REGISTERED COMPANY NUMBER: 03200475 (England and Wales)
REGISTERED CHARITY NUMBER: 1058130
Trustees' Report and
Unaudited Financial Statements
for the Year Ended 31 March 2023
for
Old Meeting House Trust
Hardcastle France
Chartered Accountants
30 Yorkersgate
Malton
North Yorkshire
YO17 7AW
Old Meeting House Trust
Contents of the Financial Statements for the Year Ended 31 March 2023
|
Page |
Trustees' Report |
1 to 6 |
Independent Examiner's Report |
7 |
Statement of Financial Activities |
8 |
Balance Sheet |
9 to 10 |
Notes to the Financial Statements |
11 to 19 |
Detailed Statement of Financial Activities |
20 to 21 |
Old Meeting House Trust
Trustees' Report for the Year Ended 31 March 2023
TheTrustees,whoarealsodirectorsofthecharityforthepurposesoftheCompaniesAct2006,presenttheir report
withthefinancialstatementsofthecharityfortheyearended31March2023.TheTrusteeshaveadopted the
provisionsofAccountingandReportingbyCharities:StatementofRecommendedPracticeapplicableto charities
preparingtheiraccountsinaccordancewiththeFinancialReportingStandardapplicableintheUKandRepublic of
Ireland (FRS 102) (effective 1 January 2015).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The objectsof the Charityas set outin its MemorandumandArticlesof Associationare:"...tofoster,promoteand to
increaseamongstthegeneralpublictheknowledgeandappreciationofart,musicandliteratureandfor those
purposesto promote and to organiseart exhibitions,music recitals and concerts,poetry recitalsand readings, lectures
andfilmsuponartistic,musicalandliterarysubjectsandsuchotheractivitiesasarecalculatedtoassistin the
attainment of the said purposes".
TheseobjectsarepursuedthroughthedevelopmentandoperationofHelmsleyArtsCentreinHelmsley, North
Yorkshire.
Public benefit
Ouraimsandobjectivesarereviewedeachyear,takingintoaccountthesuccessofeachofouractivitiesand the
benefitstheyhavebroughttothepeopleweaimtoreach.Thereviewensuresweremainfocusedonour aims,
objectivesandactivities,andachieveourstatedpurpose.We havereferredtotheguidancecontainedinthe Charity
Commission'sgeneralguidanceonpublicbenefitwhenreviewingouraimsandobjectivesandinplanning future
activities.
ACHIEVEMENT AND PERFORMANCE
Management
Theafter-effectsofpandemiclockdowns,coupledwithadifficulteconomicsituationincludingtheriseof inflation,
continuedto havean impacton audiencenumbersas well as revenuesandcostsforHelmsleyArtsCentreduring the
yearunderreview-aproblemafflictingallUKartsorganisationsbutespeciallythose,likeus,thatarenot regular
recipientsofcorefundingfromArtsCouncilEnglandorlocalgovernment.Butdespitethefinancial challenges
analysed below, the Arts Centre continued to flourish in all its broad range of activities.
Jean Kershaw MBE, a foundertrustee of the Old Meeting House Trust, died in January2023. A celebrationof Jean's life
was organisedby Jean'sfamilywithsupportfrom HAC staffandvolunteers,includingmusicandspeeches celebrating
Jean's continuousinvolvementwith HAC since the buildingwas originallyacquiredin 1985, untilthe day of her death.
Shewillbesadlymissed.ItwasagreedbyallTrusteesthattheauditoriumshouldbenamedTheJean Kershaw
Auditorium.
AnelayHartandJulieSimmondsresignedasTrustees.JoannaGardner,whohasextensiveexperiencein Human
Resources, and Gillian Garbutt OBE, an experienced fundraiser, joined the Trustees.
MembershipoftheFinanceandHumanResourcessub-committeeswasreviewedduringtheyear.Michele Hopley
resignedasVolunteerCo-ordinationafterthreeandhalfexemplaryyearsinthepost,tobesucceededby Sarah
Barker.
Helmsley Arts Centre has been greatly challengedduringand after the Covid pandemicbut thanks to the heroic efforts
of NatashaJonesandKarenGosneyandallourstaffandvolunteers,it remainsa stronginstitutionanda much-loved
hub of creative activity and entertainment for the rural district of northern Ryedale and beyond.
Page 1
Old Meeting House Trust
Trustees' Report for the Year Ended 31 March 2023
ACHIEVEMENT AND PERFORMANCE Events and Programming 1812 Theatre Company
Theplanned1812productionforApril2022wasHandbaggedbyMoiraBuffini,butduetoseveralpositivecases of
Covid-19inthecastthishadtobepostponedtoOctober.Consequentlythefirst1812productionoftheyear was
Helmsley'sWholeHistory- inTwoHalfHoursbyMartinVanderWeyerwithmusicbyKateFenton,setdesignby Sue
Wilmington,and stage managementby Erica Zarb under the directionof NatashaJones. The show was performedby a
castof14forthreenightsatHACtoanaudienceof234andatHelmsleyWalledGardenfortwonightstoa total
audienceof 352.Withfundingsupportfromthe1812Liveproject,thishighlysuccessfulbutrelativelylow-cost show
realised a profit of almost £5,000.
