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2024-03-31-accounts

Charity Registration No. 1057808

BRIDPORT ROUND TABLE TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

BRIDPORT ROUND TABLE

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Mr S Hartley
Mr E Ackerman
Chairman Mr S Hartley
Treasurer Mr D Cree
Charity number 1057808
Principle address The Grove
Rax Lane
BRIDPORT
Dorset
DT6 3JL
Bankers TSB
18 West Street
BRIDPORT
Dorset
DT6 3QL

BRIDPORT ROUND TABLE

CONTENTS

Trustees' report 1 - 2
Independent examiner's report 3
Statement of financial activities 4
Balance sheet 5
Notes 6 - 7

TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2024

BRIDPORT ROUND TABLE

The Trustees present their report and the financial statements for the year ended 31 March 2024.

The accounts comply with the charity's governing document and have been prepared in accordance with the requirements of the Charities Act 2011 and the Statement of Recommended Practice, "Accounting and Reporting by Charities" issued in July 2014, using the accounting polices set out in Note 1.

Structure, governance and management

The activities of the Charity are monitored by the Trustees who are non-paid. The Trustees follow the principles of governance and control advocated by the Charity Commission. Formal meetings and discussions are held on a regular basis.

Objectives and activities

Bridport Round Table is the local branch of a national organisation of men aged 18 to 45 who raise money for local good causes. Bridport Round Table raise funds for their charitable objectives by staging various local events spread over the course of the year.

As required by section 17(5) of the Charities Act 2011 the Trustees have considered the guidance published by the Charity Commission in respect of public benefit. They believe that the Charity's object, as set out above, falls within the definitions of charitable purposes in the Act and that the activities as set out above contribute to meeting that object.

Financial review

The Trustees have divided the funds of the Charity into Restricted and Unrestricted Funds. Restricted Fund income is that arising from the events staged by Bridport Round Table whilst Unrestricted Fund income comprises subscriptions from members. Restricted Fund income can be used to make charitable donations in accordance with the aim of the charity and can also be used to fund the activities of future events. Within the Restricted Fund, a separate cost of living crisis fund is kept using surplus money raised from the Christmas Hampers campaign. The Trustees may transfer money from the Restricted Funds as and when necessary.

The Charity has had a good year of fundrainsing this year. Whilst income is down and raising money has been harder this year, the Bridport Beer Fesitval the 2023 Christmas Hamper Campaign raised much needed funds. Total Charitable income generated amounted to £80,499. The cost of running the fundraising events amounted to £53,511 and the Charity spent £2,251 on local events and equipment, meaning the Charity was able to raise total Charitable funds for the year of £24,737 (2023: £42,650). Out of this, donations were paid to local families and other local good causes of £21,910 (2023: £27,892), leaving a surplus for the year of £2,827 (2023: £14,758).

Overall, the Charity returned a total surplus for the year of £2,094 (2023: £12,667). The Charity has unrestricted reserves to carry forwards of £2,170 (2023 - £2,903) and restricted reserves to carry forwards of £27,606 (2023: £24,779).

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

BRIDPORT ROUND TABLE

Reserves Policy

At all stages during the year, the Trustees aim to keep sufficient reserve in the Restricted Fund to finance expenditure required to stage the next event in the calendar.

Investment Policy

The Charity funds activities on a regular basis and, as such, is not involved with investment activities. Reserves are held in two bank accounts providing instant access to the funds.

Risk Review

The Trustees have conducted their own review of the major risks to which the Charity is exposed and systems have been established to mitigate these risks. These procedures are reviewed annually to ensure they still meet the needs of the Charity.

Statement of Trustees’ responsibilities

Charity law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of its net movement of resources for that period.

In preparing these financial statements, the Trustees are required to : a) select suitable accounting policies and then apply them consistently

b) make judgements and estimates that are reasonable and prudent

c) prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue its operations.

The Trustees are responsible for keeping proper accounting records which disclose at any time the financial position of the Charity and to enable them to ensure that the financial statements comply with the requirements of the Charities Act 1993 as amended by the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

On behalf of the board of Trustees

.................................... Mr S Hartley Trustee Dated: 12 April 2024

BRIDPORT ROUND TABLE

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BRIDPORT ROUND TABLE

I report on the accounts of the charity for the year ended 31 March 2024 which are set out on pages 4 to 7.

Respective responsibilities of trustees and examiner

As the charity's trustees, you are responsible for the preparation of the accounts. You consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the 2011 Act) and that an Independent Examination is needed.

It is my responsibility to examine the accounts under section 145 of the 2011 Act, follow the procedures laid down in the general directions given by the Charities Commission under section 145(5) of the 2011 Act, and to state whether particular matters have come to my attention.

Basis of an independent examiner's report

My examination was carried out in accordance with the general directions given by the Charities Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

James Fowler

James Fowler (Dec 9, 2024 08:19 GMT)

............................

Mr J Fowler

3 Broadmead Avenue Bridport Dorset DT6 5DL

09-Dec-2024 Dated: ...................................

