCE`** ## **`Management`** ``` HelmsleyArts Centre remainsa stronginstitutionand a much-lovedhub of creativeactivityand entertainmentfor the rural district of northern Ryedale and beyond. ``` ``` ThetrusteeswishtopaytributetotheexcellentoverallmanagementandleadershipprovidedbyNatashaJones as artisticdirectorandthemeticulousadministrationandcostcontrolexercisedbyKarenGosneyasgeneral manager andfinanceofficer.NatashaandKarenare very well supportedby otherpart-timepaidstaffin marketing,box office, housekeeping,technicalroles,andbyourdedicatedvolunteers-whosemultiplecontributiontothelifeofthe Arts CentresareorganisedwithskillandpatiencebySarahBarkerasVolunteerCo-ordinator.Trusteesub-committees for HR and finance also play their proper part in HAC's management. ``` ``` Page 1 ``` ``` Old Meeting House Trust ``` ## **`Trustees' Report for the Year Ended 31 March 2024`** ## **`ACHIEVEMENT AND PERFORMANCE`** ## **`Events and Programming`** ## **`1812 Theatre Company`** ``` The1812'sproductionforApril2023wasCiderwithRosiebyLaurieLee,adaptedbyJamesRoose-Evans. The productionwelcomedatotalof18castmembers,4ofwhomwerenewto1812.Unfortunately,severalcases of Covid-19inthecastmeantthatfollowingthefirsttwonightsinApril,thelattertwoperformanceswere postponed untiltheendofMay.Despitethedisturbance,268ticketsweresoldwithanincomeof£3,213andtheprofit was £1,508, which in light of the disruption to cast, crew and audience, was a good result. ``` ``` The July productionwas a new venturefor the 1812,undertakinga musical,withlive band.Jekyll& Hydethe Musical wasdirectedbyJulieLomaswithJohnAtkinasmusicaldirector.Theproductionincludedacastof24,including 4 seniormembersofthe1812YouthTheatre,acrewofover20and4professionalmusicians,includingtheMD. The scale of the productionwas a big undertakingfor 1812 and with highcosts, due to musiciansand the requirement for twotechnicianstoruntheshow,meantthatunfortunatelythecostsoutweighedtheincomeresultinginaloss of £1,246. Anotherimpact on costs was the requirementto remove some of the auditoriumseating to allow for the band to have space to perform,this resultedin a loss of potentialticket income. The productionwas supportedby Yorkshire MusicFutureFund(£500)andTheGillhamCharitabletrust(£1,000)whichgeneratedafinalprofitto£254. In evaluatingthe productionit was agreedthatbudgetsshouldbe strictlyfollowedby the Directorto ensurethat costs never exceed incomeand aim ideally,to remainat or below50% of income.Artistically,however,the production was a hugesuccesswitha strongcastandthe additionof live musicianselevatingthe wholeproduction.A total audience of 478 saw the production and returned positive feedback with several requests for more musicals from 1812. ``` ``` The KitchenSinkby Tom Wells was the Octoberproduction,with1812 member SarahBarkerin a debutdirector role. Thiswasalesserknownplaybutthecastof5(includingHAC'stechnicalmanager,JamesBentley)produced an enjoyableperformancereachinga totalaudienceof 184. Due to low productioncosts of £656 the show resultedin an impressive profit of £1,518. ``` ``` The1812Pantomimefor2023wasCinderellabyTomWhalley,directedbyHelenaFox,stagemanagedbyErica Zarb andchoreographedbyMichaelaEdens.Thepantoranfor10performanceswithatotalcastof45children, young people and adults(U14's being split into two teams) and a crew of 25 people.Tickets sales increasedagain with a total audienceof1350andanimpressiveincomeof£18,659comparedto£17,855incomein2022..Thebudget was carefullymonitoredandwithvolunteersupportforcostume,setandpropscoststotalled£8,529.Despitethis being anincreaseof£1,477comparedtothepreviousyear'scoststheincreasedincomemeantastrongprofitof £10,130. The popularityof the 1812 Pantomimecontinuesto grow with audiencesbookingwell in advance and matinees selling outearlyintheseason.TheteamrequiredtoproducethePantogrowsasthescaleandexpectationsincrease. We mustensurethatwearewelcomingnewteammemberstotheproductionsidetoallowforasharingofroles and responsibilities and to avoid losing members due to the huge commitment required. ``` ``` The Februaryproductionfor 1812was ScaryBikersby JohnGodber,a two-handerwithKate CawteandJohnLister. A populartitleandplaywrightsupportedby strongmarketingsaw strongsalesanda totalaudienceof 316 with £3,819 income.ThecostsoftheproductionwerelowandwithexcellentbudgetmanagementfromJohnLister,resulted in just£830ofcostsandaprofitof£2,989.TheproductiondrewinnewaudienceswiththepullofGodberand the cast/crew's marketing efforts hugely benefited the production. ``` ## **`30 Years Celebrations`** ``` The30yearanniversaryofthefirstperformanceatHelmsleyArtsCentrewasinMay2023andincludedavariety of celebratoryandfundraisingeventsincluding30thAnniversaryQuiz,30thAnniversary-OnStage!,Alrighthere for Helmsley-Areflectiononaruralbranchline,RyedaleWriters-30yearssharing,JillThomasSchoolofBallet Open Day,30thAnniversaryHACSingers& CalderValleyVoices, TheArtofBrass- KirkbymoorsideTownBrassBand, 30th AnniversaryFridayMorningCafe, 30th AnniversaryGrandAuctionat DuncombePark,a 30 Faces of HAC photography project with local photographer Gareth Jenkins. ``` ``` Page 2 ``` ``` Old Meeting House Trust ``` ## **`Trustees' Report for the Year Ended 31 March 2024`** ## **`ACHIEVEMENT AND PERFORMANCE`** ## **`1812 Youth Theatre`** ``` March2023 saw bothgroup3 and 4 of the 1812 YouthTheatreperforming.Group3 performedthree shows of Alison Carr'sTuesday,anensembleproduction.Thegroupworkedverywelltogetherinwhatwasformanyofthem, their firstsoloproductionwithouttheolderYTgroup.Atotalof102peoplewatchedtheproduction,majoritycast family andfriends,withanincomeof£656.Duetotheextrarehearsalsrequiredfornewcastmembers,thecostsfor the directing of the productions, with two YT leaders, increased to £995 resulting in a loss of £339. ``` ``` Group4producedStartSwimmingbyJamesFritz,aplaywithastrongmessageaboutoccupation,revolution and whatthefutureholdsfortoday'syouth.Thegroupexcelledthroughouttherehearsalsandproductions. Despite relativelylow audience,due to the unknowntitle and