HandbaggedwentaheadinOctoberforfourperformancestoa totalaudienceof 175butwithverypositive reviews.
The 1812 Pantomimewas The Wizardof Oz by Alex Jackson,directedby NatashaJones and choreographedby Ashton
Armstrong.The pantoranfor10 performanceswitha totalcastof 61 children,youngpeopleandadults(U14's being
splitintotwoteams)andacrewof27.Totalticketsaleswere1336withanincomeof£17,855comparedto 1117
ticketsandanincomeof£15,003in2021.Carefulcostbudgetinghelpedgeneratea profitof£10,802,anincrease of
£1,844on2021.Thepopularityofthe1812Pantomimecontinuestogrowbutthescaleoftheorganisation involved
must be considered to ensure that it is well managed and within the team's capacity.
The February20231812productionwas DylanThomas'sUnderMilkWood,a popularscriptdirectedbyMike Martin
inHAC'sStudioBar.Twoperformancesbroughtinatotalaudienceof102peoplegeneratingaprofitof£396.As a
script-in-handradioplayperformance,thisallowedforalargecastandmeantnewmemberswerewelcomedto the
1812.
1812 Youth Theatre
InApril2022,the1812YouthTheatreGroup4tooktheirNationalTheatreConnectionsproductiontothe project's
partnertheatre,YorkTheatreRoyal,performingtheirgivenplayLikeThere'sNoTomorrowbytheBelgrade Young
Company to an audience of more than 50 in the Studio Theatre.
In June 2022,Group3 performedThe Windin the Willowsfor threenightsto a totalaudienceof 133. In March 2023,
Groups3and4performedWendy&PeterPanbyEllaHickson,withatotalcastof26childrenandyoungpeople as
well as crew supportfrom 3 seniorYT members. The productionwas a great success,sellinga totalof 305 tickets over
five performances and generating a profit of £878.
Touring Theatre
Avariedprogrammeoftouringtheatrewaspresentedthisyearinthehopeofrenewingouraudiencesafter the
pandemic.OutdoortheatrecompanyTheThreeInchfoolswerewelcomedbackwithtwoproductions,Twelfth Night
andGunpowderPlotfortwonightsatHelmsleyWalledGardenwithatotalprofitof£1,224,makingthesethe most
financially successful touring theatre events of the year.
Unfortunately,sales for touringtheatreat HAC were low overalldespitewell-knowntitlessuch as King Lear and Great
Expectationsfromhigh-qualitycompanies.Buildingnewtheatreaudienceswillcontinuetobeachallengeand will
requireareductioninthenumberoftheatreeventsprogrammedtofocuscapacityandattentiononpromotion of
fewer events.
OurfamilytheatreprogrammehadmoresuccesswithgoodaudiencesforLittleRedRidingHoodandThe Sleep
Pirates.Wewillcontinuetofocusononetheatreeventperschoolholiday,variedforagesuitabilitytoallowus to
engage with different age groups.
Page 2
Old Meeting House Trust
Trustees' Report for the Year Ended 31 March 2023
ACHIEVEMENT AND PERFORMANCE
Music
This year we welcomedback popularartistssuch as SnakeDavis,ClassicClapton,The MardiGras Jazz Ensemble, Remi
Harris,Gigspanner,Calan,SoundsofSimonandMegsontoencouragereturningaudiences;overall,this was
successful.Out of 19 music events in the auditorium,11 sold over 50% with five sellingmore than100 tickets. Overall
the music programme generated a profit of £3,292 in comparison to £1,001 in the previous year.
TheClassicalmusicprogrammethisyearwasofexceptionalstandardwithasell-outperformancebypianist Imogen
Cooperin February,an audienceof 107 for the HeathQuartetand 92 for internationallyrenownedpianistPaul Lewis.
TheWomeninSongeventbymezzo-sopranoHelenCharlstonandpianistEmmaAbbateattractedasmall audience
but sales across all four events totalled360 - with a combinedloss that was generouslycovered by private sponsorship
which enables our renowned classical programme to continue.
Comedy and Talks
Forthecomedyprogrammethisyear,wewelcomedbackMarkWatson,welcomedHalCruttenden,both successful
events, and hostedthree less well sold Comedy Networkevents. The decisionwas made to end the Comedy Networks
contract and focus on individual comedians.
Workshops
Wecontinuedtoprogrammeamixofworkshopsforallages,includingChristmascrafts,weaving,drama, sewing,
music,printingandphotographyforadultsanddrama,artandcraftsforchildrenandyoungpeople.A growing
numberoforganisationsareofferingworkshopsinourcommunitysoofferingavarietyofworkshopsdifferent from
the local offer is crucial to encourage audience participation.
Cinema, Screenings and Live Screenings
A total of 54 films and screeningswere held at HAC this year with 3311 tickets sold and a profitof £9,813 compared to
48filmsandscreeningsanda profitof£4,389inthepreviousyear.Thisreflectsanincreaseinaverageaudiences, to
59inthisyear.Ourwell-chosencinemaprogramme,ataccessibleticketprices,remainsakeyelementof HAC's
popularity in the local community.
