**REGISTERED COMPANY NUMBER: 03200475 (England and Wales) REGISTERED CHARITY NUMBER: 1058130**
**Trustees' Report and**
**Unaudited Financial Statements for the Year Ended 31 March 2022**
**for**
**Old Meeting House Trust**
Hardcastle France Chartered Accountants 30 Yorkersgate Malton North Yorkshire YO17 7AW
**Old Meeting House Trust**
## **Contents of the Financial Statements for the Year Ended 31 March 2022**
||**Page**|
|---|---|
|**Trustees' Report**|1 to 7|
|**Independent Examiner's Report**|8|
|**Statement of Financial Activities**|9|
|**Balance Sheet**|10 to 11|
|**Notes to the Financial Statements**|12 to 21|
|**Detailed Statement of Financial Activities**|22 to 23|
**Old Meeting House Trust**
## **Trustees' Report for the Year Ended 31 March 2022**
The Trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2022. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The objects of the Charity as set out in its Memorandum and Articles of Association are: "...to foster, promote and to increase amongst the general public the knowledge and appreciation of art, music and literature and for those purposes to promote and to organise art exhibitions, music recitals and concerts, poetry recitals and readings, lectures and films upon artistic, musical and literary subjects and such other activities as are calculated to assist in the attainment of the said purposes".
These objects are pursued through the development and operation of Helmsley Arts Centre in Helmsley, North Yorkshire.
## **Public benefit**
Our aims and objectives are reviewed each year, taking into account the success of each of our activities and the benefits they have brought to the people we aim to reach. The review ensures we remain focused on our aims, objectives and activities, and achieve our stated purpose. We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning future activities.
## **ACHIEVEMENT AND PERFORMANCE**
## **Management**
Helmsley Arts Centre finally reopened its doors after the last of the pandemic closures on 16 May 2021. Government guidelines meant that track and trace procedures had to be in place to safeguard the public and staff. Audiences were hesitant in returning despite the valiant attempts by Natasha Jones, Artistic Director, and her team to produce and market a varied programme of events. Inevitably some events had to be cancelled or rearranged due to poor ticket sales - but the annual pantomime once again proved as popular as ever, drawing in much needed audiences and income.
Our new Marketing Coordinator, Sarah Kaye, joined in June 2021, working two days per week, and is a welcome addition to the team. Other staff who were furloughed during 2020 also came back to their posts including Michelle Hopley as Volunteer Coordinator and Mike Martin in the Box Office. Julia Kershaw decided not to return to her role in the Box Office and was replaced by Fern Sugden who started in July 2021. Patrick Challenor was employed as HAC's cleaner in June 2021 and is doing a very good job. All staff are now largely back to working from the HAC office since Covid restrictions were lifted.
We started the year with a healthy budget surplus due to various grants and generous donations in 2020-21. This enabled us to prioritise the upgrading of the auditorium, including a complete technical equipment and lighting upgrade and redecoration, at a project cost of some £100,000 in total. This has vastly improved the auditorium and stage area and brought up to date a technical set-up largely dating from the early 2000s; the use of LED lighting will also be energy-saving. The upgrading of technical equipment has particularly helped with the training of four young people in technical aspects of theatre for which we receive a grant from Ryedale District Council. Other improvements made during the year include the purchase of new garden furniture.
A Business Plan was completed for 2022/2025 and the Trustees and management team hope to achieve all the identified objectives in the Plan over the coming three years.
All in all, the Arts Centre performed well and made visible progress during this period, despite the exceptional external conditions of the last phase of the pandemic. Natasha Jones and Karen Gosney deserve high praise for their professionalism and commitment in managing HAC through such a difficult time.
Page 1
**Old Meeting House Trust**
## **Trustees' Report for the Year Ended 31 March 2022**
## **ACHIEVEMENT AND PERFORMANCE**
## **Events and Programming**
As noted above, this year's programming has once again been afflicted by the ongoing impact of Covid-19. HAC closed in April 2021, per Government guidelines, and our events moved online through a digital programme arranged with Rural Arts Thirsk. After reopening on 18 May 2021, the pandemic continued to have a negative impact on audience numbers, most notably in summer 2021. To continue providing arts and entertainment to our community at a time when it was least available and most needed, we opened our doors and programmed what we could, mostly cinema and live screenings, whilst doing our utmost to keep everyone safe.
## **1812 Theatre Company**
Our in-house theatre company was unable to go ahead with its planned April production, Key for Two by John Chapman and Dave Freeman, due to the closure. Consequently, the first 1812 show of the year was Absent Friends by Alan Ayckbourn in October 2021, postponed from 2020. We welcomed a new director, Duncan Lewis, and with good publicity and the benefit of a well-known play, sold 382 tickets over 5 shows generating a profit of £1,185.