audienceage restrictionsthe productionwas seen by 80 people over3 showsgivinganincomeof£558.Again,duetoextrarehearsalsthecostsforthedirectingofthe productions, with two YT leaders meant the production made a small loss of £133. ``` ## **`Touring Theatre`** ``` A variedprogrammeof touringtheatrewas bookedforthisyearincludingwelcomingbackoutdoortheatre company TheThreeInchFools,whoperformedAsYouLikeItatHelmsleyWalledGardeninJune2023,toanaudienceof 228 people,generatingaticketincomeof£1,812.Withsupportfromvolunteerhoststokeepcostsdownat£688 the resultingprofitwas £1,124,our highestprofitfor touringtheatre.Calf to Cow Theatre broughttheir productionof The Jabberwocky&OthernonsensetoHelmsleyWalledGardeninAugust2023.Anunknowncompanybutpopular title sawa strongfamilyaudienceof125peopleanda ticketincomeof£1,571.As withmanyfamilytheatre productions, after£1,140ofcoststheprofitwas£431.However,theproductiongeneratedexcellentfeedbackandthe cross generations of audience was a very positive factor. ``` ``` Jack Dean & Companybroughttheir gig theatre productionof Hero & Leanderto Helmsley Walled Garden in July 2023 and despite excellentmarketingmaterials,the age demographicfor this productionwas much lower than our average audience,and the style of gig theatre a relativelynew conceptto many resultingin disappointingsales of 67 and ticket income of £1,068.With a high cost of the productionat £1,800,this was a risk that unfortunatelydidn'tpay off with a loss of £732. ``` ``` UnfortunatelysalesfortouringtheatreatHACwerelowoveralldespitewellknowntitleslikeSense& Sensibility and BloodBrothers,andavarietyoflocalandnationaltheatrecompanies.ReturningcompanyDyadProductionssaw a positiveaudiencefigureof 135 fortheirproductionof A ChristmasCarolbutdueto the highcostof Dyad production resulted in a very small profit of just £73. ``` ``` Life and Limb puppetswelcomeda audienceof 60 for theirproductionof Dragonin October,but the high production costs meant a loss of £739.It was hopedthe productionwoulddraw in a largeraudiencedue to the popularityof the company but the marketing from the company was poor and this didn't help our promotions. ``` ``` YorkTheatreCICNextDoorButOnebroughttheirownproduction,OperationHummingbirdtoHACinJune and workedwiththe1812TheatreCompanyonactingworkshops.SaleswerelowbuttherelationshipbetweenHAC and NDB1 is one we hope to build on in the future. ``` ## **`Music`** ``` Themusicprogrammeforthisyearwasincreasedagainfollowingstrongsalesinthepreviousyear.We welcomed backpopularartistslikeSnakeDavis,TheTannahillWeavers,TheBudapestCafeOrchestra,RemiHarrisandMarie Ni Chathasaig& Chris Newman,and welcomedmany new artistsincludingAlligatorGumbo,Ben Beattie,Strictly Smokin' BigBandandAlchemyLive.TworecognisablenamesKikiDeeandChrisDiffordelevatedthequalityofthe music programmeandKiki'sgiginJuneraisedaprofitof£822.HavingfourgigsfromSnakeDavisinthisperiod boosted saleswithanaverageaudienceof132andprofitof£755perperformance.Ourhighestprofitcamefrom The TannahillWeaverswho withrelativelylow costsandgoodsales produceda profitof £1,071.Tributeandcover bands remainpopularbringinginnewaudiencesfromfurtherafield.ManofTheWorld;GaryStewart'sPaulSimon, Strictly Smokin Big Band, Alchemy Live all sold well and made a good profit. ``` ``` Page 3 ``` ``` Old Meeting House Trust ``` ## **`Trustees' Report for the Year Ended 31 March 2024`** ## **`ACHIEVEMENT AND PERFORMANCE`** ``` Large bandspopularityseems to be increasingat HAC and consequently,we'll continueto programmemore and build ourmusicaudiencesandreputationas a gigvenueinNorthYorkshire.Overall,audiencefigurerosefroman average of 72 in the previousyear to an averageof 96 withticketssales increasingfrom 1443 over 20 events to 2406 over 25 events.Thisproducedanincomeof£38,972andaprofitof£9,178incomparisonto£22,897and£3,292in the previous year. An excellent result for our music programme. ``` ``` TheClassicalmusicprogrammethisyearwasagainofexceptionalstandardwithcellistRafaelWallfischand pianist PiersLanedrawinganaudienceof82fortheirconcertinOctober.Lesserknowngroup,TrioArisonto,soldjust 39 ticketsfortheirconcertinSeptemberbutasyoungerclassicalmusiciansit'simportantforHACtoofferthem the platformtoperformandtoincreaseouryoungerclassicalaudience.Wewelcomedbacktheeverpopular York GuildhallOrchestrainNovemberwithaconcertasatributetoJeanKershaw:theconcertsoldoutand further cementedourrelationshipwiththe YGO. Due to the highcosts of classicalmusic programming,ourmaximum seating capacityand for the calibreof artistswe welcome, the totalcosts outweighedthe income resultingin a loss of £2,271. However,ourprivatesponsorsfortheclassicalprogrammemorethancoveredthisloss,ensuringthatwe can continue to welcome high quality national and international classical musicians to HAC. ``` ## **`Comedy & Talks`** ``` ForthecomedyprogrammethisyearwewelcomedbackAlfieMoore,JoCaulfieldandJustinMoorhouse,aswell as welcomingnewtoHACcomedianTomStade.Allsold100ticketsormorewithprofitsbetween£554-£744.A good result for comedy compared to the previous year. ``` ``` FortalksthisyearwewelcomedHenryBlofeldwhoagainsawagoodaudienceandourhighestprofitforatalk of £876.WealsowelcomedbackDavidHarperwhosoldonly34ticketsandseemstohavelostpopularity, and photographerSeanTuckerforatalkonhisbookTheMeaningintheMaking,salesonlyreached38despitehis huge onlinefollowingbutitwasbeneficialtowelcomehimtoHACasalocalcreativewithaninternational following. AlongsidecomedyandtalkswealsowelcomepoetHenryNormaltoHACwithhisshowCollectedPoemand Other Landfill. The show had excellent feedback from the audience of 69 and made a profit of 342. ``` ``` Talks,Comedy,SpokenwordandPoetryaudienceaverageincreasedfrom39 to 76 thisyearwithan income increase of over £7,200 and profit increase of £3,488 compared to the previous year for the same number of events (10). ``` ## **`Workshops`** ``` A slight reductionin workshopprogrammingfrom 14 to 11 (includingHAC singers and Harminis)actuallyimproved the averageaudiencefigureandsawanincreaseinincomewithrelativelysimilarcostsasthepreviousyear,resulting