Charity Registration No. 1057808
BRIDPORT ROUND TABLE TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
BRIDPORT ROUND TABLE LEGAL AND ADMINISTRATIVE INFORMATION
| Trustees | Mr S Hartley |
|---|---|
| Mr E Ackerman | |
| Chairman | Mr D Cutting |
| Treasurer | Mr E Steele |
| Charity number | 1057808 |
| Principle address | 67B East Street |
| BRIDPORT | |
| Dorset | |
| DT6 3LB | |
| Bankers | TSB |
| 18 West Street | |
| BRIDPORT | |
| Dorset | |
| DT6 3QL |
BRIDPORT ROUND TABLE CONTENTS
| Trustees' report | 1 - 2 |
|---|---|
| Independent examiner's report | 3 |
| Statement of financial activities | 4 |
| Balance sheet | 5 |
| Notes | 6 - 7 |
BRIDPORT ROUND TABLE TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2023
The Trustees present their report and the financial statements for the year ended 31 March 2023.
The accounts comply with the charity's governing document and have been prepared in accordance with the requirements of the Charities Act 2011 and the Statement of Recommended Practice, "Accounting and Reporting by Charities" issued in July 2014, using the accounting polices set out in Note 1.
Structure, governance and management
The activities of the Charity are monitored by the Trustees who are non-paid. The Trustees follow the principles of governance and control advocated by the Charity Commission. Formal meetings and discussions are held on a regular basis.
Objectives and activities
Bridport Round Table is the local branch of a national organisation of men aged 18 to 45 who raise money for local good causes. Bridport Round Table raise funds for their charitable objectives by staging various local events spread over the course of the year.
As required by section 17(5) of the Charities Act 2011 the Trustees have considered the guidance published by the Charity Commission in respect of public benefit. They believe that the Charity's object, as set out above, falls within the definitions of charitable purposes in the Act and that the activities as set out above contribute to meeting that object.
Financial review
The Trustees have divided the funds of the Charity into Restricted and Unrestricted Funds. Restricted Fund income is that arising from the events staged by Bridport Round Table whilst Unrestricted Fund income comprises subscriptions from members. Restricted Fund income can be used to make charitable donations in accordance with the aim of the charity and can also be used to fund the activities of future events. An additional Restricted Fund for the benefit of the cost of living crisis was set up this year, using money raised from the Christmas Hampers campaign. The Trustees may transfer money from the Restricted Funds as and when necessary.
The Charity has had a fantastic year of fundrainsing this year. The return of the Bridport Beer Fesitval generated some much needed funds for the Charity and the 2022 Christmas Hamper Campaign was a huge success. Total Charitable income generated amounted to £89,510. The cost of running the fundraising events amounted to £44,505 and the Charity spent £2,355 on local events and equipment, meaning the Charity was able to raise total Charitable funds for the year of £42,650. Out of this, donations were paid to local families and other local good causes of £27,892, leaving a surplus for the year of £14,758. Of the donations of £27,892, a total of £10,982 was donated to cost of living causes.
Overall, the Charity returned a total surplus for the year of £12,667 (2022 - £1,265 deficit). The Charity has unrestricted reserves to carry forwards of £2,903 (2022 - £4,357) and restricted reserves to carry forwards of £24,779 (2022 - £10,658).
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BRIDPORT ROUND TABLE TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
Reserves Policy
At all stages during the year, the Trustees aim to keep sufficient reserve in the Restricted Fund to finance expenditure required to stage the next event in the calendar.
Investment Policy
The Charity funds activities on a regular basis and, as such, is not involved with investment activities. Reserves are held in two bank accounts providing instant access to the funds.
Risk Review
The Trustees have conducted their own review of the major risks to which the Charity is exposed and systems have been established to mitigate these risks. These procedures are reviewed annually to ensure they still meet the needs of the Charity.
Statement of Trustees’ responsibilities
Charity law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of its net movement of resources for that period.