The 1812 Pantomime this year was Beauty and the Beast by Tom Whalley Pantomimes. This was our first large-scale production since the 2019 pantomime and there were many challenges to overcome, including ensuring the safety of cast and crew and encouraging audiences back into a crowded auditorium. The production sold a total of 1177 tickets (-74 from 2019) over 10 performances, with income of £15,003 compared to £15,526 in 2019. Costs were kept low with the support of the Technical Training Team funded by RDC, re-using set and props and hand making costumes, plus generous paint donations from Kirkbymoorside Home Decorating Centre. The profit of £8,958 was lower than some previous years, but this show was an exceptional success in the circumstances and a morale booster for HAC, the 1812 and the whole community.
## **1812 Live**
This project was funded by HAC's 2020 Light Up HAC fundraising, plus match funding from DCMS. Four projects were chosen to be supported and produced: Keep Your Hair on Mr Musk, a play by John Lister; Funicili, Funicula - Loki in a Lift, a short audio play by Jeanette Hambidge; Helmsley - The War Years, an audio play produced from verbatim transcripts by Helena Fox and Diana Gaunt; and Helmsley's Whole History by Martin Vander Weyer. The 1812's February 2022 event was a sharing with members and friends of work produced for the 1812 Live project.
## **1812 Youth Theatre**
The 1812 Youth Theatre seniors participated in National Theatre Connections, starting in October 2021 with a Directors Weekend at the NT and culminating in performances at HAC in March and York Theatre Royal in April. The project is an excellent opportunity for 1812 YT and allows them to engage with upcoming playwrights in a professional environment. The seniors performed three shows at HAC. Groups 1 & 2 performed in the 1812 Pantomime and Group 3 began rehearsals for their Summer 2022 production.
## **Touring Theatre**
The availability of suitable touring theatre productions in 2021 was limited by pandemic constraints. Our challenge is to find high quality productions at reasonable cost and with their own the marketing support to help HAC promotion.
We increased our outdoor theatre programme in the safe environment of Helmsley Walled Garden. The Three Inch Fools company returned with two troupes performing Romeo & Juliet in June and The Mis-adventures of Robin Hood in August. This produced a significant profit under an agreement that HAC would receive a higher slice of income in return for provision of rehearsal space for the company in April/May.
The third outdoor theatre production was Orpheus, from a local theatre company, but sales for this event were low, due largely to lack of promotion by the company.
Page 2
**Old Meeting House Trust**
## **Trustees' Report for the Year Ended 31 March 2022**
## **ACHIEVEMENT AND PERFORMANCE**
Touring theatre at HAC for the remainder of the year saw moderate tickets sales. Holmes and Watson saw the highest sales and profits, Not Lady Chatterley's Lover sold and A Christmas Carol sold moderately and came close to breakeven; and new-to-HAC physical theatre company Voloz Collective brought their excellent production of The Man Who Thought He Knew too Much, but it sold poorly and made a significant loss.
## **Family Theatre**
Family theatre saw a huge contrast in sales from 9 tickets sold for online event Storm in a Teacup to 101 tickets sold for Woodland Tales with Grandad. Other shows in this category achieved moderate sales but did not contribute profits. Due to very low sales Mavis Sparkle was cancelled, the company having reported low sales across their whole tour - but for us, programming a show out of the half term period was a risk that did not pay off. Consequently, our family theatre bookings going forward will stick to holiday periods. The challenge in programming family theatre is programming for a variety of ages, babies to teens, finding high quality productions with reasonable costs, and keeping ticket sales accessible for families. The aim in future is to reduce family theatre productions back to one per holiday period, as in 2019.
## **Music**
Our music programme for this year was hugely reduced. Two music events via the digital Spring Watch programme with Rural Arts live saw huge online audiences for Snake Davis (630 households) and Cassie and Maggie (1800 households) but due to the nature of the scheme the only income was via donations of only £100. The reach of the audience was however huge - including Canada, America and Australia - so this was a positive for HAC.
Ever popular Snake Davis's live HAC performances generated the highest profits of our music events but still lower than pre-pandemic figures. New-to-HAC rock band Thunder Hammer and returning folk favourite Peter Knight, with well-known folk musician John Spiers, also produced profits.
Going forward, the aim is to include a wider range of music genres and tribute bands which bring in bigger audiences, in order to subsidise other music events with lesser known, occasionally local, solo artists.
The three classical music performances this year were pianists Kathryn Stott and Imogen Cooper, and The Barbican Quartet. Audiences are offered tickets individually or a package deal for all three. Sales across the three events totalled 187 tickets and what would otherwise have been a substantial loss on this programme was covered by generous and continuing private sponsorship. An additional classical event, the Libby Burgess Piano Masterclass and Performance was part of a nationwide 'Bach's 48' project and was offered at low cost, generating a small profit of £96.
## **Comedy**
This year's comedy programme was a mixture of online comedy events via Spring Watch, The Comedy Network events and individual comedians. The Comedy Network events produced mixed results which do not justify continue programming and we will not be renewing the contract. Gary Delaney's Work in progress shows for two nights in March 2022 sold a total of 154 tickets with a profit of £1,009. HAC was well promoted online for this event after Gary's wife Sarah Millican joined the show on the Friday evening as a surprise to everyone!