BRIDPORT ROUND TABLE

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024

Unrestricted Restricted Total Total
Fund Fund 2024 2023
Notes £ £ £ £
Incoming resources
Incoming resources from generated funds - 80,499 80,499 89,510
Voluntary income 6,623 - 6,623 5,958
Total incoming resources 2 & 3 6,623 80,499 87,122 95,468
Resources expended
Costs of generating funds - 53,511 53,511 44,505
Charitable activities - 24,161 24,161 30,247
Governance costs 7,356 - 7,356 8,049
Total resources expended 2 & 3 7,356 77,672 85,028 82,801
Net incoming/(outgoing) resources (733) 2,827 2,094 12,667
Transfers - - - -
Total funds brought forward 2,903 24,779 27,682 15,015
Total funds carried forward 2,170 27,606 29,776 27,682

BRIDPORT ROUND TABLE

BALANCE SHEET FOR THE YEAR ENDED 31 MARCH 2024

Notes
Current assets
Cash at bank and in hand
General bank account
Charity bank account
Debtors
Prepaid expenditure (General account)
Prepaid expenditure & Accrued Income (Charity account)
Creditors: amounts falling due within one year
Net current assets
Net assets
Funds of the Charity
Unrestricted funds
Restricted funds
Total funds		 1,702
34,261
280
187
2,398		 2024
£
2,609
23,523
135
100
1,117
38,828
(9,052)
29,776
29,776
2,170
27,606
29,776		 2023
£
27,484
198
27,682
27,682
2,903
24,779
27,682

We approve the accounts for the year ended 31 March 2024 which comprise the statement of financial activities, the balance sheet and the related notes. We acknowledge our responsibility for the accounts, including the appropriateness of the accounting basis set out in note 1.

The accounts were approved on 12 April 2024

Daniel Cree

.................................... Mr D Cree Treasurer

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024

BRIDPORT ROUND TABLE

1 Accounting policies

1.1 Basis of preparation

The accounts have been prepared under the historical cost convention and in accordance with the applicable accounting standards, the Statement of Recommended Practice, "Accounting and Reporting by Charities", issued in July 2014 and the Charities Act 2011.

1.2

Incoming resources

Voluntary income is received by way of donations and gifts and is included in full in the Statement of Financial Activities when receivable. The value of services provided by volunteers has not been included.

1.3 Resources expended

Resources expended are recognised in the period in which they are incurred. Resources expended include attributable VAT which can not be recovered.

Governance costs comprise those costs not directly attributable to direct charitable expenditure, but which are in respect of the general administration of the charity.

1.4 Funds

Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds.

Restricted funds are to be used for specific purposes as laid down by the donor or by the charity's objects. Expenditure which meets these criteria is charges to the fund.

Income and Expenditure account - General fund (Unrestricted Funds)

Income
Member subscriptions
Master at arms and raffles
Expenditure
Capitation and area subscriptions
Social Events
Regalia and medals
Store rent
Net Surplus/(Deficit) for the year
Balance b/f at 1 April 2023
Transfer between funds
Balance c/f at 31 March 2024		 £
£
£
£
6,438
5,955
185
3
6,623
5,958
1,778
1,693
5,182
6,103
216
145
180
108
(7,356)
(8,049)
(733)
(2,091)
2,903
4,357
-
637
2,170
2,903
2024
2023		 £
£
£
£
6,438
5,955
185
3
6,623
5,958
1,778
1,693
5,182
6,103
216
145
180
108
(7,356)
(8,049)
(733)
(2,091)
2,903
4,357
-
637
2,170
2,903
2024
2023
1,778
5,182
216
180
(2,091)
4,357
637
2,903