Classes/Groups
Harminismusicgroupcontinuedto providemusicsessionsforparentsandyoungchildrenon Fridaymornings during
term time with participantnumbers at 80-100% of capacity- a healthyincrease followingthe reductionin numbers for
social distancing in the previous year.
HAC Choir restartedat HAC Singers in January2023 and now has a membershipof 20 regularswho meet weekly under
the direction of Jessa Liversidge.
In January2023,we welcomedArtistHannahTurlingtonto lead weeklyCreativeConnectionssessions,free of charge,
topromotecreativityandconnectingwithothermembersofthecommunityandtosupportmentalhealth and
wellbeing. Funding is being sought to cover associated costs to allow these sessions to continue in 2023.
Yoga classes were fully subscribed throughout the year.
Ryedale Writers continued, with a membership of 22 local writers.
Page 3
Old Meeting House Trust
Trustees' Report for the Year Ended 31 March 2023
ACHIEVEMENT AND PERFORMANCE
Ryedale District Council
The Ryedale DistrictCounciltechnicaltrainingcommission2021/2022ended in August 2022 with all three participants
completingthecourseandreceivingaGoldArtsAwardqualification.TheRDCCommissionfor2022/2023 was
changedfromatechnicalcoursetoaYoungArtsLeadersprogramme,followingtheresignationofour technical
managerSteveWoolmer.Fouryoungpeoplearetogainexperienceinavarietyofartsjobsandpracticesand with
placements at HAC as well as at other arts venues and with professional arts practitioners.
FINANCIAL REVIEW
Financial Review
Thisyear'saccountspresentalargenetlossof£57,489,comparedtoanear-breakevenlossof£1,529in 2021/22.
Whileitispossibletoputsomepositiveglossonthisresult,itiscertainlytheworstresultinthehistoryofthe Trust
and the structural factors behind it are a matter of fundamental concern to Trustees.
Thenetlossfigureisarrivedatafterchargingnon-cashdepreciationof£27,511(upfrom£23,733)andalosson the
valueofinvestmentsof£3,446(afterapreviousyearprofitof£13,439).Removingtheseitems,theoperating loss
wouldhave been £26,532comparedto an operatingsurplusof £8,765in 2021/22;£51,098surplusin the exceptional
Covidyearoflowrunningcostsandhighfundraisingin2020/21;£12,748surplusin2019/20;and£15,161surplus in
2018/19.
It shouldbe noted that annualdepreciationcharges have increasedby some £10,000 per year since 2020 as a result of
the auditorium and technical refurbishment, at a capital cost of around £100,000.
Underlyingallthisis,first,thelingeringreluctanceofaudiences,particularlyolderagegroups,toreturnto public
spacesafterthepandemic:boxofficetakingswereslowforthefirsthalfoftheyearunderreview,pickingup from
Octoberonwards.Secondly,overheadcostshaveinflateddespiteourstrictcontrolsandfrugalpractices. Broadly
speaking, we returned to 2019/20 levels of trading income but with significantly higher running costs.
Thirdly,althoughwecontinuetoattractstrongsupportfromlocalbenefactors,fundraisingisboundtobe more
challengingininflationarytimes- andtheannualgaptobefilledbyfundraisinghasincreased,ratherthan gradually
shrinking as we have so often wished.
Meanwhile,we are delightedwith the result of our refurbishmentprogrammeand continuingminor improvements to
thebuildingandgarden,butthesehavedepletedourreserves:investmentsandcashstoodat£49,160atthe year
end,comparedtoanunusuallyhigh£116,990atthepreviousyear-end.Somewherebetweenthetwo, £75-80,000,
would be a normal and healthy level.
ThemorepositiveslantisthatsinceOctober2022wehavetradedandfundraisedataroundcash-breakeven levels;
andthatattheendoftheyearunderreviewwewereabletoidentifysignificantcostssavings(inboxoffice paid
hours, marketing spend and rent for storage space) to be implemented in 2023/24.
Lookingforward,theTrusteeshaveseriousconcernsthatsqueezedhouseholdspendingwillcontinueto affect
audiencenumbers,box office income and donationswhile some costs will inevitablycontinueto rise. We will strive to
keepcoststight,marketingwellfocusedandprogrammingattunedtowhatweknowworksforourcommunity. We
will also continue to rely on the generosity of our patrons and benefactors.
But we must be awarethatourreservesare dwindlingandthatourstatusas a 'goingconcern'may be in doubtif we
failtosteadytheshipandfindnewsourcesofincome.Thesematterswillremainundercontinuousreview,both in
trustees' meetings and in discussion with our auditors.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governance
The Charity is a charitable trust which operates under the terms of its Memorandum and Articles of Association.
Page 4
Old Meeting House Trust
Trustees' Report for the Year Ended 31 March 2023
STRUCTURE, GOVERNANCE AND MANAGEMENT
Appointment of Trustees
TheTrustees(exceptthosenominatedbyNorthYorkshireCouncilandHelmsleyTownCouncil)areappointedat the
annualgeneralmeetingforafixedperiodofthreeyearsbynominationbyavotingmemberorrecommendation by
theexistingTrustees,followedbyavoteofagreementbyallvotingmemberspresent.Trusteesmayservea second
three-yeartermifdulyre-appointedattheannualgeneralmeeting,andafurthertermorterms,likewiseif duly
re-appointed,if theircontributionto the work and governanceof the Charityis consideredby theirfellowTrustees to
be exceptional.