## **Workshops**
We continued to programme a variety of workshops for all ages but for most of this year these were lower capacity to encourage participants to feel safe. The majority of workshops sold over 50% capacity. Local artist Suzie Devey returned with two printing workshops in February and March. Exhibiting artists Sue Slack and Ian Cameron both led workshops during their exhibition periods. Local artist Tabitha Grove led the Dark Skies, Deckin the Halls and Origami Wreath Workshops. The Dark Skies Family Art Workshops were programmed in association with the North York Moors National Park's Dark Skies Festival and welcomed 51 children aged between 5-12 years as well as their families. The positive impact this has on HAC is huge as it allows us to increase our family audience and gain promotion support from the NYMNP.
Page 3
**Old Meeting House Trust**
## **Trustees' Report for the Year Ended 31 March 2022**
## **ACHIEVEMENT AND PERFORMANCE**
## **Cinema and Screenings**
Following our re-opening in May 2021, the Summer programme was mainly Cinema and Screenings. We screened old films, musicals, talks and music screenings at socially distant 30% capacity in order to open our doors to the community. The financial consequences of this meant that small losses were made on many screenings. However, the importance of being open and available for the community in this period was the priority as we found ourselves in a financially supported position to do so.
A total of 48 films and screenings in this financial year culminated in 1584 tickets sold, and a profit of £4389. Due to the Russian invasion of Ukraine, a Bolshoi Ballet screening in March 2022 was cancelled.
## **Classes and Groups**
The HAC Choir did not return until September 2021 and due to Covid-19 risks associated with choral singing, our mostly aged 50yrs+ participants numbers fell - from +/-40 per session pre-pandemic to +/-12. Consequently, the choir has this year made a loss of £515. We are hopeful numbers will increase again so that we can continue to run a community choir at an accessible cost.
Harminis numbers fell in Summer 2021 but increased in Autumn 2021 and by Spring 2022 the classes were full. Kate Tyson continues to run an excellent class for babies, toddlers and parents. However, due to the reduction in numbers for socially distanced capacity, Harminis made a small loss this year. We are hopeful that with full classes the session will cover costs going forward. Regardless, this is a crucial part of our programme as the only regular event/activity for under-fives as well as welcoming local families into HAC on a regular basis.
Ryedale Writers continues to be well attended with a current membership of 36 contributing an annual profit of £360. Weekly Yoga sessions are also fully subscribed.
## **Ryedale District Council**
The Ryedale District Council Creative Economy Commission received in March 2021 funded the 2021/2022 Youth Training Development Scheme at HAC in the form of a Technical Theatre Training Programme. Four participants were given places on the programme but one dropped out. The remaining three participants successfully completed the first half of their placement working on the 1812 Pantomime, and continued the second part of their placement in 2022 working on professional touring events at HAC with our Tech Manager Steve Woolmer. They are doing a Gold Arts Award qualification alongside the training. In March 2022 we were successful in our application for the 2022/2023 Creative Economy Commission to continue the Youth Training Development Scheme, for which we received £4,800.
## **Friends of HAC**
The Friends of HAC committee have been inactive during the pandemic period. The aim now is to re-energise the Friends Committee to organise fundraising events.
Page 4
**Old Meeting House Trust**
## **Trustees' Report for the Year Ended 31 March 2022**
## **FINANCIAL REVIEW**
## **Financial Review**
Following the financial result of 2020-21 - in which extraordinary fundraising and grants generated a net surplus of £48,543, despite severely reduced trading activity - we anticipated a net loss in 2021-22 which might render a combined result over the two-year period in line with our long-term pattern of performance. This has largely been the case, the year's net loss of £1,529 (after depreciation and other adjustments) creating a two-year surplus of £47,000 and leaving the Trust at the balance sheet date with some £117,000 of cash and investment reserves in hand.
Fundraising was again stronger than expected this year, surpassing the 2020-21 total and led by large personal donations including some £13,000 from Trustees. A grant of £20,000 was received from the Kirkby Foundation for completion of the auditorium project, and a further £7,391 was raised online for that project in our 21 for 21 campaign.
Trading income - afflicted by closure in the early part of the year and audience reluctance to return after we reopened - remained well below the level we would have considered normal in pre-pandemic years, while programming costs rose to cover a relatively full programme.
Overall, we can be satisfied that the Trust has survived the disruption of the pandemic in a strong financial condition. It is also notable that our overhead costs have remained firmly under control. These results enabled us to make a major investment in the auditorium refurbishment, described above.