in an increase in profit from £815 to £1,385. ``` ``` Thevarietyofworkshopsprogrammedofferedsinging,writing,craft,arts,dramaandearlyyearsmusicfor our audiences with the children's art workshops being very popular. ``` ## **`Cinema`** ``` Atotalof42filmswereshownthisyearwith2,278ticketssoldandaprofitof£5,328.Theprevious year, unfortunatelytheaverageaudiencenumberreducedfrom64to53resultinginlowerincomeandprofit. Cinema programminghasbeenincrediblydifficultwiththeimpactofCovid-19ontheindustry,thewriters'strikeand often verylimitedtitlesavailableinourtimeframeofaffordabilitybeforetheyarereleasedtohomescreening services. Netflix,Disney+,AmazonPrimeandotherathomescreeningservicesarecompetitionforourcinemaaudience who canpayaslittleas£1.99toscreenafilmfromhomewhichweareshowingatHACatasimilartime.Wescreen six weeksaftertheUKreleasedatetomaketheguaranteeandpercentagewearechargedaffordablebutthiswill be reviewed for future programming. ``` ``` Page 4 ``` ``` Old Meeting House Trust ``` ## **`Trustees' Report`** ## **`for the Year Ended 31 March 2024`** ## **`ACHIEVEMENT AND PERFORMANCE`** ## **`Screenings and Live Screenings`** ``` ScreeningtitlesonofferfromNationalTheatrewereslightlyreducedthisyearbutoverallouraverage audience numberincreasedveryslightly.Unfortunately,ticketssaleswerelowerresultinginlowerincomeandprofit. With screeningswe are heavilyrelianton the actorsand directorsappealingto our audiencesand just one production with a popularactorcan hugelyincreaseticketsales.Followingthe cancellationof the BolshoiBalletscreeningswe trialled ascreeningofGisellefromtheDutchNationalBallet.Thescreeningsold50ticketsandmadeamodestprofitof just over £300, expanding our programme to include dance. ``` ## **`Classes/Groups`** ``` Harminismusic group continuedto providemusic sessions for parentsand early years age childrenon Friday mornings duringterm time with participantnumbersbeing between 90-100% capacityacross the year. HAC Choir,rebranded as HAC Singersnow has a steadynumberof participantsunderthe leadershipof Jessa Liversidgeand the group averages at19membersperterm.OurRyedaleWritersand1812TheatreCompanycontinuetomeetthroughoutthe year alongside classes of ballet, yoga, creative connections - art sessions, Zumba and Pilates. ``` ## **`Ryedale District Council`** ``` TheRyedaleDistrictCouncileconomycommission2023/2024commissionwelcomedfournewYoungArtsLeaders to HACwhoarestillworkingtowardscompletingtheirGoldArtsAwardsandhassofarseentwoofthe participants directing their own productions at HAC and another participant working with a local photographer. ``` ``` Page 5 ``` ``` Old Meeting House Trust ``` ## **`Trustees' Report for the Year Ended 31 March 2024`** ## **`FINANCIAL REVIEW`** ## **`Financial Review`** ``` 2023-24wasarelativelysatisfactoryyearfortheTrustintradingterms.Althoughthenetresultshownin the Statementof FinancialActivitieswas a loss of £20,934,this was less than the non-cashdepreciationchargeof £21,506 -therebyindicatingabreakevenyearincashterms,whichisasignificantachievementforacharitable enterprise whosetradingincomeistightlyconstrainedbothbylimitedresourcesandasmallandscatteredrural catchment population. ``` ``` This net resultis alsoa substantialimprovementon the £57,489loss in 2022-23.Underlyingit were largeincreases in liveperformanceticketsales(£124,908vs£93,700),bartakings(£30,516vs£22,817)andhireincome(£19,197 vs £15,403). ``` ``` Takentogether,thesefiguresindicateareturntopre-pandemiclevelsofactivity(orbetter)inthelifeofthe Arts Centre.Wenotehoweverthatcinemaandlivescreenings,previouslyfruitfulcashgenerators,havebecome a diminishingsourceofrevenue(£23,423vs£24,982,thedowntrendcontinuingintothenewfinancialyear) as commented upon above. ``` ``` Thecostsoftheliveperformanceprogrammealsorose(£119,347vs £96,061)butthenetcontributionfromthe live programmewaspositive.Despitehigherinflation,overheadcostsfor2023-24remainedwellundercontrol,with a small reduction in 'salaries and subcontractors' (£87,051 vs £90,907). ``` ``` Oursmallmanagementandstaffteamdoexcellentworkinprogramming,marketingandmaintenanceofthe Arts Centre.Thegoodtradingresultfortheyearisatributetotheirdedicatedefforts.Ourartisticdirector constantly reviewsthebalanceof programmecontent,theuseof socialmediaandothermarketingchannels,andtheterms on whichwecontractwithperformers,withaviewtomaximisingincomewhilemaintaininganattractiveand varied artistic profile ``` ``` Fundraising-whichisorshouldbelargelyatrusteeresponsibility-wasaweakerelementofour financial performancethisyear(£73,219vs £85,467).A healthierannualfundraisingtotal,matchingthelongtermaverage for OMHT, would be £90-100,000,and it will never be the case that we are able to survive withoutcontinuous fundraising effortsto fill the gap betweentradingincomeand totaloperatingcosts.We receive annualsupportfrom a number of locallyconnectedprivatecharitabletrustsandgenerouspersonalbenefactors,butwehavenotreceived significant new publicfundingfor general purposesin this period and our lack of resourcesfor time-consuminggrant applications is a matter of concern. ``` ``` Turningtothebalancesheet,trusteesarealsoacutelyawareofthediminutionofourinvestments(£22,841 vs £30,903)whichstandat a very reducedlevel comparedto earlieryearswhenwe heldinvestmentsof £75,000-plus as aninnerreserveagainstthepossibilityofclosureorextendedbusinessinterruption.Thiserosionreflects recent capital expenditures (chiefly the auditorium and technical refurbishment) and the net loss for 2022-23. ``` ``` Furtherwithdrawalsfromtheinvestmentaccountpostthebalancesheetdatemeanwenoweffectivelyhave no reserves, which is not a healthypositionfor a small charityand which imposes for the time being very strict disciplines in managementof cash. We are however aware of a legacy,currentlyawaitinggrant of probate,which we hope will in due course provide a transformative benefaction. ``` ``` Overall,OMHTregisteredanencouragingtradingperformancein2023-24combinedwithstrongcostcontrol