The Trustees are the directors of the company.
Organisation
ThegoverningbodyoftheTrustistheBoardofTrustees.Itisresponsibleforensuringthattheobjectivesof the
CharityareeffectivelyachievedintheactivitiesoftheHelmsleyArtsCentre.ForthatpurposetheBoardemploys an
ArtisticDirectortoberesponsibletoitformanagingtheoperation,activitiesanddevelopmentoftheCentreand to
lead a team responsibleto her of part-timepaidand volunteeradministrative,marketing,technicaland programming
staff.Thisteamissupportedbyalargebodyofvolunteers.TheFriendsofHelmsleyArtsCentreareloyal supporters
who pay an annual subscription.
Trustee induction and training
NewTrusteesareinvitedtoobservebusinessconductedatameetingandareissuedwithdetailsregarding the
Charity'spolicies,constitutionandprocedures,andthedutiesandresponsibilitiesof Trustees.Further improvements
to trustee induction and training are currently being implemented.
Risk management
TheTrusteescontinuallymonitortheexposuretomajorrisksbypersonalinvolvementintherunningofthe Trust,
bothfinanciallyandpractically.ThemajorriskstowhichtheCharityisexposedhavebeenidentifiedand systems
establishedtomitigatethoserisks.Trusteesareacutelyawareofthefinancialriskshighlightedaboveandof the
continuing need for fundraising to close the gap between trading income and running costs.
SafeguardingpolicywasreviewedandanupdatedversionuploadedontothewebsiteinDecember2021 and
distributed to relevant staff.
A Health and Safety Review is completed annually by Lighthouse, a specialist company.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
03200475 (England and Wales)
Registered Charity number
1058130
Registered office
Helmsley Arts Centre
Meeting House Court
Helmsley
York
North Yorkshire
YO62 5DW
Page 5
Old Meeting House Trust
Trustees' Report
for the Year Ended 31 March 2023
Trustees
S Arnold
N Butcher
J B Duncombe
A C W Hart (resigned 12.9.22)
J Kershaw (resigned 5.1.23)
J R Lane
P Nicoll (resigned 12.9.22)
J M S Simmonds (resigned 6.1.23)
M V Weyer
H Sheard
H Linley
C G H Belsom
G Garbutt (appointed 12.9.22)
J Gardner (appointed 12.9.22)
Company Secretary
W J Sheridan
Independent Examiner
Hardcastle France
Chartered Accountants
30 Yorkersgate
Malton
North Yorkshire
YO17 7AW
Advisors |
|
Accountants: |
Hardcastle France |
|
Chartered Accountants |
|
30 Yorkersgate |
|
Malton YO17 7AW |
Bankers: |
Barclays Bank Plc |
|
1-2 Market Place |
|
Helmsley |
|
York YO62 5BH |
Solicitors: |
Rollits |
|
Rowntree Wharf |
|
Navigation Road |
|
York YO1 9WE |
CONCLUSION
All in all, we are pleasedto have adjustedonce more so effectivelyto the increasingeconomicpressuresthat beset us
andhavethusbeenabletomaintainandevenincreasethewiderangeandhighstandardoftheactivities we
promote.
Approved by order of the board of trustees on 26 July 2023 and signed on its behalf by:
H Sheard - Trustee
Page 6
Independent Examiner's Report to the Trustees of
Old Meeting House Trust
Independent examiner's report to the trustees of Old Meeting House Trust ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.
Responsibilities and basis of report
As the charity'strusteesof the Company(andalsoits directorsfor the purposesof companylaw)youare responsible
for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfiedmyself that the accountsof the Companyare not requiredto be auditedunder Part 16 of the 2006 Act
andareeligibleforindependentexamination,Ireportinrespectofmyexaminationofyourcharity'saccounts as
carriedoutunderSection145oftheCharitiesAct2011('the2011Act').IncarryingoutmyexaminationI have
followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
Since yourcharity'sgross incomeexceeded£250,000yourexaminermust be a member of a listedbody.I can confirm
thatI am qualifiedto undertakethe examinationbecauseI am a member of the Instituteof CharteredAccountants in
England and Wales, which is one of the listed bodies.