Looking forward, the Trustees have serious concerns that in current economic circumstances of high inflation and squeezed household spending, our audience numbers and box office income are likely to remain below 2019 levels while our costs will inevitably continue to rise. The annual fundraising gap which we have so successfully filled for many years is therefore likely to grow rather than (as we always declare to be our aim) shrink. This situation, likely to endure for at least two years, is in large measure beyond our own control but meanwhile we will strive to keep costs tight and programming attuned to what we know works for our community. We will also continue to rely on the great generosity of our patrons and benefactors.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governance**
The Charity is a charitable trust which operates under the terms of its Memorandum and Articles of Association.
## **Appointment of Trustees**
The Trustees (except those nominated by the County, District and Town Councils) are appointed at the annual general meeting for a fixed period of three years by nomination by a voting member or recommendation by the existing Trustees, followed by a vote of agreement by all voting members present. Trustees may serve a second three-year term if duly re-appointed at the annual general meeting, and a further term or terms, likewise if duly re-appointed, if their contribution to the work and governance of the Charity is considered by their fellow Trustees to be exceptional.
The Trustees are the directors of the company.
This year, we welcomed one new Trustee, Chris Belsom, replacing Kate Warnock Smith who resigned due to moving out of the area.
## **Organisation**
The governing body of the Trust is the Board of Trustees. It is responsible for ensuring that the objects of the Charity are effectively achieved in the activities of the Helmsley Arts Centre. For that purpose the Board employs an Artistic Director to be responsible to it for managing the operation, activities and development of the Centre and, to that end, to lead a team responsible to her of part-time paid and volunteer administrative, marketing, technical and programming staff. This team is supported by a large body of volunteers. In addition, The Friends of Helmsley Arts Centre are loyal supporters who pay an annual subscription, while the Friends' Committee organises fund-raising activities for the Centre.
Page 5
**Old Meeting House Trust**
## **Trustees' Report for the Year Ended 31 March 2022**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Trustee induction and training**
New Trustees are invited to observe business conducted at a meeting and are issued with details regarding the Charity's policies, constitution and procedures, and the duties and responsibilities of Trustees. Further improvements to trustee induction and training are currently being implemented.
## **Risk management**
The Trustees continually monitor the exposure to major risks by personal involvement in the running of the Trust, both financially and practically. The major risks to which the Charity is exposed have been identified and systems established to mitigate those risks.
The financial risk of extreme increases in energy costs is currently a pressing concern to Trustees, and all possible means of controlling and reducing energy consumption are under review. It is the Trustees' intention to install solar panels as soon as funding permits.
Safe Guarding policy was reviewed and an updated version uploaded onto the website in December 2019 and distributed to relevant staff.
A Health and Safety Review is completed annually by Lighthouse, a specialist company.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number**
03200475 (England and Wales)
## **Registered Charity number**
1058130
## **Registered office**
Helmsley Arts Centre Meeting House Court Helmsley York North Yorkshire YO62 5DW
## **Trustees**
S Arnold N Butcher J B Duncombe A C W Hart J Kershaw J R Lane P Nicoll J M S Simmonds M L Vander Weyer H Sheard K Warnock-Smith (resigned 11.5.21) H Linley C G H Belsom (appointed 10.6.21)
## **Company Secretary**
W J Sheridan
Page 6
**Old Meeting House Trust**
## **Trustees' Report for the Year Ended 31 March 2022**
|**REFERENCE AND ADMINISTRATIVE DETAILS**||
|---|---|
|**Independent Examiner**||
|Hardcastle France||
|Chartered Accountants||
|30 Yorkersgate||
|Malton||
|North Yorkshire||
|YO17 7AW||
|**Advisors**||
|Accountants:|Hardcastle France|
||Chartered Accountants|
|Bankers:|30 Yorkersgate
Malton YO17 7AW
Barclays Bank Plc
1-2 Market Place|
|Solicitors:|Helmsley
York YO62 5BH
Rollits
Rowntree Wharf|
||Navigation Road|
||York YO1 9WE|
## **CONCLUSION**
All in all, we are pleased to have adjusted once more so effectively to the increasing economic pressures that beset us and have thus been able to maintain and even increase the wide range and high standard of the activities we promote.
Approved by order of the board of trustees on 1 August 2022 and signed on its behalf by:
H Sheard - Trustee
Page 7
**Independent Examiner's Report to the Trustees of Old Meeting House Trust**
## **Independent examiner's report to the trustees of Old Meeting House Trust ('the Company')**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2022.