but offsetbyweakerfundraising.Wehaveshort-termbutmanageablecashflowconcernsfortheremainderof calendar 2024. But the Arts Centre is busy on all frontsand, with the legacy mentionedabove in prospect,we remain confident for the future. ``` ## **`STRUCTURE, GOVERNANCE AND MANAGEMENT`** ## **`Governance`** ``` The Charity is a charitable trust which operates under the terms of its Memorandum and Articles of Association. ``` ``` Page 6 ``` ``` Old Meeting House Trust ``` ## **`Trustees' Report for the Year Ended 31 March 2024`** ## **`STRUCTURE, GOVERNANCE AND MANAGEMENT`** ## **`Appointment of Trustees`** ``` TheTrustees(exceptthosenominatedbyNorthYorkshireCouncilandHelmsleyTownCouncil)areappointedat the annualgeneralmeetingforafixedperiodofthreeyearsbynominationbyavotingmemberorrecommendation by theexistingTrustees,followedbyavoteofagreementbyallvotingmemberspresent.Trusteesmayservea second three-yeartermifdulyre-appointedattheannualgeneralmeeting,andafurthertermorterms,likewiseif duly re-appointed,if theircontributionto the work and governanceof the Charityis consideredby theirfellowTrustees to be exceptional. ``` ``` The Trustees are the directors of the company. ``` ## **`Organisation`** ``` ThegoverningbodyoftheTrustistheBoardofTrustees.Itisresponsibleforensuringthattheobjectivesof the CharityareeffectivelyachievedintheactivitiesoftheHelmsleyArtsCentre.ForthatpurposetheBoardemploys an ArtisticDirectortoberesponsibletoitformanagingtheoperation,activitiesanddevelopmentoftheCentreand to lead a team responsibleto her of part-timepaidand volunteeradministrative,marketing,technicaland programming staff.Thisteamissupportedbyalargebodyofvolunteers.TheFriendsofHelmsleyArtsCentreareloyal supporters who pay an annual subscription. ``` ## **`Trustee induction and training`** ``` NewTrusteesareinvitedtoobservebusinessconductedatameetingandareissuedwithdetailsregarding the Charity'spolicies,constitutionandprocedures,andthedutiesandresponsibilitiesof Trustees.Further improvements to trustee induction and training are currently being implemented. ``` ## **`Risk management`** ``` The Trusteesrecognisethateffectiveriskmanagementis essentialforgoodgovernanceandtheycontinually monitor theexposuretomajorrisksbypersonalinvolvementintherunningoftheTrust,bothfinanciallyandpractically. The majorriskstowhichtheCharityisexposedhavebeenidentifiedandsystemsestablishedtomitigatethose risks. Trusteesare acutelyawareof the financialriskshighlightedaboveandof the continuingneed for fundraisingto close the gap between trading income and running costs. ``` ``` Atthetimeofpreparingthisreport(August2024)Trusteeshaveembarkeduponanoverallreviewofthe charity's policiesand procedures,in particulara Risk ManagementPolicy with related Risk Register. It is intendedto include risk and a review of the Risk register as an agenda item at the beginning of board meetings. ``` ``` A Health and Safety Review is completed annually by Lighthouse, a specialist company. ``` ## **`REFERENCE AND ADMINISTRATIVE DETAILS`** ``` Registered Company number 03200475 (England and Wales) ``` ## **`Registered Charity number`** ``` 1058130 ``` ## **`Registered office`** ``` Helmsley Arts Centre Meeting House Court Helmsley York North Yorkshire YO62 5DW ``` ``` Page 7 ``` ``` Old Meeting House Trust ``` ## **`Trustees' Report for the Year Ended 31 March 2024`** ## **`Trustees`** ``` S Arnold N Butcher J B Duncombe J R Lane M V Weyer H Sheard (resigned 30.11.23) H Linley (resigned 30.11.23) C G H Belsom G Garbutt J Gardner (resigned 29.5.24) N Andrews (appointed 1.4.24) A Gilbert (appointed 1.4.24) ``` ## **`Company Secretary`** ``` W J Sheridan ``` ## **`Independent Examiner`** ``` Hardcastle France Chartered Accountants 30 Yorkersgate Malton North Yorkshire YO17 7AW ``` ## **`Advisors`** |**`Advisors`**|| |---|---| |`Accountants:`|`Hardcastle France`| ||`Chartered Accountants`| ||`30 Yorkersgate`| ||`Malton YO17 7AW`| |`Bankers:`|`Barclays Bank Plc`| ||`41 Market Place`| ||`Pickering`| ||`YO18 7AE`| |`Solicitors:`|`Rollits`| ||`Forsyth House`| ||`Alpha Court, Monks Cross Drive`| ||`Huntington`| ||`York YO32 9WN`| ## **`CONCLUSION`** ``` All in all, we are pleasedto have adjustedonce more so effectivelyto the increasingeconomicpressuresthat beset us andhavethusbeenabletomaintainandevenincreasethewiderangeandhighstandardoftheactivities we promote. ``` ``` Approved by order of the board of trustees on 5 September 2024 and signed on its behalf by: ``` ``` G Garbutt - Trustee ``` ``` Page 8 ``` ``` Independent Examiner's Report to the Trustees of Old Meeting House Trust ``` ## **`Independent examiner's report to the trustees of Old Meeting House Trust ('the Company')`** ``` I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024. ``` ## **`Responsibilities and basis of report`** ``` As the charity'strusteesof the Company(andalsoits directorsfor the purposesof companylaw)youare responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). ``` ``` Having satisfiedmyself that the accountsof the Companyare not requiredto be auditedunder Part 16 of the 2006 Act andareeligibleforindependentexamination,Ireportinrespectofmyexaminationofyourcharity'saccounts as carriedoutunderSection145oftheCharitiesAct2011('the2011Act').IncarryingoutmyexaminationI have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. ``` ## **`Independent examiner's statement`** ``` Since yourcharity'sgross incomeexceeded£250,000yourexaminermust be a member of a listedbody.I can confirm thatI am qualifiedto undertakethe examinationbecauseI am a member of the Instituteof CharteredAccountants in England and Wales, which is one of the listed bodies. ``` ``` Ihavecompletedmyexamination.Iconfirmthatnomattershavecometomyattentioninconnectionwith the examination giving me cause to believe: ``` `1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or` `2. the accounts do not accord with those records; or` `3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or` `4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).` ``` Ihavenoconcernsandhavecomeacrossnoothermattersinconnectionwiththeexaminationtowhich attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ``` ``` Laura Dawson ACA CTA FMAAT ``` ``` Hardcastle France Chartered Accountants 30 Yorkersgate Malton North Yorkshire YO17 7AW ``` ``` 6 September 2024 ``` ``` Page 9 ``` ``` Old Meeting House Trust ``` ## **`Statement of Financial Activities`** ## **`for the Year Ended 31 March 2024`** |`Unrestricted`