Ihavecompletedmyexamination.Iconfirmthatnomattershavecometomyattentioninconnectionwith the
examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
Ihavenoconcernsandhavecomeacrossnoothermattersinconnectionwiththeexaminationtowhich attention
should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
L Dawson ACA CTA FMAAT
Hardcastle France
Chartered Accountants
30 Yorkersgate
Malton
North Yorkshire
YO17 7AW
27 July 2023
Page 7
Old Meeting House Trust
Statement of Financial Activities
for the Year Ended 31 March 2023
Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
74,517
Charitable activities
Other
250
Live performance ticket sales
93,700
Cinema/live screening ticket sales
24,982
Subscriptions
14,395
Bar takings
22,817
Cafe takings
5,373
Rent and room hire
15,403
Exhibition commission
911
Sundry income
218
Other trading activities
2
3,354
Investment income
3
1,499
Total
257,419
EXPENDITURE ON
Fundraising, publicity and marketing
19,782
Charitable activities
Cost of live performances events
82,661
Cost of cinema/live screening events
17,299
Bar expenses
12,730
Cafe expenses
2,395
Other
161,677
Total
296,544
Net gains/(losses) on investments
(3,446)
NET INCOME/(EXPENDITURE)
(42,571)
RECONCILIATION OF FUNDS
Total funds brought forward
160,525
TOTAL FUNDS CARRIED FORWARD
117,954 |
Restricted
funds
£
10,950
-
-
-
-
-
-
-
-
-
-
-
10,950
-
10,950
-
-
-
14,918
25,868
-
(14,918)
373,061
358,143 |
2023
Total
funds
£
85,467
250
93,700
24,982
14,395
22,817
5,373
15,403
911
218
3,354
1,499
268,369
19,782
93,611
17,299
12,730
2,395
176,595
322,412
(3,446)
(57,489)
533,586
476,097 |
2022
Total
funds
£
129,458
-
69,587
12,472
11,973
12,646
3,525
9,281
728
151
9,377
3,409
262,607
11,641
86,171
10,768
5,842
1,245
161,908
277,575
13,439
(1,529)
535,115
533,586 |
|
|
|
|
The notes form part of these financial statements
Page 8
Old Meeting House Trust
Balance Sheet
31 March 2023
Unrestricted
funds
Notes
£
FIXED ASSETS
Tangible assets
9
95,309
CURRENT ASSETS
Stocks
10
2,450
Debtors
11
3,180
Investments
12
30,903
Cash at bank and in hand
18,257
54,790
CREDITORS
Amounts falling due within one year
13
(32,145)
NET CURRENT ASSETS
22,645
TOTAL ASSETS LESS CURRENT LIABILITIES
117,954
NET ASSETS
117,954
FUNDS
15
Unrestricted funds
Restricted funds
TOTAL FUNDS |
Restricted
funds
£
358,143
-
-
-
-
-
-
-
358,143
358,143 |
2023
Total
funds
£
453,452
2,450
3,180
30,903
18,257
54,790
(32,145)
22,645
476,097
476,097
117,954
358,143
476,097 |
2022
Total
funds
£
443,777
1,700
2,229
84,349
32,641
120,919
(31,110)
89,809
533,586
533,586
160,525
373,061
533,586 |
|
|
|
|
The charitablecompanyis entitledto exemptionfrom audit under Section477 of the CompaniesAct 2006 for the year
ended 31 March 2023.
Themembershavenotrequiredthecompanytoobtainanauditofitsfinancialstatementsfortheyear ended
31 March 2023 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
continued...
Page 9
Old Meeting House Trust
Balance Sheet - continued
31 March 2023
Thesefinancialstatementshavebeenpreparedinaccordancewiththeprovisionsapplicabletocharitable companies
subject to the small companies regime.
ThefinancialstatementswereapprovedbytheBoardofTrusteesandauthorisedforissueon26July2023and were
signed on its behalf by:
H Sheard - Trustee
The notes form part of these financial statements
Page 10
Old Meeting House Trust
Notes to the Financial Statements for the Year Ended 31 March 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financialstatementsof the charitablecompany,whichis a publicbenefitentityunderFRS 102,have been
preparedinaccordancewiththeCharitiesSORP(FRS102)'AccountingandReportingbyCharities: Statement
ofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordancewiththe Financial
ReportingStandardapplicablein the UK and Republicof Ireland(FRS 102) (effective1 January2019)', Financial
ReportingStandard102 'The FinancialReportingStandardapplicablein the UK and Republicof Ireland'and the
Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All incomeis recognisedin the Statementof FinancialActivitiesoncethe charityhasentitlementto the funds,
it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructiveobligationcommitting the
charitytothatexpenditure,itisprobablethatatransferofeconomicbenefitswillberequiredin settlement
andtheamountof theobligationcanbe measuredreliably.Expenditureis accountedforonanaccruals basis
andhas been classifiedunderheadingsthataggregateall costrelatedto the category.Wherecostscannot be
directlyattributedtoparticularheadingstheyhavebeenallocatedtoactivitiesonabasisconsistentwith the
use of resources.
Tangible fixed assets
Depreciationis providedat the followingannualrates in orderto write off each asset over its estimated useful
life.
Improvements to property- 2% on cost
Plant and machinery- 25% on cost and 10% on cost
Stocks
Stocks are valued at the lower of cost or net realisablevalue, after making due allowancefor obsoleteand slow
moving items.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsofthe charity.
Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Designated funds represent unrestricted funds raised and set aside by the Trustees for specific purposes.
Furtherexplanationofthenatureandpurposeofeachfundisincludedinthenotestothe financial
statements.
continued...