BRIDPORT ROUND TABLE

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

3
Income and Expenditure account - Charity fund (Restricted Funds)
Income from generating funds
£
£
£
£
Beer Fest
68,114
62,243
Bonfire by the Beach
764
1,859
Hamper Appeal
10,178
23,869
Boxing Day Swim
1,443
1,539
80,499
89,510
Costs of generating funds
Beer Fest
44,079
37,768
Bonfire by the Beach
99
36
Boxing Day Swim
40
-
Hamper Appeal
9,293
6,701
(53,511)
(44,505)
Costs of charitable activities
Donations
21,910
27,892
Raft Race expenses
568
184
Carnival expenses
1,129
440
Bridport Christmas tree
248
220
Other equip etc
306
1,511
(24,161)
(30,247)
Net Surplus/(Deficit) for the year
2,827
14,758
Balance b/f at 1 April 2023
24,779
10,658
Transfer between funds
-
(637)
Balance c/f at 31 March 2024
27,606
24,779
4
Restricted Reserves Analysis between General Charity and Cost of Living Fund
General
Charity
Reserve
Total
Balance B\Fwd
6,186
18,593
24,779
Income
10,178
70,321
80,499
Expenditure (excl. donations)
(9,293)
(46,469)
(55,762)
Donations
(3,193)
(18,717)
(21,910)
Transfers
-
-
-
Balance C\Fwd
3,878
23,728
27,606
2024
2023
Cost of Living reserve
(Hamper Appeal)		 3
Income and Expenditure account - Charity fund (Restricted Funds)
Income from generating funds
£
£
£
£
Beer Fest
68,114
62,243
Bonfire by the Beach
764
1,859
Hamper Appeal
10,178
23,869
Boxing Day Swim
1,443
1,539
80,499
89,510
Costs of generating funds
Beer Fest
44,079
37,768
Bonfire by the Beach
99
36
Boxing Day Swim
40
-
Hamper Appeal
9,293
6,701
(53,511)
(44,505)
Costs of charitable activities
Donations
21,910
27,892
Raft Race expenses
568
184
Carnival expenses
1,129
440
Bridport Christmas tree
248
220
Other equip etc
306
1,511
(24,161)
(30,247)
Net Surplus/(Deficit) for the year
2,827
14,758
Balance b/f at 1 April 2023
24,779
10,658
Transfer between funds
-
(637)
Balance c/f at 31 March 2024
27,606
24,779
4
Restricted Reserves Analysis between General Charity and Cost of Living Fund
General
Charity
Reserve
Total
Balance B\Fwd
6,186
18,593
24,779
Income
10,178
70,321
80,499
Expenditure (excl. donations)
(9,293)
(46,469)
(55,762)
Donations
(3,193)
(18,717)
(21,910)
Transfers
-
-
-
Balance C\Fwd
3,878
23,728
27,606
2024
2023
Cost of Living reserve
(Hamper Appeal)		 3
Income and Expenditure account - Charity fund (Restricted Funds)
Income from generating funds
£
£
£
£
Beer Fest
68,114
62,243
Bonfire by the Beach
764
1,859
Hamper Appeal
10,178
23,869
Boxing Day Swim
1,443
1,539
80,499
89,510
Costs of generating funds
Beer Fest
44,079
37,768
Bonfire by the Beach
99
36
Boxing Day Swim
40
-
Hamper Appeal
9,293
6,701
(53,511)
(44,505)
Costs of charitable activities
Donations
21,910
27,892
Raft Race expenses
568
184
Carnival expenses
1,129
440
Bridport Christmas tree
248
220
Other equip etc
306
1,511
(24,161)
(30,247)
Net Surplus/(Deficit) for the year
2,827
14,758
Balance b/f at 1 April 2023
24,779
10,658
Transfer between funds
-
(637)
Balance c/f at 31 March 2024
27,606
24,779
4
Restricted Reserves Analysis between General Charity and Cost of Living Fund
General
Charity
Reserve
Total
Balance B\Fwd
6,186
18,593
24,779
Income
10,178
70,321
80,499
Expenditure (excl. donations)
(9,293)
(46,469)
(55,762)
Donations
(3,193)
(18,717)
(21,910)
Transfers
-
-
-
Balance C\Fwd
3,878
23,728
27,606
2024
2023
Cost of Living reserve
(Hamper Appeal)		 3
Income and Expenditure account - Charity fund (Restricted Funds)
Income from generating funds
£
£
£
£
Beer Fest
68,114
62,243
Bonfire by the Beach
764
1,859
Hamper Appeal
10,178
23,869
Boxing Day Swim
1,443
1,539
80,499
89,510
Costs of generating funds
Beer Fest
44,079
37,768
Bonfire by the Beach
99
36
Boxing Day Swim
40
-
Hamper Appeal
9,293
6,701
(53,511)
(44,505)
Costs of charitable activities
Donations
21,910
27,892
Raft Race expenses
568
184
Carnival expenses
1,129
440
Bridport Christmas tree
248
220
Other equip etc
306
1,511
(24,161)
(30,247)
Net Surplus/(Deficit) for the year
2,827
14,758
Balance b/f at 1 April 2023
24,779
10,658
Transfer between funds
-
(637)
Balance c/f at 31 March 2024
27,606
24,779
4
Restricted Reserves Analysis between General Charity and Cost of Living Fund
General
Charity
Reserve
Total
Balance B\Fwd
6,186
18,593
24,779
Income
10,178
70,321
80,499
Expenditure (excl. donations)
(9,293)
(46,469)
(55,762)
Donations
(3,193)
(18,717)
(21,910)
Transfers
-
-
-
Balance C\Fwd
3,878
23,728
27,606
2024
2023
Cost of Living reserve
(Hamper Appeal)
3,878
23,728
27,606

Trustees

None of the trustees (or any persons connected with them) received any remuneration during the year.

5

24 03 31 BRT Year end accounts

Final Audit Report

2024-12-09

Created: 2024-12-06 By: Simon Hartley (simon@hartleysaccountants.co.uk) Status: Signed Transaction ID: CBJCHBCAABAAgWNmp_2QQbc6O6M-d_3-6AwrsUYzvA0U

"24 03 31 BRT Year end accounts" History

Document emailed to James Fowler (james.fowler@jrfas.co.uk) for signature 2024-12-06 - 19:27:20 GMT

Agreement completed.

2024-12-09 - 08:19:10 GMT