`funds`
`Notes`
`£`
**`INCOME AND ENDOWMENTS FROM`**
`Donations and legacies`
**`60,053`**
**`Charitable activities`**
`Other`
**`-`**
`Live performance ticket sales`
**`124,908`**
`Cinema/live screening ticket sales`
**`23,423`**
`Subscriptions`
**`13,738`**
`Bar takings`
**`30,516`**
`Cafe takings`
**`5,308`**
`Rent and room hire`
**`19,197`**
`Exhibition commission`
**`2,720`**
`Sundry income`
**`326`**
`Other trading activities`
`2`
**`11,332`**
`Investment income`
`3`
**`778`**
**`Total`**
**`292,299`**
**`EXPENDITURE ON`**
`Fundraising, publicity and marketing`
**`14,028`**
**`Charitable activities`**
`Cost of live performances events`
**`104,219`**
`Cost of cinema/live screening events`
**`17,451`**
`Bar expenses`
**`15,349`**
`Cafe expenses`
**`1,860`**
`Other`
**`147,346`**
**`Total`**
**`300,253`**
`Net gains/(losses) on investments`
**`1,938`**
**`NET INCOME/(EXPENDITURE)`**
**`(6,016)`**
**`RECONCILIATION OF FUNDS`**
`Total funds brought forward`
**`117,954`**
**`TOTAL FUNDS CARRIED FORWARD`**
**`111,938`**|`Restricted`
`funds`
`£`
**`13,166`**
**`-`**
**`-`**
**`-`**
**`-`**
**`-`**
**`-`**
**`-`**
**`-`**
**`-`**
**`-`**
**`-`**
**`13,166`**
**`-`**
**`13,166`**
**`-`**
**`-`**
**`-`**
**`14,918`**
**`28,084`**
**`-`**
**`(14,918)`**
**`358,143`**
**`343,225`**|**`2024`**
**`Total`**
**`funds`**
**`£`**
**`73,219`**
**`-`**
**`124,908`**
**`23,423`**
**`13,738`**
**`30,516`**
**`5,308`**
**`19,197`**
**`2,720`**
**`326`**
**`11,332`**
**`778`**
**`305,465`**
**`14,028`**
**`117,385`**
**`17,451`**
**`15,349`**
**`1,860`**
**`162,264`**
**`328,337`**
**`1,938`**
**`(20,934)`**
**`476,097`**
**`455,163`**|`2023`
`Total`
`funds`
`£`
`85,467`
`250`
`93,700`
`24,982`
`14,395`
`22,817`
`5,373`
`15,403`
`911`
`218`
`3,354`
`1,499`
`268,369`
`19,782`
`93,611`
`17,299`
`12,730`
`2,395`
`176,595`
`322,412`
`(3,446)`
`(57,489)`
`533,586`
`476,097`| |---|---|---|---| ``` The notes form part of these financial statements ``` ``` Page 10 ``` ## **`Old Meeting House Trust`** ## **`Balance Sheet`** ## **`31 March 2024`** |`Unrestricted`
`funds`
`Notes`
`£`
**`FIXED ASSETS`**
`Tangible assets`
`9`
**`94,021`**
**`CURRENT ASSETS`**
`Stocks`
`10`
**`2,050`**
`Debtors`
`11`
**`4,242`**
`Investments`
`12`
**`22,841`**
`Cash at bank and in hand`
**`17,550`**
**`46,683`**
**`CREDITORS`**
`Amounts falling due within one year`
`13`
**`(28,766)`**
**`NET CURRENT ASSETS`**
**`17,917`**
**`TOTAL ASSETS LESS CURRENT LIABILITIES`**
**`111,938`**
**`NET ASSETS`**
**`111,938`**
**`FUNDS`**
`15`
`Unrestricted funds`
`Restricted funds`
**`TOTAL FUNDS`**|`Restricted`
`funds`
`£`
**`343,225`**
**`-`**
**`-`**
**`-`**
**`-`**
**`-`**
**`-`**
**`-`**
**`343,225`**
**`343,225`**|**`2024`**
**`Total`**
**`funds`**
**`£`**
**`437,246`**
**`2,050`**
**`4,242`**
**`22,841`**
**`17,550`**
**`46,683`**
**`(28,766)`**
**`17,917`**
**`455,163`**
**`455,163`**
**`111,938`**
**`343,225`**
**`455,163`**|`2023`
`Total`
`funds`
`£`
`453,452`
`2,450`
`3,180`
`30,903`
`18,257`
`54,790`
`(32,145)`
`22,645`
`476,097`
`476,097`
`117,954`
`358,143`
`476,097`| |---|---|---|---| ``` The charitablecompanyis entitledto exemptionfrom audit under Section477 of the CompaniesAct 2006 for the year ended 31 March 2024. ``` ``` Themembershavenotrequiredthecompanytoobtainanauditofitsfinancialstatementsfortheyear ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006. ``` ``` The trustees acknowledge their responsibilities for ``` - `(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and` - `(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.` ``` The notes form part of these financial statements ``` ``` continued... ``` ``` Page 11 ``` ``` Old Meeting House Trust ``` ## **`Balance Sheet - continued`** ## **`31 March 2024`** ``` Thesefinancialstatementshavebeenpreparedinaccordancewiththeprovisionsapplicabletocharitable companies subject to the small companies regime. ``` ``` The financialstatementswere approvedbytheBoardof Trusteesandauthorisedforissueon5 September2024 and were signed on its behalf by: ``` ``` G Garbutt - Trustee ``` ``` The notes form part of these financial statements ``` ``` Page 12 ``` ``` Old Meeting House Trust ``` ## **`Notes to the Financial Statements for the Year Ended 31 March 2024`** ## **`1. ACCOUNTING POLICIES`** ## **`Basis of preparing the financial statements`** ``` The financialstatementsof the charitablecompany,whichis a publicbenefitentityunderFRS 102,have been preparedinaccordancewiththeCharitiesSORP(FRS102)'AccountingandReportingbyCharities: Statement ofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordancewiththe Financial ReportingStandardapplicablein the UK and Republicof Ireland(FRS 102) (effective1 January2019)', Financial ReportingStandard102 'The FinancialReportingStandardapplicablein the UK and Republicof Ireland'and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. ``` ## **`Income`** ``` All incomeis recognisedin the Statementof FinancialActivitiesoncethe charityhasentitlementto the funds, it is probable that the income will be received and the amount can be measured reliably. ``` ## **`Expenditure`** ``` Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructiveobligationcommitting the charitytothatexpenditure,itisprobablethatatransferofeconomicbenefitswillberequiredin settlement andtheamountof theobligationcanbe measuredreliably.Expenditureis accountedforonanaccruals basis andhas been classifiedunderheadingsthataggregateall costrelatedto the category.Wherecostscannot be directlyattributedtoparticularheadingstheyhavebeenallocatedtoactivitiesonabasisconsistentwith