Page 11
Old Meeting House Trust
Notes to the Financial Statements - continued
for the Year Ended 31 March 2023
2. OTHER TRADING ACTIVITIES
2. |
OTHER TRADING ACTIVITIES |
|
|
|
|
2023 |
2022 |
|
|
£ |
£ |
|
Fundraising |
1,233 |
7,057 |
|
100 Club lottery |
2,121 |
2,320 |
|
|
3,354 |
9,377 |
3. |
INVESTMENT INCOME |
|
|
|
|
2023 |
2022 |
|
|
£ |
£ |
|
Deposit account interest |
1,499 |
3,409 |
4. |
NET INCOME/(EXPENDITURE) |
|
|
|
Net income/(expenditure) is stated after charging/(crediting): |
|
|
|
|
2023 |
2022 |
|
|
£ |
£ |
|
Depreciation - owned assets |
27,510 |
23,734 |
5. TRUSTEES' REMUNERATION AND BENEFITS
Therewerenotrustees'remunerationorotherbenefitsfortheyearended31March2023norforthe year
ended 31 March 2022.
Trustees' expenses
Trustees' expenses paid for the year ended 31 March 2023 totalled £nil (2022: £nil).
6. STAFF COSTS
The average monthly number of employees during the year was as follows:
Management and administration
Box office
Artistic director |
2023
3
3
1
7 |
2022
3
3
1 |
|
|
7 |
No employees received emoluments in excess of £60,000.
continued...
Page 12
Old Meeting House Trust
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
funds
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
90,421
Charitable activities
Live performance ticket sales
69,587
Cinema/live screening ticket sales
12,472
Subscriptions
11,973
Bar takings
12,646
Cafe takings
3,525
Rent and room hire
9,281
Exhibition commission
728
Sundry income
151
Other trading activities
9,377
Investment income
3,409
Total
223,570
EXPENDITURE ON
Fundraising, publicity and marketing
11,641
Charitable activities
Cost of live performances events
67,134
Cost of cinema/live screening events
10,768
Bar expenses
5,842
Cafe expenses
1,245
Other
146,990
Total
243,620
Net gains on investments
13,439
NET INCOME/(EXPENDITURE)
(6,611)
RECONCILIATION OF FUNDS
Total funds brought forward
167,136
TOTAL FUNDS CARRIED FORWARD
160,525 |
Restricted
funds
£
39,037
-
-
-
-
-
-
-
-
-
-
39,037
-
19,037
-
-
-
14,918
33,955
-
5,082
367,979
373,061 |
Total
funds
£
129,458
69,587
12,472
11,973
12,646
3,525
9,281
728
151
9,377
3,409
262,607
11,641
86,171
10,768
5,842
1,245
161,908
277,575
13,439
(1,529)
535,115
533,586 |
|
|
|
continued...
Page 13
Old Meeting House Trust
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
8. INDEPENDENT EXAMINER'S REMUNERATION
The Independent Examiner's fee for the year was £3,815 (2022: £3,635).
9. TANGIBLE FIXED ASSETS
Improvements
to
property
£
COST
At 1 April 2022
612,905
Additions
137
Disposals
-
At 31 March 2023
613,042
DEPRECIATION
At 1 April 2022
242,492
Charge for year
12,260
Eliminated on disposal
-
At 31 March 2023
254,752
NET BOOK VALUE
At 31 March 2023
358,290
At 31 March 2022
370,413
10.
STOCKS
Stocks
11.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
12.
CURRENT ASSET INVESTMENTS
Unlisted investments |
Plant and
machinery
£
274,539
37,048
(800)
310,787
201,175
15,250
(800)
215,625
95,162
73,364
2023
£
2,450
2023
£
3,180
2023
£
30,903 |
Totals
£
887,444
37,185
(800)
923,829
443,667
27,510
(800)
470,377
453,452
443,777
2022
£
1,700
2022
£
2,229
2022
£
84,349 |
|
|
|
InvestmentsarestatedatmarketvalueattheBalanceSheetdateandarerepresentedbyCOIF Charities
Investment Fund income units.
continued...
Page 14
Old Meeting House Trust
Notes to the Financial Statements - continued
for the Year Ended 31 March 2023
13. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
|
|
Hire purchase (see note 14)
Trade creditors |
2023
£
150
31,995
32,145 |
2022
£
900
30,210 |
|
|
31,110 |
14. LEASING AGREEMENTS
Minimum lease payments fall due as follows:
Net obligations repayable:
Within one year
MOVEMENT IN FUNDS
Unrestricted funds
General fund
Designated 1812 reserve
Designated financial reserve from Morley
bequest
Restricted funds
Refurbishment programme
Auditorium project
Studio Bar
Light Up 1812 Match Funded Project
TOTAL FUNDS |
At 1.4.22
£
44,979
80,546
35,000
160,525
352,967
18,160
180
1,754
373,061
533,586 |
Net
movement
in funds
£
(52,280)
9,709
-
(42,571)
(11,871)
(2,080)
(90)
(877)
(14,918)
(57,489) |
Hire purchase contracts
2023
2022
£
£
150
900
Transfers
between
At
funds
31.3.23
£
£
35,000
27,699
-
90,255
(35,000)
-
-
117,954
-
341,096
-
16,080
-
90
-
877
-
358,143
-
476,097 |
Hire purchase contracts
2023
2022
£
£
150
900
Transfers
between
At
funds
31.3.23
£
£
35,000
27,699
-
90,255
(35,000)
-
-
117,954
-
341,096
-
16,080
-
90
-
877
-
358,143
-
476,097 |
|
|
|
|
117,954
341,096
16,080
90
877 |
|
|
|
|
358,143 |
|
|
|
|
476,097 |
15. MOVEMENT IN FUNDS
continued...