## **Responsibilities and basis of report**
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of ACA, CTA, FMAAT which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
L Dawson ACA, CTA, FMAAT Hardcastle France Chartered Accountants 30 Yorkersgate Malton North Yorkshire YO17 7AW
2 August 2022
Page 8
**Old Meeting House Trust**
## **Statement of Financial Activities for the Year Ended 31 March 2022**
|Unrestricted
funds
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
**90,421**
**Charitable activities**
Live performance ticket sales
**69,587**
Cinema/live screening ticket sales
**12,472**
Subscriptions
**11,973**
Bar takings
**12,646**
Cafe takings
**3,525**
Rent and room hire
**9,281**
Exhibition commission
**728**
Sundry income
**151**
Other trading activities
2
**9,377**
Investment income
3
**3,409**
**Total**
**223,570**
**EXPENDITURE ON**
Fundraising, publicity and marketing
**11,641**
**Charitable activities**
Cost of live performances events
**67,134**
Cost of cinema/live screening events
**10,768**
Bar expenses
**5,842**
Cafe expenses
**1,245**
Other
**146,990**
**Total**
**243,620**
Net gains on investments
**13,439**
**NET INCOME/(EXPENDITURE)**
**(6,611)**
**RECONCILIATION OF FUNDS**
Total funds brought forward
**167,136**
**TOTAL FUNDS CARRIED FORWARD**
**160,525**|Restricted
funds
£
**39,037**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**39,037**
**-**
**19,037**
**-**
**-**
**-**
**14,918**
**33,955**
**-**
**5,082**
**367,979**
**373,061**|**2022**
**Total**
**funds**
**£**
**129,458**
**69,587**
**12,472**
**11,973**
**12,646**
**3,525**
**9,281**
**728**
**151**
**9,377**
**3,409**
**262,607**
**11,641**
**86,171**
**10,768**
**5,842**
**1,245**
**161,908**
**277,575**
**13,439**
**(1,529)**
**535,115**
**533,586**|2021
Total
funds
£
126,217
7,686
5,376
8,055
1,494
634
1,322
-
732
49,621
2,877
204,014
2,303
32,360
4,823
1,807
151
128,993
170,437
14,966
48,543
486,572
535,115|
|---|---|---|---|
The notes form part of these financial statements
Page 9
## **Old Meeting House Trust**
## **Balance Sheet**
## **31 March 2022**
|Unrestricted
funds
Notes
£
**FIXED ASSETS**
Tangible assets
9
**70,716**
**CURRENT ASSETS**
Stocks
10
**1,700**
Debtors
11
**2,229**
Investments
12
**84,349**
Cash at bank and in hand
**32,641**
**120,919**
**CREDITORS**
Amounts falling due within one year
13
**(31,110)**
**NET CURRENT ASSETS**
**89,809**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**160,525**
**CREDITORS**
Amounts falling due after more than one year
14
**-**
**NET ASSETS**
**160,525**
**FUNDS**
16
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Restricted
funds
£
**373,061**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**373,061**
**-**
**373,061**|**2022**
**Total**
**funds**
**£**
**443,777**
**1,700**
**2,229**
**84,349**
**32,641**
**120,919**
**(31,110)**
**89,809**
**533,586**
**-**
**533,586**
**160,525**
**373,061**
**533,586**|2021
Total
funds
£
404,084
1,201
3,881
138,910
36,259
180,251
(48,320)
131,931
536,015
(900)
535,115
167,136
367,979
535,115|
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2022.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2022 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
continued...
Page 10
**Old Meeting House Trust**
## **Balance Sheet - continued 31 March 2022**
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 1 August 2022 and were signed on its behalf by:
H Sheard - Trustee
The notes form part of these financial statements
Page 11
**Old Meeting House Trust**
## **Notes to the Financial Statements for the Year Ended 31 March 2022**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Improvements to property - 2% on cost Plant and machinery - 25% on cost and 10% on cost
## **Stocks**
Stocks are valued at the lower of cost or net realisable value, after making due allowance for obsolete and slow moving items.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Designated funds represent unrestricted funds raised and set aside by the Trustees for specific purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
continued...
Page 12
**Old Meeting House Trust**
## **Notes to the Financial Statements - continued**
## **for the Year Ended 31 March 2022**
|**2.**
**OTHER TRADING ACTIVITIES**
Fundraising
100 Club lottery
**3.**
**INVESTMENT INCOME**
Deposit account interest
**4.**
**NET INCOME/(EXPENDITURE)**
Net income/(expenditure) is stated after charging/(crediting):
Depreciation - owned assets|**2022**
**£**
**7,057**
**2,320**
**9,377**
**2022**
**£**
**3,409**
**2022**
**£**
**23,734**|2021
£
47,209
2,412
49,621
2021
£
2,877
2021
£
17,521|
|---|---|---|
## **5. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021.
## **Trustees' expenses**
Trustees' expenses paid for the year ended 31 March 2022 totalled £nil (2021: £nil).
## **6. STAFF COSTS**
The average monthly number of employees during the year was as follows:
|Management and administration
Box office
Artistic director|**2022**
**3**
**3**
**1**
**7**|2021
3
1
-
4|
|---|---|---|
No employees received emoluments in excess of £60,000.
continued...