the use of resources. ``` ## **`Tangible fixed assets`** ``` Depreciationis providedat the followingannualrates in orderto write off each asset over its estimated useful life. ``` ``` Improvements to property- 2% on cost Plant and machinery- 25% on cost and 10% on cost ``` ## **`Stocks`** ``` Stocks are valued at the lower of cost or net realisablevalue, after making due allowancefor obsoleteand slow moving items. ``` ## **`Taxation`** ``` The charity is exempt from corporation tax on its charitable activities. ``` ## **`Fund accounting`** ``` Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. ``` ``` Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsofthe charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. ``` ``` Designated funds represent unrestricted funds raised and set aside by the Trustees for specific purposes. ``` ``` Furtherexplanationofthenatureandpurposeofeachfundisincludedinthenotestothe financial statements. ``` ``` continued... ``` ``` Page 13 ``` ``` Old Meeting House Trust ``` ## **`Notes to the Financial Statements - continued`** ## **`for the Year Ended 31 March 2024`** ## **`2. OTHER TRADING ACTIVITIES`** |`Fundraising`
`100 Club lottery`
**`3.`**
**`INVESTMENT INCOME`**
`Deposit account interest`
**`4.`**
**`NET INCOME/(EXPENDITURE)`**
`Net income/(expenditure) is stated after charging/(crediting):`
`Depreciation - owned assets`|**`2024`**
**`£`**
**`9,184`**
**`2,148`**
**`11,332`**
**`2024`**
**`£`**
**`778`**
**`2024`**
**`£`**
**`21,506`**|`2023`
`£`
`1,233`
`2,121`| |---|---|---| |||`3,354`| |||`2023`
`£`
`1,499`
`2023`
`£`
`27,510`| ## **`5. TRUSTEES' REMUNERATION AND BENEFITS`** ``` Therewerenotrustees'remunerationorotherbenefitsfortheyearended31March2024norforthe year ended 31 March 2023. ``` ## **`Trustees' expenses`** ``` Trustees' expenses paid for the year ended 31 March 2024 totalled £nil (2023: £nil). ``` ## **`6. STAFF COSTS`** ``` The average monthly number of employees during the year was as follows: ``` |`Management and administration`
`Box office`
`Artistic director`|**`2024`**
**`3`**
**`2`**
**`1`**
**`6`**|`2023`
`3`
`3`
`1`| |---|---|---| |||`7`| ``` No employees received emoluments in excess of £60,000. ``` ``` continued... ``` ``` Page 14 ``` ``` Old Meeting House Trust ``` ## **`Notes to the Financial Statements - continued for the Year Ended 31 March 2024`** ## **`7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES`** |`Unrestricted`
`funds`
`£`
**`INCOME AND ENDOWMENTS FROM`**
`Donations and legacies`
`74,517`
**`Charitable activities`**
`Other`
`250`
`Live performance ticket sales`
`93,700`
`Cinema/live screening ticket sales`
`24,982`
`Subscriptions`
`14,395`
`Bar takings`
`22,817`
`Cafe takings`
`5,373`
`Rent and room hire`
`15,403`
`Exhibition commission`
`911`
`Sundry income`
`218`
`Other trading activities`
`3,354`
`Investment income`
`1,499`
**`Total`**
`257,419`
**`EXPENDITURE ON`**
`Fundraising, publicity and marketing`
`19,782`
**`Charitable activities`**
`Cost of live performances events`
`82,661`
`Cost of cinema/live screening events`
`17,299`
`Bar expenses`
`12,730`
`Cafe expenses`
`2,395`
`Other`
`161,677`
**`Total`**
`296,544`
`Net gains/(losses) on investments`
`(3,446)`
**`NET INCOME/(EXPENDITURE)`**
`(42,571)`
**`RECONCILIATION OF FUNDS`**
`Total funds brought forward`
`160,525`
**`TOTAL FUNDS CARRIED FORWARD`**
`117,954`|`Restricted`
`funds`
`£`
`10,950`
`-`
`-`
`-`
`-`
`-`
`-`
`-`
`-`
`-`
`-`
`-`
`10,950`
`-`
`10,950`
`-`
`-`
`-`
`14,918`
`25,868`
`-`
`(14,918)`
`373,061`
`358,143`|`Total`
`funds`
`£`
`85,467`
`250`
`93,700`
`24,982`
`14,395`
`22,817`
`5,373`
`15,403`
`911`
`218`
`3,354`
`1,499`
`268,369`
`19,782`
`93,611`
`17,299`
`12,730`
`2,395`
`176,595`
`322,412`
`(3,446)`
`(57,489)`
`533,586`
`476,097`| |---|---|---| ``` continued... ``` ``` Page 15 ``` ``` Old Meeting House Trust ``` ## **`Notes to the Financial Statements - continued`** ## **`for the Year Ended 31 March 2024`** ## **`8. INDEPENDENT EXAMINER'S REMUNERATION`** ``` The Independent Examiner's fee for the year was £4,005 (2023: £3,815). ``` ## **`9. TANGIBLE FIXED ASSETS`** |`Improvements`
`to`
`property`
`£`
**`COST`**
`At 1 April 2023`
**`613,042`**
`Additions`
**`-`**
`At 31 March 2024`
**`613,042`**
**`DEPRECIATION`**
`At 1 April 2023`
**`254,752`**
`Charge for year`
**`12,261`**
`At 31 March 2024`
**`267,013`**
**`NET BOOK VALUE`**
`At 31 March 2024`
**`346,029`**
`At 31 March 2023`
`358,290`
**`10.`**
**`STOCKS`**
`Stocks`
**`11.`**
**`DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR`**
`Trade debtors`
**`12.`**
**`CURRENT ASSET INVESTMENTS`**
`Unlisted investments`|`Plant and`
`machinery`
`£`
**`310,787`**
**`5,300`**
**`316,087`**
**`215,625`**
**`9,245`**
**`224,870`**
**`91,217`**
`95,162`
**`2024`**
**`£`**
**`2,050`**
**`2024`**
**`£`**
**`4,242`**
**`2024`**
**`£`**
**`22,841`**|`Totals`
`£`
**`923,829`**
**`5,300`**|`Totals`
`£`
**`923,829`**
**`5,300`**| |---|---|---|---| |||**`929,129`**|| |||**`470,377`**
**`21,506`**|| |||**`491,883`**|| |||**`437,246`**|| |||`453,452`|| |||`2023`
`£`
`2,450`
`2023`
`£`
`3,180`
`2023`
`£`
`30,903`|`2023`
`£`
`2,450`| ||||`2023`
`£`
`3,180`| ``` InvestmentsarestatedatmarketvalueattheBalanceSheetdateandarerepresentedbyCOIF Charities Investment Fund income units. ``` ``` continued... ``` ``` Page 16 ``` ``` Old Meeting House Trust ``` ## **`Notes to the Financial Statements - continued`** ## **`for the Year Ended 31 March 2024`** ## **`13. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR`** |**`CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR`**||| |---|---|---| |`Hire purchase (see note 14)`
`Trade creditors`|**`2024`**
**`£`**
**`-`**
**`28,766`**
**`28,766`**|`2023`
`£`
`150`
`31,995`| |||`32,145`| ## **`14. LEASING AGREEMENTS`** ``` Minimum lease payments fall due as follows: ``` |`Net obligations repayable:`
`Within one year`
**`MOVEMENT IN FUNDS`**
**`Unrestricted funds`**
`General fund`
`Designated 1812 reserve`
**`Restricted funds`**
`Refurbishment programme`