In preparing these financial statements, the Trustees are required to : a) select suitable accounting policies and then apply them consistently b) make judgements and estimates that are reasonable and prudent
c) prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue its operations.
The Trustees are responsible for keeping proper accounting records which disclose at any time the financial position of the Charity and to enable them to ensure that the financial statements comply with the requirements of the Charities Act 1993 as amended by the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
On behalf of the board of Trustees
.................................... Mr S Hartley Trustee
Dated: 14 April 2023
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BRIDPORT ROUND TABLE INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BRIDPORT ROUND TABLE
I report on the accounts of the charity for the year ended 31 March 2023 which are set out on pages 4 to 7.
Respective responsibilities of trustees and examiner
As the charity's trustees, you are responsible for the preparation of the accounts. You consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the 2011 Act) and that an Independent Examination is needed.
It is my responsibility to examine the accounts under section 145 of the 2011 Act, follow the procedures laid down in the general directions given by the Charities Commission under section 145(5) of the 2011 Act, and to state whether particular matters have come to my attention.
Basis of an independent examiner's report
My examination was carried out in accordance with the general directions given by the Charities Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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(a) which gives me reasonable cause to believe that in any material respect the requirements:
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(i) to keep accounting records in accordance with section 130 of the 2001 Act; and
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(ii) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act;
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have not been met; or
(b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
............................
Mr J Fowler 3 Broadmead Avenue Bridport Dorset DT6 5DL
Dated: Nov 24, 2023
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BRIDPORT ROUND TABLE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| Unrestricted | Restricted | Total | Total | ||
|---|---|---|---|---|---|
| Fund | Fund | 2023 | 2022 | ||
| Notes | £ | £ | £ | £ | |
| Incoming resources | |||||
| Incoming resources from generated funds | - | 89,510 | 89,510 | 34,004 | |
| Voluntary income | 5,958 | - | 5,958 | 5,085 | |
| Total incoming resources | 2 & 3 | 5,958 | 89,510 | 95,468 | 39,089 |
| Resources expended | |||||
| Costs of generating funds | - | 44,505 | 44,505 | 23,536 | |
| Charitable activities | - | 30,247 | 30,247 | 11,392 | |
| Governance costs | 8,049 | - | 8,049 | 5,426 | |
| Total resources expended | 2 & 3 | 8,049 | 74,752 | 82,801 | 40,354 |
| Net incoming/(outgoing) resources | (2,091) | 14,758 | 12,667 | (1,265) | |
| Transfers | 637 | (637) | - | - | |
| Total funds brought forward | 4,357 | 10,658 | 15,015 | 16,280 | |
| Total funds carried forward | 2,903 | 24,779 | 27,682 | 15,015 |
See note 4 for analysis of restricted reserves
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BRIDPORT ROUND TABLE BALANCE SHEET FOR THE YEAR ENDED 31 MARCH 2023
| Notes Current assets Cash at bank and in hand General bank account Charity bank account Debtors Prepaid expenditure (General account) Prepaid expenditure & Accrued Income (Charity account) Creditors: amounts falling due within one year Net current assets Net assets Funds of the Charity Unrestricted funds Restricted funds Total funds |
2,609 23,523 135 100 1,117 |
2023 £ 4,212 10,204 145 85 - 27,484 198 27,682 27,682 2,903 24,779 27,682 |
2022 £ 14,646 369 |
|---|---|---|---|
| 15,015 | |||
| 15,015 | |||
| 4,357 10,658 |
|||
| 15,015 |
We approve the accounts for the year ended 31 March 2023 which comprise the statement of financial activities, the balance sheet and the related notes. We acknowledge our responsibility for the accounts, including the appropriateness of the accounting basis set out in note 1.