Page 15
Old Meeting House Trust
Notes to the Financial Statements - continued
for the Year Ended 31 March 2023
15. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
Designated 1812 reserve
Restricted funds
Refurbishment programme
RDC creative commission
Auditorium project
Studio Bar
Classical music events
Light Up 1812 Match Funded Project
Co-Op Community Fund
RDC Young Arts Leaders
TOTAL FUNDS |
Incoming
resources
£
241,483
15,936
257,419
-
676
-
-
6,610
3,434
208
22
10,950
268,369 |
Resources
expended
£
(290,317)
(6,227)
(296,544)
(11,871)
(676)
(2,080)
(90)
(6,610)
(4,311)
(208)
(22)
(25,868)
(322,412) |
Gains and
Movement
losses
in funds
£
£
(3,446)
(52,280)
-
9,709
(3,446)
(42,571)
-
(11,871)
-
-
-
(2,080)
-
(90)
-
-
-
(877)
-
-
-
-
-
(14,918)
(3,446)
(57,489) |
|
|
|
|
Comparatives for movement in funds
Unrestricted funds
General fund
Designated 1812 reserve
Designated financial reserve from Morley
bequest
Restricted funds
Refurbishment programme
Auditorium project
Studio Bar
Light Up 1812 Match Funded Project
TOTAL FUNDS |
At 1.4.21
£
56,753
75,383
35,000
167,136
364,838
240
270
2,631
367,979
535,115 |
Net
movement
in funds
£
(11,774)
5,163
-
(6,611)
(11,871)
17,920
(90)
(877)
5,082
(1,529) |
At
31.3.22
£
44,979
80,546
35,000 |
|
|
|
160,525
352,967
18,160
180
1,754 |
|
|
|
373,061 |
|
|
|
533,586 |
continued...
Page 16
Old Meeting House Trust
Notes to the Financial Statements - continued
for the Year Ended 31 March 2023
15. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
Designated 1812 reserve
Restricted funds
Refurbishment programme
RDC creative commission
Aviva Grant
Auditorium project
Studio Bar
Classical music events
Light Up 1812 Match Funded Project
Rural Arts Grant
Co-Op Community Fund
TOTAL FUNDS |
Incoming
resources
£
212,306
11,264
223,570
-
2,616
1,911
20,000
-
7,500
2,953
2,500
1,557
39,037
262,607 |
Resources
expended
£
(237,519)
(6,101)
(243,620)
(11,871)
(2,616)
(1,911)
(2,080)
(90)
(7,500)
(3,830)
(2,500)
(1,557)
(33,955)
(277,575) |
Gains and
Movement
losses
in funds
£
£
13,439
(11,774)
-
5,163
13,439
(6,611)
-
(11,871)
-
-
-
-
-
17,920
-
(90)
-
-
-
(877)
-
-
-
-
-
5,082
13,439
(1,529) |
|
|
|
|
A current year 12 months and prior year 12 months combined position is as follows:
Unrestricted funds
General fund
Designated 1812 reserve
Designated financial reserve from Morley
bequest
Restricted funds
Refurbishment programme
Auditorium project
Studio Bar
Light Up 1812 Match Funded Project
TOTAL FUNDS |
At 1.4.21
£
56,753
75,383
35,000
167,136
364,838
240
270
2,631
367,979
535,115 |
Net
movement
in funds
£
(64,054)
14,872
-
(49,182)
(23,742)
15,840
(180)
(1,754)
(9,836)
(59,018) |
Transfers
between
funds
£
35,000
-
(35,000)
-
-
-
-
-
-
- |
At
31.3.23
£
27,699
90,255
- |
|
|
|
|
117,954
341,096
16,080
90
877 |
|
|
|
|
358,143 |
|
|
|
|
476,097 |
continued...
Page 17
Old Meeting House Trust
Notes to the Financial Statements - continued
for the Year Ended 31 March 2023
15. MOVEMENT IN FUNDS - continued
A currentyear12monthsandprioryear12monthscombinednetmovementinfunds,includedinthe above
are as follows:
Unrestricted funds
General fund
Designated 1812 reserve
Restricted funds
Refurbishment programme
RDC creative commission
Aviva Grant
Auditorium project
Studio Bar
Classical music events
Light Up 1812 Match Funded Project
Rural Arts Grant
Co-Op Community Fund
RDC Young Arts Leaders
TOTAL FUNDS |
Incoming
resources
£
453,789
27,200
480,989
-
3,292
1,911
20,000
-
14,110
6,387
2,500
1,765
22
49,987
530,976 |
Resources
expended
£
(527,836)
(12,328)
(540,164)
(23,742)
(3,292)
(1,911)
(4,160)
(180)
(14,110)
(8,141)
(2,500)
(1,765)
(22)
(59,823)
(599,987) |
Gains and
Movement
losses
in funds
£
£
9,993
(64,054)
-
14,872
9,993
(49,182)
-
(23,742)
-
-
-
-
-
15,840
-
(180)
-
-
-
(1,754)
-
-
-
-
-
-
-
(9,836)
9,993
(59,018) |
|
|
|
|
Restricted funds
The purpose of the restricted funds are as follows;
Refurbishment programme
ThisfundrelatestospecificgrantsanddonationsusedtorefurbishtheOldMeetingHouse,themajor grant
beinga lotterygrantin1995/96of £275,000.Thebalancewillfundfuturedepreciationof the refurbishments
which were originally purchased by this fund.