Page 13
**Old Meeting House Trust**
## **Notes to the Financial Statements - continued**
## **for the Year Ended 31 March 2022**
## **7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|Unrestricted
funds
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
118,237
**Charitable activities**
Live performance ticket sales
7,686
Cinema/live screening ticket sales
5,376
Subscriptions
8,055
Bar takings
1,494
Cafe takings
634
Rent and room hire
1,322
Sundry income
732
Other trading activities
49,621
Investment income
2,877
**Total**
196,034
**EXPENDITURE ON**
Fundraising, publicity and marketing
2,303
**Charitable activities**
Cost of live performances events
27,888
Cost of cinema/live screening events
4,823
Bar expenses
1,807
Cafe expenses
151
Other
116,075
**Total**
153,047
Net gains on investments
14,966
**NET INCOME/(EXPENDITURE)**
57,953
**RECONCILIATION OF FUNDS**
Total funds brought forward
109,183
**TOTAL FUNDS CARRIED FORWARD**
167,136|Restricted
funds
£
7,980
-
-
-
-
-
-
-
-
-
7,980
-
4,472
-
-
-
12,918
17,390
-
(9,410)
377,389
367,979|Total
funds
£
126,217
7,686
5,376
8,055
1,494
634
1,322
732
49,621
2,877
204,014
2,303
32,360
4,823
1,807
151
128,993
170,437
14,966
48,543
486,572
535,115|
|---|---|---|
continued...
Page 14
**Old Meeting House Trust**
## **Notes to the Financial Statements - continued for the Year Ended 31 March 2022**
## **8. INDEPENDENT EXAMINER'S REMUNERATION**
The Independent Examiner's fee for the year was £3,635 (2021: £3,530).
## **9. TANGIBLE FIXED ASSETS**
|Improvements
to
property
£
**COST**
At 1 April 2021
**612,905**
Additions
**-**
At 31 March 2022
**612,905**
**DEPRECIATION**
At 1 April 2021
**230,233**
Charge for year
**12,259**
At 31 March 2022
**242,492**
**NET BOOK VALUE**
At 31 March 2022
**370,413**
At 31 March 2021
382,672
**10.**
**STOCKS**
Stocks
**11.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade debtors
**12.**
**CURRENT ASSET INVESTMENTS**
Unlisted investments|Plant and
machinery
£
**211,112**
**63,427**
**274,539**
**189,700**
**11,475**
**201,175**
**73,364**
21,412
**2022**
**£**
**1,700**
**2022**
**£**
**2,229**
**2022**
**£**
**84,349**||Totals
£
**824,017**
**63,427**
**887,444**
**419,933**
**23,734**
**443,667**
**443,777**
404,084
2021
£
1,201
2021
£
3,881
2021
£
138,910|
|---|---|---|---|
Investments are stated at market value at the Balance Sheet date and are represented by COIF Charities Investment Fund income units.
continued...
Page 15
**Old Meeting House Trust**
## **Notes to the Financial Statements - continued for the Year Ended 31 March 2022**
|**13.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Hire purchase (see note 15)
Trade creditors
**14.**
**CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR**
Hire purchase (see note 15)
**15.**
**LEASING AGREEMENTS**
Minimum lease payments fall due as follows:
Net obligations repayable:
Within one year
Between one and five years
**16.**
**MOVEMENT IN FUNDS**
At 1.4.21
£
**Unrestricted funds**
General fund
**56,753**
Designated 1812 reserve
**75,383**
Designated financial reserve from Morley
bequest
**35,000**
**167,136**
**Restricted funds**
Refurbishment programme
**364,838**
Auditorium project
**240**
Studio Bar
**270**
Light Up 1812 Match Funded Project
**2,631**
**367,979**
**TOTAL FUNDS**
**535,115**|**2022**
2021
**£**
£
**900**
900
**30,210**
47,420
**31,110**
48,320
**2022**
2021
**£**
£
**-**
900
**Hire purchase contracts**
**2022**
2021
**£**
£
**900**
900
**-**
900
**900**
1,800
Net
movement
At
in funds
31.3.22
£
£
**(11,774)**
**44,979**
**5,163**
**80,546**
**-**
**35,000**
**(6,611)**
**160,525**
**(11,871)**
**352,967**
**17,920**
**18,160**
**(90)**
**180**
**(877)**
**1,754**
**5,082**
**373,061**
**(1,529)**
**533,586**|
|---|---|
continued...