The accounts were approved on 14 April 2023
Ewan Steele
.................................... Mr E Steele Treasurer
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BRIDPORT ROUND TABLE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023
1 Accounting policies
1.1 Basis of preparation
The accounts have been prepared under the historical cost convention and in accordance with the applicable accounting standards, the Statement of Recommended Practice, "Accounting and Reporting by Charities", issued in July 2014 and the Charities Act 2011.
1.2
Incoming resources
Voluntary income is received by way of donations and gifts and is included in full in the Statement of Financial Activities when receivable. The value of services provided by volunteers has not been included.
1.3 Resources expended
Resources expended are recognised in the period in which they are incurred. Resources expended include attributable VAT which can not be recovered.
Governance costs comprise those costs not directly attributable to direct charitable expenditure, but which are in respect of the general administration of the charity.
- 1.4 Funds
Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds.
Restricted funds are to be used for specific purposes as laid down by the donor or by the charity's objects. Expenditure which meets these criteria is charges to the fund.
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Income and Expenditure account - General fund (Unrestricted Funds)
| Income Member subscriptions Master at arms and raffles Expenditure Capitation and area subscriptions Website costs Social Events Regalia and medals Store rent Net Surplus/(Deficit) for the year Balance b/f at 1 April 2022 Transfer between funds Balance c/f at 31 March 2023 |
£ £ £ £ 5,955 5,085 3 - 5,958 5,085 1,693 1,455 - 171 6,103 3,692 145 - 108 108 (8,049) (5,426) (2,091) (341) 4,357 4,639 637 59 2,903 4,357 2023 2022 |
£ £ £ £ 5,955 5,085 3 - 5,958 5,085 1,693 1,455 - 171 6,103 3,692 145 - 108 108 (8,049) (5,426) (2,091) (341) 4,357 4,639 637 59 2,903 4,357 2023 2022 |
|---|---|---|
| 1,693 - 6,103 145 108 |
||
| (341) | ||
| 4,639 59 |
||
| 4,357 |
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BRIDPORT ROUND TABLE NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
| 3 Income and Expenditure account - Charity fund (Restricted Funds) Income from generating funds £ £ £ £ Rocktoberfest - 22,606 Beer Fest 62,243 - Bonfire by the Beach 1,859 2,898 Cycle Appeal - 3,581 Hamper Appeal 23,869 4,919 Boxing Day Swim 1,539 - 89,510 34,004 Costs of generating funds Rocktoberfest - 17,523 Beer Fest 37,768 - Bonfire by the Beach 36 - Cycle Appeal - 876 Hamper Appeal 6,701 5,137 (44,505) (23,536) Costs of charitable activities Donations 27,892 10,999 Raft Race expenses 184 - Carnival expenses 440 - Bridport Christmas tree 220 393 Other equip etc 1,511 (30,247) (11,392) Net Surplus/(Deficit) for the year 14,758 (924) Balance b/f at 1 April 2022 10,658 11,641 Transfer between funds (637) (59) Balance c/f at 31 March 2023 Note 4 24,779 10,658 4 Restricted Reserves Analysis between General Charity and Cost of Living Fund General Charity Reserve Total Balance B\Fwd - 10,658 10,658 Income 23,869 65,641 89,510 Expenditure (excl. donations) (6,701) (40,159) (46,860) Donations (10,982) (16,910) (27,892) Transfers - (637) (637) Balance C\Fwd 6,186 18,593 24,779 2023 2022 Cost of Living reserve (Hamper Appeal) |