Piano fund
Thisfundrelatestospecificgrantsanddonationsusedtopurchasea SteinwayA piano.Thebalancewill fund
future depreciation of the piano.
Fire fund
Thisfundrelatestodonationsusedtocoverfiredamagecosts.Thebalancewillfundfuturedepreciation of
fixed assets purchased by the fire appeal fund and future fire damage costs.
Auditorium Project
Thisfundrelatestograntsusedfortheauditoriumproject.Thebalancewillfundfuturedepreciationof fixed
assets purchased by the grant.
Studio Bar
Thisfundrelatestodonationsforthestudiobarrefurbishment.Thebalancewillfundfuturedepreciation of
fixed assets purchased by the donation.
continued...
Page 18
Old Meeting House Trust
Notes to the Financial Statements - continued
for the Year Ended 31 March 2023
15. MOVEMENT IN FUNDS - continued
Classical Music Events
This donation was received to pay towards the cost of classical music event.
Light Up 1812 Match Funded Project
This fund relates to grantsreceived for the LightUp 1812 project. The balancewill fund futuredepreciation of
fixed assets purchased by the grant.
RDC Creative Commission
Thisdonationwasreceivedtopaytowardscostsofthetechnicaltheatretrainingprogramme.Dueto the
technicalmanager leaving,RDC agreed that the balanceof this grant could be used for a new projectcalled the
'Young Art Leaders'.
Co-Op Community Fund
This donation was received to pay towards costs of the Youth Theatre.
Unrestricted funds
Morley Bequest fund
ThefundarosefromabequestinJuly2004.TheTrusteesoriginallyallocated£50,000ofthebequestas a
reserve,ofwhich£15,000wastransferredtothegeneralfundintheyearto31March2016.The remaining
proceeds of £35,000 will be used for refurbishment and alterations to the Old Meeting House.
16. RELATED PARTY DISCLOSURES
The following donations were made by Trustees to the charity during the year:
Anelay Hart |
£16,001 |
Helen Sheard |
£43 |
Jake Duncombe Helmsley Estate |
£1,000 |
Jean Kershaw |
£110 |
Jean Sheridan |
£140 |
Julia Simmonds |
£3,000 |
Martin Vander Weyer |
£4,985 |
17. ULTIMATE CONTROLLING PARTY
Due to the diverse nature of the membership, no one member has control over the company.
Page 19
Old Meeting House Trust
Detailed Statement of Financial Activities for the Year Ended 31 March 2023
INCOME AND ENDOWMENTS
Donations and legacies
Donations
Grants
Other trading activities
Fundraising
100 Club lottery
Investment income
Deposit account interest
Charitable activities
Live performance ticket sales
Cinema/live screening ticket sales
Subscriptions
Rent and room hire
Bar
Cafe
Exhibition commission
Sundry income
Total incoming resources
EXPENDITURE
Other trading activities
Publicity and marketing
Charitable activities
Bar
Cafe
Live performance events
Cinema/live screening events
Other
Accountancy
Carried forward |
2023
£
78,127
7,340
85,467
1,233
2,121
3,354
1,499
93,700
24,982
14,395
15,403
22,817
5,373
911
468
178,049
268,369
19,782
11,068
1,607
96,061
17,299
126,035
3,815
3,815 |
2022
£
73,349
56,109 |
|
|
129,458
7,057
2,320 |
|
|
9,377
3,409
69,587
12,472
11,973
9,281
12,646
3,525
728
151 |
|
|
120,363 |
|
|
262,607
11,641
5,842
1,245
86,171
10,768 |
|
|
104,026
1,904
1,904 |
This page does not form part of the statutory financial statements
Page 20
Old Meeting House Trust
Detailed Statement of Financial Activities
for the Year Ended 31 March 2023
Other
Brought forward
Professional fees
Depreciation
Repairs and maintenance
Salaries and subcontractors
Pensions
Insurance
Telephone and postage
Rent,rates and water
Heat and light
Sundry expenses
Credit card charges
Total resources expended
Net expenditure before gains and losses
Recognised gains and losses
Increase/(decrease) in fixed asset investments
values
Net expenditure |
2023
£
3,815
1,536
27,511
9,945
90,907
1,507
4,437
4,094
6,728
10,503
8,756
6,856
176,595
322,412
(54,043)
(3,446)
(57,489) |
2022
£
1,904
(3,465)
23,733
17,254
85,916
1,335
4,196
4,060
5,573
9,340
7,432
4,630
161,908
277,575
(14,968)
13,439
(1,529) |
|
|
|
This page does not form part of the statutory financial statements
Page 21