Page 16
**Old Meeting House Trust**
## **Notes to the Financial Statements - continued for the Year Ended 31 March 2022**
## **16. MOVEMENT IN FUNDS - continued**
Net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
Designated 1812 reserve
**Restricted funds**
Refurbishment programme
RDC creative commission
Aviva Grant
Auditorium project
Studio Bar
Classical music events
Light Up 1812 Match Funded Project
Rural Arts Grant
Co-Op Community Fund
**TOTAL FUNDS**
**Comparatives for movement in funds**
**Unrestricted funds**
General fund
Designated 1812 reserve
Designated financial reserve from Morley
bequest
**Restricted funds**
Refurbishment programme
Auditorium project
Studio Bar
Light Up 1812 Match Funded Project
**TOTAL FUNDS**|Incoming
resources
£
**212,306**
**11,264**
**223,570**
**-**
**2,616**
**1,911**
**20,000**
**-**
**7,500**
**2,953**
**2,500**
**1,557**
**39,037**
**262,607**|Resources
expended
£
**(237,519)**
**(6,101)**
**(243,620)**
**(11,871)**
**(2,616)**
**(1,911)**
**(2,080)**
**(90)**
**(7,500)**
**(3,830)**
**(2,500)**
**(1,557)**
**(33,955)**
**(277,575)**
At 1.4.20
£
(1,326)
75,509
35,000
109,183
376,709
320
360
-
377,389
486,572|Gains and
Movement
losses
in funds
£
£
**13,439**
**(11,774)**
**-**
**5,163**
**13,439**
**(6,611)**
**-**
**(11,871)**
**-**
**-**
**-**
**-**
**-**
**17,920**
**-**
**(90)**
**-**
**-**
**-**
**(877)**
**-**
**-**
**-**
**-**
**-**
**5,082**
**13,439**
**(1,529)**
Net
movement
At
in funds
31.3.21
£
£
58,079
56,753
(126)
75,383
-
35,000
57,953
167,136
(11,871)
364,838
(80)
240
(90)
270
2,631
2,631
(9,410)
367,979
48,543
535,115|
|---|---|---|---|
continued...
Page 17
**Old Meeting House Trust**
## **Notes to the Financial Statements - continued**
## **for the Year Ended 31 March 2022**
## **16. MOVEMENT IN FUNDS - continued**
Comparative net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
Designated 1812 reserve
**Restricted funds**
Refurbishment programme
Aviva Grant
Auditorium project
Studio Bar
NYCC Hearing Loop Grant
Light Up 1812 Match Funded Project
**TOTAL FUNDS**|Incoming
resources
£
193,190
2,844
196,034
-
40
-
-
1,500
6,440
7,980
204,014|Resources
expended
£
(150,077)
(2,970)
(153,047)
(11,871)
(40)
(80)
(90)
(1,500)
(3,809)
(17,390)
(170,437)|Gains and
Movement
losses
in funds
£
£
14,966
58,079
-
(126)
14,966
57,953
-
(11,871)
-
-
-
(80)
-
(90)
-
-
-
2,631
-
(9,410)
14,966
48,543|
|---|---|---|---|
A current year 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**
General fund
Designated 1812 reserve
Designated financial reserve from Morley
bequest
**Restricted funds**
Refurbishment programme
Auditorium project
Studio Bar
Light Up 1812 Match Funded Project
**TOTAL FUNDS**|At 1.4.20
£
(1,326)
75,509
35,000
109,183
376,709
320
360
-
377,389
486,572|Net
movement
in funds
£
46,305
5,037
-
51,342
(23,742)
17,840
(180)
1,754
(4,328)
47,014|At
31.3.22
£
44,979
80,546
35,000
160,525
352,967
18,160
180
1,754
373,061
533,586|
|---|---|---|---|
continued...
Page 18
**Old Meeting House Trust**
## **Notes to the Financial Statements - continued**
## **for the Year Ended 31 March 2022**
## **16. MOVEMENT IN FUNDS - continued**
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
Designated 1812 reserve
**Restricted funds**
Refurbishment programme
RDC creative commission
Aviva Grant
Auditorium project
Studio Bar
Classical music events
NYCC Hearing Loop Grant
Light Up 1812 Match Funded Project
Rural Arts Grant
Co-Op Community Fund
**TOTAL FUNDS**|Incoming
resources
£
405,496
14,108
419,604
-
2,616
1,951
20,000
-
7,500
1,500
9,393
2,500
1,557
47,017
466,621|Resources
expended
£
(387,596)
(9,071)
(396,667)
(23,742)
(2,616)
(1,951)
(2,160)
(180)
(7,500)
(1,500)
(7,639)
(2,500)
(1,557)
(51,345)
(448,012)|Gains and
Movement
losses
in funds
£
£
28,405
46,305
-
5,037
28,405
51,342
-
(23,742)
-
-
-
-
-
17,840
-
(180)
-
-
-
-
-
1,754
-
-
-
-
-
(4,328)
28,405
47,014|
|---|---|---|---|
## **Restricted funds**
The purpose of the restricted funds are as follows;
## Refurbishment programme
This fund relates to specific grants and donations used to refurbish the Old Meeting House, the major grant being a lottery grant in 1995/96 of £275,000. The balance will fund future depreciation of the refurbishments which were originally purchased by this fund.
## Piano fund
This fund relates to specific grants and donations used to purchase a Steinway A piano. The balance will fund future depreciation of the piano.
## Fire fund
This fund relates to donations used to cover fire damage costs. The balance will fund future depreciation of fixed assets purchased by the fire appeal fund and future fire damage costs.
## Auditorium Project
This fund relates to grants used for the auditorium project. The balance will fund future depreciation of fixed assets purchased by the grant.