`Auditorium project`
`Studio Bar`
`Light Up 1812 Match Funded Project`
**`TOTAL FUNDS`**|`At 1.4.23`
`£`
**`27,699`**
**`90,255`**
**`117,954`**
**`341,096`**
**`16,080`**
**`90`**
**`877`**
**`358,143`**
**`476,097`**|**`Hire purchase contracts`**
**`2024`**
`2023`
**`£`**
`£`
**`-`**
`150`
`Net`
`movement`
`At`
`in funds`
`31.3.24`
`£`
`£`
**`(12,196)`**
**`15,503`**
**`6,180`**
**`96,435`**
**`(6,016)`**
**`111,938`**
**`(11,871)`**
**`329,225`**
**`(2,080)`**
**`14,000`**
**`(90)`**
**`-`**
**`(877)`**
**`-`**
**`(14,918)`**
**`343,225`**
**`(20,934)`**
**`455,163`**|**`Hire purchase contracts`**
**`2024`**
`2023`
**`£`**
`£`
**`-`**
`150`
`Net`
`movement`
`At`
`in funds`
`31.3.24`
`£`
`£`
**`(12,196)`**
**`15,503`**
**`6,180`**
**`96,435`**
**`(6,016)`**
**`111,938`**
**`(11,871)`**
**`329,225`**
**`(2,080)`**
**`14,000`**
**`(90)`**
**`-`**
**`(877)`**
**`-`**
**`(14,918)`**
**`343,225`**
**`(20,934)`**
**`455,163`**| |---|---|---|---| ||||**`111,938`**
**`329,225`**
**`14,000`**
**`-`**
**`-`**| ||||**`343,225`**| ||||**`455,163`**| ## **`15. MOVEMENT IN FUNDS`** ``` continued... ``` ``` Page 17 ``` ``` Old Meeting House Trust ``` ## **`Notes to the Financial Statements - continued`** ## **`for the Year Ended 31 March 2024`** ## **`15. MOVEMENT IN FUNDS - continued`** ``` Net movement in funds, included in the above are as follows: ``` |**`Unrestricted funds`**
`General fund`
`Designated 1812 reserve`
**`Restricted funds`**
`Refurbishment programme`
`RDC creative commission`
`Auditorium project`
`Studio Bar`
`Classical music events`
`Light Up 1812 Match Funded Project`
`Co-Op Community Fund`
`RDC Young Arts Leaders`
`Yorkshire Music Future Fund`
`The Gillham Charitable Trust`
`NYCC Helmsley Arts Collective`
`NYCC Creative Connections`
**`TOTAL FUNDS`**|`Incoming`
`resources`
`£`
**`273,993`**
**`18,306`**
**`292,299`**
**`-`**
**`1,208`**
**`-`**
**`-`**
**`4,200`**
**`-`**
**`521`**
**`3,720`**
**`500`**
**`1,000`**
**`1,000`**
**`1,017`**
**`13,166`**
**`305,465`**|`Resources`
`expended`
`£`
**`(288,127)`**
**`(12,126)`**
**`(300,253)`**
**`(11,871)`**
**`(1,208)`**
**`(2,080)`**
**`(90)`**
**`(4,200)`**
**`(877)`**
**`(521)`**
**`(3,720)`**
**`(500)`**
**`(1,000)`**
**`(1,000)`**
**`(1,017)`**
**`(28,084)`**
**`(328,337)`**|`Gains and`
`Movement`
`losses`
`in funds`
`£`
`£`
**`1,938`**
**`(12,196)`**
**`-`**
**`6,180`**
**`1,938`**
**`(6,016)`**
**`-`**
**`(11,871)`**
**`-`**
**`-`**
**`-`**
**`(2,080)`**
**`-`**
**`(90)`**
**`-`**
**`-`**
**`-`**
**`(877)`**
**`-`**
**`-`**
**`-`**
**`-`**
**`-`**
**`-`**
**`-`**
**`-`**
**`-`**
**`-`**
**`-`**
**`-`**
**`-`**
**`(14,918)`**
**`1,938`**
**`(20,934)`**| |---|---|---|---| ``` continued... ``` ``` Page 18 ``` ``` Old Meeting House Trust ``` ## **`Notes to the Financial Statements - continued`** ## **`for the Year Ended 31 March 2024`** ## **`15. MOVEMENT IN FUNDS - continued`** ## **`Comparatives for movement in funds`** |**`Unrestricted funds`**
`General fund`
`Designated 1812 reserve`
`Designated financial reserve from Morley`
`bequest`
**`Restricted funds`**
`Refurbishment programme`
`Auditorium project`
`Studio Bar`
`Light Up 1812 Match Funded Project`
**`TOTAL FUNDS`**|`At 1.4.22`
`£`
`44,979`
`80,546`
`35,000`
`160,525`
`352,967`
`18,160`
`180`
`1,754`
`373,061`
`533,586`|`Net`
`movement`
`in funds`
`£`
`(52,280)`
`9,709`
`-`
`(42,571)`
`(11,871)`
`(2,080)`
`(90)`
`(877)`
`(14,918)`
`(57,489)`|`Transfers`
`between`
`funds`
`£`
`35,000`
`-`
`(35,000)`
`-`
`-`
`-`
`-`
`-`
`-`
`-`|`At`
`31.3.23`
`£`
`27,699`
`90,255`
`-`| |---|---|---|---|---| |||||`117,954`
`341,096`
`16,080`
`90`
`877`| |||||`358,143`| |||||`476,097`| ``` Comparative net movement in funds, included in the above are as follows: ``` |**`Unrestricted funds`**
`General fund`
`Designated 1812 reserve`
**`Restricted funds`**
`Refurbishment programme`
`RDC creative commission`
`Auditorium project`
`Studio Bar`
`Classical music events`
`Light Up 1812 Match Funded Project`
`Co-Op Community Fund`
`RDC Young Arts Leaders`
**`TOTAL FUNDS`**|`Incoming`
`resources`
`£`
`241,483`
`15,936`
`257,419`
`-`
`676`
`-`
`-`
`6,610`
`3,434`
`208`
`22`
`10,950`
`268,369`|`Resources`
`expended`
`£`
`(290,317)`
`(6,227)`
`(296,544)`
`(11,871)`
`(676)`
`(2,080)`
`(90)`
`(6,610)`
`(4,311)`
`(208)`
`(22)`
`(25,868)`
`(322,412)`|`Gains and`
`Movement`
`losses`
`in funds`
`£`
`£`
`(3,446)`
`(52,280)`
`-`
`9,709`
`(3,446)`
`(42,571)`
`-`
`(11,871)`
`-`
`-`
`-`
`(2,080)`
`-`
`(90)`
`-`
`-`
`-`
`(877)`
`-`
`-`
`-`
`-`
`-`
`(14,918)`
`(3,446)`
`(57,489)`| |---|---|---|---| ``` continued... ``` ``` Page 19 ``` ``` Old Meeting House Trust ``` ## **`Notes to the Financial Statements - continued`** ## **`for the Year Ended 31 March 2024`** ## **`15. MOVEMENT IN FUNDS - continued`** ``` A current year 12 months and prior year 12 months combined position is as follows: ``` |**`Unrestricted funds`**
`General fund`
`Designated 1812 reserve`
`Designated financial reserve from Morley`
`bequest`
**`Restricted funds`**
`Refurbishment programme`
`Auditorium project`
`Studio Bar`
`Light Up 1812 Match Funded Project`
**`TOTAL FUNDS`**|`At 1.4.22`
`£`
`44,979`
`80,546`
`35,000`
`160,525`
`352,967`
`18,160`
`180`
`1,754`
`373,061`
`533,586`|`Net`
`movement`
`in funds`
`£`
`(64,476)`
`15,889`
`-`
`(48,587)`
`(23,742)`
`(4,160)`
`(180)`
`(1,754)`
`(29,836)`
`(78,423)`|`Transfers`
`between`
`funds`
`£`
`35,000`
`-`
`(35,000)`
`-`
`-`
`-`
`-`
`-`
`-`
`-`|`At`
`31.3.24`
`£`
`15,503`
`96,435`
`-`| |---|---|---|---|---| |||||`111,938`
`329,225`
`14,000`
`-`
`-`| |||||`343,225`| |||||`455,163`| ``` continued... ``` ``` Page 20 ``` ``` Old Meeting House Trust ``` ## **`Notes to the Financial Statements - continued`** ## **`for the Year Ended 31 March 2024`** ## **`15. MOVEMENT IN FUNDS - continued`** ``` A currentyear12monthsandprioryear12monthscombinednetmovementinfunds,includedinthe above are as follows: ``` |**`Unrestricted funds`**
`General fund`
`Designated 1812 reserve`
**`Restricted funds`**
`Refurbishment programme`