3 Income and Expenditure account - Charity fund (Restricted Funds) Income from generating funds £ £ £ £ Rocktoberfest - 22,606 Beer Fest 62,243 - Bonfire by the Beach 1,859 2,898 Cycle Appeal - 3,581 Hamper Appeal 23,869 4,919 Boxing Day Swim 1,539 - 89,510 34,004 Costs of generating funds Rocktoberfest - 17,523 Beer Fest 37,768 - Bonfire by the Beach 36 - Cycle Appeal - 876 Hamper Appeal 6,701 5,137 (44,505) (23,536) Costs of charitable activities Donations 27,892 10,999 Raft Race expenses 184 - Carnival expenses 440 - Bridport Christmas tree 220 393 Other equip etc 1,511 (30,247) (11,392) Net Surplus/(Deficit) for the year 14,758 (924) Balance b/f at 1 April 2022 10,658 11,641 Transfer between funds (637) (59) Balance c/f at 31 March 2023 Note 4 24,779 10,658 4 Restricted Reserves Analysis between General Charity and Cost of Living Fund General Charity Reserve Total Balance B\Fwd - 10,658 10,658 Income 23,869 65,641 89,510 Expenditure (excl. donations) (6,701) (40,159) (46,860) Donations (10,982) (16,910) (27,892) Transfers - (637) (637) Balance C\Fwd 6,186 18,593 24,779 2023 2022 Cost of Living reserve (Hamper Appeal) |
3 Income and Expenditure account - Charity fund (Restricted Funds) Income from generating funds £ £ £ £ Rocktoberfest - 22,606 Beer Fest 62,243 - Bonfire by the Beach 1,859 2,898 Cycle Appeal - 3,581 Hamper Appeal 23,869 4,919 Boxing Day Swim 1,539 - 89,510 34,004 Costs of generating funds Rocktoberfest - 17,523 Beer Fest 37,768 - Bonfire by the Beach 36 - Cycle Appeal - 876 Hamper Appeal 6,701 5,137 (44,505) (23,536) Costs of charitable activities Donations 27,892 10,999 Raft Race expenses 184 - Carnival expenses 440 - Bridport Christmas tree 220 393 Other equip etc 1,511 (30,247) (11,392) Net Surplus/(Deficit) for the year 14,758 (924) Balance b/f at 1 April 2022 10,658 11,641 Transfer between funds (637) (59) Balance c/f at 31 March 2023 Note 4 24,779 10,658 4 Restricted Reserves Analysis between General Charity and Cost of Living Fund General Charity Reserve Total Balance B\Fwd - 10,658 10,658 Income 23,869 65,641 89,510 Expenditure (excl. donations) (6,701) (40,159) (46,860) Donations (10,982) (16,910) (27,892) Transfers - (637) (637) Balance C\Fwd 6,186 18,593 24,779 2023 2022 Cost of Living reserve (Hamper Appeal) |
3 Income and Expenditure account - Charity fund (Restricted Funds) Income from generating funds £ £ £ £ Rocktoberfest - 22,606 Beer Fest 62,243 - Bonfire by the Beach 1,859 2,898 Cycle Appeal - 3,581 Hamper Appeal 23,869 4,919 Boxing Day Swim 1,539 - 89,510 34,004 Costs of generating funds Rocktoberfest - 17,523 Beer Fest 37,768 - Bonfire by the Beach 36 - Cycle Appeal - 876 Hamper Appeal 6,701 5,137 (44,505) (23,536) Costs of charitable activities Donations 27,892 10,999 Raft Race expenses 184 - Carnival expenses 440 - Bridport Christmas tree 220 393 Other equip etc 1,511 (30,247) (11,392) Net Surplus/(Deficit) for the year 14,758 (924) Balance b/f at 1 April 2022 10,658 11,641 Transfer between funds (637) (59) Balance c/f at 31 March 2023 Note 4 24,779 10,658 4 Restricted Reserves Analysis between General Charity and Cost of Living Fund General Charity Reserve Total Balance B\Fwd - 10,658 10,658 Income 23,869 65,641 89,510 Expenditure (excl. donations) (6,701) (40,159) (46,860) Donations (10,982) (16,910) (27,892) Transfers - (637) (637) Balance C\Fwd 6,186 18,593 24,779 2023 2022 Cost of Living reserve (Hamper Appeal) |
|---|---|---|---|
| 6,186 18,593 24,779 |
Trustees
None of the trustees (or any persons connected with them) received any remuneration during the year.
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