## Studio Bar
This fund relates to donations for the studio bar refurbishment. The balance will fund future depreciation of fixed assets purchased by the donation.
continued...
Page 19
**Old Meeting House Trust**
## **Notes to the Financial Statements - continued**
## **for the Year Ended 31 March 2022**
## **16. MOVEMENT IN FUNDS - continued**
## Classical Music Events
This donation was received to pay towards the cost of classical music event.
## Light Up 1812 Match Funded Project
This fund relates to grants received for the Light Up 1812 project . The balance will fund future depreciation of fixed assets purchased by the grant.
## RDC Creative Commission
This donation was received to pay towards costs of the technical theatre training programme.
## Aviva Grant
This donation was received to pay towards costs of running Musical Memories.
## Rural Arts Grant
This donation was received to pay towards costs of the Spring Watchlist digital events.
## Co-Op Community Fund
This donation was received to pay towards costs of the Youth Theatre.
## **Unrestricted funds**
## Morley Bequest fund
The fund arose from a bequest in July 2004. The Trustees originally allocated £50,000 of the bequest as a reserve, of which £15,000 was transferred to the general fund in the year to 31 March 2016. The remaining proceeds of £35,000 will be used for refurbishment and alterations to the Old Meeting House.
## **17. CONTINGENT LIABILITIES**
In 2012, The Old Meeting House Trust entered into an arrangement with XDC s.a. and XDC Alpha s.a. to obtain digital camera and sound equipment to the value of £60,000. The Old Meeting House Trust contributed approximately £17,500 to this and, should the Trust cease its cinema operations, a proportion of the balance of £42,500 would have to be repaid to XDC s.a. and XDC Alpha s.a., this amount reduces proportionately each year. It is estimated that if the cinema operations were to cease in the year ending 31 March 2022, 10% of the £42,500 would need to be repaid.
## **18. RELATED PARTY DISCLOSURES**
The following donations were made by Trustees to the charity during the year:
|Anelay Hart|**£5,780**|
|---|---|
|Helen Sheard|**£338**|
|Jake Duncombe Helmsley Estate|**£1,000**|
|Julia Simmonds|**£3,108**|
|Mandy Spink|**£370**|
|Martin Vander Weyer|**£2,400**|
continued...
Page 20
**Old Meeting House Trust**
**Notes to the Financial Statements - continued for the Year Ended 31 March 2022**
## **19. ULTIMATE CONTROLLING PARTY**
Due to the diverse nature of the membership, no one member has control over the company.
Page 21
**Old Meeting House Trust**
## **Detailed Statement of Financial Activities for the Year Ended 31 March 2022**
|**INCOME AND ENDOWMENTS**
**Donations and legacies**
Donations
Grants
**Other trading activities**
Fundraising
100 Club lottery
**Investment income**
Deposit account interest
**Charitable activities**
Live performance ticket sales
Cinema/live screening ticket sales
Subscriptions
Rent and room hire
Bar
Cafe
Exhibition commission
Sundry income
**Total incoming resources**
**EXPENDITURE**
**Other trading activities**
Publicity and marketing
**Charitable activities**
Bar
Cafe
Live performance events
Cinema/live screening events
**Other**
Accountancy
Carried forward|2022
£
**73,349**
**56,109**
**129,458**
**7,057**
**2,320**
**9,377**
**3,409**
**69,587**
**12,472**
**11,973**
**9,281**
**12,646**
**3,525**
**728**
**151**
**120,363**
**262,607**
**11,641**
**5,842**
**1,245**
**86,171**
**10,768**
**104,026**
**1,904**
**1,904**|2021
£
35,315
90,902
126,217
47,209
2,412
49,621
2,877
7,686
5,376
8,055
1,322
1,494
634
-
732
25,299
204,014
2,303
1,807
151
32,360
4,823
39,141
5,076
5,076|
|---|---|---|
This page does not form part of the statutory financial statements
Page 22
**Old Meeting House Trust**
## **Detailed Statement of Financial Activities**
|**for the Year Ended 31 March 2022**
**Other**
Brought forward
Professional fees
Depreciation
Repairs and maintenance
Salaries and subcontractors
Pensions
Insurance
Telephone and postage
Rent,rates and water
Heat and light
Sundry expenses
Credit card charges
Total resources expended
**Net (expenditure)/income before gains and**
**losses**
**Recognised gains and losses**
Increase/(decrease) in fixed asset investments
values
**Net (expenditure)/income**|2022
£
**1,904**
**(3,465)**
**23,733**
**17,254**
**85,916**
**1,335**
**4,196**
**4,060**
**5,573**
**9,340**
**7,432**
**4,630**
**161,908**
**277,575**
**(14,968)**
**13,439**
**(1,529)**|2021
£
5,076
2,876
17,521
10,095
71,008
1,247
4,634
3,971
444
5,268
5,319
1,534
128,993
170,437
33,577
14,966
48,543|
|---|---|---|
This page does not form part of the statutory financial statements
Page 23