`RDC creative commission`
`Auditorium project`
`Studio Bar`
`Classical music events`
`Light Up 1812 Match Funded Project`
`Co-Op Community Fund`
`RDC Young Arts Leaders`
`Yorkshire Music Future Fund`
`The Gillham Charitable Trust`
`NYCC Helmsley Arts Collective`
`NYCC Creative Connections`
**`TOTAL FUNDS`**|`Incoming`
`resources`
`£`
`515,476`
`34,242`
`549,718`
`-`
`1,884`
`-`
`-`
`10,810`
`3,434`
`729`
`3,742`
`500`
`1,000`
`1,000`
`1,017`
`24,116`
`573,834`|`Resources`
`expended`
`£`
`(578,444)`
`(18,353)`
`(596,797)`
`(23,742)`
`(1,884)`
`(4,160)`
`(180)`
`(10,810)`
`(5,188)`
`(729)`
`(3,742)`
`(500)`
`(1,000)`
`(1,000)`
`(1,017)`
`(53,952)`
`(650,749)`|`Gains and`
`Movement`
`losses`
`in funds`
`£`
`£`
`(1,508)`
`(64,476)`
`-`
`15,889`
`(1,508)`
`(48,587)`
`-`
`(23,742)`
`-`
`-`
`-`
`(4,160)`
`-`
`(180)`
`-`
`-`
`-`
`(1,754)`
`-`
`-`
`-`
`-`
`-`
`-`
`-`
`-`
`-`
`-`
`-`
`-`
`-`
`(29,836)`
`(1,508)`
`(78,423)`| |---|---|---|---| ## **`Restricted funds`** ``` The purpose of the restricted funds are as follows; ``` ## `Refurbishment programme` ``` ThisfundrelatestospecificgrantsanddonationsusedtorefurbishtheOldMeetingHouse,themajor grant beinga lotterygrantin1995/96of £275,000.Thebalancewillfundfuturedepreciationof the refurbishments which were originally purchased by this fund. ``` ## `Piano fund` ``` Thisfundrelatestospecificgrantsanddonationsusedtopurchasea SteinwayA piano.Thebalancewill fund future depreciation of the piano. ``` ## `Fire fund` ``` Thisfundrelatestodonationsusedtocoverfiredamagecosts.Thebalancewillfundfuturedepreciation of fixed assets purchased by the fire appeal fund and future fire damage costs. ``` ## `Auditorium Project` ``` Thisfundrelatestograntsusedfortheauditoriumproject.Thebalancewillfundfuturedepreciationof fixed assets purchased by the grant. ``` ## `Studio Bar` ``` continued... ``` ``` Page 21 ``` ``` Old Meeting House Trust ``` ## **`Notes to the Financial Statements - continued`** ## **`for the Year Ended 31 March 2024`** ## **`15. MOVEMENT IN FUNDS - continued`** ``` Thisfundrelatestodonationsforthestudiobarrefurbishment.Thebalancewillfundfuturedepreciation of fixed assets purchased by the donation. ``` ## `Anonymous Classical Music Events` ``` This donation was received to pay towards the cost of classical music event. ``` ## `Light Up 1812 Match Funded Project` ``` This fund relates to grantsreceived for the LightUp 1812 project. The balancewill fund futuredepreciation of fixed assets purchased by the grant. ``` ## `RDC Young Art Leaders` ``` This donation was received to pay towards costs of the 'Young Art Leaders' project. ``` ## `Co-Op Community Fund` ``` This donation was received to pay towards costs of the Youth Theatre. ``` ## `NYCC` ``` Two grantswere receivedtowards2023/24.The firstwas to be usedfor the 'HelmsleyArts Collective'and the second for 'Creative Connections'. ``` ## `The Gillham Charitable Trust and Yorkshire Music Future Fund` ``` These donations were received to pay towards the cost of the Jekyll and Hyde performance. ``` ## **`16. RELATED PARTY DISCLOSURES`** ``` The following donations were made by Trustees to the charity during the year: ``` |`Helen Sheard`|**`£5,428`**| |---|---| |`Jake Duncombe Helmsley Estate`|**`£1,000`**| |`John Lane`|**`£17`**| |`Rhys Jones`|**`£200`**| |`Jean Sheridan`|**`£474`**| |`Martin Vander Weyer`|**`£11,500`**| ## **`17. ULTIMATE CONTROLLING PARTY`** ``` Due to the diverse nature of the membership, no one member has control over the company. ``` ``` Page 22 ``` ``` Old Meeting House Trust ``` ## **`Detailed Statement of Financial Activities`** ## **`for the Year Ended 31 March 2024`** |**`INCOME AND ENDOWMENTS`**
**`Donations and legacies`**
`Donations`
`Grants`
**`Other trading activities`**
`Fundraising`
`100 Club lottery`
**`Investment income`**
`Deposit account interest`
**`Charitable activities`**
`Live performance ticket sales`
`Cinema/live screening ticket sales`
`Subscriptions`
`Rent and room hire`
`Bar`
`Cafe`
`Exhibition commission`
`Sundry income`
**`Total incoming resources`**
**`EXPENDITURE`**
**`Other trading activities`**
`Publicity and marketing`
**`Charitable activities`**
`Bar`
`Cafe`
`Live performance events`
`Cinema/live screening events`
**`Other`**
`Accountancy`
`Carried forward`|`2024`
`£`
**`58,253`**
**`14,966`**
**`73,219`**
**`9,184`**
**`2,148`**
**`11,332`**
**`778`**
**`124,908`**
**`23,423`**
**`13,738`**
**`19,197`**
**`30,516`**
**`5,308`**
**`2,720`**
**`326`**
**`220,136`**
**`305,465`**
**`14,028`**
**`13,387`**
**`1,860`**
**`119,347`**
**`17,451`**
**`152,045`**
**`4,005`**
**`4,005`**|`2023`
`£`
`78,127`
`7,340`| |---|---|---| |||`85,467`
`1,233`
`2,121`| |||`3,354`
`1,499`
`93,700`
`24,982`
`14,395`
`15,403`
`22,817`
`5,373`
`911`
`468`| |||`178,049`| |||`268,369`
`19,782`
`11,068`
`1,607`
`96,061`
`17,299`| |||`126,035`
`3,815`
`3,815`| ``` This page does not form part of the statutory financial statements ``` ``` Page 23 ``` ``` Old Meeting House Trust ``` ## **`Detailed Statement of Financial Activities`** ## **`for the Year Ended 31 March 2024`** |**`Other`**
`Brought forward`
`Professional fees`
`Depreciation`
`Repairs and maintenance`
`Salaries and subcontractors`
`Pensions`
`Insurance`
`Telephone and postage`
`Rent,rates and water`
`Heat and light`
`Sundry expenses`
`Credit card charges`
`Total resources expended`
**`Net expenditure before gains and losses`**
**`Recognised gains and losses`**
`Increase/(decrease) in fixed asset investments`
`values`
**`Net expenditure`**|`2024`
`£`
**`4,005`**
**`1,619`**
**`21,506`**
**`12,277`**
**`87,051`**
**`1,555`**
**`4,320`**
**`3,771`**
**`992`**
**`10,559`**
**`6,750`**
**`7,859`**
**`162,264`**
**`328,337`**
**`(22,872)`**
**`1,938`**
**`(20,934)`**|`2023`
`£`
`3,815`
`1,536`
`27,511`
`9,945`
`90,907`
`1,507`
`4,437`
`4,094`
`6,728`
`10,503`
`8,756`
`6,856`
`176,595`
`322,412`
`(54,043)`
`(3,446)`
`(57,489)`| |---|---|---| ``` This page does not form part of the statutory financial statements ``` ``` Page 24 ```